1. OFFICE ADMINISTRATION

· Oversee the general office administrative function, such as filing, receipt of goods, etc.

· Oversee the maintenance of general office equipment, such as photocopier, projectors and screens, cameras, and track usage by staff.

· Oversee the maintenance of general office facilities, such as security equipment, phone system, air-conditioning, hydroponics system, office furnishings, etc.

· Monitor general office supplies, such as office stationeries, papers, drinking water, pantry items, and re-stock when supply levels are low.

· Ensure that all procurement procedures are transparent and in accordance to the Standard Operating Procedures, before submission to Approving Authority.

· Liaise with the legal advisor on any legal matters regarding contracts / agreements.

· Assist in the submission of grant applications and proposals.

· Develop external relationships with appropriate contacts, e.g. auditors and statutory organisations such as the National Council of Social Service, Central Provident Fund Board, Inland Revenue Authority of Singapore.

2. PERSONAL ASSISTANT TO EXECUTIVE DIRECTOR

· Plan, organise and arrange corporate travel itinerary and meetings, including but not limited to ticket and hotel bookings, visa processing, booking other transportation and other documentations related to the travel.

· Responsible for ED’s working schedule including maintaining diary and keep track of appointment and full spectrum of secretarial support.

· Organise and ensure that ED is well-prepared for meeting,

· Set up, coordinate meetings and take minutes.

3. BOARD ADMINISTRATION

· Arrange and coordinate Board Meetings & AGM.

· Prepare Agenda, take minutes and circulate approved minutes upon approval.

· Keep up-to-date contact details of Board Members

4. IT MANAGEMENT

· Provide IT support including email management, monitoring and backup of servers, installing and configuring hardware, software, network and printers, etc.

· Liaise with IT servicing vendor for all IT related issues.

5. Recruitment And Onboarding

· Assist and manage organisation’s job postings, review applications and resumes; and prepare for interviews.

· Support the on-boarding process and orientation of new employees.

· Support and update employees’ training records as per requirements.

Part time position available. Working hours: Half day from Mon to Fri

Job Description & Requirements

HR & Administration Officer

West/ Nearest Mrt: Changi East(Transport provided)

Working Days: Mon – Fri ( 8am-5pm), Alt Sat ( 8am-12noon)

Job Description

· Prepare Purchase Order and liaise with foreman with ordering of materials, diesel etc.

· Attend to phone enquiries and walk-ins interviews.

· Perform general administrative duties such as bank-in cheques, filing, controlling and maintaining of documents, mailing of documents

· Arrange for Drivers to run errands

· Handle incoming mails and outgoing mails

· Preparation of Document Transmittal note

· Maintaining Dormitory records- Check in/check out

· Purchase of Air tickets for workers going on home leave/resigned

· Apply Courses for Workers, Coretrade application etc.

· Application/Renewal of Permit and Passes for workers and office staff.

· Prepare warning letters for workers/office staffs etc.

· Assist in submitting base clearance on site on a regular basis

· Other Ad-Hoc Duties.

Requirements

· Cheerful, Responsible, Meticulous, Fast-thinker and Takes initiative in work.

· Fast Learner, Able to get things done fast in a systematic way.

· Fluent in English & Chinese, Malay is a plus.

· Knowledge of Sage Payroll System is a plus.

· Only Singaporean/ Singaporean PR/Malaysians are welcomed to apply.

· Fresh Graduates are welcome to apply.

· Able to start work immediately or within short notice

Interested candidates, please send your resume to [email protected] or fax it to 62681898 or apply through the quick apply. Please indicate the following:

· Last drawn salary

· Expected salary

· Reason(s) for leaving your current and previous employment(s)

· Availability

SAP BASIS And Systems Administration Junior (CAT 1) /Singaporean

Work Location: To be confirmed

Salary Range : $3,000-$4,000

Requirement:

1. Singapore Citizen

2. Need to clear security clearance before start working

3. Fresh Grad of Diploma/Degree in IT/Computer Engineering (especially with modules involving systems administration/network/infrastructure) welcomed.

