Responsibilities:

• Provide administrative support to the retail operations team, ensuring the smooth running of backend processes.
• Manage and maintain inventory records, ensuring stock levels are accurate and up-to-date in the system.
• Handle data entry for sales, orders, and product listings in the internal management system.
• Prepare and distribute operational reports, such as sales performance, stock levels, and vendor performance, to relevant departments.
• Assist in processing invoices and payments for suppliers, ensuring proper documentation and filing.
• Monitor and respond to customer service inquiries related to backend operations, such as product availability and shipping status.
• Maintain accurate and organized filing systems for administrative and operational documents.
• Assist in coordinating retail promotions and special projects by providing operational support and liaising with external vendors.

Requirement:

• Minimum Nitec / Higher Nitec / Diploma in Business Administration / Retail Management or equivalent
• At least 1 year of experience in any administrative field
• Candidate with no experience are welcome to apply
• Good communication & Interpersonal skills
• Proficient in MS office

Interested applicants, please write in through CareersFuture with detailed resume in MS Words format.

EA License Number: 17C8690

Please Provide:

1) Availability

2) Current/ Expected salary

3) Reasons for leaving previous employment

We regret that only shortlisted candidates will be notified.

Job Description & Requirements

ADMIN EXECUTIVE

Occupation

Administrative Assistant

Job Description & Requirements

• To handle incoming calls
• Check emails daily
• Secretarial support
• Purchasing
• Prepare invoices/quotation/ PO etc
• Day-day administration support
• Arrange daily delivery schedule
• Handling basic accounts
• Assist with all payment matters
• Maintain a proper filing system
• Monitor accounts receivables / payables
• Renewal of workers insurance
• Prepare monthly statement of accounts
• Follow-up on outstanding debts, chase payment
• Provide co-ordination work between departments
• Other ad-hoc duties as assigned

Requirements:

• At least 1 year experience in administration
• Fluent in English & Mandarin to be able to liasie with Mandarin speaking associates on day-to-day handling of accounts and admin support
• Computer Skills knowledge, accounting software, autocount
• Work week 5.5 days
• Work independently with minimal supervision
• Entry level candidates/ fresh grad welcome

Others:

• Staff welfare and medical benefits
• Good teamwork culture
• Fast Paced Environment

Job Description

✅ Entry Level, Training provided

✅ Career growth, MNC

✅ 5 days work week

✅ Immediate Hiring

Job Scope:

• Track and report weekly site installation progress
• Compile and submit monthly progress reports to LTA
• Analyze project progress for Project Manager's planning
• Attend progress meetings with project team and LTA
• Present programmed updates in LTA planning meetings
• Advise on claimable amounts for payment requests
• Prepare cash flow projections as needed
• Monitor subcontractor programmers, deliverables, and payments

Requirements:

• Nitec / Higher Nitec / Diploma in any engineering or other disciplines
• Relevant experience will be added advantage

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Lee Cheng Yin (Gina) (R22104523)

EA License No: 20C0358

Job Description: Part-Time Administrative Assistant

Position: Part-Time Personal Assistant
Location: 52 Boat Quay #04-01 Singapore 049841
Reports to: Executive Director
Organisation: EU-ASEAN Business Council (EU-ABC)

About the EU-ABC:
The EU-ASEAN Business Council (EU-ABC) is the primary voice for European business interests within the ASEAN region. We advocate for stronger economic ties and the harmonisation of trade regulations to foster a more competitive business environment.

Position Overview:
We are seeking a highly organised and efficient Part-Time Administrative Assistant to support the administrative and operational needs of the EU-ABC. The ideal candidate will be responsible for a range of administrative tasks, including financial transactions, travel planning, invoicing, vendor management, and team calendar coordination. Additionally, the role involves database management using our CRM system, GlueUp, and basic website management to ensure information is up to date.

Key Responsibilities:

• Administrative Support:
  • Process bank transfers and manage financial transactions.
  • Plan, organise and arrange travel arrangements for team members.
  • Handle invoicing and processing of claims.
  • Liaise with vendors for office supplies, equipment, and maintenance.
  • Upkeep of office records, including financial books and office management tasks.
  • Manage and update team calendars, scheduling meetings and appointments.
• Data Entry & Database Management:
  • Perform data entry tasks, including maintaining and updating spreadsheets on Excel.
  • Manage and maintain the contact database on the CRM system, GlueUp.
  • Approve registrations for events through GlueUp.
• Office Management:
  • Ensure the smooth running of day-to-day office operations.
  • Maintain a well-organised and clean office environment.
• Additional Tasks:
  • Assist with website management and updates as required.
  • Assist with posting of social media articles (no creative writing needed)
  • Provide general support to team members on various projects as needed.

