• Filter candidates and arrange of interview
• File and maintaining of P-files
• New hire and Resignee onboarding procedures
• Uniform and ID pass Issuance
• Any other ad-hoc duties as required

Job Requirements:

- Relevant experience will be welcome

- Able to commit 2-3 days (Mon-Fri)

- Able to communicate well and organised

- Able to work in fast pace company

- Support contract department teams with administrative support

- Communicate with office team members to convey any pertinent information

- Processes new project tender documents to update and maintain files and records

- Correspond to emails and attending to phone calls queries and provide needed information

- Update and maintain office policies and procedures

- Write and distribute email, correspondence memos, letters, faxes, etc.

- Manage housekeeping of all internal office matters and administrative works

- Sort and distribute mail and courier

- Other ad-hoc administrative duties when assigned

Requirements:

· Diploma in the fields of Business Studies/Administration/Management or equivalent

· High motivated, eager to learn and keen desire to contribute

· Preferable relevant construction - contract department's admin working experience

Job Description:

• Answer and transfer phone calls, screening when necessary.
• Welcome and direct visitors and clients.
• Maintain filing systems as assigned.
• Respond to and resolve administrative inquiries and questions.
• Maintain office supplies and coordinate maintenance of office equipment.
• Handle general administrative duties such as data entry, filing, photocopying, faxing, scanning.
• Assist in getting quotations from sub-contractors.
• Assist the Contracts team for tender submissions (knowledge in drawings is a bonus).
• Other ad-hoc duties as assigned.

Job Requirements:

• Candidate must possess at least GCE 'N' level or equivalent.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Prior experience in Construction contracts/tender team is a plus.
• Entry level candidates are welcome to apply.

• To consolidate report on various financial tasks accurately and efficiently.

• Processing of Service request, invoicing, GR & claims.

• Assisting the financial management team with financial reporting & budget planning.

• Compiling financial data to assist in monthly revenue reporting and financial report is accurate and up to date

• Maintaining of monthly O&S progress report

• Writing of minutes

• Follow up action items

• Process personal clearance and monitor to ensure clearance are up to date

• Process ad hoc request like submitting of job tickets

• Coordinate with contractors to arrange with Maintenance Agency for preventive maintenance

• To track all purchase orders due date and ensure timely payment and perform GR

Position: Sales Admin

Location: Tiong Bahru

Working Hours: 5 days work, 9am - 6pm

Salary: Up to $3,000

Key Responsibilities:

The Sales Admin will play a crucial role in supporting our sales and marketing team by managing administrative tasks, ensuring the smooth processing of orders, and providing exceptional customer service.

This position requires a proactive individual with excellent communication skills, attention to detail, and the ability to thrive in a fast-paced environment.

Administrative Support:

• Attend to visitors, customers and suppliers or contractors at the office premisses.
• Provide general office administrative support to office manager.
• Liaise with internal and external teams to ensure smooth communication and operations.

Customer Service:

• Manage and record customer inquiries, providing information about products, pricing, and order status.
• Assist to address customer issues and complaints in a timely and professional manner.
• Attend to customers at sales and promotions events.
• Maintain positive relationships with customers to ensure satisfaction and repeat business.

Order Processing:

• Process sales orders accurately and efficiently.
• Coordinate with the logistics team and delivery service company to ensure timely delivery of products.
• Manage documentation for all sales transactions, shipment and deliveries.

Sales Support:

• Assist the sales team in preparing quotes and proposals for clients.
• Collaborate with the sales team to gather market intelligence and customer feedback.
• Assist the sales team during sales and promotion events

Database Management:

• Maintain and update customer records in the CRM system.
• Keep track of inventory levels and assist in managing stock levels.

Requirements:

• Min 3 years of experience in sales administration or a similar role.
• Proven experience in sales administration or a related role.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy in data entry.
• Pleasant disposition and team player.
• Effective communication skills, both written and verbal.
• Ability to thrive in a fast-paced and dynamic environment.
• Able to commence within short notice

HOW TO APPLY:

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidate will be notified.