4. Preferred person with any network/Database/systems administrator experience and/or certification.

5. Primary Skill: SAP BASIS Administration

Scope of role with guidance from senior staff:

Interest in learning the following

1. Provide SAP BASIS support.

2. Perform SAP Support Pack Stack Upgrade and patching.

3. Implement SAP Authorisation Roles and Profile and Account maintenance.

4. Review vulnerabilities and SAP security patches.

5. Perform system/server/software maintenance (e.g. Windows, VMWare).

6. System administration, monitoring and troubleshooting.

7. Perform system backup and restoration, and active monitoring, and/or archival of logs.

8. Administration of Oracle Database.

Industry: Healthcare

• Assessing appeals for access, extended or concurrent use of Home Care services, based on approved framework;
• Liaising with appealing organisation to obtain and clarify case details;
• Ensuring proper documentation of approvals in system;
• Liaising with other agencies on data collection and collaboration initiatives.
• Request-For-Proposal (RFP) reviews – review tender documents and seek providers/agencies clarification to ensure providers meets the requirements of the RFP proposals;
• Ensure proper documentation of RFP review and the related documents/contracts;
• Other administrative functions, such as collation of returns, managing of providers’ data base, preparation of reporting slides.
• Other duties as assigned by Reporting Officer.

Requirements:

• Singaporean
• Degree holder
• Proficient in MS office applications (e.g. Microsoft Word, Excel and Powerpoint)
• Good planning capabilities, and good command of English with good communication and writing skills
• Prior experience in healthcare sector is a bonus

Other information:

• Salary: $17/hr
• Working days: Mon - Fri (office hours)
• Contract: 12 months
• Location: Outram Park

**We regret that only shortlisted candidates will be notified**

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its Singapore and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries. Juven Lee Hui Teng (EAP No. R23116281) EA Licence No. 01C4394

Job description

The role of Administration Specialist reports to the General Manager of Singapore & Head of Client Service. An Administration Specialist is a professional who specializes in handling various administrative tasks within an organization. You will be responsible for servicing senior executives from Fortune 500 firms in over 60 meetings annually in close collaboration with our China Admin Team.

Responsibilities:

• Documentation and Record Keeping: Managing and organizing documents, files, and records to ensure easy retrieval and compliance with organizational standards.
• Data Entry and Analysis: Entering and analysing data to support decision-making processes and maintain accurate and up-to-date records.
• Scheduling and Coordination: Managing calendars, scheduling appointments, and coordinating meetings or events to optimize time and resources.
• Client Service: Assisting Forum members with event RSVPs and membership updates to ensure a positive and seamless interaction experience.
• Events Administration: Coordinating event logistics, including implementing broadcast emails, setting up Zoom meetings, managing event registrations, preparing name badges and tent cards, and handling the printing of presentation materials and attendee lists.
• Marketing Support: Managing the website content by uploading presentation materials, reports, and current events, designing broadcast emails and marketing communications, creating event materials, maintaining a consistent visual identity across all materials, compiling members lists, and updating the "About Us" section.
• General Duties: Handling logistics by managing courier and traditional mail services, as well as overseeing office supplies to ensure smooth operations.

You will enjoy varied, fast-paced work, with a scope for broader responsibilities in line with experience. You will be confident in communicating with C-level executives and their senior teams. Very strong oral and written communication skills and proficient computer skills using Microsoft Office. A sense of teamwork and community is key.

Compensation

Fixed annual salary based on experience and the work capacity that you bring to IMA Asia. A 13th month (AWS) is also paid.

About us

IMA Asia is a niche provider of peer group forums for senior MNC managers in Asia. Our goal is to help these managers build strong businesses in Asia. We do that by providing meetings that bring together leading-edge thinkers on strategy and markets with client-led debates in which insights and experiences are shared under Chatham House rules. See our web site: www.imaasia.com.

Contact [email protected] with your resume if interested.

We are working with a global investment banking client to hire a Fund Administration (Operations Analyst) to join their Investment Operations arm on a 6-month contract.

Responsibilities

• Funds administration and processing for the distribution of offshore funds across APAC primarily in SG and HK
• Work closely with the transger agency for all operational queries including account opening, issues pertaining to instructions or transactions
• Fund reporting tasks/BAU
• Dissemination of information and notifications to relevant stakeholders and parties

Requirements

• At least 1 year of experience within fund administration or investment management operations
• Good understanding of the fund business lifecycle

• Supports Outpatient Management Unit (OMU) managers to plan, manage and propagate PSA core knowledge and skills training so as to advance and improve PSA practices in accordance to the institution needs and service direction.
• Delivers effective training for Specialist Outpatient Clinics (SOCs) staff.
• Assists in the development of PSA Propel training curriculum and prepare training manuals, guides and materials for SOCs to ensure staff members develop and maintain a thorough knowledge that is required for SOC operations.
• Supports Manager in collaboration with IT department and Human Resource Development to enhance the quality of education for PSA and trainees.