Qualifications:

• Proven experience in an administrative role, preferably within a similar organisation.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience with CRM systems; familiarity with GlueUp is a plus.
• Strong organisational skills and attention to detail.
• Excellent time management skills with the ability to prioritise tasks.
• Ability to work independently and as part of a team.
• Strong communication skills, both written and verbal.
• Experience in website management is an added advantage.

Working Hours:
This is a part-time position, with flexible working hours to be determined in consultation with the candidate.

Application Process:
Interested candidates should send their CV and a cover letter to [email protected] by 31 October 2025.

Note: This job description is intended to provide a general overview of the position and does not encompass all tasks that may be required of the employee.

Responsibilities

• Handle all data entry using ERP system and excel.
• Generate quotations, delivery orders and invoices.
• Issuance of work orders to production.
• Handle emails and phone calls.
• Manage and purchase office stationery and inventory.
• Ensure proper filing of all documents.
• Fulfill any ad-hoc tasks assigned.

Requirements

• 2 years experience in administrative roles, preferably with engineering firms.
• Proficient in ERP system,MS Excel and Word.
• Able to write proper emails in English.
• Bilingual in English and Mandarin to handle customers.
• Ability to plan and prioritize workload and handle multiple tasks.
• Have good team-work spirit, willing to help out in other departments.
• Possess the flexibility and willingness to learn new things to gain skills, especially interpreting simple sheet metal drawings, needed for promotion opportunities.

• Enter data into the in-house system.
• Process documents and cheques.
• Verify and check records for accuracy.
• Coordinate with associates to confirm details.
• Manage incoming calls, invoices, and emails.
• Respond to payment-related inquiries.
• Assist with document retrieval.
• Provide support with ad-hoc administrative tasks as needed.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

Our client is a leading Multinational Tech company, developer of personal-computer software systems and applications.

Job Responsibilities:

Onboarding Coordination:

• Manage and streamline the onboarding process for new hires in the Engineering Procurement Construction across the APAC region, ensuring timely delivery of equipment (e.g., laptops, software) and access to necessary resources.
• Conduct orientation sessions that provide new hires with an overview of company policies, culture, and key contacts.
• Act as the primary point of contact for new hires, answering questions and addressing concerns during their initial weeks.
• Identify and address gaps in the onboarding process by actively seeking feedback from new hires and hiring managers.

Cultural Awareness and Engagement:

• Engage with new hires from diverse cultural backgrounds, providing guidance that is sensitive to their unique experiences and needs.
• Promote an inclusive workplace culture by encouraging open communication and collaboration among team members.

Administrative Support:

• Provide comprehensive administrative support to hiring managers, allowing them to focus on their core responsibilities while you handle various logistical and operational tasks.
• Assist with scheduling meetings, booking meeting rooms, and preparing agendas and materials for onboarding sessions.
• Help coordinate travel arrangements for visiting executives (VPs CVPs etc) including flight bookings, accommodation bookings, assisting with itinerary, dinner/lunches and transportation logistics.

Expense Management:

• Support the management of expense reports, ensuring accuracy and compliance with company policies.
• Collaborate with finance teams to address any discrepancies and facilitate timely reimbursements.

Job Requirements:

• Degree or equivalent with min 3 years of administrative experience, preferably in roles that involved onboarding, HR coordination, or office management.
• Previous experience in the construction industry or a related field is highly desirable (e.g.: assistant on site, secretary for construction office) as it will help this person navigate the nuances of the work environment.
• A solid understanding of cross-cultural communication is crucial. Able to recognize and navigate cultural differences that may affect interactions and work dynamics.
• Willingness to learn about and appreciate different customs and practices within the region.
• Strong organizational and multitasking abilities, with a keen attention to detail to manage various tasks effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

If you are keen on this exciting opportunity, kindly ‘Apply Now’.

*Referrals are greatly appreciated*

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan Mckinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Morgan McKinley Pte Ltd

Ramitha Ravindran

EA Licence No: 11C5502

EA Registration No. R1765539

1. Assist the Active Ageing Centres Manager by:

· Executing administrative processes needed to ensure the smooth operation and functioning of AAC services and ensuring compliance with audit requirements

· Data entry, data collation and reconciliation to submit statistics and progress reports for grant claims to Agency for Integrated Care (AIC).

· Assist in AACs’ outreach activities such as carnivals, block parties, door-knocking, etc.

· Answering phone calls and attending to walk-in inquiries.

· Attendance taking

· Assist in administering and preparing programmes and events for seniors or volunteers.

· Manage e-filing of essential documents and ensure current

· Assist in office maintenance, such as, ensuring sufficient office supplies and equipment maintenance.

2. Support the Head of AACs in:

· Coordinating AACs’ training and staff events.

· Participate in regular audits ensuring compliance with audit requirements stipulated by both internal and external parties, such as AIC.

· Support the review and writing of SOPs.

· Covering the duties of the AAC staff when he or she is on leave, as far as possible.

3. Any tasks as assigned by the Head of Active Ageing Centres or the Centre Manager.

4. Being multilingual would be an added advantage.

Work Location: Novena

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Monthly Salary: $2390 per month

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 4 Months and above

Interested candidates, please forward a copy of your resume to: [email protected]

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

HR/Administrative/Financial Assistant is responsible for supporting the company's daily human resources, administrative and financial operations to ensure the smooth progress of various affairs. This position requires strong communication skills, organizational skills and a meticulous work attitude.

I. Main Responsibilities

1. Human Resources Support

· Assist in the implementation of the recruitment process, including posting recruitment information, screening resumes, arranging interviews, following up on recruitment progress, etc.

· Maintain and update employee files to ensure the accuracy and timeliness of employee information.

· Assist in the handling of employee entry, resignation, transfer, regularization and other procedures.

· Assist in organizing human resources management activities such as employee training and performance appraisal.

· Assist in handling employee relations affairs, such as employee attendance management, holiday management, welfare distribution, etc.

· Any other HR related admin and project works.

2. Operations - Administrative Support

· Assist in organizing internal company activities and meetings, including booking venues, preparing meeting materials, etc.

· Responsible for the organization, filing and management of documents and files to ensure the confidentiality and standardization of documents.

· Assist in receiving visitors and handling daily communication matters such as phone calls and emails.

· Assist in the drafting and distribution of company documents, notices, and announcements.

· Assist in submission of Quotations and supporting documents to the customer to proceed with work orders for projects.

· Coordinate with various stakeholders in ensuring the smooth operations of work orders.

3. Payroll support

· Assist in attendance and payroll computations in preparation for finance salary disbursement.

Assist in CPF computations and payments.

I. Job Requirements

· Any related certificate in finance, accounting, human resources, administrative management and other related field are preferred.

· Have certain financial knowledge and be familiar with basic financial operation procedures.

· Have strong communication skills and teamwork spirit, and be able to work efficiently under pressure.

· Proficient in using office software such as Word, Excel, PowerPoint, etc.

· Have good time management skills and be able to handle multiple tasks at the same time.

· Be meticulous and conscientious, and have a good sense of responsibility and professional ethics.

II. Others

· Those with relevant work experience will be given priority.

· Need to have a certain sense of confidentiality and be able to handle sensitive information.

This position is an important support role for the company's operations, requiring strong comprehensive ability, meticulous work and a high sense of responsibility.

This advertisement is for recruiting for the position of Administrative Assistant cum Receptionist .

If successfully selected, you will be seconded to MOE secondary school located in Strathmore.

Contract Period: From 01 Jan 2025 to 31 Dec 2025

Option to Extend: for a further period of ONE (1) YEAR

Personnel to be deployed at the following hours :

• Mondays to Thursdays : 9:00am to 6:30pm, inclusive of 1 hour lunch break.
• Fridays : 9:30am to 6:30pm, inclusive of 1 hour lunch break.
• Service not required on Saturdays, Sundays and gazette public holidays.

The Personnel shall be competent to perform the following:

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)
• Recording and distribution of mails
• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)
• Assist in stationery inventory management
• Assist in keypress management
• Any other duties assigned by the Authority.

The personnel shall minimally have the following qualifications, skills and experience:

• Able to communicate and write in English competently.
• Possess excellent customer service skills.
• Meticulous, responsible and able to work independently
• Familiar with Microsoft Office programs: MS Word, Excel, Powerpoint.
• Minimum GCE ‘N’ level, NITEC or equivalent qualifications.
• Minimum 2 years of relevant working experience in office administration functions or equivalent.
• Candidates who have relevant working experience in a school setting will have an added advantage.

Responsibilities

• Preparation of sales quotation.
• Handling customer inquiries on quotations.
• Preparation of sales report.
• Provide administrative support, undertaking clerical tasks such as data entry, handling email, etc.
• Answering incoming phone calls.
• Any ad-hoc administrative duties as assigned.
• Report to Admin Manager and Director.

Requirements:

• Diploma in any field.
• Competent in Microsoft Excel and Words.
• Good interpersonal skills, meticulous and able to work independently.
• Able to commence work immediately or on short notice

We are looking for a administrative sales assistant.

Job scope involves giving sales support to outdoor sales colleagues.

Work in Ubi area. Pleasant work environment, friendly colleagues. On job training will be provided.

Requirements

Scope of Work

• Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)
• Recording and distribution of mails
• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc)
• Assist in stationery inventory management
• Assist in keypress management
• Any other duties assigned by the Authority

Qualification, Skill & Experience

1. Able to communicate and write in English competently.
2. Possess excellent customer service skills.
3. Meticulous, responsible and able to work independently
4. Familiar with Microsoft Office programs: MS Word, Excel, Powerpoint.
5. Minimum GCE ‘N’ level, NITEC or equivalent qualifications.
6. Minimum 2 years of relevant working experience in office administration functions or equivalent.
7. Candidates who have relevant working experience in a school setting will have an added advantage.

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of ONE (1) YEAR.

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 9.00am to 6:30pm, inclusive of 1hr lunch break

• Fridays: 9:30am to 6:30pm, inclusive of 1hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

We are looking for a proactive and detail-oriented Administrative Assistant to support the daily administrative tasks of the company. Fresh graduates with strong communication skills and fluency in English and Hindi are highly encouraged to apply!

Job Responsibilities:

• Handle daily administrative tasks, including document management, meeting scheduling, and data entry

• Manage phone calls and email correspondence

• Assist in interdepartmental communication and coordination

• Responsible for the procurement and management of office supplies

• Help organize and arrange company events

Job Requirements:

• Diploma or higher, preferably in Administration, Business Management, or related fields

• Excellent written and verbal communication skills in both English and fluency in Hindi is a plus

• Proficient in Microsoft Office applications

• Strong communication and teamwork skills

• Detail-oriented, patient, and able to manage multiple tasks efficiently

Job Benefits:

• Fresh graduates are welcome to apply

• Comprehensive training opportunities provided

• Friendly working environment and team culture

• Competitive salary and benefits

Location: Singapore，Paya Lebar

Working Hours: Monday to Friday, 9:00 AM – 6:00 PM

Salary: Negotiable

If you meet the above requirements and are interested in joining our team, please send your English resume to us. We look forward to meeting you!

Finance and Administrative Manager

Role
The Finance and Administrative Manager supports the CEO and head of departments with various tasks in the management team. The candidate will be primarily responsible for the day-to-day management of all payment and billing cycle activities in a timely and efficient manner. The role is to complete payments, which includes tracking invoices, processing them, verifying and reconciling vendor invoices and incoming receivables. In addition, there are ad-hoc administrative tasks to be completed for the smooth running of the company’s operations.

Responsibilities

Finance

• Process financial transactions such as accounts payable, accounts receivable and general ledger journals.
• Process client billings and categorise costs accordingly.
• Prepare and analyse monthly balance sheet schedule schedules.
• Taxation: Handling regulatory submissions, such as GST returns, and liaising with tax agents.
• Operate as part of an effective team and contribute proactively to the efficient performance of the team.
• Any other ad hoc duties as assigned.

Administration

· Ensure the office is maintained well to provide a productive and professional environment.

· Coordinate the travel arrangements for the office on their travel arrangements and logistics (bookings, visa applications, invitation letters).

· Organize internal and external meetings, conferences, workshops, and events.

Requirement

· Possess relevant Degree in Finance/Accountancy/Business.

· Proficient in Microsoft Office applications like Word, Excel and years.

· Able to work independently as well as within a team in a fast-paced environment.

· Excellent communication and interpersonal skills.

· Experience in family office and wealth management settings will be an added advantage

· Minimum 4 years experience in a relevant role

Job Description:

• Managing data entry and agents claims.
• Perform office administrative works and support the team.
• Perform filing and sorting of documents.
• Assist in Inventory Management & Purchase Orders.
• Any other duties as assigned.

Requirements:

• Diploma/Degree in a related discipline.
• 2-3 years of administrative works experience is preferred
• Able to start immediately or within short notice period will be an added advantage.
• Proficient in Microsoft Office.
• Positive team player.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description & Requirements

Responsible for all general and basic administrative work assigned by performing the following duties:-

- Responsible for all incoming calls.

- Responsible for all administrative work like filling, typing etc.

- Responsible for preparing preprint invoices/DO.

- Able to perform good customer service via tele-communication.

- Other tasks as directed by your respective Manager.

- Computer knowledge like Microsoft Words/Excel.

- Able to communicate with Chinese client

Working days: 5.5days / 5days

Monday to Friday 9am - 5.30pm

Saturday 9am - 12.30pm (Can be discuss with Boss)

Location: Tuas South

Job Responsibilities:

Administration:

• Oversee the full range of office administrative and procurement functions, including office services and supplies, insurance, IT, repair and maintenance, lease and tenancy renewals, office improvements and renovations, and courier services.
• Maintain an organized filing and documentation system.
• Coordinate with vendors, including government agencies and insurers, regarding administrative and corporate matters.

Property Management

• Manage the administration and corporate affairs related to properties owned by the company.
• Liaise with vendors, government agencies, property agencies, property management companies, insurers, and others on property-related corporate matters.

Additional Duties

• Undertake other ad-hoc tasks as required.
  

Requirements:

• Bachelor's degree in business, finance or a related field.
• Relevant experience in office administration, property management, facilities management and maintenance.
• Experience working in a family office with a diverse role would be an advantage.
• Proficiency in Microsoft Office including Excel, Word, Powerpoint and Chinese word processing.
• Detailed-minded, well-organized, strong sense of responsibility and able to work independently and under pressure.

HOW TO APPLY:

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).
Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd
EA License No: 19C9950
EA Personnel: Nyon Hock Sen
EA Personnel Reg No: R24124070

Job description:

• Supporting the recruitment administrative duties such as creating and updating job postings on job boards, career page and other media, screening candidates and interview coordination.
• Provide administrative support such as data-entry, documentation, printing and filing
• Training and course arrangement

- High incentives per successful placement (subject to terms and conditions)

Responsibilities:

· Compile and analyse monthly sales reports for various e-commerce platforms in the China market.

· Manage supply chain tasks, including order processing and stock transfers between domestic warehouses.

· Provide daily support for e-commerce operations, such as top up marketing fees, translating product descriptions, and conducting product market research etc.

· Coordinate product registration, customs clearance, and listing procedures, liaise closely with Chinese customs authorities.

· Procure promotional gifts for marketing campaigns.

· Monitor pricing and promotional mechanisms across all online platforms to ensure consistency and competitiveness.

· Apply for and coordinate participation in e-commerce platform promotions and activities.

Requirements:

· Diploma and above

· Proficient in Excel and PowerPoint

· Detail-oriented with strong data analysis skills.

· Fluent in both spoken and written Chinese.

· Strong communication skills, quick adaptability, and the ability to work well under pressure.

· Strong time management skills and ability to meet deadlines.

· Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

· Ability to work independently and solve problems proactively.

· Excellent team player with strong interpersonal skills.

· 2 years of experience in related fields

Job Description

Manage the school’s reception counter and front desk support (e.g. handling enquiries, calls & walk-ins)

• Recording and distribution of mails

• Assist in general administrative and data entry duties (e.g. student early departure, student latecomers record, etc) • Assist in stationery inventory management

• Assist in keypress management

• Any other duties assigned by the Authority.

Responsibilities:

• Manage and organize daily office operations and procedures.

• Handle correspondence, including emails, phone calls, and mail.

• Schedule and coordinate meetings, appointments, and travel arrangements.

• Prepare and edit documents, reports, and presentations.

• Maintain filing systems, both electronic and physical.

• Assist in HR functions such as onboarding new employees.

• Support various departments with administrative tasks as needed.

Requirements:

• Experience as an Administrative Assistant or in a similar role preferred.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time-management abilities.

• Ability to work independently and as part of a team.

• High level of discretion and confidentiality.