Reg No: R1433814

EA License No: 20C0426 (Elitez & Associates)

Responsibilities:

• Perform data entry and other general administrative duties assigned.
• Handle documentation for freight forwarding operations
• Conduct targeted conversations with customers to identify customer needs
• Manage the complete documentation for checks in accordance to internal SOPs, government regulatory requirements and legislations to identify non-compliance
• Monitor shipments regarding to freight forwarding matter
• Follow operational policies, standards and procedures
• Conduct basic risk assessment
• Any other ad-hoc matter as assigned by superior

Requirements:

• Minimum 'N' Level and above education
• Proficient in Microsoft Office (Outlook, Excel, Powerpoint etc)
• Communication skills
• Able to multitasking and ability to manage time effectively
• Problem-solving

Job Highlights

• Birthday leave and department cohesion
• Flexi benefits & Medical enhancement
• Convenient location and walkable distance from MRT

Job Description

The ideal candidate will have experience in all stages of the sales cycle. They should be confident with building new client relationships and maintaining existing ones. They should have evidence of strong skills and possess good negotiation skills.

JOB DESCRIPTION

• Attend to all in-coming sales enquiries
• Build relationships with prospective clients
• Maintain consistent contact with existing clients
• Manage sales pipeline
• Provide support to Sales team on appointment setting and coordination work
• Preparation of sales quotation and follow up with customers on confirmed sales orders
• Arrangement of site survey on customer enquiries
• Manage meeting minutes
• Any other related administrative duties as assigned by superiors

REQUIREMENTS

• Candidate should possess Diploma / professional qualifications in any field.
• Minimum of 2-3 years of working experience in general clerical/administrative duties/sales coordination/customer service-related work.
• Knowledge in Microsoft Office applications, internet savvy.
• Result and customer-oriented individual who possess initiative and excellent interpersonal skills.
• Strong negotiation skills
• Strong communication and presentation skills
• Proactive team player with the ability to work independently.
• Ability to work under pressure in a fast-paced working environment.
• Responsible work attitude with a positive and cheerful personality.
• Candidates who can start work immediately or within short notice will be advantaged

Singapore Data Protection - https://www.info-tech.com.sg/data-protection-policy

Please forward a detailed resume indicating your current/last drawn and expected salary, reason for leaving last employment.

We regret only shortlisted candidates will be notified.

Job Description

• Able to prepare full set of accounts and perform Bookkeeping functions
• Able to prepare and compile financial and management reports
• Preparation, submission and filing of quarterly GST returns
• Preparation of Audit Schedules and liaising with external auditor during Annual Audit
• Any other duties/tasks as assigned

Job Requirements

• LCCI higher certificate/diploma or Diploma in Accounting at least 3 years of relevant working experience
• Work experience in a CPA firm would be an added advantage
• Proficiency with Microsoft Office and experience using SAP is advantageous
• Must have initiative and ability to multi-task and work independently while being a team player
• Good interpersonal and communication skills
• Singaporean or P.R. preferred

Scope of work:

1. Front desk duties: answering of phone calls and walk-in enquiries
2. from students, parents and vendors.
3. Attend to injured students.
4. Admin work: filing, counting and distributing of flyers and data entry
5. using Microsoft applications - Excel, Word.
6. Able to keep calm and work under stress when the front-desk is crowded.
7. Attend to staff enquiries and requests.
8. Any other adhoc duties assigned by supervisors

JD for Admin Intern

• Issue invoice for customers’registrations on a timely basis.
• Submit funding (SDF etc) applications and claims for clients and trainees, and ensure proper follow up of cases and receipt of disbursement in bank
• Verify and enter payment (cash, cheques, NETS, GIRO, funding disbursements and others etc) into system daily.
• Provide administrative and customer support such as payment collections, handling enquiries on outstanding accounts, supplier vendor forms and GIRO forms etc.
• Verify receivables and account discrepancies by liaising with customers and/or other departments such as sales and/ or training admin.
• Check receipt books for completeness, accuracy and accountability.
• Strictly adhere to finance process and policies.
• Other ad-hoc duties as assigned.

Requirement:

• Possess at least a GCE ‘O’ or ‘N’ level or diploma in business administration
• Meticulous, systematic and organised.
• Able to work independently without much supervision.
• Good verbal and written communication skills
• Possess strong work ethics and keep information confidential
• Proficient in MS Word, Excel and Outlook etc.
• Training will be provided.
• Fresh graduates/student are welcome to apply

Job Description:

• Provide admin support to Sales & Project team
• Prepare purchase order, delivery order, sales order, tax invoices and other documents
• Handle internal & external co-ordination of purchase order
• Assist in purchasing and liaise with suppliers & customers for delivery schedule
• To collate documents for project handover
• Submit paperwork to organiser
• Other administrative duties as assigned

The Services required are set out as follows:

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)

• Recording and distribution of mails

• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)

• Assist in stationery inventory management

• Assist in keypress management

• Any other duties assigned by the Authority.