Training of SOC Patient Service teams

• Plans, organizes and delivers PSA Propel training for outpatient PSAs.
• Assists in the development and review of training curriculum and assessment for PSA Propel training to ensure the outpatient PSAs have relevant competencies to support SOC operations.
• Communicates and performs trainees’ evaluation to ensure that training goals are met.
• Evaluates and reviews trainees’ post-course performance and provide support to implement appropriate corrective measures if necessary.
• Provides systems know-how to facilitate new system user training and give guidance and support to the staff during new system roll-out.
• Provides training support for new policies or systems roll-out if required.

Outpatient IT Systems Administration

• Creates and maintains outpatient IT system user training manuals.
• Participates in SOC-related improvement initiatives and projects.
• Supports system enhancements for process improvement.
• Engages various internal and external stakeholders/agencies to collate the project/ enhancement scope, specifications and assist in planning the infrastructure of the projects for testing and training.
• Provides support for institution or cluster-wide outpatient IT systems upgrade or new services roll-out.
• Participates and represents SOCs in UAT at the hospital and cluster level.

OMU Administration

• Plans and coordinates SOC workgroup meetings and record minutes of meeting.
• Supports OMU administrative duties when required.
• Assists in collating information and data across outpatient setting, as required.
• Supports Supervisor to ensure proper documentation of policies and information.

General

• Participates in quality improvement projects at Hospital/Department level.
• Demonstrates good interpersonal skills with the public and staff.
• Supports clinic corporate events and compile name list for training purposes.
• Highlights issues related to outpatient processes to the Clinic Managers.
• Assumes additional responsibilities as assigned by Supervisor.

Requirements:

• Min Diploma in any relevant discipline
• Good Interpersonal and communication skills

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Executive Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

• Provides leadership to the sales team
• Motivates and encourages sales team to ensure quotas are met
• Reviews and analyzes sales and operational records and reports; uses data to project sales, determine profitability and targets, and identify potential new markets.
• identifies and analyzes customer preferences to properly direct sales efforts + Assigns territories and sets quotas for sales teams
• Consults with potential customers to understand their needs; identifies and suggests equipment, products, or services that will meet those needs
• Resolves customer complaints, staffing problems, and other issues that may interfere with efficient sales operations
• Collaborates with executive leadership to develop sales quotas and strategies
• Prepares sales budget; monitors and approves expenses + Acts as company representative at trade association meetings.
• Performs other duties as assigned
• Excellent verbal and written communication skills
• Proficient with Microsoft Office Suite or related software

Description:

• Compliance with the Authority’s procedural requirements, guidelines and familiarization with the contracts’ documents;
• Ensuring contractors’ compliance with the contracts’ requirements and provisions;
• Measure, assess and verify the value of work done and recommending the response amount (defined under Building and Construction Industry Security of Payment Act), giving reasons for the difference between the claimed amount and response amount in contractors’ monthly progress payments;
• Assess and put up recommendation for variation works.
• All instructions on variations must have prior approval from the appropriate approving authority before issuance;
• Preparing cost estimates for variation works;
• Monitor project costs;
• Timely settlement and finalization of variation orders;
• Collate information on contractors’ claims;
• Assessing contractors’ claim for variation works, extension of time, loss and expense and handling of contractual disputes;
• Draft letters;
• Attend relevant meetings;
• Collate statistical information;
• Prepare the final account within the period as specified in the Conditions of Contracts or such other period instructed by the Authority;

Qualification:

• Minimum diploma in Project and Facilities Management, Mechanical Engineering, Electrical Engineering, Civil and Structural Engineering, Building or Quantity Surveying;
• Minimum 3 years of relevant working experience in consultant Quantity Surveying (QS) firms or consultant E&M firms or developer
• Preferably with proficiency in Building Information Modelling (BIM) Quantity Take-off (QTO).

a) At least 5 years of Information Security working experience in a complex IT

(b) At least 5 years of working experience in Security Administration of one or more of the

following systems:

i) Active Directory

ii) Privileged ID Management tools

iii) Identity Governance & Administration tools

iv) Windows

v) Unix

vi) Linux

vii) MSSQL

viii) Oracle

ix) Mainframe

x) AS400

xi) Teradata

(c) Certification in CISSP, CRISC, CISM.

(d) Good Project Management experience and skills.

(e) Must be self-motivated, independent without much supervision, meticulous, systematic, dedicated, committed and result-oriented team player with strong initiative, and possess good inter-personal, communication, analytical and presentation skills.

