Total 60 procurement administrator job vacancies in Others category in d23 hillview dairy farm bukit panjang choa chu kang

Procurement Specialists build vendor relationships to secure the best prices on products for their company, as well as these other responsibilities:

• Purchase goods or services that meet the quantity and quality expectations of the organization
• Evaluate and negotiate contracts with vendors
• Track inventory and restock goods when needed
• Stay up to date on industry trends and new products
• Compare available goods with industry trends to determine appropriate pricing
• Mechnical back ground , preffer to have Piping and pressure Vessel product experience.

The Preschool Administrator will oversee the daily operations of the preschool, ensuring a safe, nurturing, and productive environment for both students and staff. The role includes managing administrative duties, coordinating with teachers and parents, maintaining regulatory compliance, and supporting the school’s educational mission. This position is crucial in ensuring the preschool runs smoothly and adheres to all state and educational guidelines.

Key Responsibilities:

Administrative Management:

• Oversee the day-to-day administrative tasks of the preschool, including student records, attendance, and staff schedules.
• Ensure compliance with state regulations, licensing requirements, and accreditation standards.
• Manage school resources and supplies, coordinating with vendors and maintaining school inventory.
• Support the Director in budgeting, financial reporting, auditing, and managing enrichment vendors and school fees.

Communication and Coordination:

• Serve as a point of contact for parents, handling inquiries, complaints, and facilitating clear communication between parents and teachers.
• Coordinate parent-teacher meetings, school events, and other activities that foster community engagement.
• Assist in updating the school’s communication platforms such as newsletters, social media, and emails.

Health and Safety Compliance:

• Ensure the preschool complies with health, safety, and emergency protocols.
• Implement and oversee procedures related to child health, including administering medications, handling emergencies, and coordinating with healthcare professionals as needed.

Qualifications:

• Diploma in Early Childhood Education, Education Administration, or related field.
• Proven experience in early childhood education or school administration.
• Strong organisational and time management skills.
• Excellent communication and interpersonal skills.
• Knowledge of licensing regulations and accreditation processes for preschools.
• Proficiency in office software, including MS Office, Google, and school management systems.

Preferred Qualifications/Related Experience:

• Prior experience working in a preschool or early childhood setting.
• Familiarity with budgeting and financial management for educational institutions.

Our preschool in bukit batok is looking for a friendly and passionate individual to join our big family!

Job Scope:

• Scheduling school tours for parents

• Manage key administrative functions such as data entry, enrolment management, fees collection, procurement, petty cash management

• Handle enquiries regarding about our programmes

• Assist with day-to-day operations duties

• Counter duties such as collecting of school fees, issue invoices and receipts.

• Assist in morning health check

Benefits:

• Annual leave
• Paid sick leave
• AWS (13 month bonus)
• Performance bonus twice a year

Job Requirements:

• Diploma in any discipline / GCE ‘O’ level with 1 year of administrative experience

• Enjoys dealing and interacting with people, especially young children

• Organized and meticulous.

• Excellent communication and customer service skills, strong in written English

• Proficiency in Microsoft office

Duties

1. Provide administrative support to Operation Department

2. Responsible in maintaining project data in an organised manner

3. Assist in renewal of company certificates example ISO

4. Collate information and prepare project reports and document (such as progress report, work completion report, etc.) in PowerPoint, Word, Excel format for submission

5. Consolidate internal project purchase for monthly procurement

6. Liaise with suppliers to procure items at competitive pricing

7. Assist in planning and updating project schedule

8. Perform related project duties as required

9. Work collaboratively with the rest of the team

10. Assist in preparing tender documents

Requirements

· Possess minimum O’ Level, ITE certificate

· Diploma in Landscape related course or Certified Practising Horticulturist will be an advantage