Working hrs: Mon to Fri (0830AM to 0530PM)

Location: Bedok

Requirements:

• Completed "N" levels
• Good communication skills in English, especially with children
• 3 years of school administration experience
• Proficient in Microsoft Excel and Word
• Provide a list of current and past work experience

Scope of works:

• Answer phone calls and handle walk-in enquiries from students, parents, and vendors
• Attend to injured students
• Perform admin tasks: filing, distributing flyers, data entry (using Excel and Word)
• Remain calm and work under pressure, especially during busy periods
• Handle staff enquiries and requests
• Perform other ad hoc duties as assigned by supervisors

Working hrs: Mon to Fri (0800AM to 0500PM)

Location: Yishun

Requirements:

• GCE ‘O’ Level or Office Skills Certificate
• Experience in secondary school environment preferred
• Customer service-oriented with strong communication skills
• Proficient in MS Office and IT systems
• Singapore Citizen or Permanent Resident

Scope of works:

• Manage phone calls and walk-in queries
• Handle mail and email distribution
• Assist with data entry, goods receiving, and certificate printing
• Support school events and activities
• File documents and distribute materials
• Attend to unwell students, latecomers, and early dismissals
• Administer basic First Aid
• Process Financial Assistance and Bursary applications
• Perform other duties as assigned

This position provides order fulfilment support to account sales as well as Singapore office genera administrative support.

Job Duties & Responsibilities:

• Support the account sales team on the entire order fulfilment process from local quotation, configuration, booking, shipment, and revenue recognition.
• Responsible for supporting sales on sales’ activities based on product configuration order fulfilment related sales and policies.
• Support for all company’s products in designated account.
• Provide slotting and configuration support including submitting slot/configuration change CTL, NSR follow up, SAP quotation update, POA review, etc.
• General AT reports including weekly BSR report, BOBJ shipment report, outstanding PO tools report, reports to support for bi-weekly meeting, ACU report, etc.
• Provide necessary support to complete tool shipment including resolution of shipping document issues.
• Support quarter-end closure, ensure that all documentation is accounted for revenue recognition.
• Facilitate region inputs and ideas to improve OF process and tract progress with Sales Ops.
• Provide SAP/NSR training to AT as required.
• Responsible or key related KPIs (ILT changes, configuration accuracy, SRD stability).
• Disciplined milestone management that delivers on-time tool shipment with quality (slot request, NSR submission timeline, on-time PO submission).

General office administrative support:

• Handling general correspondence, including phone enquiries and postal mail.
• Manage office cleaning contracts and janitors’ day-to-day work schedules.
• Manage and procurement of office supplies, cleanroom supplies, pantry supplies, customer year-end gifts and equipment are properly maintained.
• Employees support such as business cards, name plates and corporate telco subscription enquiries.
• Support the Business Operations Director during QxR cycles on GA OpEx forecast.

Qualification and Experience:

• Nitec in Business Administration, Degree in Business Administration or similar degree.
• 5 years’ relevant experience in order fulfilment, relevant to semiconductor industry.
• Experience in office administration and contractor management is a plus.
• Excellent knowledge with MS Office Suite especially with MS Excel and MS PowerPoint.
• Familiar with SAP experience is a plus.
• Good communication and interpersonal relations skill.
• Independent and can multi-task.
• Meticulous with good organizing skill.

UEN: 201508072D

EA License: 22S1099

Personnel Registration Number: R22107983 (Zhen Shuyi)

Working hrs: Mon to Fri (0730AM to 0400PM)

Location: Yishun

Requirements:

Teacher Aides:

• GCE “N” Level qualification.
• Proficient in written and spoken English.
• Meticulous with strong planning and organizational skills.
• Experience in logistics or administrative roles is an advantage.

Scope of works:

• Prepare materials for science activities and ensure lab readiness.
• Maintain cleanliness and organization of laboratories.
• Conduct basic stocktaking and request replenishment of equipment.
• Assist teachers during lab sessions and with ad-hoc tasks.
• Help maintain the recycle corner and vertical farm.
• Support administrative duties and manage queries during non-peak hours.

