Total 4,444 admin executive job vacancies in d22 jurong jurong island tuas

Academic

• Check and reply email
• Inform students on course related information e.g. orientation, class commencement date, exams, student pass matters and etc
• Coordinate exam related matters
• Conduct new student orientation
• Assist on industrial attachments and project work matters
• Set up classrooms (both online and offline)

Human Resource

• Assist in recruiting part-time teachers
• Arrange interviews
• New staff account creation

Qualifications

• Possess a Diploma in a relevant field or equivalent

Skills Required

• Possess relevant working experience in HR and Admin roles
• Familiar with Microsoft Office applications
• Good customer service
• Good team player, and able to work independently

1. Establishing and maintaing relations with vendors and suppliers, ensuring timely deliveries.

2. Ensure inventory is managed efficiently to meet demands.

3. Overseeing transportation involves arranging the movement of goods, selecting optimal transportation methods, and ensuring compliance with legal and safety standards.

4. Plan and organize the daily operations to meet delivery timeline and expectation.

5. Manage manpower deployment.

6. Manage warehouse operations to ensure smooth operations flow.

7. Handling administrative matters relating to daily operations.

7. Any other matters as assigned.

Requirement

1. Have experience in logistics planning

2. Knowledge in MS skills

3. Good communication skills

About Us:

iHub Solutions is a leading Log-Tech provider with a regional presence in Singapore, Kuala Lumpur, Hong Kong, Philippines, and Bangkok. We meet the complex supply chain needs of today's digital economy by integrating unique IT infrastructures, deep data analytics, and ecommerce connectivity into our business processes. With an online dashboard system driven by comprehensive process workflows (ISO 9001 standards), we offer clients the ability to track daily service performance at any time, any place. To learn more about us, visit our website at ihubsolutions.com

Job Description:

Recruitment and Onboarding

- Manage the end-to-end recruitment process, including job posting, screening resumes, conducting interviews, and making job offers.

- Coordinate orientation and onboarding programs for new employees.

- Initiate and oversee the work pass application process for foreign employees.

- Update staff on the prevailing HR policies and procedure

- Prepare employee letter of appointment and monitor staff confirmation status

Payroll and Benefits Administration

- Perform payroll processing and payroll reporting, using HR system

- Assist in the submission of forms to the various government agencies such as CPF, MOM, WSQ, MSF etc, to apply for relevant government grants;

- Assist in the review, update, and drafting of the company policies, procedures, and employee handbook.

- Prepare monthly headcount reports, daily attendance and OT report

- Assist in HR budget preparation and tracking of budget utilization;

- Provide HR information and analysis for review, such as headcount reports, salary surveys, internal surveys, etc.

- Handle company and staff insurance claims, queries, leave benefits and claims.

- Creating new user accounts and access

Performance and Training facilitation

- Administer performance appraisal processes.

- Work with managers to address performance issues and develop improvement plans.

- Identify training needs and coordinate training programs for employees.

Employee Engagement

- Plan and organize employee engagement activities and events.

Job Requirement:

- Diploma or Degree in HR or Business Management

- At least 1-2 years in a relevant capacity

- Hands-on in a diverse range of HR functions

- Familiar with database systems and HR processes

Knowledge/Skills

- Self-driven, meticulous, and able to multi-task;

- Excellent communication and interpersonal skills;

- Good understanding of employment legislation;

- High level of tenacity to work within tight deadlines in a fast-paced and dynamic environment;

- Ability to propose solutions to multi-faceted problems while exercising flexibility

- Clear understanding of confidentiality

- Proficient in MS office

1. Handle existing customers’ account and look for new customers
2. Handling enquiry, negotiating price, preparing quotation, order and delivery
3. Support distributors in market development, products knowledge and commercial requirement
4. To review the distributor’s performance periodically and make recommendations for sales improvements and distributors’ motivation
5. Participate or visit trade fairs worldwide
6. Identifying & generating new business opportunities within assigned territory
7. Visit clients of existing markets and potential customers in new market
8. Working closely with IP Lawyer and Clients for taking action against infringer of company’s trademarks and products
9. Perform any other duties or ad hoc projects assigned