(f) The candidate shall be required to perform some or all of the following duties according

to the area he/she is assigned to support:

i) Perform ID and Access control provisioning in one or more of the following systems:

- Active Directory

- Privileged ID Management tools

- Identity Governance & Administration tools

- Windows

- Unix

- Linux

- MSSQL

- Oracle

- Mainframe

- AS400

- Teradata

ii) Review and develop process for ID and Access control administration.

iii) Review IDs, Accesses and Security Settings to comply with polices and standards.

iv) Develop and maintain Baseline Security Standards (BSS) for Privileged ID Management (PIM), Identity Governance & Administration (IGA), Mainframe &

Database Computer (DBC) and AS400.

v) Conduct BSS compliance checks periodically for PIM, IGA, Mainframe & DBC and

AS400.

vi) Provide governance on the service provided by the Service Providers.

vii) Manage the escalation processes and perform service recovery for incidents that

directly impact services or users.

viii) Conduct internal security reviews.

ix) Assist in the extraction of artefacts for auditors.

x) Support periodic fixes/patches and upgrades.

xi) Assist in the planning, review and testing of the IT Business Continuity Plan.

xii) Ensure strict adherence to the Board’s internal processes, procedures and policies

for quality output as well as sound security controls.

Responsibilities:

• Oversee, revise and plan the maintenance schedule
• Inspect and oversee all maintenance visits are completed before end of contracts.
• Monitor all follow-up jobs and KIV to ensure engineers accomplish it and inform the finance team.
• Facilitate communication between the sales and operations teams.
• Support Service Operations Engineers in achieving their service sales goals.
• Strengthen partnerships with both contractual and non-contractual clients.
• Guarantee service sales forecasts and work pricing are accurate.
• Uplift and encourage department employees.
• Perform ad hoc duties.

Requirements:

• Minimum certificate in science or engineering, or similar studies
• Capable of using Microsoft Office programs
• Communication, verbal and written skills

Interested candidates who wish to apply for the advertised position, please click 'APPLY' to send in your resume.

EA License No: 13C6305

Reg. No.: R1874608

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

We are looking for a highly independent and detail oriented individual to administer the grants awarded under the National Robotics Programme (NRP). This role will be forward deployed to the Office of Grants Administration (OGA).

An Officer in this role will:

• Work with NRP management and project officers to organize and administer the end-to-end grant administration processes, from pre to post-award documentation and mounting the projects online on the grant management system.
• Provide oversight and management of the projects, including ensuring changes or updates to grant terms & conditions or guidelines are communicated to the grantees and put into effect according to the stipulated implementation timelines.
• Coordinate and prepare accurate and timely reports to internal and external stakeholders
• Work with the grantees and act as a liaison between the research teams, host institutions, industry partners and stakeholders
• Monitor and track the progress, timeline, and budget of projects, including submissions and variation requests and providing assessment on the eligibility of such requests based on grant guidelines, as well as assisting to resolve issues and challenges related to the projects
• Organise and coordinate events related to the management of the projects such as review meetings and workshops
• Perform any other relevant secretariat and related duties as required

Requirements

• Degree with a minimum of 5 years' R&D project management experience or grant management experience or equivalent
• Knowledge and understanding of engineering terms related to robotics, mechanical or electronics engineering would be helpful to appreciate the project submissions, but not a must.
• Prior experience in grant administration or have managed grants at a larger programme level with exposure to NRF or RIE funding will be highly advantageous
• Strong organizing, planning and analytical skills. Tableau experience will be a plus.
• Meticulous and detail oriented.
• Excellent written and oral communication skills
• Independent and a strong team player
• Ability to thrive in complex situations and manage conflicting information amongst the stakeholders to make a sound and objective assessment and provide recommendations to resolve issues in grant administration.
• Willingness to learn, with adaptability and flexibility to take on required/necessary tasks beyond the job description

A*STAR Skin Research Labs (A*SRL)/Skin Research Institute of Singapore (SRIS) is looking for a Administration Executive to support the Business Development (BD) operations, working closely with the Business Development Director and the Business Development team, researchers, SRIS partners and internal groups within the organisation.