· Proficient in Microsoft Office, PowerPoint, Excel, Word, Outlook

· Good communication and interpersonal skill

· Attention to detail

· Good organizational and multi-tasking skills

· Fresh graduates are welcome

Key Responsibilites

• Deploy Office/Microsoft 365 Environments
• Deploy Azure AD/ Microsoft Entra ID Environments
• Deploy advanced Microsoft 365 Services including Enterprise and Mobility
• Maintenance of Entra ID / On premises Active Directory environments not limited to Users, Group, OU, Group Policy management.
• Exposure in Microsoft SharePoint Administrations, and Power shell scripting will be advantageous.
• Deployment and improvements of Infrastructure on Client environments
• Assist in maintaining and deploying other Client applications and environments.
• Leading initiatives for researching and deploying and managing new applications.
• Leading IT Projects for Clients
• Coordinating various IT Staff and Operations
• Assist in managing Support Services and related deliverables.
• Working with End-Users and Vendors to support applications and environments.
• Working with Client Stakeholders on strategy and vision.
• Meeting regularly with Clients and attend Client meetings and engaging Executive Management.
• Supporting Client initiatives remotely and on-premises.

Requirement:

• 3 years or more of IT support experience is preferred.
• 1 year or more of advanced Office/Microsoft 365 experience is preferred.
• Solid experience in support management roles is preferred.
• Experience with Microsoft Azure Active Directory/ Entra ID is preferred.
• Having a worked in a highly motivated, fast-paced, critical support role
• An excellent reputation for support to end-users and leading teams
• Excellent decision making and critical thinking skills.
• Ability to meet deadlines with Projects and Assignments
• Ability to learn and support new technologies and train others.
• Must be an energetic and highly motivated self-starter with a positive attitude.
• Must be detail oriented.
• Must have the ability to multi-task.
• Must have excellent oral and written communication skills.
• Must have the ability to communicate effectively with others.

Team Description:

The Operation teams at Shopee covers the operational end-to-end process, from when the buyer searches for a product listed on the Shopee platform, to the moment the buyer receives the products. The team analyses and monitors operational KPIs across the region and conducts root cause analysis when operation performance fluctuates. The Operations team comprises Customer Service, Payment, Listings, Warehouse, Logistics, Seller Operations and Fraud.

Job Description:

• Define clear project objectives, monitor project progress, and inspire the adoption of planning and execution best practices.
• Collaborate closely with local and regional stakeholders, conducting quantitative and qualitative analysis to address key issues and develop actionable solutions for current operations.
• Design and implement reporting processes based on identified business requirements and collected data.
• Manage and track cost drivers across markets, and propose resource allocation initiatives to support the platform's growth strategy.
• Utilise strong analytical skills and a hands-on, pragmatic approach to deliver measurable results.

Requirements:

• Bachelor’s degree or above
• Minimum 2 years of working experience
• At least 1 year of working experience in a top-tier strategy consulting firm

• Ability to apply analytical thinking towards business problems
• Experience in working with data, drawing insights, developing reporting templates, and devising practical data-driven solutions
• Excellent stakeholder management skills to manage senior and cross-functional stakeholders
• Excellent written and spoken communication skills to coordinate processes and projects involving internal and external stakeholders
• Ability to coordinate tasks across various stakeholders, manage project progress, and achieve goals in a timely manner
• Ability to thrive in a dynamic and collaborative environment
• Strong work ethic and excellent ownership skills

Duties

1. Provide administrative support to Operation Department

2. Responsible in maintaining project data in an organised manner

3. Assist in renewal of company certificates example ISO

4. Collate information and prepare project reports and document (such as progress report, work completion report, etc.) in PowerPoint, Word, Excel format for submission

5. Consolidate internal project purchase for monthly procurement

6. Liaise with suppliers to procure items at competitive pricing

7. Assist in planning and updating project schedule

9. Perform related project duties as required

10. Work collaboratively with the rest of the team

Requirements

· Possess minimum O’ Level, ITE certificate

· Diploma in Landscape related course or Certified Practising Horticulturist will be an advantage

· Proficient in Microsoft Office, PowerPoint, Excel, Word, Outlook

· Good communication and interpersonal skill

· Attention to detail

· Good organizational and multi-tasking skills

· Fresh graduates are welcome

*Only shortlisted candidates will be notified.