• Minimum Degree Holder in Marketing / Business
• Travelling required
• Resourceful, meticulous and independent
• Energetic with high level of initiative and dedication
• Possess good communication and strong analytical skills
• Effectively bilingual in English and Mandarin. Other spoken language is an added advantage
• Fresh graduates are welcome to apply

1. Preparation of maintenance schedule according to clients master schedule.

2. Preparation of progress report and submission

3. Procurement of material/ parts/ components

4. Technical assessment of systems and introduction of retrofit/replacement recommendations to clients

5. On-the-job risk analysis and preparation of risk assessment procedure.

6. Preparation of method of statement/process for presentation to clients.

7. Perform checks and inspections of entire systems including control parameters attendance.

8. Troubleshooting of faults/breakdowns and rectification according to authorities/clients' requirements.

9. Perform full set of testing complying with authorities/clients' requirements.

10. Perform maintenance programs and comply to authorities/clients requirementt.

11. Attendance of meeting and or site survey with clients.

12. Submission of quotations / costing to clients within stimulated time frame.

13. Maintenance of good public relationship with vendors / clients.

14. Logistic and manpower planning and arrangement.

Purchasing Admin (1 Year's Contract)

Key Responsibilities:

• To assist in all administration duties
• Other Admin or ad-hoc duties as assigned from time to time

Knowledge & Skills:

• Good in MS Office, IT Savy
• Attention to details, Meticulous
• Fast Learner

*Fresh Graduates are welcome to apply

· Assist accounts receivable (A/R) - Include issue sales ales, perform sales receipt entry, follow up and chase for payment, answer and resolve any queries received from customers, and receivable monthly closing)

· Assist accounts payable (A/P) – Key in supplier invoices into system, prepare staff claim, prepare and issue monthly payment to supplier, to check the supplier monthly statement of accounts, and assisting and payable monthly closing.

· Provide administrative support for operation and sales department.

· Purchase raw material, sourcing for suppliers, compare quotations, negotiate with suppliers

· Liaise with suppliers on orders and coordinate shipping schedule

· Replenish office stationery and refreshment.

· File and maintenance of source document after entry.

· Answer phone calls and redirect to appropriate person in charge.

· Any other duties / tasks assigned by supervisors.

Candidate Requirements:

· Minimum ‘O’ level - Fresh Graduate are welcome.

· Proficient in Microsoft Office with good Excel skills.

· Good communication & interpersonal skill.

· Able to work independently with little supervision and strong attention to detail

- Preferably with working experience in Singapore

· Bilingual in English and Mandarin (To liaise and communicate with required language-based customers)

· Able to start work immediately.

Highlight:

· Friendly working environment

· Transport provided

· Leave & medical benefits

· Yearly incentive for equipment installation

· Annual complimentary trip

· We provide opportunities for career advancement within company.

Responsibilities :

• Handle day-to-day HR operational and administrative activities.
• Manage recruitment, selection & onboarding process for replacement and new employees.
• Handle application for new, renewal, cancellation and repatriation of Foreign worker.
• nsure complaince and always updated with current regulation from MOH and MOM.
• Handle renewal of group health Insurance, submission and follow up of insurance claim.
• Maintain and update employee P- File.
• Plan and schedule training programme for employee based on the regulation, compliance and apply grant accordingly.
• Handle employee relations.
• Any other ad-hoc duties as assigned by Director.

Requirements :

• Diploma in Human Resource Management/Business Studies or its equivalent.
• Minimum 2 years relevant working experience in the HR field as generalist role.
• Past working experience in manufacturing industry is a plus.
• Wiling to work in Tuas area.