Job Description:

• Reception duties in welcoming visitors and directing them to the relevant office/personnel.
• Support Office Management as the centralised booking point for Sales Team to make restaurant (meals) reservations for all business meetings.
• Ensure premises security and access authority – issue access card, termination, change of access profiles and printing of cards.
• Track and replace office supplies including pantry as and when necessary to avoid interruptions.
• Handle office maintenance and activities such as ordering F&B for birthday celebration and special meetings, vendor maintenance of plants etc.
• Assist in office facilities management and office administration.
• Ensure the tidiness of reception area and meeting rooms, and with all necessary stationery and material.
• Support Marketing Dept on festive decoration and event decoration.
• Any other ad-hoc duties as assigned by Office Manager.

Job Requirements

• Diploma/NTE in administration, business or relevant field is preferred.
• Minimum 1 - 2 years of experience working as office admin or similar positions.
• Experience with administrative tasks.
• Experience of Microsoft Office and other office management tools and applications
• Good organizational and time management skills
• Be detail-oriented, and be able to handle multiple tasks effectively
• Able to prioritize and carry out routine responsibilities with minimum supervision
• Good command of written and verbal communication skills

Provide administrative support to the sales department

• Attend to incoming calls and emails
• Prepare quotations
• Prepare tender submission documents
• Maintain project contract files
• Marketing support
• Assist in day-to-day invoicing
• Assist in preparation of monthly sales reports

General office administration

• Liaise with vendors on office supplies and equipment maintenance
• Maintain Office & IT support
• Update Office assets inventory list
• Assist in meeting scheduling
• Event Management
• Ad hoc administrative duties

REQUIREMENTS

Work experience in building and construction firm is an added advantage

Good organizational skills

Attention to detail

Good team player

Basic bookkeeping skills

Interested candidates please submit updated resume via "APPLY NOW".

Please include your availability date and expected salary in your resume.

Only shortlisted candidates will be notified.

Position offered will depend on the qualification and experience of the candidate.

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: King’s Road

Requirements:

• GCE ‘O’ Level (or equivalent).
• 2 years of relevant experience.
• Strong interpersonal and communication skills.
• Comfortable with diverse stakeholders.
• Pleasant and patient with parents and students.
• Self-initiated, able to multitask, and manage time well.
• Proficient in Microsoft Office.
• Fluent in English and Mandarin.

Preferred:

• Experience in MOE schools.
• Valid First Aid Certification.

Scope of works:

Reporting Structure

• Reports to the Administration Manager (AM).

Reception Support

• Manage reception and handle inquiries.
• Assist unwell/injured students and provide basic first aid.
• Log lost and found items and track keys.
• Set up the Conference Room for meetings.
• Pack resources for students and teachers.

Administrative Support

• Assist with P1 registration and orientation.
• Manage Leave of Absence (LOA) processes.
• Support P6 DSA applications and S1 postings.
• Update student details and file documents.
• Handle daily office tasks and manage supplies.

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: Bright Hill Drive

Requirements:

1. G.C.E. ‘O’ Level.
2. Singapore Citizen.
3. Pleasant, meticulous, and strong interpersonal skills.
4. Ability to multi-task and work independently.
5. Fluency in English and Mandarin/Chinese is preferred (SAP school).
6. Knowledge of MS Office.
7. Preferably 2 years of experience in administration and customer service.
8. First aid training is an advantage.

Scope of works:

1. Administrative Functions

• Maintain cleanliness in the reception area.
• Manage and verify documents (records, statistics, filing, correspondence).
• Perform ad-hoc tasks from the Administration Manager and School Leaders.

2. Reception Duties

• Manage counter services and inquiries.
• Attend to phone calls.
• Handle incoming parcels and emails.
• Liaise with parents, teachers, and vendors.
• Assist unwell students in the sick bay.
• Help walk-in visitors and students at the General Office.

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: 1 Strathmore Road

Requirements:

• Proficient in English (written and spoken).
• Strong customer service skills.
• Detail-oriented and independent worker.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Minimum GCE ‘N’ level, NITEC, or equivalent.
• At least 2 years of office administration experience.
• School experience is an advantage.

Scope of works:

• Greet and assist visitors, handling inquiries via phone, email, and in-person.
• Record and distribute incoming and outgoing mail.
• Maintain records of student departures and late arrivals; perform data entry tasks.
• Assist in managing and ordering stationery supplies.
• Help manage key presses and ensure proper logging.
• Perform other tasks as assigned by school authorities.
  