1. Administration/Customer Service

· Handle registrations for Self-sponsored
(via Online Registrations/Phone Calls/WhatsApp/Walk-in/Emails)

· Update & Blasting of Class Schedules

· Attend and liaise with self-sponsored trainees on Queries/Scheduling of course/ Grievances via Email/WhatsApp/Calls/Walk-in

· Monthly update of Typeform (Course Schedule)

2. Administrative for Pre-Class Preparation /Class Day /Post Cl ass

· Prepare and upkeep of training & registration materials

· Ensure classrooms are always clean and tidy

· Prepare training attendance

· Issuing of invoices for self-sponsored trainees

· Collecting of payment / Deduction of SkillsFuture Credits

· Update Database/Payment Records timely and accurately

· Update of google sheet on Prebook No. & Actual No.

· Enrolment of Attendees

· Upload assessment results for in-house courses

· Maintain a good filing system

· Mailing / Regular check on Mailbox

3. Assessment - Polwel

· Manage assessment bookings

· Input trainees’ details for assessment

· Update Polwel on Prebook No. & Actual No.

· Create Credit Notes for absentee

4. Any other ad-hoc administrative duties as and when required.

Who are you?

You will play an important role in supporting the development, implementation, and management of a high-quality network of healthcare providers by providing crucial administrative support to the TPA team.

Key Responsibilities

• Create new user accounts on internal systems and management/tracking of these user accounts.
• Ensure panel provider listings are updated at all times and sent to external stakeholders timely on a regular basis.
• Track all specialist referral requests and ensure that all requests are completed timely.
• Liaise with patients over phone calls, whatsapp or emails to assist their queries or guide them to complete making of specialist appointment.
• Scan and upload specialist documents and informing GP doctors of the updated specialist documents.
• Create invoices to clients and payment advices to clinics.
• Ensure that the invoices and payment advices are sent to external stakeholders timely on a regular basis.
• Liaise with Finance to ensure that all invoices and payment advices are in order and documented.
• Any other ad-hoc tasks as assigned.

Qualifications & Requirements:

• Fresh graduates are welcome to apply
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Must have a strong sense of responsibility and accountability
• Meticulous and detail-oriented
• Ability to work independently and prioritize tasks effectively

Industry: Pharmaceutical Technology

Working hours: 9am to 6pm (Mon to Fri)

JOB DESCRIPTION

• Submit requests for quotes and requisition to suppliers/vendors
• Handling purchase orders and purchase requisitions
• Follow up closely with vendors/suppliers for timely delivery and ensuring quality of goods
• Carry out administrative and inventory duties such as updating of databases and proper filing
• Liaise closely with accounts department to ensure prompt payment to suppliers and its related matters
• Inspect and ensuring proper quantity and quality of goods upon delivery from supplier and to follow up for any damages/shortages
• Manage multiple projects, communications and co-ordination
• Assist with other ad-hoc requests as assigned

JOB REQUIREMENTS

• Diploma in Supply Chain/ Logisitic Management or equivalent
• 1 year of procurement related work experience preferred. Candidates with less than 1 year of experience are welcome to apply
• Detailed, meticulous and resourceful
• Highly responsible and able to multi-task
• Self-motivated attitude with the ability to take ownership of projects
• Good verbal, written communication, presentation skills, interpersonal skills

EA Reg. Number: R21100629

EA License Number: 22C1278

CHURCH SENIOR ADMINISTRATOR:

We are seeking to hire a Senior Administrator to manage our church office administration matters and to oversee the church premises in order to keep it safe, clean, and well-maintained. This role will be part of a team of two administrators who will have their individual focus areas while sharing some general duties.

MAIN DUTIES AND RESPONSIBILITIES:

1. Perform day-to-day clerical duties, including answering phone calls, attending to enquiries, preparation and printing of documents, managing church mail and deliveries, collating and submitting staff expense claims etc.
2. Organise a systematic filing system to ensure accurate and up-to-date records in church database, including staff records, vendor and contractor records etc.
3. Follow-up with various church ministries and prepare both hard and soft copies of weekly church bulletin.
4. Translate documents from English to Chinese, and vice versa, to support our English and Cantonese/Chinese congregations.
5. Prepare reports and other in-house materials as necessary (e.g. meeting agenda, meeting minutes, email announcements to church members, presentations etc).
6. Provide secretarial support to the pastoral & ministerial team, including contacting and scheduling external speakers and in-house interpreters for sermons and events.
7. Liaise with various church ministries and departments to provide support in administrative and logistical matters as necessary.
8. Design, update, and regularly maintain church website to ensure up-to-date information is displayed.
9. Review and recommend plans, policies, and processes concerning administration and facilities matters to improve efficiencies.
10. Oversee the upkeep and maintenance of church building facilities and stock-taking.
11. Schedule and supervise vendors and contractors to ensure maintenance and orderliness of church premises.
12. Ensure permits are renewed on timely basis (e.g. vehicle parking permit, elevator operation permit etc).
13. Unlock church gates and building doors in the morning and lock them in the evenings.
14. Perform any other ad-hoc duties as required.