• To have and maintain good daily attendance and punctuality.
• To update team member at least 2 working days in advance before going for leave , in order to minimise downtime.
• Ensure office cleanliness and file labels
• Coordinate between site admin and corporate HRD for direct workers' home leave matters.
• Coordinate between site admin and corporate HRD for employees' training matters.
• Coordinate between site admin and corporate HRD for employees' resignation.
• Assist to coordinate with site for WP renewal.
• Coordinate with Finance for payment matters and staff reimbursement and claims.
• Assist to replenish stationery, pantry items, name cards, MCR/DO/REQ form, letter head, etc.
• Other duties in administration matters and ad hoc as per request by lead/PM.
• Proactive and able to work under less supervision

Responsibilities:

• Monitor collection on a daily basis, weekly reporting to management on collection status and outstanding accounts
• Initiate contact with customers for payment status, liaise with customers and internal stakeholders to resolve billing and collection issues
• Organise monthly AR meeting and present the status of outstanding accounts to management and internal stakeholders
• Reconcile incoming collections and customer advances with accounting records and follow up promptly on any exceptions.
• Process adjustment and refund to customers where necessary and ensure they are properly accounted in the General Ledger
• Prepare and send statements of accounts to customers
• Assist with collection forecasting and budgeting
• Identify process improvement to improve DSO
• Resolve invoicing, collection, GST and withholding tax discrepancies
• Generate month end reports and prepare accountings schedules for audit, tax and SOX purposes
• Perform other ad-hoc duties as required and/or assigned

Requirements:

• At least Bachelor’s Degree in Accountancy, Finance or Business or equivalent Accounting qualification
• Minimum of 3 years of accounting experience in a multi-national company environment
• A team player who is also able to work independently under minimal supervision
• Self-motivated and proactive in problem solving
• Positive working attitude, action oriented and meticulous
• Good understanding of accounting principles and practice
• Working knowledge of GST rules and withholding tax regulations
• Proficient in Microsoft excel (e.g. VLOOKUP, pivot table) and computer savvy
• Good command of written and spoken English

To provide planning and administrative support for Postgraduate programmes to enable operations and services are delivered to meet the needs of various stakeholders (eg. instructors, students, etc…).

Responsibilities

• Course management: Plan, manage and administer courses (including preparatory courses) involving schedules, course registration, fees payment, venues, case studies, evaluations, certificates and related logistics.
• Faculty management: Manage and handle faculty appointment, approvals, agreements, payments and faculty's requests.
• Exam management: Responsible for the exam process involving preparation of exam package, printing of exam scripts, marks entry, moderation, mark lists and related activities.
• Student management: Build good relationship with students and attend to their requests on programme related matters.
• Class administration: Provide administrative and logistics support to weekday and weekend face-to-face classes. To setup, manage and support hybrid and online classes.
• Office Administration: Support overall management of programme on invoice payment, track budget and expenditures, collate statistics for school accreditation (eg. EQUIS & AACSB) and information required by other departments.
• Other duties and activities to support programme operations and overseas study segment.

Requirements

• Diploma or Degree
• At least three years’ experience in education industry is preferred.
• Knowledge of Microsoft office – Word, Excel, Powerpoint.
• Meticulous with an eye for details.
• Possess initiative, able to work independently with minimal supervision and as a team player.
• Excellent customer service skills and enjoy working with people.
• Ability to multi-task, prioritise and handle operations in a timely manner.
• Have strong planning, administrative and organisational skills.
• Good communication and writing skills with ability to communicate and interact well with diverse stakeholders.
• Knowledge of Excel is preferred.

Key Responsibilities

• Responding to sales and rental enquiries from customers.
• Sending price information/quotation to customers by email.
• Receiving and processing confirmation orders.
• Issuing sales transaction invoices.
• Verifying orders, including customers' personal information and payment details.
• Maintaining and updating sales and customer records.
• Expediting orders through internal liaison with various stakeholders - production, finance, customer service

Requirements

Proficient in communications by email and using word processing and spreadsheet software.

