Responsibilities

• Preparation of sales quotation.
• Handling customer inquiries on quotations.
• Preparation of sales report.
• Provide administrative support, undertaking clerical tasks such as data entry, handling email, etc.
• Answering incoming phone calls.
• Any ad-hoc administrative duties as assigned.
• Report to Admin Manager and Director.

Requirements:

• Diploma in any field.
• Competent in Microsoft Excel and Words.
• Good interpersonal skills, meticulous and able to work independently.
• Able to commence work immediately or on short notice

We are looking for a administrative sales assistant.

Job scope involves giving sales support to outdoor sales colleagues.

Work in Ubi area. Pleasant work environment, friendly colleagues. On job training will be provided.

Requirements

Scope of Work

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)
• Recording and distribution of mails
• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)
• Assist in stationery inventory management
• Assist in keypress management
• Any other duties assigned by the Authority

Qualification, Skill & Experience

1. Able to communicate and write in English competently.
2. Possess excellent customer service skills.
3. Meticulous, responsible and able to work independently
4. Familiar with Microsoft Office programs: MS Word, Excel, Powerpoint.
5. Minimum GCE ‘N’ level, NITEC or equivalent qualifications.
6. Minimum 2 years of relevant working experience in office administration functions or equivalent.
7. Candidates who have relevant working experience in a school setting will have an added advantage.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of ONE (1) YEAR.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 9.00am to 6:30pm, inclusive of 1hr lunch break

• Fridays: 9:30am to 6:30pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

We are looking for a proactive and detail-oriented Administrative Assistant to support the daily administrative tasks of the company. Fresh graduates with strong communication skills and fluency in English and Hindi are highly encouraged to apply!

Job Responsibilities:

• Handle daily administrative tasks, including document management, meeting scheduling, and data entry

• Manage phone calls and email correspondence

• Assist in interdepartmental communication and coordination

• Responsible for the procurement and management of office supplies

• Help organize and arrange company events

Job Requirements:

• Diploma or higher, preferably in Administration, Business Management, or related fields

• Excellent written and verbal communication skills in both English and fluency in Hindi is a plus

• Proficient in Microsoft Office applications

• Strong communication and teamwork skills

• Detail-oriented, patient, and able to manage multiple tasks efficiently

Job Benefits:

• Fresh graduates are welcome to apply

• Comprehensive training opportunities provided

• Friendly working environment and team culture

• Competitive salary and benefits

Location: Singapore，Paya Lebar

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Salary: Negotiable

If you meet the above requirements and are interested in joining our team, please send your English resume to us. We look forward to meeting you!

Finance and Administrative Manager

Role
The Finance and Administrative Manager supports the CEO and head of departments with various tasks in the management team. The candidate will be primarily responsible for the day-to-day management of all payment and billing cycle activities in a timely and efficient manner. The role is to complete payments, which includes tracking invoices, processing them, verifying and reconciling vendor invoices and incoming receivables. In addition, there are ad-hoc administrative tasks to be completed for the smooth running of the company’s operations.

Responsibilities

Finance

• Process financial transactions such as accounts payable, accounts receivable and general ledger journals.
• Process client billings and categorise costs accordingly.
• Prepare and analyse monthly balance sheet schedule schedules.
• Taxation: Handling regulatory submissions, such as GST returns, and liaising with tax agents.
• Operate as part of an effective team and contribute proactively to the efficient performance of the team.
• Any other ad hoc duties as assigned.

Administration

· Ensure the office is maintained well to provide a productive and professional environment.

· Coordinate the travel arrangements for the office on their travel arrangements and logistics (bookings, visa applications, invitation letters).

· Organize internal and external meetings, conferences, workshops, and events.

Requirement

· Possess relevant Degree in Finance/Accountancy/Business.

· Proficient in Microsoft Office applications like Word, Excel and years.

· Able to work independently as well as within a team in a fast-paced environment.

· Excellent communication and interpersonal skills.

· Experience in family office and wealth management settings will be an added advantage

· Minimum 4 years experience in a relevant role

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description & Requirements

Responsible for all general and basic administrative work assigned by performing the following duties:-

- Responsible for all incoming calls.

- Responsible for all administrative work like filling, typing etc.

- Responsible for preparing preprint invoices/DO.

- Able to perform good customer service via tele-communication.

- Other tasks as directed by your respective Manager.

- Computer knowledge like Microsoft Words/Excel.

- Able to communicate with Chinese client

Working days: 5.5days / 5days

Monday to Friday 9am - 5.30pm

Saturday 9am - 12.30pm (Can be discuss with Boss)

Location: Tuas South

Job Responsibilities:

Administration:

• Oversee the full range of office administrative and procurement functions, including office services and supplies, insurance, IT, repair and maintenance, lease and tenancy renewals, office improvements and renovations, and courier services.
• Maintain an organized filing and documentation system.
• Coordinate with vendors, including government agencies and insurers, regarding administrative and corporate matters.

Property Management

• Manage the administration and corporate affairs related to properties owned by the company.
• Liaise with vendors, government agencies, property agencies, property management companies, insurers, and others on property-related corporate matters.

Additional Duties

• Undertake other ad-hoc tasks as required.
  

Requirements:

• Bachelor's degree in business, finance or a related field.
• Relevant experience in office administration, property management, facilities management and maintenance.
• Experience working in a family office with a diverse role would be an advantage.
• Proficiency in Microsoft Office including Excel, Word, Powerpoint and Chinese word processing.
• Detailed-minded, well-organized, strong sense of responsibility and able to work independently and under pressure.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Nyon Hock Sen
EA Personnel Reg No: R24124070

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Responsibilities:

· Compile and analyse monthly sales reports for various e-commerce platforms in the China market.

· Manage supply chain tasks, including order processing and stock transfers between domestic warehouses.

· Provide daily support for e-commerce operations, such as top up marketing fees, translating product descriptions, and conducting product market research etc.

· Coordinate product registration, customs clearance, and listing procedures, liaise closely with Chinese customs authorities.

· Procure promotional gifts for marketing campaigns.

· Monitor pricing and promotional mechanisms across all online platforms to ensure consistency and competitiveness.

· Apply for and coordinate participation in e-commerce platform promotions and activities.

Requirements:

· Diploma and above

· Proficient in Excel and PowerPoint

· Detail-oriented with strong data analysis skills.

· Fluent in both spoken and written Chinese.

· Strong communication skills, quick adaptability, and the ability to work well under pressure.

· Strong time management skills and ability to meet deadlines.

· Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

· Ability to work independently and solve problems proactively.

· Excellent team player with strong interpersonal skills.

· 2 years of experience in related fields

Job Description

Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)

• Recording and distribution of mails

• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc) • Assist in stationery inventory management

• Assist in keypress management

• Any other duties assigned by the Authority.

Responsibilities:

• Manage and organize daily office operations and procedures.

• Handle correspondence, including emails, phone calls, and mail.

• Schedule and coordinate meetings, appointments, and travel arrangements.

• Prepare and edit documents, reports, and presentations.

• Maintain filing systems, both electronic and physical.

• Assist in HR functions such as onboarding new employees.

• Support various departments with administrative tasks as needed.

Requirements:

• Experience as an Administrative Assistant or in a similar role preferred.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management abilities.

• Ability to work independently and as part of a team.

• High level of discretion and confidentiality.

• The administrative duties requires interaction with customers and handling their requests promptly.
• Applicant must have good customer service skills in both telecommunication and emails.
• Perform daily administrative duties, from upkeeping of business records, customer orders to invoicing, and service-maintenance coordination.
• Able to communicate and work as a team.
• Proficient with Computer and software such as, Microsoft, Google & Zoom.
• At least 2 years of working experience in the related field is required for this position

We seek a highly organised and efficient Administrative Assistant to provide support to our team. The ideal candidate will possess excellent Microsoft Office skills, particularly in Excel, and thrive in a fast-paced environment.

Key Responsibilities:

1. Provide administrative support to the photography teams, ensuring seamless day-to-day operations.
2. Manage and maintain accurate records, files and databases.
3. Develop and implement effective filing systems, both physical and digital.
4. Communicate and liaise with the different schools in charge on photography matters.
5. Conduct data entry tasks and online sales accurately and efficiently.
6. Manage and track inventory of office supplies.
7. Handle correspondence, emails, and phone calls.

Requirements:

1. 1 – 3 years of administrative experience.
2. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
3. Excellent Excel skills (data analysis, charts, pivot tables).
4. Strong organizational and time management skills.
5. Ability to work in a fast-paced and in a team environment.
6. Meticulous attention to detail.
7. Effective communication and interpersonal skills.
8. Post-secondary diploma or equivalent qualification.

Salary Range

The salary range for this position is $2000 to $2700 per month, commensurate with experience.

If you meet the requirements, please submit your resume with your expected salary.

Location: Queenstown Secondary School, 1 Strathmore Road, Singapore 148800

Contract Duration:

• 1 Jan 2025 to 31 Dec 2025
• Option to extend for an additional year

Working Hours:

• Monday to Thursday: 9:00am to 6:30pm (1-hour lunch break)
• Friday: 9:30am to 6:30pm (1-hour lunch break)
• No service required on weekends and public holidays

Scope of Services:

• Manage school reception and front desk support, including handling inquiries, phone calls, and walk-ins.
• Record and distribute mail.
• Perform general administrative and data entry duties (e.g., student early departure and latecomer records).
• Assist in stationery inventory management and keypress management.
• Handle any other duties assigned by the Authority.

Qualifications and Skills:

• Minimum GCE 'N' Level, NITEC, or equivalent qualifications.
• Minimum 2 years of relevant experience in office administration.
• Competent in English (both written and verbal communication).
• Excellent customer service skills, meticulous, responsible, and able to work independently.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Previous school setting experience is an added advantage

• Attend to phone calls and walk-in enquiries;
• Maintain registry of all incoming & outgoing mails;
• Accept mails/goods on behalf of school and ensure prompt routing to the staff in-charge;
• Printing jobs and issuing of stationery to staff & students; maintain stock of office stationery;
• Attend to students matters including unwell cases, lost & found etc
• Clerical duties such as survey collation, data entry, filing, minutes-writing etc
• Any other duties as assigned by the school.

Requirement:

• Full GCE O Level or A Level certificate or its equivalent
• Good communication and inter-personal skills
• Good team player who is resourceful and has a high level of initiative
• Meticulous and detailed in carrying out tasks
• Proficient in MS Office
• Possess initiative and resourcefulness to handle challenging situations
• Knowledge of first-aid is preferred
• Must have at least 2 years of experience working in a school or related environment

HR

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Training and course arrangement
• Assist the manager in sorting, tabulating, and evaluating data.
• Office tasks including printing, booking, and other tasks vary based on the work and the WFH setting.

• Without prior experience.
• Flexible hours or office hours.
• good experience for learning.
• High JOB PROGRESSION IS AVAILABLE!
• Talented individuals WANTED!!

LIMITED SLOTS LEFT!

Text 97234992 for more details and other job opportunites

Clinical Administrative Assistant

• 5.5 Days
• 8.30am to 5.30pm / 8.30am to 1pm
• S$ 2,200 to 2,500
• Location: Orchard

Job Scope:

• Maintain & Manage records, Filing, Key in data
• Answering calls, Cashiering, Dispensing of medications
• Maintain hygienic environment, ensure patient safety

Job Requirements:

• Minimum O levels is required

Apply now for Interview arrangement

Daniel Wong Reg No: R2095781

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Reception Support

• Frontline customer service – manage reception counter, handle incoming phone calls and inquiries from stakeholders, including general public and parents.
• Assist students who are unwell/injured in the sick bay. Administer basic first aid for students if necessary.
• Logging of lost and found items and keeping track of school keys that are signed out.
• Assist in the setup of Conference Room for meetings.
• Packing of resources for timely distribution to students and/or teachers.

Administrative Support

• Provide support in matters related to students, for example:
• Assist in P1 registration and P1 Orientation.
• Assist in administration of students on Leave of Absence (LOA) and act as Point of Contact with LOA parents.
• Assist in P6 DSA application and S1 posting.
• Updating of student details in school cockpit and filing of student documents.
• Assist with daily General Office administrative duties such as maintaining records and managing office supplies.
• Provide support to school events where necessary.
• Any other ad-hoc duties assigned by the School Leaders and AM.

Qualifications

• GCE ‘O’ Level (or equivalent).
• 2 years of relevant work experience.
• Good interpersonal, communication and collaborative skills.
• Comfortable with handling different profile of stakeholders.
• Pleasant and patient in dealing with both parents and school children.
• Self-initiated and ability to multitask with good time management.
• Proficient in Microsoft Office.
• Conversant in both English and Mandarin.

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)
• Recording and distribution of mails
• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)
• Assist in stationery inventory management
• Assist in keypress management
• Any other duties assigned by the Authority.

Qualification

• Able to communicate and write in English competently.
• Possess excellent customer service skills.
• Meticulous, responsible and able to work independently
• Familiar with Microsoft Office programs: MS Word, Excel, Powerpoint.
• Minimum GCE ‘N’ level, NITEC or equivalent qualifications.
• Minimum 2 years of relevant working experience in office administration functions or equivalent.
• Candidates who have relevant working experience in a school setting will have an added advantage

The position reports to the Secretary-General. The Finance and Administrative Manager shall define and implement the financial strategy of IRSG. He or she shall prepare budget statements and carry out financial and accounting management for the IRSG and prepare annual reports on the situation of the IRSG's activities. In addition, he or she shall supervise the annual budget preparation for IRSG and implement the same.

(B) SUMMARY OF KEY FUNCTIONS/ACCOUNTABILITIES:
Within the limits of delegated authority, the Finance and Administrative Manager is responsible for the following duties:
▪ Manage all accounting and financial operations, including procurement, payments, accounts payable, the general ledger, revenue recognition, and outsourced payroll.
▪ Prepare and publish timely monthly financial statements and flux analysis for balance sheet and income statements to ensure all entries are properly recorded and fully analyzed.
▪ Lead and support IRSG month-end and year-end close processes in line with strict corporate deadlines across all entities.
▪ Develop and maintain the IRSG accounting policies to ensure compliance with relevant accounting standards.
▪ Proactively monitor, review, research, and interpret IRSG and IFRS standards and analyze emerging accounting pronouncements for financial statements and operational impact to the IRSG.
▪ Lead the effort in the development and implementation of internal control procedures and the identification of risks and inefficiencies.
▪ Act as the primary interface with IRSG external auditors and coordinate the planning and execution of all required statutory audits.

(C) ACCOUNTABILITIES:
Ensures the implementation of operational and financial management strategies, focusing on the achievement of the following results:
▪ Advice to senior management on strategic financial resource management
▪ Authoritative interpretation of requirements for handling transactions, advice, and guidance concerning IRSG financial practices and rules
▪ Operational efficiency of the managerial or accounting aspects of the areas managed
▪ Continuous analysis and monitoring of the financial situation, presentation of forecasts for projects
▪ Full compliance of financial activities, the financial recording and reporting system, and audit follow-up with IRSG rules, regulations, policies, strategies, and IPSAS standards
▪ Implementation of effective internal control and the proper design and functioning of the financial resources management system.
▪ Proper planning, expenditure tracking, and audit of financial resources, including extra-budgetary income, in accordance with IRSG rules and regulations
▪ Financial resources management involves the planning, guiding, and controlling of the resources in accordance with IRSG rules and regulations.
▪ Contributing to the preparation and monitoring of budgets
▪ Establishment of the budget preparation and modification monitoring system, control of budgetary status versus authorized spending limits (ASL), and budget delivery levels
▪ Elaboration of the internal expenditures’ control system, which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in the Enterprise system; Payrolls are duly prepared; travel claims and other entitlements are duly processed; receipting of goods and services and establishment of accruals are properly done.

(D) ADMINISTRATION AND MANAGEMENT
As technical manager, accountable for the correct and consistent application of policies and procedures in the management of administrative and Finance functions through the provision of technical leadership, guidance, and support to the country office and sub-offices where applicable.

Contributes to strategic planning and policy changes/formulation on administrative matters as necessary. Provides technical input to the establishment of administrative and Finance guidelines. As an Advisor to the Secretary-General, the incumbent updates staff on administrative and Finance policies, procedures, rules, and regulations, providing authoritative advice and administrative support. Decides on the appropriate application and interpretation of administrative rules, regulations, policies, and procedures.

Coordinates the Administration and Finance of the organisation to support policy reform in administrative and financial management; advises on the applicability of new policy directives. Makes substantive recommendations on the improvement of systems and internal controls, planning, restructuring, and resolution of sensitive issues. Keeps the Secretary-General abreast of potential problem areas and identifies and recommends solutions. Prepares reports on administrative matters.

Work in close cooperation with the Secretary-General to promote a culture of the highest ethical standards and behaviour in management. Contribute to initiatives for management improvement by capturing, institutionalizing, and sharing best practices and lessons learned. Implement and/or recommend management improvements to enhance productivity and performance including the implementation of cost-saving strategies.

Oversees administrative support and services of the organisation including preparation of service contracts, preparations of requisitions for all administrative supplies and guidance on administrative procedures. Manages oversight on the activities of Financial Service Providers to ensure efficient transfer of funds to programme and project sites.

(E) PERFORMS ANY OTHER DUTIES AND RESPONSIBILITIES ASSIGNED AS REQUIRED
Performing additional duties and responsibilities assigned by the Chief of Staff in conformance with the policy, standards, rules, and regulations of IRSG

(F) EDUCATION AND PROFESSIONAL EXPERIENCE
An advanced university degree (minimum of a Master’s degree and preferably a PhD) in Finance, Accounting, or equivalent certificate from a recognized University is mandatory. Qualified Accountant (Chartered Accountant or equivalent) and Membership of a professional body such as the ACCA, ACA, etc. are mandatory.

A minimum of seven years of progressively responsible experience in the area of finance, financial risk management, or any other comparable experience in a Big 4 (or equivalent) Accounting firm and in industry, preferably with multinational companies, is desirable. Proficiency in the use of the following types of accounting software (general accounting software, payroll software, inventory management software, and invoicing software), with specific competence in two or more of the following accounting software: NetSuite, QuickBooks Online, Desktop Pro,Sage Intacct, FreshBooks, QB Enterprise, Xero, SAP Business One, Blackline, and Acumatica, among others is mandatory.

(G) OTHER MANDATORY AND DESIRABLE REQUIREMENTS
Ability to work in a multicultural environment is a must. Work experience in the United Nations, an international organization, an intergovernmental organization and/or government agency is desirable. For the position advertised, fluency in English is required. Knowledge of French or another official United Nations language is an advantage.

HOW TO APPLY
Interested candidates from IRSG Member Countries (European Union, Singapore, India, Sri Lanka, Russia, Cote D'Ivoire, Nigeria, and Cameroon) should submit their resume by email to the address below with a motivation letter stating why they are suitable for the position, along with certified copies of degrees, diplomas and certificates including names and contact details (organization, phone number and e-mail address) of three referees not later than 17 October, 2024.

Please, note that incomplete applications will not be considered.
E-mail: [email protected]
Copy: [email protected]

SALARY CAP: Total Net Salary of SG$73,309 Per Annum (excluding benefits)

GRADE: G-7 Step 2, General Service Category, United Nations Salary Scale for Singapore.

• Arranging face to face/virtual interviews, new staff orientation & assist new incoming staff.
• Coordinate with Department HODs with regards to staff requirements and job alignment
• Preparing LOA for MDs approval, job offers.
• Coordinate all AL, UL, UPL and MC request and approvals
• Manage all work pass related matters, including new applications, renewals and cancellations.
• Arranging medical check up/screening for foreign workers
• Upkeep HR records, Application Forms, Employees 201 Files from time to time
• Address employees related matters with resolutions.
• General office management and business support
• General filling of all documents.
• Assist in generating invoices and coordinate with Logistic Department for delivery purpose.
• Ad-hoc duties when required.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De