The key role and responsibilities include:

• Assist the BD Operations Manager in developing, maintaining, and overseeing the policies and procedures governing research in A*SRL/SRIS
• Support the BD Director to improve the general administration of BD through close coordination and collaboration with other internal stakeholders
• Tracking and managing legal agreements and maintaining legal agreement database (e.g. CRM tracking)
• Liaising with project managers to ensure contract terms are followed
• Facilitating the negotiation and execution of legal agreements, e.g. filling in templates, checking grammar mistakes and page numbers, cleaning up drafts, summarizing contract, liaising with collaborators for NDAs and submission for ED’s signatures, coordinating with all parties for signatures
• Act as a check point for compliance requirements by sighting compliance related approval documentation where necessary
• Provide secretariat support for all BD and contracts negotiation meetings
• Ensure key stakeholders involved in agreements are reminded of the need for completeness when filling up standard forms and agreement templates
• Ensuring prudent use of resources, etc.
• Assists in maintaining KPI database & to provide accurate information for reports to internal & external stakeholders
• Assists in developing materials for business development engagement activities
• Provide support to facilitate the training and guiding of scientific staff using standard templates, eg how to fill up standard forms and agreement templates for compliance and contract negotiation respectively
• Any related duties as determined by the BD Director

Requirements

• Bachelor’s degree in legal/research/science/technology management, or related fields with a keen interest in research administration with at least 5 years relevant experience
• Must possess a flair for writing to handle minutes and draft presentation slides
• Meticulous, resourceful and uses sound judgment and demonstrates initiative in carrying out assigned duties, with good organisational skills to create / maintain detailed records
• Detailed-oriented and IT-savvy to navigate through databases and software applications
• Proficient in Microsoft Office – word, excel and PowerPoint
• Able to complete quality work within deadlines
• Excellent organizational, communication (both verbal and written) and interpersonal skills, any experience with reviewing contracts is advantageous
• Able to work independently and as a team in a fast-paced environment
• Positive learning attitude with pleasant personality

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

[What the role is]

As part of the Strategic Workforce Planning (SWP) Team, you will play a key role in engaging and advising departments on future workforce planning, taking into consideration future organisational needs, external landscape and developments. You will also be actively involved in planning and effecting capability development in NEA.

[What you will be working on]

• Support departments on the development of their Strategic Workforce Plans, to ensure a tighter translation between business needs and workforce strategies.

• Develop statistical models to simulate manpower developments and recommend solutions to enable informed workforce decisions.

• Perform gap analysis on manpower size, skills & structure, and recommend workforce strategies to bridge the gaps.

• Recommend workforce transformation strategies and implement initiatives to support smooth career transitions.

• Collaborate with stakeholders on benchmark indicators, workforce surveys as well as initiatives supporting capability building and workforce transformation.

• Be part of the project team to implement HR-tech solutions to support workforce analysis and enable data-driven decisions.

[What we are looking for]

• Enjoy thinking strategically, planning and applying analytical reasoning in the area of Human Resource.

• Working experience with R or Python with models deployed for operational use.

• Experience in statistical, data mining techniques and visualisation tools is an advantage.

• Able to synthesize data from different sources into a coherent whole.

• Able to work independently to complete projects with minimal supervision.

• Good written/verbal communication skills and be able to collaborate well across teams.

• Able to work in a fast-paced and highly volatile environment that would require the ability to manage multiple priorities and stakeholders at the same.

• As part of the shortlisting process for this role, you may be required to complete a medical declaration and/or undergo further assessment.

To Apply, please proceed to Careers@gov at https://sggovterp.wd102.myworkdayjobs.com/PublicServiceCareers/job/NEA-HQ-ENVIRONMENT-BUILDING/Manager-Executive-Manager--Strategic-Workforce-Planning-_JR-10000023156

Our client is an established Financial Institution.

Job Duties:

• Overall office facility management
• Office Security related and PCSC administration (Resignation, Activation and Deactivation)
• Warehouse storage and all related processes
• Control of Office Assets and related matter
• Assist with monthly cleaning and stock check
• Vault duty roster
• Maintenance of office equipment
• Participate in annual DRP rehearsal, building fire drill exercise etc
• Self-Inspection Sheet - Classification & Appointment of Person in Charge
• Onsite Shredding Coordination and billing
• Manages Office Maintenance Contracts (Equipment & Cleaning)
• Other ad hoc duties as assigned

Job Requirements:

• Minimum diploma in Facilities Management or relevant related discipline from a recognized tertiary institute
• At least 1-3 years of relevant experiences in facilities management
• Proficiency in MS Office
• Highly motivated, meticulous and will to be cross trained in various aspects of facilities
• Team player with good communication skills and ability to liaise with all levels of people
• Proactive and independent
• Willing to work on weekends (if necessary; not always, only when needed)

Interested applicants please send your resume in MS Words format to [email protected] and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Job Responsibilities:

· Reporting to COO

· Responsible for day to day operations of the administrative department

· Handling of office maintenance, cleaning services, liaising with travel agencies and office space related

· Managing a team of 3

· Budget analysis and conflict management

· Liaising with senior stakeholders and backup PA for office design and layout changes matters

· Taking charge of on-going renovation project and working closely with contractors

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 5 year of relevant facilities/office administrative experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to [email protected]

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

SAP BASIS And Systems Administration Junior (CAT 1) /Singaporean

Work Location: To be confirmed

Salary Range : $3,000-$4,000

Requirement:

1. Singapore Citizen

2. Need to clear security clearance before start working

3. Fresh Grad of Diploma/Degree in IT/Computer Engineering (especially with modules involving systems administration/network/infrastructure) welcomed.

