Roles & Responsibilities

• Manage phone and email enquiries during working hours.
• Receptionist work - answer phone calls and distributing of mails.
• Coordinate office administrative office tasks.
• Support basic administrative HR duties such as worker and staff uniform
• Perform basic data entry tasks.
• Provide assistance in other miscellaneous administrative tasks.
• Maintain office stock e.gs Stationary, Pantry and Sundry and form
• Any adhoc duties as assigned.

Requirements

• Min. O Level certification.
• Min. 1- 2 years experience in administration.
• Fresh graduate welcome to apply

Knowladge of admin and accounts preferred. Computer literate , candidate should be self driven and able to work independently

Responsibilities:

This role accountable for effective support as HR & admin., business needs identification and provide solutions delivery, employee relations, legal compliance, HR polices, document management and administration.

- Experience in all aspect of HR function in Recruitment & selection, Training & development, Compensation & benefits and other employees engagement initiatives and policies

- Coordinates & conducts orientations for new hires

- Develop, review & update of Human Resource policies and guidelines

- Familiar with work-pass procedures & governments grantsapplication

- Coordinates & support training & development plans

- Provide advice on changes of labor legislation & formulating of related surveysinformation

- Initiate, oversee & conduct company work health programs & team building activities

- Support and formulating competitive compensation and benefit programs

- Involve in HR planning & budgeting to support company goals & organization changes

- Assist in ISO 9001 implementation

- Other administrative supports; meeting minutes, infrastructure resource planning etc.

Requirements:

- Degree in Human Resource Management or Business Administration equivalent

- Min 2 years working experience in HR relevant capacity

- Good knowledge of employment regulations & practices

- Proficient in Microsoft Office and good writingskills

- Pleasant personality with good communication skills

- Meticulous, resourceful, independent & people oriented

- Fluency in English and Mandarin is a plus.

• Basic knowledge on Accounting (AP,AR)
• Check and verify suppliers' invoices before input into system
• Update of daily collection ledgers
• Maintain proper accounting records
• Assist in issuing sales invoices and official receipt
• Track vouchers and maintain voucher racking list
• Any other ad-hoc duties as assigned

Job Responsibilities:

• Perform checks and verification of the monthly expenses claims for the Group level through the e-claim system
• Prepare the expenses claim report on Excel
• Check that all claims are within the budget set by each department
• Source, compare costs, and liaise with travel agencies regarding flights and accommodation
• Manage housekeeping auntie
• Ensure office cleanliness
• Maintain office facilities and equipment
• Manage and place orders for office and pantry supplies
• Work with various vendors (e.g. repair, supplier) to engage their services
• Manage letterbox and distribute letters to respective departments
• Attend to guests as and when required
• Ensure Covid-19 policies are in line with regulations and manage related
• Support in ISO documentation
• Support in HR related activities
• Undertake task/project assigned to achieve organisational objectives

Job Requirements:

• Background in accounting/bookkeeping preferred
• Good with Microsoft Excel
• Meticulous
• Independent
• Able to work with different stakeholders

Salary: Up to $2,700 (depends on qualification and experience)

• Tracking projects status and follow-up with team for the action items
• Incharge of project team timesheets and keep track of billing status
• Asssit Project Manager in coordinating issued of sales and purchase related documents (invoice)
• Responsible of general administration function
• Provide administrative support to the accounting department
• Daily update in Goggle Spreadsheet
• Stock taking
• Administrative works about general workers
• Submission for project documents to related parties

1. Provide administrative support to the leasing team such as:

• Preparation of lease documents, license agreements and other contractual agreements
• Keeping track of lease documents
• Data entry and update of vacancy listings, tenant listings, and other necessary database to ensure that the database is up to date
• Prepare leasing and marketing reports
• Take down minutes during meetings
• All other leasing activities as required

2. Participate in marketing and advertising activities such as:

• Helping out in marketing events
• Apply for new/renew advertising space and banners
• Coordinating the publication of classified ads
• Liaise the artwork with publication houses
• Monitoring and update any online listings or ads that we may have

3. Perform any other duties from time to time as assigned.

· Knowledge in private security industry

· Payroll processing and preparation of salaries and over-time pay-outs

· Prepares and submits monthly CPF contribution

· Prepares monthly billing invoices and credit notes

· Prepares Employment Contract for employees

· Maintain proper recording and filing of data entry for employees

· Other ad-hoc administrative duties

Requirements

· At least Diploma in Human Resource or Business Administrative related

· Minimum 5 years’ relevant working experience

· Proficient in MS Excel and MS Word

· Able to absorb multi-task works

No experience can apply

Jobscope:

• Assist in full spectrum of HR functions including recruitment, payroll, compensation and benefits and administrative support.
• Bilingual in English and Chinese.