REQUIREMENTS AND SKILLS:

1. At least 7 years of relevant experience in a relevant field.
2. Familiarity with Google Drive and Microsoft Office (Word, PowerPoint, Excel etc).
3. Able to speak, read, and write in English and Chinese (will be an advantage if able to communicate in Cantonese).
4. Able to work independently with minimal supervision and takes initiative to follow-up and make recommendations.
5. Possess strong organisational skill and able to multi-task with good time-management and prioritisation.
6. Having experience in supervising a team member would be an advantage.
7. Required to work at least one weekend (Saturday/Sunday).
8. Comfortable to interact with church members and visitors.

Job Responsibilities

You will play an important role in:

1) Proposal Management

• Manage administrative tasks related to proposal development to ensure timely and high-quality submissions.
• Help organize the logistics of the proposal process, including meetings and deadlines.

2) Documentation Creation

• Assist in creating client proposals, contracts, and related documents in English and occasionally in Mandarin.
• Gather relevant information to showcase the company’s capabilities in proposals.

3) Team Collaboration

• Work with different departments (finance, project management, marketing) to provide support during the proposal process.
• Facilitate communication among teams to align with client needs.

4) Client Analysis and Meeting Coordination

• Prepare for business meetings by collecting information about clients’ histories and current status.
• Conduct research to understand client industries and market trends.

5) Database Management

• Maintain and update internal databases to keep client and project information accurate and accessible.
• Analyze fee structures across regions to identify trends and opportunities for improvement.

6) Administrative Support

• Provide general administrative support, including scheduling meetings and coordinating proposal presentations.
• Assist in onboarding new clients by preparing introductory materials.

7) Ad-Hoc Tasks

• Handle other tasks as assigned by management, showing flexibility in meeting team needs.
• Help improve proposal processes and documentation based on feedback.

8) Quality Assurance

• Ensure all proposals are proofread and meet company standards before submission.
• Gather feedback after submissions to enhance future proposals.

Requirements

To succeed in this role, we will need you to be:

• Candidate must possess at least a Diploma or Degree in Business Studies/Administration/Marketing, or equivalent Professional Qualifications
• Minimum 2 years of working experience in related field
• Preferably Executives specializing in Marketing/Business Development or equivalent
• Experience in bids and tendering procedures an advantage
• Added advantage for candidates with extensive network or working experience in the Architecture/Landscape Architecture industry
• Proficient in Microsoft Office, Photoshop, InDesign an advantage
• Good work ethic, time management, and teamwork
• Self-driven, good interpersonal skills, meticulous, strong critical thinking and analytical skills
• Excellent command of written and spoken English and Mandarin

A procurement manager is in charge of making purchases in an organisation. They perform very essential functions, like conducting research, placing orders and procuring items like raw materials and other important items. Knowing more about the job of a procurement manager and learning about their duties and salary can help you decide if this is a suitable career choice for you. In this article, we answer, "What is a procurement manager?", define their role, explain the challenges they face and find out the qualifications and skills required to become one.

JOB REQUIREMENTS:

• develop and implement cost-effective procurement strategies

• build and maintain relationships with the right vendors

• negotiate prices with vendors to secure the best price for their company

• compare different proposals and select the one which suits the company's needs

• maintain communication with vendors to ensure timely delivery

• check adherence to all health, safety and environmental regulations

• prepare detailed reports about transactions and purchases periodically

• oversee invoicing, payment and coordinate with the finance department on the same

• supervise technological systems that track the shipment, inventory and supply of materials

• lead and advise a team of procurement staff

Want a role where you can oversee front desk and office administration for AvePoint Singapore?

