Total 775 Administrative / Clerical job vacancies in Tanjong Pagar, Central Singapore

(West region) - Near Pioneer MRT

Job description

1. Maintains human resources records for employees by recording the hiring, transfer, termination, change in job classifications, and merit increase dates as well as tracking vacation, sick, and personal time.

2. Handling of proper filling of employees medical leave certificates.

3. Handle of payslips for crews and freelancers.

4. Liaise with MOM for permit/pass application

5. Liaise with MPA/ICA with respect to crew where required

6. Provides administrative support to ensure efficient operation of office.

7. Maintains supplies inventory by checking stock for pantry and manage of meeting room

8. Any ad-hoc tasks given

Requirements

• Minimum diploma in HR or business
• Pass application
• Minimum 2 yrs exp
• Short notice period / immediate

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

(WEST REGION)

Walking distant (7 – 10 mins) from Tuas Crescent MRT

Job description

• Handle HR tasks relating to HR policies, Unit4 Prosoft HRMS, talent acquisition, on/off boarding, compensation, and benefits, learning and development, etc.

• Support the management in overseeing the administrative and operational aspects of the work environment.

• Prepare employment contracts, acknowledgement of resignation letters, staff confirmation letters, promotion letters and other HR-related letters.

• Manage recruitment/hiring processes including interview, reference checks, execute employee onboarding, new hire orientation, etc.

• Identify and share the manpower hiring issues with viable proposals on recruitment plans and initiatives to meet the outcomes of manpower hiring.

• Conduct exit interviews to gather feedback for better employee retention and manage employee’s exit clearance process.

• Regularly update and ensure accurate maintenance of employee database, P-files and all HR related information.

• Monitor and administer work pass applications/ renewals/ cancellations via EPOL and WPOL, including purchasing security bond and managing foreign worker quota.

• Handle the processing of insurance claims for Group Hospital & Surgical, Group Personal Accident, Work Injury, etc.

• Process CPF, IR8A, IR21, NSman make-up pay claim, Government-Paid Leave claim, government grants and submissions such as MOM surveys, wage surveys, etc.

• Handle end-to-end processing of monthly payroll computation and ad-hoc processing of commission payment and referral fees for employees, ensuring accuracy, completeness and timeliness in the payment of salaries in compliance with company policies and statutory requirements.

• Maintain up-to-date forms/records on training and to administer training for employees.

• Plan, coordinate and organize, which are inclusive but not limited to meetings, events, etc.

• Procure office stationery, business cards, company stamps, uniforms, etc and issue to employees.

• Assist with general administration and other ad-hoc tasks as required.

Requirement

• Minimum Diploma in Human Resources Management.

• Minimum 2 year’ HR-related experience.

• Proficient in Microsoft Excel, Word, Outlook and PowerPoint.

• Knowledge of Unit4 Prosoft HRMS is an added advantage.

• Strong understanding of HR principles, practices and local labour legislation.

• Independent, self-confident and self-motivated.

• Able to work under pressure and with a sense of urgency to meet tight deadlines.

• Service-oriented with excellent interpersonal and communication skills in dealing with different levels of employees.

• Resourceful with an analytical mind and a problem-solving aptitude.

• Excellent verbal and written communication skills.

• Bilingual in English and Mandarin (to communicate with Chinese speaking colleagues).

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

(CENTRAL REGION) - near city hall mrt

Highlights:

• Start up (property investment industry) - From HK
• Sole contributor, report to Director
• 5days, 9-6
• QuickBooks / Basic HR & admin
• AWS + VB
• Degree or CPA

Job Description:

• Prepare monthly financial statements and ensure the timely filing of GST and other reports.
• Ensure compliance with regulations and timely submission of monthly CPF filings.
• Oversee the maintenance of office premises, including managing agreements, leasing, and usage.
• Liaise with vendors, such as bankers, auditors, government agencies, and insurers, regarding finance, human resources, and administrative matters.
• Coordinate with contractors for repair and maintenance work.
• Provide support in contacting IT vendors as needed.
• Administer building and office access for users.
• Support HR functions, including payroll processing.
• Manage administrative matters related to company-owned properties.
• Undertake any other ad hoc duties as assigned by management.