Excellent written and verbal communication skills.

Team Player

Other Details

• Industry Type: Photocopier & Printer
• Position Title: Indoor Sales Admin Assistant
• Working Location: Penjuru
• Working Hours: 5 days - Mon to Fri 8.30am to 6pm
• Salary Package: From $2,500 to $3,000 depending on experience

Responsibilities:

• Full Spectrum of HR.
• In charge of recruitment process
• In charge of on-board and off-board process
• In charge payroll, including checking of attendance, leave record and incentives
• In charge of Insurance renewal
• Assisting on HR administrative work

Requirements:

• Candidate must possess at least Diploma in Human Resource or equivalent
• Fresh graduates are welcome, training provided
• Company Transport provided

Responsibilities:

• Build and maintain good rapport with customers
• Answering the telephone/ emails and manage customer's inquiries
• Work with other departments to fulfil client request, instructions and rectify issues
• Planning and Coordination with internal departments and customers
• Ensuring containers are collected and release as per daily plan
• Prepare daily operations report
• Documentation and data entry
• Additional functions mandated by Management.

Requirements:

• Minimum Diploma
• Advantage with Logistics experience
• Good interpersonal and communication skills
• Independent, meticulous and good team player
• Training provided
• Company Transport provided

Roles and Responsibilities:

1. Ensure the quality of their work

2. Operate in conformance with the requirements of the Integrated Management System in a safe and environmentally responsible manner

3. Stop work in progress or make appropriate notifications, including corrective and preventive actions when requirements are not being met.

4. Comply with all Company and Rules and Regulations.

5. Comply with all Health Safety and Environment requirements and regulations.

6. Responsible for sales order management.

7. Prepare delivery, shipping & order processing documents and liaise with forwarders and clients on daily delivery activities.

8. Ensure accurate and timely billing to customers.

9. Liaise with customers pertaining to the order, delivery and payment

10. Perform warehouse administration duties.

11. Using IWMS system to control all the customer import, export & local goods

12. Ensure all the goods detail furnish to customer are correct & tally.

13. Arrange the transport & packing job for customer if request.

Minimum Qualifications

1. Minimum ‘N’ Level or its equivalent
2. Bilingual in English and Mandarin.
3. PC literate.
4. Minimum 1 year of related experience.

We are looking for an Administrative Assistant to join our team for assisting execution of ongoing programs and helping with the roll-out of new education programs.

As our Administrative Assistant, you will be responsible for providing support to a portfolio of education programs and ensuring that the programs are completed in budget and on-schedule.

This is a dynamic role and the responsibilities will include;

- Keep a record of admission numbers and assist with any queries related to the admission process.

- Assist with the booking of venues and facilities for the programs.

- Coordinate with various vendors for materials and supplies related to the program and ensure timely deliveries

- Help with the drafting is letters and documents related to programs.

- Analyse and present feedback data from the programs conducted.

- Assist the Director with other general Admin work (filing of documents, scheduling meetings, sending invitations, setting zoom meetings etc)

Job Description and Responsibilities

• Promote brand awareness, identify prospective clients, and expand the clientele base for the company

• To establish project clientele locally and overseas and work closely with the sales team to increase the revenue channel

• Take ownership and lead business development efforts in selected market segments and geographies to participate in the global cross-border network

• Work with partners & our sales team to identify the opportunity to promote the company’s products and services to meet the financial target set by the company

• To execute plans and strategies set by General Manager and the company

• Work with partners with key internal functions and activate current non-active customers in the company to maximise the financial target

• Provide full support to the Sales Team and Operations personnel

• Attend to sales enquiries and prepare quotations.

• Issue sales orders and delivery orders.

• Liaise with the warehouse to ensure that shipments are delivered on schedule.