What will you be doing?

As an Office Administrator, you will be the first point of contact of AvePoint Singapore. You will ensure guests are welcomed and greeted positively and executes all administrative tasks to the highest quality standards.

Your responsibilities will include:

• Provide general admin support to colleagues and guests
• Handle walk-in clients, vendors, interviewees, guests, etc.
• Handle incoming calls.
• Process daily incoming & outgoing mails/ deliveries.
• Liaise with vendors and suppliers in relation to office maintenance.
• Ensure the office space is well-maintained and equipped with all the necessary supplies
• Maintain onsite employees’ apartment arrangement.
• Process finance related tasks involving invoice processing, cost allocation, and payment approvals.
• Manage travel arrangements for the management team
• Data entry and other administrative and ad-hoc duties as assigned.

We look for people who value agility, passion and teamwork; those who can bring fresh ideas to the table and want the opportunity to learn, grow, and expand their careers. Bring your aptitude and build upon what you do best for our customers, partners, team, and you.

• Diploma holders or GCE ‘A’/‘O’/‘N’ holders with experience
• Proven work experience in Administration, or similar role. Candidates with minimal or no experience will be considered if there are transferrable skills.
• Proficiency in Microsoft Office Suite.
• Possess good command of spoken and written English and Mandarin.
• Proactive, Organized, self-disciplined, able to multi-task and a team-worker.
• Pleasant disposition & good communication skills.
• Problem solving skills, and know when to approach for help
• Must be eligible to work in Singapore
• Candidates with immediate availability will be given priority consideration

Administrator - European Engineering MNC

1-2 years contract

$5000 max

5 days work week (Hybrid work arrangement)

8am - 5pm (Mon-Fri)

Location: Ayer Rajah

Job Scope:

• Preparing documentation and assisting in researching, compiling, proofreading, and editing reports, presentations, organization charts, correspondence, and other relevant documents.
• Responding to manager and/or employee queries and managing both incoming and outgoing correspondence for the business.
• Acting as local support for all administration activities.
• Maintaining records/databases/filing systems/archives in electronic and/or hard copy format.

• Handling purchase request/purchase orders.

Our preschool is looking for a friendly and passionate individual to join our big family!

Job Scope:

• Manage key administrative functions such as data entry, enrolment management, fees collection, procurement, petty cash management

• Handle enquiries regarding about our programmes

• Assist with day-to-day operations duties

• Counter duties such as collecting of school fees, issue invoices and receipts.

Benefits:

• Annual leave
• Paid sick leave
• AWS (13 month bonus)
• Performance bonus twice a year

Job Requirements:

• Diploma in any discipline / GCE ‘O’ level with 1 year of administrative experience

• Enjoys dealing and interacting with people, especially young children

• Organized and meticulous.

• Excellent communication and customer service skills, strong in written English

• Proficiency in Microsoft office

Responsibilities:

• Provide administrative and operational support to Field Operations that will retain and grow the Customer Base.
• To achieve Customer Satisfaction through meeting their requirements within Standard Guidelines.
• Ensure effective and efficient billing of Customers.
• To print monthly outstanding cases for review.
• To ensure timely and effective follow-up of all outstanding billing cases.
• To ensure timely and effective handling of Customer queries and complaints.
• To ensure resolution of all problematic cases with relevant personnel to being billings up-to-date.
• To ensure timely and accurate creation of necessary Invoices including Credit Notes.
• To ensure timely dispatch of Invoices to Customers.
• To ensure the billing process is carried out in a cost effective and efficient manner.
• To ensure timely and accurate creation & maintenance of Customer and machine-in-field information.
• To assist in other areas of service admin as maybe required.

Requirements:

• Minimum GCE O Level.
• Preferably 1 year relevant working experience.
• Must be proficient in office applications.
• Finance and accounting background preferred.