Job Requirements:

• Bachelor’s degree in a relevant field.
• CPA certification is advantageous.
• Strong understanding of MOM laws and regulations.
• Significant experience in accounting is required.
• Proficiency in QuickBooks is essential.
• Comfortable working in a small team environment.
• Good spoken command of English and Mandarin for communication with Chinese stakeholders.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chris Poh Tze Zheng

EA Personnel Reg No: R24120101

Accounts & Admin Executive

Job Description & Requirements

Knowledge of full sets of accounts, with experience in Xero

General administrative role

Knowledge of Logistics operation a plus

Responsibilities

Executive assistant work and also involve in analyst work.

Calendar Management:

• Schedule meetings, appointments, and events.
• Coordinate with internal and external stakeholders to ensure availability and logistics.

Email Correspondence:

• Manage and prioritize incoming emails.
• Draft responses and follow-up on pending matters.

Document Preparation:

• Create, format, and proofread documents, presentations, and reports.
• Compile information and data as needed.

Communication Liaison:

• Serve as a point of contact between executives and internal/external parties.
• Relay messages accurately and promptly.

Meeting Support:

• Prepare agendas, materials, and presentations for meetings.
• Take minutes and distribute action items as required.

Expense Management:

• Track and reconcile expense reports.
• Coordinate with finance department for timely processing.

File Management:

• Maintain organized electronic and physical filing systems.
• Ensure confidentiality and security of sensitive information.

Task Prioritization:

• Assess urgency and importance of tasks, and prioritize accordingly.
• Anticipate needs and proactively address potential issues.

Special Projects:

• Assist with ad-hoc projects and initiatives as assigned.
• Conduct research, gather data, and provide analysis as necessary.
• Prepare and edit reports, presentations, and various business documents

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

At Ultimate Performance (U.P.) we are hiring Personal Trainers to join our U.P. Singapore team.

You can be as green and new to the industry as they come. Our goal would be to educate and mould you as one of the future leaders of U.P, just as we have already done with some of the Trainers who joined us as Juniors on our first Junior Training Scheme in 2012.

We are a meritocracy and only care about your ability to get the job done and your overall potential.

ATTITUDE IS EVERYTHING. Aptitude can be taught but you do need to look hard at yourself before you apply to U.P. We are not an easy company to work for because we demand that you deliver your very best performance every single time. This is the U.P. way and it is a non-negotiable quality that we are looking for.

Alongside the right attitude, to even be considered for one of our coveted positions, we are looking for individuals who can demonstrate:

• Relentless hard work.
• That you are not frightened to reflect inwards and examine your motives.
• That you seek out and continue to learn from your own mistakes.
• An investment in others.
• Ambition and persistence in your desire to better yourself.
• The ability to provide U.P. clients’ a great service and high professional standards.

So, if you are interested in a role that will allow you to:

• Work alongside some of the leading trainers in the fitness industry as a team.
• Work in a culture where results - not numbers - are the name of the game. We take care of the sales and marketing so you have the time to focus on what matters as a Trainer.
• Take part in a full education program while also being provided your own mentor.

• Have the support and guidance to build a genuine career within the fitness industry, so that you can grow into the right long-term role for you.
• Deliver personal training through our own company app, while we continue to work behind the scenes to revolutionize the technology available to you as a Trainer.
• Be pushed to never accept anything less than your very best.
• Be provided with the possibility to travel around the world.

Then hit APPLY today to be considered and discuss further with the UP team!

Starting salary: SGD $24,900 this can increase to $79,100.

OTE: SGD $24,900-$79,100.

Hours: full-time, including early mornings and late evenings in your first year of service.

Advertised earnings are reflective of the advertised U.P. location’s OTEs for Junior Trainer roles in the local currency, dependent on the Junior level offered if successful.

U.P. does not provide Personal Trainer qualifications and so requires all applicants to have already attained their Level 3 Diploma in Personal Training, or equivalent qualification.