4. Preferred person with any network/Database/systems administrator experience and/or certification.

5. Primary Skill: SAP BASIS Administration

Scope of role with guidance from senior staff:

Interest in learning the following

1. Provide SAP BASIS support.

2. Perform SAP Support Pack Stack Upgrade and patching.

3. Implement SAP Authorisation Roles and Profile and Account maintenance.

4. Review vulnerabilities and SAP security patches.

5. Perform system/server/software maintenance (e.g. Windows, VMWare).

6. System administration, monitoring and troubleshooting.

7. Perform system backup and restoration, and active monitoring, and/or archival of logs.

8. Administration of Oracle Database.

Duties & Responsibilities:

• Responsible for the full spectrum of Administration Management of the Company under Asia Region which includes but not limited to strategic planning, forecasting, and budgeting, timely preparation and cost control
• Monitor manpower requirements within the Region and ensure minimal disruption of daily operations
• Liaise with All departments within the Company and provide administration support
• Ensuring all documents versioning up to date within filing system
• Evaluate financial reporting systems, accounting and collection procedures, and make recommendations for changes to procedures, operating systems, budgets, and other financial control functions
• Coach and review the work of Officers
• To support reports to HQ Tokyo in Japan on frequent basis

Requirements:

• Degree in Economics/Law/Business Studies/Administration/Sociology or Equivalent
• Minimum 15 - 20 years of relevant working experience
• Proficiency in MS Office (Word, Excel and PowerPoint)
• Fluency in spoken and written Japanese is necessary as the incumbent will be required to communicate and collaborate with counterparts in Japan, Tokyo Head Office including monthly accounts progress reports
• Capable of translating reports from English to Japanese or vice versa
• Good supervisory and time management skills

Job Description:

• Accountable for all administrative operations and matters such as Accounts, Human Resources, IT, Material Control, Purchasing, and Security.
• Work closely with the Managing Director in Singapore and the management of HQ in Japan to formulate objectives.
• Take the initiative and propose effective solutions to accomplish the company’s strategic goals.
• Provide regular and ad-hoc analysis and research to the Managing Director for important strategic decisions.
• Establish the budget, forecast, and monitor the cost. Engage and be responsible for monthly financial reporting.
• Develop and implement HR infrastructure and systems, ensuring alignment with business objectives and local regulation.
• Ensure seamless integration with digital platform to improve the process.
• Manage the procurement process and the material control.

Requirements:

• Degree in Business Management or any equivalent
• Minimum 10 years of experience
• Japanese language is required for both verbal and written

Interested candidates, please send in your resume stating current and expected salaries to us.

*** We regret that only shortlisted candidate will be notified ***

NTU Singapore is a research-intensive public University founded on science and technology, nurturing leaders and creating societal impact through interdisciplinary education and research. Over the years, NTU has achieved worldwide acclaim for its research output, innovation, and teaching excellence. As a key office anchored in the vibrant research culture and environment within NTU, we are seeking a Senior Executive Officer in Research Grant Administration to bolster the collective effort to consolidate and further advance NTU’s research standing and capabilities. He/she will support NTU faculty so that they can conduct their research effectively with compliance to regulations governing research fund management.

You will support in the administration of research grants and other research-related matters handled by the NTU Research Support Office. This includes coordination of grant calls with the Colleges and Schools in the University, assisting researchers and faculty in their grant submission and grant post award activities like reporting submissions, assisting researchers to understand grant agencies’ guidelines and coordination of review panel meetings.