Location: Raffles Place

Monday to Friday, 9am - 6pm

Salary: $2300 to $2500

For interested applicant, click 'apply'

EA Reg no: R1328476

EA License No: 16C8443

EA Personnel Name: Melody
EA Personnel No: R2095899

• Degree in Computer Science, Computer Engineering, Information Technology or relevant qualifications.
• More than 5 year’s relevant working experience in managing large, complex networking/security platform.
• Possess working domain knowledge supporting Network, Windows OS, Linux OS, Oracle and MS SQL Database,
• Meticulous, energetic, resourceful and inspirational. Possess strong written, documentation and effective communication skills and ability to collaborate with diverse stakeholders.
• A good team player who is proactive and self-motivated and able to work with little supervision.
• Minimum 8 years’ project management experience in the IT field, including project management in large complex transformation project.

Summary:

• Salary $2000 to $2200
• Mon to Fri, one half Sat a month
• 8.30am to 5.30pm, 8.30am to 12.30pm
• Tai Seng

Job Scope:

• Issue invoice correctly with the in-house system and send to clients
• Tally on the details of the invoice with internal sales department
• Other administrative duties as assigned by superior

Requirements:

• Possess basic computer skills
• No need experience, willing to learn

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified.

Chong Shun Kee (June)
Registration No: R1984521
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

Job Description & Requirements

• Attend to customer’s queries via phones / emails / walk-ins showroom.
• Issue Sales Quotation / Invoices / Delivery Order to customers.
• Liaise with suppliers to process customers' orders.
• Providing ad-hoc general administrative support when needed.

Requirements:

• Self-motivated, driven, team player and positive attitude.
• Independent & self-motivated team player with strong sense of responsibility
• No prior experience required, training will be provided.

Responsibilities:

• Coordination of Annual or Bi-Annual screening (Drug Test, Audiometric, SATA, etc)
• Assist in ordering and issuance of uniforms/safety shoes/ PPE upon onboarding
• Submit e-invoices online and Issuance of Purchase Orders
• Coordinate with respective department on security clearance and access matters
• P-File update & Record – New Hires / Resignees
• Time Event –Closing dates, ETC manual time in/out recording and all other related
• To provide day-to-day support in broad-spectrum HR and Administrative functions
• To assist in the collation of employment documentation (e.g., contract, appraisals, letters)
• Providing guidance to staff on HR systems
• Work pass matters (New applications, renewals, cancellation)
• Maintenance of Company’s property – e.g., office/ computer equipment, communications infrastructure, car park allocations etc.
• Manage and order stationery supplies
• Data Entry, Filing, and Document Organisation
• Assist in the organizing of various company activities, team building, employee care, etc.
• Attend to HR queries from employees and escalate (if necessary)
• Any other ad-hoc duties as assigned

Requirements:

• Diploma/Degree in HR, Administrative or equivalent
• Minimum 2 years of experience as HR Administrative role
• Possess knowledge on Singapore Employment Act and MOM work pass requirements
• Result-oriented person who is organized, meticulous, resourceful, and with good problem-solving skills
• Good interpersonal and communication skills
• Positive approach to work with the ability to work independently and coordinate well across all levels in a fast-paced environment
• Computer literacy, adaptable, and a strong sense of commitment towards work
• Able to start immediately or on short notice will be an advantage

Job Highlights:

• Can start immediately
• Conducive working environment to learn and grow professionally

Job Responsibilities:

Sales -

• Oversee all sales and enquiries of sports accessories via various channels
• Responsible for website management across all sales & listing of products
• Ensure healthy stock inventory level to meet sales
• Handle complaints and ensure prompt and effective resolutions to meet expectations
• Schedule and coordinate with clients on accessories delivery and sports courts/field maintenance
• Assist operations in coordination and administrative (paperwork include tender) matters
• Overall provide smooth coordination for the daily flow of operations

Administrative -

• Answer phones calls and emails, responding to client requests and enquiries
• Manage and update company databases
• Provide administrative support to colleagues or projects as needed

Job Requirements:

• Possess at least a post-secondary certification
• Relevant working experience would be advantageous
• Must have computer skills including familiarity with Microsoft Office
• Able to work independently and in a team
• Open to learning and adaptable to changes
• Good time management and organisational skills

Job Description

· Handle daily operations and procurement duties

· Arrange delivery schedule, follow up on delivery, check and tally quantity received against PO orders and DO.