Please note that all U.P. Trainers need a valid right to work, therefore we ask queries around this within the application process to determine whether sponsorship consideration is required by Ultimate Performance. It poses no potential limitation to your application.

Your data will be stored by Ultimate Performance and will be used by our HR and recruitment teams for the purpose of managing your application. You can find out more about how we use your data during our recruitment process here: https://ultimateperformance.com/terms-conditions

We have been made aware of fraudulent entities around the world claiming to represent Ultimate Performance. We will never request your bank details within an application or request an exchange of money to apply for a role at U.P. If you see a role advertised for Ultimate Performance requesting payment or to provide bank details then please DO NOT apply via that channel. Please do not hesitate to contact us directly if you have any concerns.

Join Our HSEQA Admin (Health, Safety, Security, Environment and Quality Assurance) team as an Administrative Executive!

Job Highlights

• Walking distance from Tanjong Pagar MRT
• Working hours: Monday - Friday 9 am - 6 pm
• Salary range: $2500 - $3500 (Depending on experience)

Responsibilities

• Execute daily administrative tasks efficiently.
• Monitor and promptly respond to emails and faxes, taking immediate action on requests.
• Regularly dispatch official communications to vessels as directed.
• Compile and generate reports accurately.
• Organize and maintain correspondence files.
• Provide comprehensive administrative support to the department.

Requirements

• ‘A’ Level / Diploma qualification.
• Excellent written and verbal communication skills.
• Proficiency in MS Office applications.
• Attention to detail.
• Candidates with prior secretarial experience in ship management companies or related industries will be given preference.
• Must have experience in the Maritime Industry

Embark on a rewarding career with us and be part of a dynamic team where your skills and dedication are valued. Apply now to kickstart your journey in the maritime industry!

In-charge two entities.

One is sales company (80% of the work) and the other is Regional head quarter (20% of the work).

Daily

1. Approve daily, monthly and yearly accounting journal entry
2. Approve sales order and purchase order
3. Control cash collection and Aging Account Receivable, including communication with Sales and Service department
4. Control petty cash
5. Approve bank payment
6. Approve customer and supplier master registration

Monthly

1. Approve monthly report (GL, Sales report, inter-company confirmation and PL)
2. Approve monthly report to Head Quarter in Japan
3. Approve staff expense claim
4. Payroll
5. Other HR related work

Quarterly

1. Approve quarterly reporting package to Head Quarter in Japan
2. Approve GST filing
3. Board of Directors meeting arrangement

Yearly

1. Control physical inventory semi-annually
2. Evaluation arrangement semi-annually
3. Prepare and confirm income tax for employees
4. Approve Corporate Tax
5. Prepare full set of financial statement partially with other staff
6. Approve full set of financial statement
7. Counter measure to yearly external auditor Deloitte
8. Counter measure to internal audit by Head Quarter in Japan every 3 years
9. Compliance training

Ad-hoc

1. Recruiting (Interview, Visa, Apartment)
2. General Affairs (Pantry, Insurance, Company car, etc)

Qualifications

1. Certified Public Accountant (CPA)/ Chartered Accountant (CA)
2. Experience in internal / external audit
3. With experience in preparing full set of financial statement as well as handling account receivable, inventory and bank reconciliation
4. With at least 3 years managerial experience
5. Proficient in Microsoft Office (MS Excel, MS Word, MS Powerpoint)

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Location: Teban Garden

3days work at office, 2 days work at home

Basic + AWS + VB

Job Functions

· Offer and serve beverages to the management and guests.

· Collect and distribute incoming mails and handle courier services.

· Perform general administrative duties including monitoring and replenishment of pantry items, stationery, name card request and other office supplies.

· Liaise with contractors and vendors.

· Order office supplies, keep inventory of stock and records of office expenses and cost. Handle and manage franking machines.

· Arrange travel and accommodation. Invitation letter and visa arrangement. Data roaming and SIM cards arrangement.