Job Scope:

• Process customers’ orders

• Ensure all orders to customers are delivered on time

• Ensure sufficient stocks are available for delivery

• Liaise with Customers regarding delivery schedules

• Coordinate with warehouse for delivery arrangement

Requirements:

• Diploma or A level qualification, fresh graduate is welcome

• Proficient in MS Office

• Proactive, pleasant and keen to learn attitude

• Able start to work immediately

Key Responsibilites

• Deploy Office/Microsoft 365 Environments
• Deploy Azure AD/ Microsoft Entra ID Environments
• Deploy advanced Microsoft 365 Services including Enterprise and Mobility
• Maintenance of Entra ID / On premises Active Directory environments not limited to Users, Group, OU, Group Policy management.
• Exposure in Microsoft SharePoint Administrations, and Power shell scripting will be advantageous.
• Deployment and improvements of Infrastructure on Client environments
• Assist in maintaining and deploying other Client applications and environments.
• Leading initiatives for researching and deploying and managing new applications.
• Leading IT Projects for Clients
• Coordinating various IT Staff and Operations
• Assist in managing Support Services and related deliverables.
• Working with End-Users and Vendors to support applications and environments.
• Working with Client Stakeholders on strategy and vision.
• Meeting regularly with Clients and attend Client meetings and engaging Executive Management.
• Supporting Client initiatives remotely and on-premises.

Requirement:

• 3 years or more of IT support experience is preferred.
• 1 year or more of advanced Office/Microsoft 365 experience is preferred.
• Solid experience in support management roles is preferred.
• Experience with Microsoft Azure Active Directory/ Entra ID is preferred.
• Having a worked in a highly motivated, fast-paced, critical support role
• An excellent reputation for support to end-users and leading teams
• Excellent decision making and critical thinking skills.
• Ability to meet deadlines with Projects and Assignments
• Ability to learn and support new technologies and train others.
• Must be an energetic and highly motivated self-starter with a positive attitude.
• Must be detail oriented.
• Must have the ability to multi-task.
• Must have excellent oral and written communication skills.
• Must have the ability to communicate effectively with others.

Key Responsibilities:

1) Prepare salary based on workers time card in excel and compute

2) prepare project invoices and submit to clients.

3) Manage and maintain office records, files, and databases

4) Handle incoming and outgoing mail, emails, and phone calls

5) Perform other administrative task when required

Skills and qualifications requirements:-

1. High school or diploma equivalent in administration related field preferred

2. ⁠Proficient in Microsoft Office Word, Excel etc

3. Ability to work independently and as part of a team

4. Discretion and confidentiality when handling sensitive information

5. Admin experience from construction / marine / process / manufacturing Industries are welcome

Salary: $2,800 to $3,000 (depending on experience)

Working Hours: Monday to Friday (9am to 6pm)

Working area: Bukit Batok (Office near BB swimming pool)

*Interested Local / PR applicant only contact me @ 96875000*

Chandran Ganesan

Thank you

Singapore Raffles Music College (SRMC) is looking for a Student Administrator to support the operations of the College Administration Department. As the Student Administrator, you will work closely with the Head of Administration to achieve the department goals. You will be part of a dynamic team working in a fast-paced environment as the college strives for academic transformation.

Job Description

• To handle student documents collection from sales team
• To work with other departments (Academic Department/ Student Services Department/ Sales Department) to ensure smooth enrolment
• To handle new student reporting matters
• To provide necessary follow-up and service to existing students, minimize potential complaints
• Provide administrative and logistical support to the sales team
• To perform any other support when required

Requirements

• Minimum Diploma holder
• At least 1 year of Administrative experience
• Good planning and organisational skills
• Meticulous and detail-oriented
• High level of discretion with strict integrity standards in handling confidential matters
• Good oral and written communication skills, with ability to engage with people from diverse backgrounds
• Adept in using Microsoft Office and online meeting tools like Teams, Zoom, Google Meet and Lark
• An understanding of Music and Arts will be beneficial, but not required

Join us at SRMC and help us inspire the next generation of creative talent. We look forward to your application!

Why Join Us?

Dynamic Work Environment: Thrive in a culture that is creative, fast-paced, and dedicated to excellence

Career Growth: Enjoy opportunities for professional development and advancement in a leading arts education institution

Impactful Work: Play a key role in shaping the future of arts education and making a meaningful impact in the live of the students

Singapore Raffles Music College is looking for an Student Administrator to support the operations of the Academic Department. As the Student Administrator, you will work closely with the Head of Administration to achieve the department goals. You will be part of a dynamic team working in a fast-paced environment as the college strives for academic transformation.