· Attend incoming call and transfer the call to the respective person

· Meet and greet customer and visitor when required

· Responsible for cash sales of tiles

· Responsible for filing of documents

· Other ad-hoc duties assigned by management

Requirements

· GCE ‘O’ Level

· Computer literate

· Able to communicate with Chinese speaking clients

Job Description

· Handle daily operations and procurement duties

· Arrange delivery schedule, follow up on delivery, check and tally quantity received against PO orders and DO.

· Attend incoming call and transfer the call to the respective person

· Meet and greet customer and visitor when required

· Responsible for cash sales of tiles

· Responsible for filing of documents

· Other ad-hoc duties assigned by management

Requirements

· GCE ‘O’ Level

· Computer literate

· Able to communicate with Chinese speaking clients

1. Managing schedules and appointments for executives or team members.

2. Answering and directing phone calls, emails, and other correspondence.

3. Organizing and maintaining files and records.

4. Making travel arrangements and preparing expense reports.

5. Assisting with project coordination and logistics.

6. Preparing documents, reports, and presentations.

7. Greeting and assisting visitors.

8. Ordering office supplies and maintaining inventory.

9. Handling basic bookkeeping tasks such as invoicing and bill payments.

10. Providing general administrative support to colleagues as needed.

Wee Hur Holdings Ltd (Group) is a listed company on the Singapore Exchange, with businesses in property development, construction, worker’s dormitory, fund management and purpose-built student accommodation (PBSA). We are seeking a driven, motivated and passionate Sales Admin Support as we embark upon our exciting new phase of growth and expansion in the PBSA sector in several major cities in Australia.

You will be employed under Y Suites by Wee Hur Hospitality Pte Ltd (Company), a wholly owned subsidiary of the Group, which is the entity that is responsible for the success of our PBSA management brand. You will report directly to the Assistant Manager, Sales & Reservations and Regional Senior Manager, Business Development. You will be required to work closely with our Sales team in Singapore and BD team in China.

This role is designed for professionals with robust track record in sales admin support, excellent interpersonal and communication abilities, strong detail-oriented mindset and deep motivation to learn and grow. Experience in Sales support, Reservations or Admin coordinator within the hospitality industry are added advantage. Proficiency in Mandarin Chinese is preferred.

You will assist the sales team to retrieve and collate reports, check room availabilities, and make changes to existing reservations. You will need to manage 2 key software systems, namely a sales CRM and an enterprise property management software, so experience and track record in data retrieval and software system utilisation is strongly preferred. You are also expected to respond to sales team request for information or changes at a high frequency and due to the time-sensitive nature of sales closure, we require somebody who is agile, responsive, and highly communicative on chat channels, with a strong bias for action.

Please apply for this position via our careers page (https://www.ysuites.co/careers/).

Key responsibilities:

1. To have a good grasp of the property management system (PMS) to check room availabilities and provide fast response to the China BD team when required.
2. To have a deep and robust understanding of our product.
3. Provide reliable and consistent support on data input and churn out for reporting purpose.
4. Provide weekly room occupancy data from PMS, Competitor Pricing checklist report and other sales admin reports required by the Assistant Manager, Sales & Reservations.
5. To be able to configure changes in the student booking in PMS correctly as and when required by the Booking team.

Required skills and attributes:

1. Bachelor's degree with good honours
2. Candidates with at least 3-5 years of experience and proven track record as a sales admin or admin support an advantage
3. Exceptional verbal, reading and written skills are a must
4. Robust interpersonal, communication and relationship skills
5. Familiarity with CRM & PMS best practices, experience with CRM leads management software (SalesForce or Fresh Sales) an advantage.
6. Experience in working with enterprise software systems an advantage
7. Strong Microsoft Excel Skills desirable
8. Have a detail-oriented mindset and an acumen for understanding
9. Excellent time management and organisational skills
10. Dependable and proactive in follow up
11. Team player and highly independent and able to work under stressful situations

Key Performance Indicators:

• Timely and proactive respond to request from China BD team on room availability
• Accurate data input and churn out for reports requested by Assistant Manager, Sales & Reservations
• Accurate and timely changes in reservation details and ensuring all amendments are done correctly
• Agile, timely and swift response to business request pertaining to lease closure, lease amendments, offer drafting, information required for offer.
• High visibility and timely reporting on weekly reports.
• Strong stakeholder engagement in accordance with best practices, SOP training and brand guidelines
• Strong product knowledge, demonstrate professionalism and competence in task assigned.

Job Highlights:
- Good and friendly working environment
- 7 days annual leave, additional 1 annual leave after 1 year of job commencement
- Company Performance Bonus (1-2 Months of Salary)

Job Responsibilities:
- Assist with basic bookkeeping tasks, such as invoicing and data entry (Quickbook Online).
- Perform general administrative duties, including answering phone calls, responding to emails, and handling correspondence.
- Maintain and update office records, files
- Keep track of incoming daily sales invoices
- Assisting in Monthly Stock Take
- Any other business tasks as assigned by the Director(s)
- Maintain confidentiality and handle sensitive information with discretion

Requirements
- Relevant working experience in general office responsibilities and procedures.
- Good communications, interpersonal skills, responsible and willing to learn
- Proficient in MS Office applications
- Able to start work immediately
- Mandarin speaking as storeman not literate/fluent in English.

Location: 28 TAI SENG STREET, #01-01 SAKAE BUILDING, SINGAPORE 534106
Work hours: 8.00am - 5.00pm, 1 hour lunch break

Applicant please email to [email protected].

Key Responsibilities:

• General Sales Operations/Administration work is focused on sales analysis and reporting and includes:
• Selecting, managing, and training sales staff on sales related systems, databases, and associated processes
• Order processing and customer support including advising customers of product shortages, expected delivery dates, price changes, etc.
• Organizing sales seminars and workshops for customers
• Managing inventory of sales literature and brochures
• Conducting competitor research and maintaining a library of competitor information
• Preparing reports related to customer inquiries, sales trends, customer complaints, delivery/service problems, reasons for product returns, etc.

Requirements

• Good learning attitude
• Has advanced knowledge and experience in MS Excel (V lookup and Pivot table) and MS Word
• Able to work under tight deadlines

Responsibilities:

• Recording and reconciliation of receivables and payables
• Respond to email queries from external stakeholders (e.g., suppliers, payment providers and insurance providers)
• Assist in GST filing preparation
• Filing and documentation
• Assist in GST filing preparation
• Any other ad-hoc duties assigned by supervisor

Requirements:

• Candidate must possess at least a NITEC or Diploma in a relevant field
• Candidate with at least 1 year experience preferred, fresh graduates with willingness to learn will also be considered
• Able to work independently and as a team player
• Meticulous and careful

Job Duties:

Handle all HR functions:

• Facilitate and assist recruitment process, coordinate interview arrangements, prepare employment agreements, etc.
• Support onboarding and offboarding tasks.
• Maintain accurate HRI records.
• Handle employees’ insurance and wellness programs.
• Ensure compliance of employees’ work permits, support and follow up on new applications, monitor and initiate renewal in a timely manner.
• Handle monthly payroll and CPF submission.
• Prepare and provide monthly HR schedules and reports (i.e.: leave balance report).
• Support annual performance review process.
• Update and maintain HR policies, employees’ guidelines, code of conduct in accordance with Group’s directions.
• Ad-hoc projects.

Handle all general administration functions:

• Maintain office supplies (i.e.: stationery, pantry, etc.)
• Handle travel arrangements (i.e.: hotel & air ticket reservation, etc.)
• Update and maintain office policies.

Other function:

• Assist Finance lead in AP/AR transactions and data-entry tasks.

Job Requirements:

· Minimum 1 to 2 years of experience in HR, including recruitment and payroll.

· Diploma in Human Resources / Business preferred.

· Ability to maintain confidentiality and handle sensitive information with discretion.

· Attention to detail and accuracy in all tasks.

· Strong interpersonal & communication skills, organizational skills.

· Ability to interact with all levels of staffs.

· Positive work attitude and display initiative in problem solving.

· Ability to work independently and multi-task efficiently.

· Proficient in Microsoft office & Microsoft Excel.

Primary Objective(s) of Position

Donors and volunteers continue to be the lifeblood of AWWA, one of Singapore’s largest social service agencies. With over 25 different services within a single organisation, this is an exciting opportunity for someone to translate a passion for data into meaningful outcomes to support AWWA’s mission of supporting early childhood education, children with developmental needs, families with complex social issues, the elderly, and persons with additional needs so that they remain integrated and included in their communities.