· MD and expats support i.e., Housing, Memberships, Maintenance follow-up,

Apartment handover etc. Assist MD with festive greetings to channel partners.

Monthly Public Holiday Notice to NOC offices.

· Filing of Confidential documents like Rental Agreements, Director Circular, DCT’s & Distributorship Agreements

· Prepare Connect Magazine materials

· Events coordination assistance i.e., D&D, Kickoff.

· Assist with audit checkpoints, if any. Asset, Monthly 5S checks.

· Ringgi support, if any.

· Any other duties and responsibilities that may be assigned to you by the management from time to time

Requirement:

· Minimum Diploma education

· A minimum of 1 to 2 years' experience in a similar role

· Proficient in MS Office and other IT software

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Job Descriptions:

• Tracking and updating of sales-related data including sales commission processing
• Perform accounting duties such as generating statements, invoices, month-end closing & sales reports etc.
• Responsible for receivables and payables, staff claims and other accounting report
• Daily monitoring and accurate reporting on account receivables and payables
• Other supporting tasks as when required

Requirements:

• Knowledge of relevant basic accounting
• Proficient in Microsoft Office applications
• At least 1-year relevant experience is added advantage
• Real estate experience preferred

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431

In-charge two entities.

One is sales company (80% of the work) and the other is Regional head quarter (20% of the work).

Daily

1. Approve daily, monthly and yearly accounting journal entry
2. Approve sales order and purchase order
3. Control cash collection and Aging Account Receivable, including communication with Sales and Service department
4. Control petty cash
5. Approve bank payment
6. Approve customer and supplier master registration

Monthly

1. Approve monthly report (GL, Sales report, inter-company confirmation and PL)
2. Approve monthly report to Head Quarter in Japan
3. Approve staff expense claim
4. Payroll
5. Other HR related work

Quarterly

1. Approve quarterly reporting package to Head Quarter in Japan
2. Approve GST filing
3. Board of Directors meeting arrangement

Yearly

1. Control physical inventory semi-annually
2. Evaluation arrangement semi-annually
3. Prepare and confirm income tax for employees
4. Approve Corporate Tax
5. Prepare full set of financial statement partially with other staff
6. Approve full set of financial statement
7. Counter measure to yearly external auditor Deloitte
8. Counter measure to internal audit by Head Quarter in Japan every 3 years
9. Compliance training

Ad-hoc

1. Recruiting (Interview, Visa, Apartment)
2. General Affairs (Pantry, Insurance, Company car, etc)

Qualifications

1. Certified Public Accountant (CPA)/ Chartered Accountant (CA)
2. Experience in internal / external audit
3. With experience in preparing full set of financial statement as well as handling account receivable, inventory and bank reconciliation
4. With at least 3 years managerial experience
5. Proficient in Microsoft Office (MS Excel, MS Word, MS Powerpoint)

HOW TO APPLY:

Interested applicants, please click on “Apply Now”or email [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Wei Jye (Jaylyn)

EA Personnel Reg No: R24121213

Stag Match® is a registered education business that has become a leading education business in the education industry. Our growing services are in-line with Singapore’ Education system, which focuses on students’ creative thinking and analytical skills.

We are looking for an independent operational personal to assist in the administration work

Responsibilities

• Provide overall support for operations and general office administration through a variety of tasks related to organization and communication
• Plan and ensure SOP in place.
• Ensure Centre Operation follow the SOP
• Plan and scheduling staffing
• Co-ordinating with Trainers and stakeholders
• Provide Training for new Trainers
• Provide Customer service to clients
• Provide Simple IT support to trainees and stakeholders
• Plan and organise regular business reviews
• Assist in preparation of monthly report and update meeting with senior management
• Develop and maintain a filing system
• Provide support in project research work
• Assist in the planning and organising of eco-system, internal engagements and transformation initiatives
• Assist in commercialisation of products and solutions
• Provide support in the marketing and promotions of the Business Innovation Centre
• Coordinate with clients / learners
• Able to follow up with claims and collection of fee.
• Able to travel to branches to branches
• Able to Coordinate and manage staff's scheduling
• Able to ensure day to day smooth operation running.
• Book-Keeping