Job Description

• Support the Academic Manager in the daily operations of the Academic Department, including following up on student academic matters, as well as preparation and organisation of official meetings minutes.
• Plan teaching schedules and academic resources for academic programmes
• Plan and administer assessments and examinations, including liaison with external examiners and facilitation of appeals and moderation processes
• Manage the filing, storage and security of academic documents
• Liaise with other agencies, organisations and groups for academic matters
• Assist the Academic Manager in the administering and analysis of surveys including the writing of academic reports with the data collected
• Able to investigate and resolve feedback/complaints efficiently and tactfully
• Assist with any ad-hoc academic operations

Requirements

• A Levels or Diploma Holders
• At least 1 years of Administrative experience
• Good planning and organisational skills
• Meticulous and detail-oriented
• High level of discretion with strict integrity standards in handling confidential matters
• Good oral and written communication skills, with ability to engage with people from diverse backgrounds
• Adept in using Microsoft Office and online meeting tools like Teams, Zoom, Google Meet and Lark
• An understanding of Music and Arts will be beneficial, but not required

Join us at SRMC and help us inspire the next generation of creative talent. We look forward to your application!

Why Join Us?

• Dynamic Work Environment: Thrive in a culture that is creative, fast-paced, and dedicated to excellence
• Career Growth: Enjoy opportunities for professional development and advancement in a leading arts education institution
• Impactful Work: Play a key role in shaping the future of arts education and making a meaningful impact in the live of the students

Founded in 1996, Huabao Flavours & Fragrances Co., Ltd. is the largest Flavour & Fragrance house in China, engaged in the research & development, production, sales and services of tobacco flavors, food flavours, fragrances and food ingredients. Our company in Singapore - Huabao Asia Pacific Pte Ltd is currently looking for dedicated and talented individuals to join the team.

Job Description:

1. Assist the vice general manager and project manager with relevant administrative tasks.

2. Managing and preparing sales documentation and reports.

3. Sales support in sampling and labelling, updating customer databases.

4. Coordinate with the production team to ensure timely delivery and inventory management of raw materials.

5. Monitor market trends and pricing to identify cost-saving opportunities and improve procurement strategies.

6. Prepare and analyze reports on procurement activities, supplier performance, and cost savings.

7. Assist in the development and implementation of procurement policies and procedures.

8. Collaborate with cross-functional teams to ensure smooth supply chain operations.

Requirement

1. Diploma or Bachelor's degree in Business Administration, Supply Chain Management or related field.

2. Minimum of 1-3 years of experience in procurement, preferably in the chemistry/flavor industry.

3. Strong negotiation skills and ability to build and maintain relationships with suppliers.

4. Knowledge of procurement best practices and supply chain management.

5. Excellent communication, analytical, and problem-solving skills.

6. Proficiency in Microsoft Office Suite.

7. Ability to work in a fast-paced and dynamic environment.

8. Proficiency in Chinese and English.

Responsibility

• Contracts personnel perform a key role in the Project Team. They bring together contractual, commercial and technical knowledge in order to provide contractual and commercial guidance to the project team and the wider organisation.
• Assist and support line management with organising and maintaining logs and files (both in terms of a central database and hard copy filing systems) in a systematic manner to allow for easy access.
• Post Client contract award, assist in the preparation of pre-qualification activities, and RFQs for subcontracts and department.
• Exposure to drafting of low risk and/or small size contracts. Drafting of internal approval sheet for low risk contracts and obtaining the various levels of approval for all contracts.
• Exposure to subcontract management, drafting and/or review and approval of subcontract notices, amendments, change requests and change orders and formalization of subcontract closeout.
• Establish high quality cooperation and team work. Contribute to a positive work environment. Embraces diversity. Takes the opportunity to build diverse teams and values their varied approaches to work. Collaborates with others to achieve tasks and goals that benefit the organisation. Fosters cooperation and transparency across teams, functions, entities, countries and regions.

Qualifications:

• Bachelor’s degree in a relevant area such as Law or quantity surveying / Master’s qualification in a relevant subject such as construction law, business administration or economics will be of value. Law and contract law as part of academic studies is preferred.
• MRICS, MCIArb, SCL is an advantage
• Able to draft clear and concise correspondence. Excellent interpersonal and communication skills.
• A high level of comprehension in order to understand and interpret contractual language coupled with an ability to formulate arguments that support the contractual interpretation sought by the company.

Job Title: Spare Parts Administrator

As ANCS (Automation, Navigation & Control Systems), we transform how vessels perform to create the safest and most efficient journey for our customers – always with the vision in mind to navigate towards a more sustainable maritime industry. With our rich history of pioneering maritime technologies, we have defined industry benchmarks.

To be better tomorrow, we need the right talents today to complement our strong team of 650 employees in over 10 countries across the globe with the right skills, experience, and a winning attitude.

We are looking for Spare Parts Administrator to join our team. This is a permanent opportunity, and its location is near Pandan Crescent, Singapore.

About the Position:

As a Spare Parts Administrator, your work will focus on these responsibilities:

• In general, to execute the quote-to-cash process by preparing quotes, managing orders and other spare parts flow-related activities and work towards customer satisfaction, especially in the Navy segment.

• Manage Navy customer inquiries on spare parts pricing, availability, and order processing.

• Prepare the quote and send out Navy customer offers for spare parts or deal with offer requests from their webservices, where applicable.

• Verify the accuracy and completeness of order information, including part numbers, quantities, and delivery addresses.

• Follow-up customer orders for delivery on-time and in-full- and all-time proactive backlog management.

• Coordinate with relevant departments / stakeholders such as procurement, warehousing, logistics, import/export, tax, finance, accounting & controlling

as well as technical support to ensure smooth order processing and fulfilment.

• Monitor order status and provide regular updates to stakeholders, including estimated delivery dates and any potential delays.

• Generate and maintain accurate records of spare part orders, including order details, invoices, shipping documents, and tracking information.

• Ensure proper documentation for all transactions, adhering to company policies and procedures.

• Collaborate with relevant teams to resolve any issues, such as order discrepancies, damaged or defective parts, shipping delays, VAT related concerns.

• Process customer requests for return of spare parts and other spare parts-related claims.

• Identify opportunities to streamline spare part order processing workflows and improve efficiency.

• Support actively in Integrated Logistic Support (ILS) meetings (also overseas).

• Proactively collaborating with ERP system Master Data team to update the files in the ERP system with component data and related documentation.

• Making Support Material Plan in close cooperation with Sourcing and Obsolescence Management

• Follow up on non-conformity issues and work to provide resolution to customer leverage privileged customer interface position to maximize sales potential participate to customer review on commercial actions.

• Monitoring of account receivables.

• Assisting other team members as required and promptly take action to resolve Quality/Design issues.

• Supporting stakeholder management, of external and internal stakeholders.

To be successful in this role, you should have following skills:

• Business/Engineering diploma or bachelor's degree.

• Good knowledge in trade, supply, industrial retail, preferably spare parts and logistics, preferrable with a background covering mechanical, electrical or electronic engineering.

• ERP System proficiency, we are using SAP.

• Certificate in Logistics is a plus.

• 3 to 4 years of working experience, however we encourage fresh graduates to apply as well

• Skilled in Microsoft Office package and other collaboration tools

• Ability to travel overseas.

• Ability to work both independently and as part of a team.

• Able to manage priorities and multiple customer requests.

Personality / Desired behaviour

• You are well-organised and continuously looking for improvements in your job. You have an analytical approach to solve problems.

• You have a high work ethics.

• You are a team player, ready to make the effort for the team to achieve success.

• You have a customer focused attitude and are persistent to find solutions for our customers.

• Excellent communication skills, both written and verbal - to the point and customer oriented

• Fluent English (communicate effectively in writing and verbally)

• You can facilitate change. And can multitask, prioritize, and manage time effectively in a fast-paced environment.

• Develop self and others.

• Situational and cultural sensitivity

Please note that according to Wärtsilä policy, voluntary consent for a background check is required for candidates being considered for this position.

Contact & next steps

Please submit your application before the deadline through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email.

In case of any questions, reach out to (only for questions from direct job applicants, applications through email will not be recorded or responded to):

Hyun Joo Kim

Talent Acquisition Partner

Email: [email protected]