• Prepare necessary documentation for the courier

• Any other tasks as assigned by the Management from time to time

Job Requirements

• At least a Degree from a reputable university

• Proficiency in English writing and speaking in order to communicate with internal and external customers

• Excellent negotiation skills, and knowledge of MS Excel, Words, and Powerpoint

• Ability to initiate and implement changes, ensuring processes and internal controls are in place

• Ability to work closely with The Management and come up with effective strategies to further grow the business

• Ability to work flexibly, under pressure and meet demanding deadlines, as well as the ability to prioritise and manage conflicting demands

• Excellent interpersonal, communication, and presentation skills and ability to liaise with people at all levels, especially senior management

Job Responsibility

• Perform AP and AR functions
• Ensure timely closing of monthly accounts, including preparation of balance sheet
• Prepare management reports for Finance Manager
• Prepare for statutory and internal audit certifications
• Assist in performing other Finance-related duties

Job Requirements

• At least 2 years' relevant experience in related field
• Possesses a Diploma in Accounting, or equivalent
• Able to handle tight timeline
• Positive attitude and a team player

Salary: Basic $3,000 - $3,800 +60 handphone allowance + VB

Time: Monday - Friday (8.30am - 5.30pm) & alternate Saturday (8.30am - 12.30pm)

Location: Raeburn Park

Responsibilities:

• Able to handle key customer account or manage accident claims operation team.
• Manage daily operational activities to ensure smooth handling of customers.
• Inspection of returned vehicles and make assessment of damages for Close Rental Assessment.
• Resolve professionally all matters relating to vehicle, accident, breakdown issues with customers.
• Manages the operation and maintenance of the organization's motor vehicles.
• Manage periodic servicing schedule, LTA Inspection compliance, AVP and reporting as it relates to the fleet.
• Manages fleet management budgets by negotiation of repair pricing with authorised workshop.
• Develops and implements vehicle and equipment preventative maintenance programs.

Requirements:

• 1 to 2 years relevant experience.
• Possess Class 3 driving license.
• MS Office proficiency.
• Ability to be a team player, motivate and work well under pressure.
• Responsible and positive with ‘can-do’ attitude.

Please submit your updated resume by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume to us in connection with your job application, you will be deemed to have agreed and consented to us in collecting, using, retaining, and disclosing your personal data and/or resume to prospective employers for the purpose of the evaluating, processing and administration by company relating to this job application.

We regret to inform you that only shortlisted candidates would be notified.

We wish you all the best in your career search.

You are welcome to visit our website at http://www.rkgroup.sg/

RK Recruitment Pte Ltd | EA License No.: 20C0280

Toh Qiu Wei | EA Personnel No.: R23116260

Job duties:

• Building rapport with clients by giving the needs and solutions to the clients
• Introducing products to clients and ensuring profitability.
• Giving after-sales support and answering enquires from customers.
• Constanstly learning about current and upcoming products, getting feedback from client to improve sales & product processes.

Requirements:

• 0 to 2 years sales executive experience
• N/O/ITE in any field

5 days work week, 11 am to 9 pm, (1 compulsory working weekend)

Basic + Commission = Gross Up $7000 + Medical insurance

For interested applicants, please click "Quick Apply”

Alternatively, please email your latest resume to [email protected]

We regret to inform that only shortlisted candidates would be notified.

By submitting your personal data and/or resume, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Grayson Tan Lee Fong | EA Reg No: R1441412

JTE Recruit Pte Ltd | EA Lic No: 14C7215

Customer Service Specialist

Job Responsibilities:

• Key focal point in coordinating customer’s logistical needs and interfacing with operation.
• Good understanding of customer’s business model and operational program.
• Attain good knowledge of the terminal's infrastructure and facilities.
• Maintain a high-quality service level to all parties.
• Manage the customer’s expectations.
• Handle customer’s complaints or inquiries.
• Responsible for the planning, scheduling and co-ordinate daily activities for all customers with optimization and anticipation.
• Orders creation for executing operations into the stock accounting system.
• Communicate effectively with the Operations Department
• Monitor the progress of activities and the completion time to ensure and efficient planning of the next operation.
• Attend to changes and amendments required by customers (including after office hours).
• Attend to and troubleshoot issues or problems raised by Operations (including after office hours).
• Assist with any re-documentation.
• Prepare picking list.
• Prepares updates and monitors stock and orders in the system.
• Co-ordinates the daily operations activities
• Monitors the arrival and collection of shipment and liaises with forwarder on any late or delayed arrival and collection.
• Ensure data integrity for all inventory transactions updated in the system.
• Liaison between clients and warehouse staff on all goods receipts and goods release.
• Arranging and monitoring of goods collection and delivery.
• Perform system inventory reconciliation, weekly cycle count and stock-take.
• Ensure relevant documents are generated for all updates of activities and rates in the system
• Troubleshoot root causes for any inventory variances and assist in the formulation of appropriate preventive actions
• Prompt response to queries and ensure proper follow-up for any outstanding queries
• Assist in the investigations of service issues and ensure actions are undertaken to close off all issues with customers.
• Proactively seek improvement opportunities to improve current operations which can enhance the order processing turn-around time
• Compliance with ISO, GMP/GDP Guidelines
• Ensure the team adhered to ISO procedures, local authority regulatory guidelines on Good Manufacturing Practice (GMP) / Good Distribution Practice (GDP) as well as the client's Regional Quality System in Inventory Management
• Any other tasks/projects assigned by the immediate manager.

Invoicing

• Assist with weekly and monthly invoice generation
• Assist with generating and checking the accuracy of invoicing report
• On-time Administration of Billing and Reporting to customers

Reporting

• Assist with generating required monthly KPI reports
• Assist with Customers' weekly and monthly reporting
• Perform reporting of Key-Performance Indexes (KPIs) accurately and on-time

The Account Executive is a sales role responsible to acquire new business to expand market share through a business consultative approach and introductions of new products and services.

Essential Responsibilities:

• Perform market research to understand the various industries
• Identify and pursue sales opportunities
• Focus on growing generating new business
• Acquire new customers by cold calling, emailing, networking and using various media platforms
• Ability to prospect and manage managerial level relationships within small to medium size organizations
• Achieve and exceed sales targets set by company
• Monthly forecast preparation and submission
• Use Salesforce to report, measure and control sales inputs and outcomes

Required Knowledge and Skills:

• Experience with conceptual sales, solution selling and value-based selling
• Exposure to HR software, SaaS sales would be an advantage.
• Track record of over achieving sales target
• Ability to effectively manage time, prioritize tasks and work within deadlines
• Able to self-motivate and work independently
• Proficiency with Microsoft Office Applications (Outlook, Word, Excel, etc)
• Good interpersonal skills
• Positive attitude and willingness to learn
• Excellent written and verbal communication skills - both phone and email

Description

Responsibilities:

• Undertake HR / Admin tasks and projects related but not limited to: recruitment, on-boarding, off-boarding, staff engagement and office management.
• Ensure that all HR operational activities and standards comply with relevant acts, legal demands and ethical standards.
• Responsible for work pass administration such as work pass applications, renewal, cancellation and issuance.
• Process and prepare all types of employment-related letters including employment contracts, confirmation letters and termination letters.
• End-to-end recruitment: Job advertising, sourcing, screening, interview arrangement, offer and acceptance and on-boarding.
• Participation and logistics setup for local university career fairs.
• Management of staff benefits such as insurance and healthcare reimbursement.
• Responsible for planning, developing, and executing consistent internal communication strategies, campaigns, and narratives to drive excellent employee experience across the employee life cycle from onboarding to development and continuous engagement.
• Design and deploy a series of staff events, development programmes and campaigns.
• Management of HRIS.
• Review HR processes and handbook.
• Leverage employee engagement in Singapore and effectively communicating our strategies across all levels of the organization.
• Advise on payroll-related matters.
• Support line managers in dealing with grievances and disciplinary issues.
• Provide advice and handle all employee inquiries on HR-related matters.
• Other ad-hoc duties may be assigned.