Requirements

• Minimum GCE A Level/Diploma in any discipline
• Prior operations and office administration experience preferred
• Prior to WSQ claim and operation experience preferred
• Good communication skills and with an excellent command of English.
• Proficient in Microsoft Office
• Proactive and with a positive mentality, creative with excellent presentation, communication, negotiation and interpersonal skills
• Able to work independently and as well as a team player
• Able to lead the team and have good initiative

Job Description

• Administrative support to Audit Department
• Typing of financial report
• Liaising with corporate secretary and tax agent for filing requirement
• General administrative duties

Job Requirement

• We are looking for candidates who seek stable working opportunity and who possess
• Commitment to work long-term.
• Strong organize and coordinate ability
• Good communicate and execute skills
• Good command of PC skills, especially Microsoft Office Software
• Minimum Education qualification : Diploma or above
• Minimum year of working / related experience : 1 year or no work experience, training will be provided to candidates with right attitude
• Fresh schools leaver are welcome to apply.
• Possess good telephone etiquette.
• Hardworking personality and able to work independtly

Job Description

Provide administrative support to sales department

Handle purchasing and liaise with customers

Process delivery orders / invoices and other ad-hoc duties

Requirements:

ITE to diploma holders

Job training will be provided

About the Company:

China United Lines (CULINES) was incorporated in 2005 with dual headquarters Shanghai and Singapore. We have been focusing on both short and long haul trades. In 2021, we expanded into TP and European markets. Over the years we have established an international network covering coastal ports in Chinese mainland and other countries such as Hong Kong, Taiwan, Japan, South Korea, Southeast Asia, South Asia, and the Middle East. We also have a comprehensive agency network comprising of 3rd party, joint venture and fully owned agents that support in providing customers with high quality and value-added logistics services.

We are equipped with an international management team, excellent IT system, and digital service platform. As a socially responsible enterprise, we will continue to provide customers and partners efficient, economical, and reliable services and create more values to benefit the society. During 2021, our Alphaliner ranking has improved from No. 79 to No. 23 and we became the second Chinese mainland-based carrier offering regular China-U.S. and China-Europe services.

Job Highlights

· Career Growth Opportunities

· Transparency and Great Leadership

· Employee Development Plans

· AWS + Variable Bonus

· 5 days’ work week

· Group Medical Benefits

ESSENTIAL DUTIES AND RESPONSIBILITIES

We are seeking a dedicated Senior Executive, HR & Admin to join our team. You will oversee various HR & administrative tasks, including recruitment, employee onboarding and off-boarding, office administration and employee relations. If you have a strong attention to detail and multi-tasking abilities, excellent organizational skills, and a proactive approach to addressing HR needs, we invite you to apply and contribute to our company's success in nurturing a positive and productive work environment.

· Provide full spectrum of HR functions which include Talent Acquisition for the region(s), salary proposal aligning with market rate, employee relations, performance management, learning & development, succession planning, talent management, compensation & benefits and general administration.

· Ensure HR policies and procedures comply with local labour laws and regulations.

· Regularly review and update HR policies to reflect changes in legislation and best practices.

· Manage employee relations issues and facilitate employee conflict resolution, disciplinary and grievance processes.

· Support on the annual compensation reviews, consolidating and reviewing submissions at the regional level, and analysing the overall data.

· Prepare submission to government agencies, such as CPF, IRAS, FWL, NS claims, Government Paid leave claims and etc.

· Payroll administration and preparation of monthly payroll payouts and salary reports

· Handling of company insurances (Group Medical, Workmen Injury Compensation, Vehicle Insurance, Fire Insurance).

· Provide secretarial support to President – travel arrangements, calendars, appointments scheduling, claim & etc.

· Support events and festival celebrations execution.

· Willing to travel for work purposes

· Any other HR related matters assigned.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

· Possess Bachelor degree in Human Resource Management, Business Administration, or a related field.

· Minimum of 5-7 years of experience in HR, with a focus in learning and development, talent management, recruitment, and HR policy compliance.

· Strong sense of urgency, high adaptability, resourceful and independent mindset.

· Well versed in Singapore Employment Act and HR practices

· Team player and self-driven, with a passion to make a positive impact to the organization

· Able to work in a fast paced and results oriented environment.

Please indicate the below information in your resume:

• Current & Expected Salary

• Reason(s) for leaving

• Notice Period / Availability to commence work

You may email your updated CV to [email protected] By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

BE A PART OF CULINES FAMILY

The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity, and teamwork underpin everything we do here at CULINES. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

Job Description:

• Provide general administrative and operations support to the HR department.
• Perform resume screening, shortlisting applications for most suitable candidates and arranging interviews.
• Any other ad hoc duties assigned.

Requirements / Qualifications:

• Minimum GCE ‘O’ Level/Diploma/Degree
• Good communications and interpersonal skills
• Proficient in MS Office applications
• Minimum 2 years working experience in a similar position.
• Hardworking and self-motivated to get work done
• Training will be provided
• Able to start work immediately

Location:

Central

Working Hours:

Monday – Friday: 8:30am to 6:00pm

We regret only shortlisted candidates will be notified.

More details will be shared during the interview.

ML Consulting Pte Ltd

EA License No: 91C2939

About the Company:

China United Lines (CULINES) was incorporated in 2005 with dual Headquarters Shanghai and Singapore. We have been focusing on both short and long-haul trades. In 2021, we expanded into TP and European markets. Over the years we have established an international network covering coastal ports in Chinese mainland and other countries such as Hong Kong, Taiwan, Japan, South Korea, Southeast Asia, South Asia, and the Middle East. We also have a comprehensive agency network comprising of 3rd party, joint venture and fully owned agents that support in providing customers with high quality and value-added logistics services.

We are equipped with an international management team, excellent IT system, and digital service platform. As a socially responsible enterprise, we will continue to provide customers and partners efficient, economical, and reliable services and create more values to benefit the society. During 2021, our Alphaliner ranking has improved from No. 79 to No. 23 and we became the second Chinese mainland-based carrier offering regular China-U.S. and China-Europe services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

As the Office Administrator cum PA, you'll provide comprehensive administrative support, ensuring a smooth workflow for everyone. This includes warmly greeting visitors and staff, managing the front desk with organization, and managing a variety of administrative tasks accurately. As a key point of contact, you'll possess excellent communication and interpersonal skills to handle inquiries from both internal and external sources.

Key Responsibilities:

· Schedule meetings, answering phone calls, email reply, take messages and Manage calendars for Chairman and President.

· Take accurate and comprehensive notes for all meetings.

· Serve as the first point of contact for visitors, greeting them professionally and directing them to the appropriate personnel or location

· Run errands as requested (if any).

· Plan for business trips, including flights, accommodation and ground transportation

· Coordinate events and speaking engagements.

· Organizing and maintaining both physical and electronic files, documents, and records

· Maintaining strict confidentiality regarding sensitive information, both within and outside the organization

· Extensive secretarial/administrative support including but not limited to calendar management, scheduling meetings for various departments (if needed).

· In charge of Chairman's social media content and CULINES social media accounts.

· Provide extensive secretarial support, and manage various administrative tasks, including but not limited to: Team building activities, Business travel arrangements, Company quarterly and annual events, arrangement of venues for various meetings, ensuring efficient use of CULINES meeting rooms, submission of claims for President’s Business & other expenses to CULINES system and electronic equipment issuance and returns etc.

· Submit expenses claim and ensure everything is in order.

• Assist and manage any other ad-hoc duties assigned from time to time.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

· Bachelor's Degree in Business Administration, or related field equivalent with 4 years working experience.

· Photography, Videography and Editing skills.

· Active listening and good communication skills.

· Expertise in time management, and the ability to adapt to change under pressure.

· Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and visitors.

· Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

· Ability to work independently and take initiative.

· Effectively bilingual in both English and Mandarin (as the position needs to frequently communicate with English/Chinese speaking associates verbally/ in writing whenever appropriate.