Key Responsibilities:

• Administrative support for various NRF grants
• Support in NRF grant calls including drafting of grant call announcement faculty, advising PIs and school administrators on funding guidelines, work processes and grant call opportunities
• Provide guidance to faculty and school administrators to better understand the grant requirements through checklists or guide or standardized forms
• Facilitate on the budget scrubbing process prior to the award of the project
• Coordinate internal review panel meeting to shortlist proposals, when required
• Assist awarded PIs with their letters of acceptence and facilitating research account opening
• Support the team to manage post award requests from faculty for their research grants (i.e. variation requests, report submissions), in accordance to the T&Cs of the research grants awarded)
• Provide support and guidance for RISE (Research Information System)
• Support in preparation of reports and statistical data
• Involve in any ad-hoc initiatives undertaken by the Office

Requirements:

• A Bachelor/Honours degree from recognised university with at least 1 to 2 years’ relevant work experience
• Preference will be given to candidates who have held administrative positions in a central office within a large organization and has a flair for communicating complex concepts via infographics or other visual means.
• Has high competency in Microsoft applications (Word, Excel, Powerpoint and others)
• Possess excellent writing, communication and interpersonal skills
• Excellent organizational, time management and planning skills
• Highly motivated individual with strong analytic skills, a keen eye for details, can multi-task and work independently and is a fast learner.

Hiring Institution: NTU

The School of Electrical & Electronic Engineering (EEE) invites applications for the position of Project Officer. 

The Project Officer will provide support to i-Lab in various areas, including equipment procurement, personnel management, website maintenance, and media outreach. The successful candidate will receive a 1-year contract with the possibility of long-term renewal.

Key Responsibilities:

• Facilitating equipment procurement, personnel recruitment and onboarding, and travel arrangements.

• Overseeing the management of research accounts.

• Maintaining and updating the laboratory website and LinkedIn page.

• Conducting English proofreading of scientific documents to ensure accuracy and clarity.

• Providing general administrative support, such as organizing meetings, managing correspondence, and assisting with other ad hoc tasks as required, to contribute to the smooth functioning of i-Lab operations and foster a collaborative and efficient work environment.

Job Requirements:

• Minimum Bachelor's degree in Engineering or Science

• Excellent social and teamwork skills

• Strong organizational skills

• Excellent writing skills and proficiency in English

• Previous administrative experience is advantageous

We regret that only shortlisted candidates will be notified.

The School of Electrical & Electronic Engineering (EEE) invites applications for the position of Project Officer.

The Project Officer will provide support to i-Lab in various areas, including equipment procurement, personnel management, website maintenance, and media outreach. The successful candidate will receive a 1-year contract with the possibility of long-term renewal.

Key Responsibilities:

• Facilitating equipment procurement, personnel recruitment and onboarding, and travel arrangements.
• Overseeing the management of research accounts.
• Maintaining and updating the laboratory website and LinkedIn page.
• Conducting English proofreading of scientific documents to ensure accuracy and clarity.
• Providing general administrative support, such as organizing meetings, managing correspondence, and assisting with other ad hoc tasks as required, to contribute to the smooth functioning of i-Lab operations and foster a collaborative and efficient work environment.

Job Requirements:

• Minimum Bachelor's degree in Engineering or Science
• Excellent social and teamwork skills
• Strong organizational skills
• Excellent writing skills and proficiency in English
• Previous administrative experience is advantageous

We regret that only shortlisted candidates will be notified.

Roles & Responsibilities

Description :

· Able to speak and communicate with Construction Workers especially those workers from India (Important)***

· Develop and plan HR strategy, budget, and yearly activity.

· Lead the HR team to handle manpower planning & recruitment, learning & development, performance appraisal, compensation & benefits as well as payroll.

· Manage all staff attendance, leave, cohesion activity, and employee engagement programs.

· Manage corporate insurance to ensure valid coverage.

· Monitor and renew company certification with government bodies.

· Attend and respond to government workforce surveys and other initiatives.

· Coordinate audits and manage the Company events, activities, and other corporate affairs matters.

· Manager office facilities, company vehicles, software, stationery, and pantry supplies with vendors.

· Any other ad-hoc duties as and when assigned.

We are seeking highly-motivated individuals with professional experience to join our team as

Executive. Senior Executive, HR & Administration.

ERGO Insurance Pte. Ltd. is a registered general insurer regulated by the Monetary Authority of Singapore. We are awholly owned Singapore subsidiary of ERGO Group AG, one of the major insurance groups in Germany andEurope, and we are the primary insurance arm of Munich Re, one of the leading reinsurers and risk carriersworldwide.

www.ergo.com.sg

There are countless good reasons to pick ERGO as an Employer.

No matter where you are in your career, we offer various development opportunities in all departments at all levels.

You’ll experience a fair and open-minded culture where every employee is trusted and valued.

We support you on your career path.

Professional development is a central part of our philosophy: we give all our staff the opportunity to develop, both personally and professionally.