Requirements

• Minimum 5 years of relevant HR experience.
• Bachelor’s degree in Human Resources or related field or possesses HR professional certification with relevant experience.
• Excellent analytical, problem solving and organizational skills.
• Independent but love being in a team to coordinate with internal stakeholders for the end-to-end process such as communications for campaign publicity, handling logistics and ironing out itinerary matters.
• Strong stakeholder management/influencing skills with demonstrated track record and experience in storytelling and proactive communications.
• Confident, proactive and dynamic individual who is committed to delivering an impact.
• Self-starter with strong initiative and drive to achieve collective outcomes.

We are looking for an admin assistant with a

Key Responsibilities:

• Provide full admin support to the project teams in the filing and storing of project-related documentation, including the Safety department.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• In charge of liaising with the site team for registering Safety Induction Course (SIC) and other related site pre-requisite courses for all site personnel including applying for airport passes not limited to sub-contractors if any.
• Monitor all site personnel training is up-to-date.
• Source and arrange employees/workers for regular training to meet job requirements.
• Work closely with all the sites in-charge.
• Answer incoming phone calls and respond to emails professionally.
• Any other ad-hoc admin duties assigned by the management.

Requirements:

• GCE 'O' level/ Diploma and above.
• Preferably have some experience in a similar capacity.
• Proficient in Microsoft Office applications.
• Excellent interpersonal & communication skills.
• Possesses a positive attitude towards work and team team-oriented.
• Flexible – able to adapt to rapidly changing situations.
• Goal-oriented – able to focus on meeting all performance targets.
• Must be able to speak fluent English and Mandarin.
• Able to start work on a short notice period.

Others:

• Working Days: Monday to Friday.
• Working Hrs: 8:45 am to 5:45 pm.
• Transport will be provided on most days.
• Working Location: Tuas Area.

Position Summary: Diabetes Singapore is seeking a dedicated and versatile individual to join our team as a Customer Service cum Admin Assistant. This role is integral to our mission of providing exceptional support and information to people affected by diabetes, their families, and the community. The ideal candidate will be a compassionate communicator, well-organized, and adept at multitasking.

Key Responsibilities:

1. Customer Service:

• Respond to inquiries and provide information about diabetes and related services to clients via phone, email, and in person.
• Assist in scheduling appointments and managing client records.
• Offer empathetic support and guidance to individuals and families dealing with diabetes.
• Liaise with healthcare professionals and other stakeholders to coordinate care and services.

1. Administrative Duties:

• Perform data entry tasks and maintain accurate client records.
• Assist in preparing reports and presentations related to diabetes care and support.
• Manage office supplies and ensure necessary equipment is available and functioning.
• Support the organization in event planning and execution, including workshops, seminars, and fundraising events.

1. Outreach and Education:

• Participate in community outreach programs to raise awareness about diabetes.
• Assist in developing and distributing educational materials.

1. Team Collaboration:

• Work collaboratively with other team members to enhance service delivery.
• Participate in team meetings and contribute to continuous improvement initiatives.

Qualifications:

• Diploma in a relevant field or equivalent experience in customer service/administration.
• Excellent communication and interpersonal skills.
• Proficiency in computer skills, including MS Office and database management.
• Ability to work in a fast-paced environment and manage multiple tasks efficiently.
• Compassionate and patient-centered approach.
• Knowledge of or interest in diabetes and healthcare is a plus.

Work Conditions:

• Full-time position, Monday to Saturday.
• Office-based role with occasional community outreach activities.
• Opportunity for professional development and growth within the organization.

Application Process: Interested candidates should submit their resume along with a cover letter highlighting their suitability for the role. Applications should be sent to the specified email address [email protected] or through the mycareersfuture.gov.sg portal.

Diabetes Singapore is an equal-opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals.