Job Requirements:

- Must have past working experience in Recruitment industry

- Must have CEI certification

- Must be able to work independently

- Have strong clientele base (in General roles, from Rank and file to Mid level roles) such as FMCG, Manufacturing, Industrials, Healthcare etc

- Specialist in sourcing for such roles

- Attractive commission scheme

Responsibilities

1. Recruitment, Selection & Onboarding

• Support Business Units in planning their talent pipeline requirements to achieve business strategy
• Conduct searches for candidates using traditional and creative sourcing methods
• Conduct end-to-end recruitment activities including interview, selection, offer and acceptance for Executive and above positions
• Conduct onboarding programmes to ensure all new hires are effectively inducted
• Assist to review the current onboarding programme effectiveness

2. Planning & Reporting

• Assist to review manpower planning and budgeting
• Review, formulate and implement relevant policies and procedures as well as systems in accordance with company’s development and legislations
• Review employee handbook to ensure all policies and procedures are comprehensively covered
• Oversee regular HR reporting and analysis for statutory submission and management review

3. Compensation & Benefits

• Conduct benchmarking exercise for salary competitiveness
• Assist to review incentives, recognition, benefits and awards to drive high performance and to retain key talents
• Propose and compute annual salary increment, merit and performance bonus that is aligned to a pay for performance culture
• Oversee a team of Executives and Assistants to handle monthly payroll and statutory contributions

4. Performance Management

• Assist to review the effectiveness of current form and procedures to achieve equitable and transparent performance evaluation that encourages open performance discussions
• Assist to formulate and develop performance criteria to drive company’s competencies and capabilities

Requirements

• A Diploma / Degree educational qualifications
• At least 5 years of relevant working experience
• Strong written and verbal communication skills, with ability to interact with staff at all levels
• Good working knowledge of MS office
• Proactive, meticulous, organized and hands-on
• Resourceful and has good negotiation skills
• Work independently and be a good team player with excellent customer service standards
• Able to multi-task and have sense of urgency to deliver results timely
• Able to commence immediate

The incumbent will be responsible for the software development life cycle (SDLC) for new applications, as well as provide support, enhancements and maintenance management of all the software applications in CDC to ensure smooth and efficient system operations in line with business needs.

Job Responsibilities & Duties

• Develop and enhance web-based system applications to support business operations and improve systems efficiency.
• Maintain and support existing applications, as well as handle backend Web/API development and integration testing. This includes integrating sources from ERP systems like SAP and other subsystems across various operations, along with integrations with regulatory applications, focusing exclusively on our internal apps.
• Keep up-to-date with and thoroughly understand business requirements to identify technological gaps.
• Recommend appropriate technological transformations (in terms of applications, integration costs, etc.) to ensure IT business support remains current and efficient.
• Provide user support for various organizational applications to maintain business continuity and ensure smooth operations.
• Collaborate with internal stakeholders and various IT teams during the development process.
• Participation in a variety of innovative projects, including GenAI and data analytics initiatives

Educational Qualification / Technical Competencies

• Bachelor’s degree in Computer Science, Software Engineering, or a related field (or equivalent practical experience.
• Preferably posses 3-5 years of experience in application development.
• Experience with mobile applications or technologies will be a plus.
• Expertise in the .NET platform, particularly in developing web applications using C#.
• Strong proficiency in Python for scripting and data analysis.
• Comprehensive experience in Microsoft SQL database development, management, and optimization.
• Familiarity with the latest advancements in application technologies and frameworks.
• Demonstrated ability to troubleshoot and solve complex technical issues.
• Adept at integrating third-party APIs and services.
• Capable of conducting code reviews to ensure adherence to best practices and coding standards.
• Experience in using version control systems, such as Azure Repo, for efficient collaboration.
• Knowledge of cloud platforms is a plus, such as Azure, GCP, AWS for deploying and managing applications.
• Understanding of cybersecurity principles to safeguard applications and data.

Functional Competencies

• Strong written and verbal communication abilities.
• Enthusiastic about programming.
• Capability to apply technological expertise innovatively within a business context.
• Proficient in managing several projects simultaneously.
• Good communication skills (written/spoken) are essential.

About the Team

• We are a team of specialists passionate on the benefits of technology and engagement is the key element within this team.
• Enthusiastic in technology, enjoys sharing and exploring into new ideas and technologies. It is important to share information on past working experiences and technologies.
• We run multiple projects in various domains to keep the passion strong.
• We drive the importance of professional certificates and constant updates in the digital and technology domains.

Job Summary:

As the Technical Lead/Manager, you will play a critical role in overseeing the development and migration of projects using Thunderhead 6.0 and Xceptor tools. You will lead a team of developers, ensuring that projects are executed efficiently and effectively while meeting business requirements and quality standards.

Key Responsibilities:

• Oversee the acquisition and development of software systems in organisational units.
• Monitor the results and quality of the different software solutions and projects implemented in the organisation.
• Lead the design, development, migration, and implementation of solutions using Thunderhead 6.0 and Xceptor tools.
• Oversee the development of Proof-of-Concept/ solutions and provide technical expertise on the development of software and platform features, ensuring that appropriate security and risk factors are considered.
• Collaborate with stakeholders to gather project requirements and translate them into technical specifications.
• Develop and execute project plans, ensuring timely completion of milestones and deliverables.
• Provide technical leadership and mentorship to team members, promoting best practices in coding, testing, and implementation.
• Troubleshoot and resolve issues during the migration and implementation phases, ensuring minimal disruption to operations.
• Work with cross-functional teams to integrate solutions into existing systems and workflows.
• Maintain comprehensive documentation of project processes, architecture, and implementation strategies.
• Stay updated on the latest developments and features in Thunderhead 6.0 and Xceptor tools, as well as industry best practices.

Qualifications:

• Bachelor’s degree in Computer Science, Information Technology, or a related field.
• Significant experience with Thunderhead and Xceptor tools, demonstrated through previous projects.
• Prior experience in a technical lead or similar role, with proven expertise in project management.
• Strong coding skills and understanding of software development methodologies.
• Exceptional problem-solving abilities and a detail-oriented mindset.
• Excellent communication and interpersonal skills for effective collaboration with team members and stakeholders.

• Leading building management company
• Headquartered in Singapore with 12 overseas offices
• Attractive Remuneration Package

Responsibilities:

• Assist in guiding the team of Property Officers for all the estate management matters of a Division to effectively carry out the functions and duties of the Town Council.
• Involve in inspection of horticultural works, upgrading building projects and building maintenance issues.
• Liaising with contractors and attending to improvement works and feedback from the customers.
• Establish close partnership with relevant agencies and grassroots organizations to achieve the vision and mission of the Town Council.
• Reporting to the Property Manager.

Requirements:

• Diploma or Degree in Real Estate for Business / Facilities Management for Business / Intelligent Building Technology / Green Building & Sustainability / Building Services / Civil / Structural / Mechanical / Electrical Engineering
• No experience needed! (Training will be provided)
• Good communication, interpersonal and organization skills

Salary: $2,800 - $4,000

Working hours : 5.25 days work week (8.30am - 5.30pm) Alt half day Saturday (8.30am-12.30pm)

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.

• Perform full spectrum of HR functions and admin support including recruitment, employee relations, grievance handling, staff engagement and advisory service on HR policies and procedures.
• Review and maintain all HR related policy.
• Posting of recruitment advertisements
• Perform end-to-end recruitment – interview, shortlisting, assessment & selection, offer and on-boarding.
• Handle work pass administration including work pass application, renewal, and cancellation.
• Ensure HR policies and practices are legal compliance throughout human resource management.
• Assist in checking through payroll records
• Handle other ad-hoc duties that are assigned

We are looking for a dynamic and passionate HR Executive to be part of the Group HR Team. You will be responsible for the full spectrum of employee services.

Responsibilities

• Responsible for full spectrum of Human Resources functions across the group of companies, i.e. Recruitment, Payroll, Compensation & Benefits, Welfare, Performance Appraisals, Induction & Exit Clearance, etc
• Process work passes application and liaise with immigration on foreign workers related matters.
• Assist in managing and controlling employee benefits utilization such as leave, medical benefits as per HR policy & guidelines.
• Preparation of HR department correspondences that includes HR letters.
• Liaise with recruitment agencies for candidate sourcing.
• Liaise with vendors on dormitory issues.
• To support administrative works for office to ensure smooth running of daily operation.
• Hands on and very familiar with entire payroll processing, reporting & statutory board declarations including liaison with outsourced payroll vendors.
• Participate in corporate projects and help organise staff events.
• Any other tasks as and when assigned by immediate superiors.

Requirement

• Diploma/Degree in Human Resource Management/Business Administration, or equivalent.
• At least 1-2 years of related working experience.
• Meticulous, organized and highly dependable.
• Able to multi-task and work under pressure.
• Able to work independently and a good team player.
• Willing to work in the East

Interested applicants are invited to apply with your detailed resume via the “Apply Now” option.

We thank you for your interest and regret that only shortlisted candidates will be notified.

Job Description:

· Achieve growth and meet client sales targets.

· Identify and convert new leads for the business.

· Identify further opportunities for existing clients.

· Communicate with clients.

· Manage and prepare sales support materials and samples (as necessary).

· Submit sales, income and expense reports and realistic forecasts to the management team.

· Report directly to the Head of Sales.

· Responsible for inventory management in collaboration with the production team.

Requirements:

· Friendly and enjoys dealing with people.

· Have 5 years of relevant experience in selling.

· Must be able to work on weekends and public holidays.

Please note that only shortlisted candidates will be notified.

Finance Manager

What this job involves:

Business Partnering and Finance Management

• Support Regional Account Director, onsite FM leads & functional teams in the handling of business, operational, financial decision making, risk mitigation and other financial advice;
• Ensure timely production of annual budgets / quarterly forecasts for the portfolio;
• Manage daily expenditure for both Opex and Capex;
• Complete month end closing and reporting with high quality;
• Deliver trainings to onsite FM team to ensure finance process well implemented with no risk;
• Monitoring and review of financial KPIs;
• Process implementation and improvements;
• Ensure the Finance team assists with on-going cost saving projects, including identification, monitoring and analysis.
• Support Account Director to deliver finance management from both JLL and client perspective as the regional level.

Reporting/Forecasting/Planning

• Monthly, quarterly & ad-hoc reporting and variance analyses for client and corporate requirements;
• Annual budget & quarterly forecasts for both client and corporate;

Data Management, Policies & Procedures & Audit

• Ensure data accuracy and integrity of the systems across the region and audit data from time to time;
• Ensure that appropriate processes and systems control are planned, implemented and maintained to guarantee the integrity of all transactions;
• Ensure that all financial accounting and reporting is audit worthy/ready and in keeping with recognised quality management processes;
• Ensure the finance staff are well-trained on the financial systems & are effectively able to extract data readily.

People Management

• Provide effective strategic leadership and direction to the JLL on-site Finance team.
• Hiring, coaching & mentoring.

Responsibilities:

• To implement, manage and ensure the effectiveness of network security and cybersecurity controls.
• Ensure the security controls are complied with the Bank and regulatory requirement.
• To establish and review network security and cybersecurity related policies and procedures.
• Work closely with Head of Department and/or the Senior Management for the alignment of network security and cybersecurity strategy direction and initiatives.
• Increase the Bank’s cross functional capability to manage security by establishing and embedding cultural and behavioral goals that relating to network security and cybersecurity.
• To perform, coordinate and review network security relevant assessment and network security self-attestation program.
• To provide network security and cybersecurity related awareness training.
• To prepare and provide required statistical and reports for internal and external party.
• Be primary responsible in managing compliance risk inherent in the day-to-day activities, processes and systems for which it is accountable.
• To undertake ad hoc tasks as and when required by the Head of Department and/or the Senior Management.

Requirements:

• Recognized Bachelor’s Degree in Computer Science or a related discipline preferred.
• CISA/CISSP or related certificate.
• At least 2 years of relevant experience in a similar capacity.
• Prior working experience in the banking sector will be advantageous.
• Knowledge and interest in computer systems.
• Ability to multi-task and work under pressure.
• Good interpersonal skills to handle stakeholders across multiple departments.

Responsibilities:

• Team Leadership & Supervision:Lead, manage, and mentor a team to achieve business objectives.
  Foster a positive and motivating work environment to improve productivity.
  Conduct regular team meetings to communicate objectives and provide guidance.
  
• Strategic Planning & Goal Setting:Develop and implement strategies aligned with company goals.
  Set specific, measurable, attainable, relevant, and time-bound (SMART) goals for the team.
  Monitor progress and make necessary adjustments to stay on track.
  
• Performance Management:Monitor and evaluate employee performance; provide constructive feedback.
  Conduct performance reviews and implement training programs as needed.
  Address and resolve any performance-related issues or team conflicts.
  
• Operations Management:Oversee day-to-day operations and ensure workflow efficiency.
  Ensure compliance with company policies, standards, and legal requirements.
  Coordinate resources, including staffing and materials, to meet deadlines.

Job Requirements:

1. Educational Background:Bachelor's degree in Business Administration, Management, or a related field. (Master’s degree is a plus)
   
2. Experience:Minimum of 3-5 years of management or supervisory experience.
   Proven track record of successfully leading teams and achieving targets.
   Experience in [industry-specific] operations is preferred.
   
3. Skills & Competencies:Leadership: Strong ability to lead, inspire, and motivate teams to achieve goals.
   Communication: Excellent verbal and written communication skills to clearly convey instructions and feedback.
   Problem-Solving: Demonstrated ability to analyze issues, develop solutions, and make sound decisions.
   
   

Requirements:

o Singaporean and bilingual in English and Mandarin as need to communicate with Chinese speaking associates.

o Degree or Diploma in HR with at least 2-3 years job experience

o Familiar with labour laws, MOM regulations and guidelines

o Knowledge in workpass application/ renewal and cancellation

o Strong interpersonal and communication skills

o Able to work independently as well as a team

o Conversant in MS Office application

o Experience in doing Payroll, HR and Leave Management System will be an added advantage.

Responsibilities:

o Responsible for the full spectrum of HR functions in areas includes

o recruitment,

o compensation and benefits,

o performance and talent management,

o training and development and etc

o Provide advisory and review on HR Policies and Procedures

o Handle manpower planning, employee welfare and engagement

o Handle staff feedback, communication and grievance

o Lead HR projects and programme

o Work closely with top management as business partner and

o provide support to Head of Departments

o Committed to continuously improve the HR process within the organisation with the aim to increase productivity and efficiency

Ø Full cycle of HR & Administrative operations.

Ø Develop and implement HR strategies aligned with the company's objectives.

Ø Review and update HR policies to ensure compliance with labor laws and industry standards.

Ø Manage the end-to-end recruitment process, including job postings, interviews, and selection of candidates.

Ø Develop talent acquisition strategies to attract top candidates and manage onboarding processes.

Ø Manage employee relations, addressing grievances, disciplinary actions, and conflict resolution.

Ø Implement and oversee performance management systems, ensuring regular appraisals and employee development.

Ø Handle work pass applications, renewals, and cancellations for foreign employees, ensuring timely submission and compliance with government regulations.

Ø Oversee payroll processes, benefits administration, and leave management.

Ø Review and recommend salary structures, bonuses, and incentive schemes.

Ø Identify employee training needs and develop programs to enhance skills and competencies.

Ø Organize internal and external training programs to support career growth and development.

Ø Oversee office management, including lease agreements, facility maintenance, and vendor management.

Ø Ensure the office environment supports productivity and complies with safety regulations.

Ø Ensure compliance with all labor laws, health and safety standards, and internal policies.

Ø Prepare and present HR reports on workforce trends, turnover rates, and other key metrics to senior management.

Ø Any ad hoc duties as assigned

Job Requirement :

Ø Bachelor’s degree in Human Resources, Business Administration, or a related field.At least 2-3 years of relevant experience in Human Resource.

Ø Professional HR certification (e.g., SHRM, CIPD) is an advantage.

Ø Minimum of 5-7 years of HR experience, with at least 2 years in a managerial or leadership role.

Ø Experience in managing work pass applications, foreign worker regulations, and office administration is preferred.

Ø Strong knowledge of labor laws, employment regulations, and HR best practices.

Ø Preferred to have working experience in Construction Industry ;

Ø Excellent interpersonal and communication skills, with the ability to handle sensitive situations.

Ø Proven leadership abilities, with a focus on team development and engagement.

Ø Strong organizational and multitasking skills, with attention to detail.

Ø Proficiency in HR software and systems.

Ø Strong problem-solving skills and the ability to make sound decisions under pressure.

Ø High level of integrity and confidentiality.

Ø A proactive attitude and the ability to adapt to a fast-paced work environment.

Ø Required to travel to construction sites and work in both office and field environments.

Ø Ability to work under pressure and meet deadlines ;

Ø Able to start work immediately.

Senior Facilities Manager

Role Purpose

An exciting opportunity has arisen for a Senior Facilities Manager who will manage all high performing operational aspects of the assigned sites within the account owned and/or occupied portfolio in accordance with the requirements of all local requirements. The Senior FM will oversee the teams in APAC supporting all on account. This role is client facing and candidate must be able to exhibit exceptional customer and stakeholder service and communication.

What this job involves

The key focus for this role will be to support the team in APAC to ensure clear management and ownership in driving the internal operations of stakeholders and its clients. Ensuring services to the highest possible standards are delivered within adequate timeframes as well as representing the client and JLL values in appearance, presentation and manners throughout the APAC portfolio.

In this role, you will bring your people focused skills including strong stakeholder management and relationship building, continuous engagement and communications as well as your ability to proactively support the needs of our staff, clients and business partners.

You will be instrumental in ensuring the APAC workplace delivers a great experience for visitors and staff whilst also overseeing some remote sites. Your ownership of these multiple sites and people management to ensure you have happy customers in your whole community and your ability to proactively resolve queries and issues will be the cornerstone to your success in this role.

• Promoting high level of satisfaction among client users by promptly responding to their service requirements.
  
• Demonstrates leadership, gives direction and mentors the JLL team on site to promote engagement and excellency in customer service and delivery
• Responsible locally for Building Management Systems, PPM Schedules, Task System, EHS and Quality Compliance
• Ensures compliance with JLL and client best practice, policies and procedures including statutory compliance, Quality and EHS compliance.
  
• Acts as go-to person in relation to all facilities/project/fit out/crisis management activities on site ensuring timely solutions and identification and removal of potential roadblocks
• Develops a close working relationship with Client Key Stakeholders, Landlord, Managing Agents and all of the FM vendors to ensure that they fully understand the Client culture and become partners in delivering a high-quality service
• Monitor PPM schedules, O&M’s, warranties, Task System, Asset & Life Cycle Registers
• Responsible for Health & Safety during events, including contractor supervision, reviewing of H&S documentation and working closely with the Health & Safety Manager
  
• Monitors and ensures office housekeeping and cleanliness is delivered to highest standards and that soft services functions are delivered in a timely efficient and customer orientated fashion
• Proactively manages spend and budget locally in line with JLL policies and procedures including the processing of PO’s, invoices, budgets, service charges, rates, rent, insurance and local taxes etc. as applicable

Sound like you? To apply you need to be able to demonstrate the following skills and experience:

• Bachelor's degree or equivalent facilities or property management experience.
  
• Strong FM Background with a proven ability to understand and interrogate hard service / soft service delivery.
• Ability to react quickly and decisively when faced with a problem or issue
• Able to work off their own initiative and with minimal direction
• Strong team player with a commitment to support their colleagues
• Able to demonstrate superior people management skills
• Ability to work under pressure and to tight deadlines
• Knowledge of building systems, HVAC, electrical, mechanical, and plumbing services.
  