If you have a strong passion to succeed and aspire to join a company that can offer you an interesting and diverse career, we look forward to meeting you!

Requirements

To be successful in this role, you will possess the following experience, knowledge and skills:

• Minimum Diploma/Degree in Human Resource Management or equivalent HR professional qualifications
• IHRP-Certified Professional preferred
• About 5 years relevant working experience in HR Management
• Strong knowledge of the Singapore Employment Act and Singapore Labor legislations
• Good hands-on payroll experience with Timesoft and/or other HRIS System
• Proficient in Microsoft Office
• Meticulous with high level of accuracy and strong personal integrity
• Good command of both written and spoken English
• Able to communicate well with people at all levels
• A team player with initiative and good interpersonal skills
• Good analytical and problem-solving and time management skills
• Able to plan, organize, and manage multiple projects and tasks simultaneously in a fast-paced environment.

Job description

As an Executive/Senior Executive, HR & Admin, you will be responsible for a full spectrum of Human Resourceduties as detailed below:

HR

• Manage end-to-end payroll processing including CPF, IRAS Submission, IR21 tax clearance.
• Manage the end-to-end recruitment process of positions of all levels.
• Maintain and update employee database in the HR System including liaising with HR vendor on enquiriesrelating to the HR System (Timesoft).
• Process and prepare HR/employment related matters including preparation of Appointment Letters.
• Administer work passes (eg EP, SP) and exit clearance processing for foreign employees.
• Responsible for employee benefits such as leave record management, health insurance, flexi-benefits andstaff welfare.
• Preparation of monthly HR Payroll Reports, IFRS 17 Payroll Report, Levy Report, Management MeetingReport, Headcount Report and MOM Labour Survey.
• Handle staff welfare events e.g. monthly healthy food day and year-end dinner party etc.
• Maintain personal files, leave records and other HR administrative matters.
• Assist employees with their training requests.
• Be the back-up for quarterly HR reporting to Head Office.
• Liaise with Auditors for internal & external audits.
• Responsible for the regular updating and reviewing of Payroll and other HR and Admin Work Instructions.

Administration

• Act as back-up and support to the Customer Service & Admin Officer to handle incoming calls, visitors andmails when required
• Maintain and administer office Biometric Door Access System and Suntec Office Access
• Liaise with building/office vendors on office maintenance
• Covering HR & Admin Assistant’s duties as and when necessary

Contact : [email protected]

NTU Singapore is a research-intensive public University founded on science and technology, nurturing leaders and creating societal impact through interdisciplinary education and research. Over the years, NTU has achieved worldwide acclaim for its research output, innovation, and teaching excellence. As a key office anchored in the vibrant research culture and environment within NTU, we are seeking a Senior Executive Officer in Research Grant Administration to bolster the collective effort to consolidate and further advance NTU’s research standing and capabilities. He/she will support NTU faculty so that they can conduct their research effectively with compliance to regulations governing research fund management.

You will support in the administration of research grants and other research-related matters handled by the NTU Research Support Office. This includes coordination of grant calls with the Colleges and Schools in the University, assisting researchers and faculty in their grant submission and grant post award activities like reporting submissions, assisting researchers to understand grant agencies’ guidelines and coordination of review panel meetings.

Key Responsibilities:

• Administrative support for various NRF grants

• Support in NRF grant calls including drafting of grant call announcement faculty, advising PIs and school administrators on funding guidelines, work processes and grant call opportunities

• Provide guidance to faculty and school administrators to better understand the grant requirements through checklists or guide or standardized forms

• Facilitate on the budget scrubbing process prior to the award of the project

• Coordinate internal review panel meeting to shortlist proposals, when required

• Assist awarded PIs with their letters of acceptence and facilitating research account opening

• Support the team to manage post award requests from faculty for their research grants (i.e. variation requests, report submissions), in accordance to the T&Cs of the research grants awarded)

• Provide support and guidance for RISE (Research Information System)

• Support in preparation of reports and statistical data

• Involve in any ad-hoc initiatives undertaken by the Office

Requirements:

• A Bachelor/Honours degree from recognised university with at least 1 to 2 years’ relevant work experience

• Preference will be given to candidates who have held administrative positions in a central office within a large organization and has a flair for communicating complex concepts via infographics or other visual means.

• Has high competency in Microsoft applications (Word, Excel, Powerpoint and others)

• Possess excellent writing, communication and interpersonal skills

• Excellent organizational, time management and planning skills

• Highly motivated individual with strong analytic skills, a keen eye for details, can multi-task and work independently and is a fast learner.