The incumbent will provide crucial administrative as part of the Stakeholder Engagement team, and review and maintain the in-house customer relationship management system, with particular responsibility for financial data input, reporting, data management, and receipt issuance. This is a full-time, on-site position.

Key Accountability: Database Administration

• Ensure that the customer relationship system is kept fully up-to-date and all records comply with relevant safety and data protection policies
• Process all donations
• Filter data and generate reports and information with the Fundraising team
• Responding to supporter and member enquiries, as required
• Work with personnel from Stakeholder Engagement, and the Finance team on donation imports and reconciliation
• Assist with the preparation of direct marketing appeals by recording donations, and managing the acknowledgement process
• Ensure timely and accurate manual recording of all donor information onto the database
• Ensure that all fundraising donations are correctly identified and accurately allocated
• Ensure timely and accurate inputting of data from third party systems
• Support the Employee Giving administration process including data-recording

Key Accountability: Fundraising Administration

• Respond appropriately to, and support key partners, with specific donation requests/partner relationships
• Adhere to data protection guidelines
• Respond to donors via e-mails & web enquiries in a courteous manner
• Work cross-functionally with other departments on key events and campaigns as necessary (e.g. review of thank you letters/donor receipts)

Key Accountability: Others

• Download, and be the custodian of web-based donation reports
• Be the custodian of stockkeeping of Stakeholder Engagement assets and inventory – e.g. tokens of appreciation, banners, and other collateral

The above activities are no means exhaustive and are subjected to amendment whenever is needed.

Job Requirements

• One to two years of relevant experience
• Bachelor’s degree from an accredited university
• Excellent project and budget management skills
• Must have experience with customer relationship systems
• Experience in creating comprehensive reports
• Advanced proficiency in Excel
• Knowledge of non-profits is a plus
• Good situational judgement and critical thinking skills
• Passion for social impacts and outcomes

1. 3-5 years of experience managing on premise Kafka Platforms
2. Manage Kafka Cluster build, including Design, Infrastructure planning, High Availability and Disaster Recovery in an OpenShift environment.
3. Perform day-to-day administration and support functions including capacity Management, performance, utilization, and health of the cluster.
4. Undertake Lifecycle Management across the Kafka on premise environments.
5. Research and recommend innovative ways to maintain the environment and ensure automation is undertaken.
6. Setting up monitoring tools such as SPLUNK, Grafana to provide metrics from various Kafka cluster components (eg., Broker, Zookeeper, Connect, REST proxy, Schema Registry, KSQL)
7. Undertake regular assessments of the platform health and stability, create improvement plans and ensure automation/lifecycle management is undertaken.
8. Ansible Scripting for automation of Kafka installs hosted on OpenShift.
9. Experience in Containerization (OpenShift / Kubernetes).
10. Configuring AMQ from an infrastructure perspective

Key responsibilities:

Human Resources

• Full spectrum of HR operations covering payroll, employee full life cycle, recruitment, disciplinary & counselling, compensation & benefits, payroll & other ad hoc tasks assigned.
• Oversee & backup HR and Admin functions in regional offices (CN, US & UK), ensuring smooth operations across all locations.
• Responsible for end-to-end payroll processes, including but not limited to processing payroll, deductions, taxes, reimbursement, and claims submissions.
• Responsible in recruitment, onboarding & offboarding process, including job posting, scheduling interviewing, conducting new employee orientations & processing of work pass and tax clearance.
• Handle employee inquires on all HR policies & procedures.
• Maintain accurate records of employee attendance & HR databases.
• Assist in development & implementation of HR standard operating procedures.
• Liaise with relevant government bodies on participation of mandatory surveys.
• Assist to manage employees’ appraisal for annual increment and performance bonus including preparation of all HR related letters.
• Responsiblein annual audit & budgeting.

Office Administration

• Full spectrum of administrative duties including receptionist duties, courier handling & office cleanliness & other ad hoc tasks assigned.
• Review and manage contracts/service agreement for office premise such as lease agreement, maintenance agreement, insurance renewals & etc.
• Manage telephone enquiries, incoming and outgoing mails.
• Monitor and purchase office supplies, stationery and pantry items etc
• Provide secretarial support to Directors – travel arrangements, calendars, appointments scheduling & etc

Knowledge and skill requirements:

• Minimum Diploma in Human Resources, Business Administration, or related field.
• Minimum of 3 years of experience in HR and Admin
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong attention to detail and multi-tasking abilities.
• Positive attitude and ability to work effectively both independently and as part of a team.

Working conditions:

• Work requires willingness to work a flexible schedule.