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Wee Hur Holdings Ltd (Group) is a listed company on the Singapore Exchange, with businesses in property development, construction, worker’s dormitory, fund management and purpose-built student accommodation (PBSA). We are seeking a driven, motivated and passionate Sales Admin Support as we embark upon our exciting new phase of growth and expansion in the PBSA sector in several major cities in Australia.

You will be employed under Y Suites by Wee Hur Hospitality Pte Ltd (Company), a wholly owned subsidiary of the Group, which is the entity that is responsible for the success of our PBSA management brand. You will report directly to the Assistant Manager, Sales & Reservations and Regional Senior Manager, Business Development. You will be required to work closely with our Sales team in Singapore and BD team in China.

This role is designed for professionals with robust track record in sales admin support, excellent interpersonal and communication abilities, strong detail-oriented mindset and deep motivation to learn and grow. Experience in Sales support, Reservations or Admin coordinator within the hospitality industry are added advantage. Proficiency in Mandarin Chinese is preferred.

You will assist the sales team to retrieve and collate reports, check room availabilities, and make changes to existing reservations. You will need to manage 2 key software systems, namely a sales CRM and an enterprise property management software, so experience and track record in data retrieval and software system utilisation is strongly preferred. You are also expected to respond to sales team request for information or changes at a high frequency and due to the time-sensitive nature of sales closure, we require somebody who is agile, responsive, and highly communicative on chat channels, with a strong bias for action.

Please apply for this position via our careers page (https://www.ysuites.co/careers/).

Key responsibilities:

1. To have a good grasp of the property management system (PMS) to check room availabilities and provide fast response to the China BD team when required.
2. To have a deep and robust understanding of our product.
3. Provide reliable and consistent support on data input and churn out for reporting purpose.
4. Provide weekly room occupancy data from PMS, Competitor Pricing checklist report and other sales admin reports required by the Assistant Manager, Sales & Reservations.
5. To be able to configure changes in the student booking in PMS correctly as and when required by the Booking team.

Required skills and attributes:

1. Bachelor's degree with good honours
2. Candidates with at least 3-5 years of experience and proven track record as a sales admin or admin support an advantage
3. Exceptional verbal, reading and written skills are a must
4. Robust interpersonal, communication and relationship skills
5. Familiarity with CRM & PMS best practices, experience with CRM leads management software (SalesForce or Fresh Sales) an advantage.
6. Experience in working with enterprise software systems an advantage
7. Strong Microsoft Excel Skills desirable
8. Have a detail-oriented mindset and an acumen for understanding
9. Excellent time management and organisational skills
10. Dependable and proactive in follow up
11. Team player and highly independent and able to work under stressful situations

Key Performance Indicators:

• Timely and proactive respond to request from China BD team on room availability
• Accurate data input and churn out for reports requested by Assistant Manager, Sales & Reservations
• Accurate and timely changes in reservation details and ensuring all amendments are done correctly
• Agile, timely and swift response to business request pertaining to lease closure, lease amendments, offer drafting, information required for offer.
• High visibility and timely reporting on weekly reports.
• Strong stakeholder engagement in accordance with best practices, SOP training and brand guidelines
• Strong product knowledge, demonstrate professionalism and competence in task assigned.

Working Hours :

44 Hrs/Week

Scope of services :

1. Claims Submission and Processing
2. Disbursement Memo Preparation and Verification
3. Claims Documentation and Monthly Report
4. Other Duties

Requirements

• Minimum two (2) years experience in Admin and Finacial experience in large projects.
• Atleast a degree in business or equivalent
• The personnel will be responsible for the administration of the claims submision.

Location: Raffles Place

6 Months/1 Year Contract + Completion Bonus

Monday - Friday, 9AM - 6PM

Job Scope:

• Leave administration
• Staff referral programme
• Spot Award management
• Data Quality Monitoring
• Long Service award administration such as preparing list of LSA recipients
• Daily card transmission and staff card printing
• Responding to ex-employees Reference Check and collate new hires’ reference checks
• Adhoc tasks and reporting

Requirements for Ideal Candidate:

• Degree in Business/HR Related
• Good working ethics and can-do attitude
• Applicants with Administrative experience will be considered
• Immediate availability preferred

Attention to: Hailey Yang

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431