· Possesses a valid right to work in Singapore.

Please indicate the below information in your resume:

• Current & Expected Salary

• Reason(s) for leaving

• Notice Period / Availability to commence work

You may email your updated CV to [email protected] By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

BE A PART OF CULINES FAMILY

The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity, and teamwork underpin everything we do here at CULINES. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

• Assist the Chief Engineer and/or Maintenance Officer to issue Work Orders / HotSOS to Duty Engineers and Technicians.
• To compile all hardcopies of Daily Activities, Meter Readings and Maintenance Report and transfer in engineering e-folder.
• Preparation and submission of Monthly Maintenance and Utilities Report.
• Check the work load and efficiency of various sections.
• To monitor and update Maintenance Schedule for both in-house Engineering Team and outsource Contractors on daily basis.
• Ensure Duty Personnel and Vendors carry out the Room Preventive Maintenance (RPM) and the Periodic Plant Maintenance (PPM) works according to the scheme and schedule.
• Filing of Vendor’s Service Reports, Invoices and other documents.
• To assist Chief Engineer and/or Maintenance Officer on Licensing and Maintenance Contracts expiry and renewal.

Job Descriptions:

• Prompt processing of Sales Quotations, Customer Purchase orders in ERP system;
• Preparation of commercial documentation for deliveries/collections and logistical arrangements with customers and transportation company;
• Supporting Sales team in co-ordination with customers with regards to queries, updates of repair status, checking on parts availability and complaints;
• Monitor and management of customers’ stock levels:

- Prompt request for parts/units from customers for our internal repair jobs queuing and planning;

- Requesting top-ups when stock levels are running low or fully depleted;

- Requesting purchase orders for stocks which have reached low levels but still pending for POs

• Monitoring of Purchase Orders availability in customers’ portals;
• Accurate and timely data input/update of internal records in ERP system;
• Customers site visits will be required during special occasions

HOW TO APPLY:

Interested applicants, kindly click on “APPLY NOW” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431

The Admin & Facilities Executive shall handle the office renovation and reinstatement works and ensure the day-to-day smooth operation of a building infrastructure, through administrative support, including procurement, negotiation, contractor liaison and documentation as well as coordination of staff and office equipment during relocation.

• To prepare the costing and proposal of the renovation & reinstatement for the office.
• To manage the contractors for major and minor works during the renovation & reinstatement.
• Collaborate with the stakeholders during the renovation and reinstatement to ensure smooth operations.
• Handle all the pantry procurement and gifts for employees.
• Planning of company events and preparation of monthly employee birthday vouchers.
• Manage the cleaning hygiene vendor and monitor the services provided.
• Provide administrative support to the event planning and management team.
• Office maintenance, including courier service and office assets tracking.
• Managing corporate calls, opening, sorting and distributing incoming correspondence, mails included
• Responsible for office administration such as printing staff name cards, staff passes, door access cards and general administrative support for staff onboarding and offboarding request.
• Manage Admin / Facilities helpdesk via workday.

Requirements:

• Must have experience in renovation & reinstatement of the office.
• At least 2 years of relevant experience in a similar role, administration or facility.
• Meticulous and well-organized to ensure administrative accuracy.
• Good team player with a positive and can-do attitude.
• Good interpersonal & communication skills.
• Self-driven, able to multitask with a good time management.

• Paid Annual Leave Entitlement
• Family Care Leave
• Enhanced Sick Leave
• Training Opportunity
• Flexi Benefits
• EAP - Employee Assistance Program that assists employees with personal problems and/or work-related problems that may impact their work, health, mental and emotional wellbeing.
• Employee Share Purchase Plan
• Comprehensive Medical Insurance Coverage inclusive of Dental
• Attractive Welcome Pack for New Hire

*Please note that due to length of position, applicable benefits will be pro-rated accordingly.

Job Responsibilities:

• Ensure all shipments reach our store on time.
• Practice customer service when interacting with other companies and clients and see to it all external parties receive a positive interaction with the company
• Verify all incoming shipments to be accurate by comparing the invoice to order and ensuring all goods are in acceptable condition
• Accurately package, label and weigh items to be shipped and ensure proper shipment method and shipping charges
• Work with team members to see that all documents are handled promptly, and goods are shipped and stored properly
• Ensure accurate data is captured in the transport management system (Des/ITM)
• Tallying /Tracing of import cargoes
• Perform inbound receipts/checking and other related activities
• Liaising with our LSP (Haulier, Sagawa) and other office personnel
• Reconciliation external warehouse inventory
• Keeping the records and documentation
• Data entry (MVBC) and other ad-hoc duties as assigned by the superior.

Job Description & Requirements

• Responsible for overseeing the shipment and delivery of goods and warehouse settings for retailers and wholesalers.
• Manage the loading of trucks, setting up delivery routes and unloading of materials.
• Direct and review work plan for assigned staff.
• To train new logistics assistants
• Meet with staff to identify and resolve problem.
• Monitor storeroom and warehouse material usage
• Maintain accurate records and files of inventory usage.
• Develop delivery schedules and drop shipment strategies
• Assist with budget preparation and administration.
• Coordinate warehousing and storeroom activities with outside agencies and organizations.
• Implement appropriate safety guidelines and investigate injuries or unsafe conditions.
• Perform ad-hoc tasks as required.

Requirements:

• GCE O Levels , Diploma / University degree or equivalent, preferably in Logistics Management but not a must
• 4-8 years of warehouse management experience.
• Excellent understanding of warehouse management procedures.
• Proficient knowledge of inventory and inventory controls.
• Proficient computer skills.
• Good communication skills, both written and verbal.

Job Description

• Handle administrative duties.
• Picking up calls & attend to inquiries.
• Data entry & documentation filling.
• Training will be provided.

HOW TO APPLY:

Interested applicants, kindly click on “Apply Now” or send your resume in MS WORD format to hestia.wong(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Wong Ying Huan (Hestia)

EA Personnel Reg No: R24122431

Job Details:

• Pass application & renewal, handle and coordinate training application, manage courses registration, prepare ISO cert, leave & medical data record, payroll, administrative task including pick up incoming calls
• Company transport pick up and Lunch provided
• Stable working environment

Requirements:

• Diploma/ Degree in Human Resource/ Business Management/ Administration
• 1-2 years of relevant experience
• Training will be provided for those without experience
• Singaporean only

HOW TO APPLY:

Interested applicants, please click on “Apply Now” or submit your resume to [email protected]

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chong Kar Mun

EA Personnel Reg No: R2089894

Office Location: Sg. Kadut

Mon – Fri : 8.15am-6pm

Basic up to 3.3k + VB

Job Responsibilities:

• Assist the HR Manager to oversee the Administrative and HR Department & managing the full spectrum of HR and Administrative duties.
• Assist in payroll-related matters.
• Assist the manpower recruitment cycle.
• Responsible for work pass administration such as work pass application, renewal, cancellation, and issuance.
• Perform daily HR duties from on-boarding to off-boarding.
• Coordinate with the HOD on hiring plans, resignations, confirmation, and all HR-related matters.
• Maintain and ensure proper documentation of employee database and personnel files.
• Administer training-related matters including coordination or enrolment of the course, update & maintain training records, etc.
• Provide advice and handle all employee inquiries on HR-related matters.
• Responsible for the licensing renewal such as BCA workhead.
• Monitor company insurance, i.e. vehicle insurance, medical insurance, workmen compensation and etc.
• Manage office administration such as pantry supplies, stationery, office equipment and etc.
• Participate in planning company activities such as team bonding, staff gathering, D&D etc.
• Any other ad-hoc duties assigned.

Job requirements:

• Independent, self-driven and proactive attitude.
• Candidate must possess Diploma in any field.
• At least 3 years relevant experience.
• Computer literate, required skill(s): MS Office, MS Excel, MS Word.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Ding Xin Er

EA Personnel Reg No: R22106669