• Superior client relationship management skills.
• Strong leadership, supervisory and people management skills across multiple service lines.
• Ability to work without supervision and drive positive outcomes.
• Experience in a customer facing environment within technical FM services.
• Experience with event management and planning.
• Must be able to demonstrate flexibility in relation to type of works carried out and availability.
• Excellent written and oral communication skills, including presentation and negotiation skills.
  
• Ability to display initiative, confidence, and professionalism at all times
• Must be prepared to travel in order to support region wide delivery
• Ability to plan and manage financials within budget and time constraints as well as identify cost savings and avoidance opportunities.
• Experience with contract management, vendor management and small capital projects.
• Computer proficiency with MS Office and Computerized Maintenance Management System (CMMS).
  
• Able to demonstrate knowledge of local health and occupational safety requirements
• Experienced in dealing with critical facilities and vendor management for specialized services
• Strong written and verbal English as a second language
  

You also need to be:

• Self-motivated; confident & energetic
  
• Flexible – able to adapt to rapidly changing situations
• Goal-oriented – able to focus on meeting all performance targets
• A strong communicator – good presentation skills and possess strong verbal & written communication skills (English & local language)
  

Critical Competencies for Success

• Firm First mind-set
• Able to cooperate and work well with others to meet targets
  
• Support the team effectively as and when needed
• Proven ability to commit to flawless execution while complying with firm’s procedures and standards
• Client Focus & Relationship Management
• Demonstrate and ensure to instil a culture in the team that match our ‘I am JLL’ core behaviours and values of being an Expert, Proactive, Innovative, Versatile, Team Player and valuing the Customer
• Able to interact with the general client staff & vendors with ease
• Ability to manage conflict and conflicting priorities
• Demonstrates ability to work with vendors to deliver efficient services
• Demonstrates proactive & professional approach to customer service
• Project Management & Organizational Skills
• Proven ability to manage multiple and complex operational matters on a daily basis
• Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner
  

Payroll Administration

1. Prepares and compute monthly full-time staff payroll, ensure that full & part time staff pay day is on time.

2. Ensure that make-up pay for staff that when for reservist are submitted on time.

3. Tax clearance (IR21) must be filed for foreign worker, before processing the staff final pay.

4. Submit CPF contribution before the 14th of the month for last month payroll.

5. Ensure that all new staff (full time and part time) are approved before processing.

Recruitment

1. Issues application forms for candidates and verifies details.

2. Conducts preliminary screening and arrange for interviews of job applicants. Schedules interviews for Department Heads concerned if necessary.

3. Performs reference checks of newly hired employees in accordance with established policy.

4. Processes application of work permit, employment passes and follow-up with the renewal update on recruitment and selection.

5. Prepares letters of appointment and issues the necessary documents/items according to New Recruit checklist.

6. Monitors probationary period of all newly hired employees.

7. Prepares confirmation letters.

8. Prepares necessary documents to effect salary payments to Payroll System.

9. Co-ordinates vacation attachment, overseas trainee’s attachment and institutional attachment.

10. Conducts interview and prepares training attachment schedules for trainees in accordance to the requests of the various departments’ needs. Ensures all trainees documentation (attachment evaluation and departmental induction) are up-to-date.

Employee Relations:

1. Conducts orientation programme for new recruits and ensures proper induction is given to them. Where possible to conduct familiarization tour of outlet and its facilities.

2. Renders advice to Department Heads and Managers on Human Resource matters in accordance to prevailing policies and procedures and local laws.

3. Prepares letter of acceptance for employees who ceased their service with the company and ensures due payments are made.

4. Processes clearance for employees resigning/terminated and ensures that all company’s properties are returned.

5. Conduct new hire briefing for all operation staff

6. Conduct & coordinate induction programme for new hire

Administration

1. Prepares and files all correspondences on recruitment, transfers, promotion and termination of employees and correspondences for the Outlet/Department.

2. Maintains and updates all personnel records ensure that all documents are complete.

3. Prepares statistics for all government surveys and questionnaires.

4. Compiles monthly statistics relating to manpower, turnover etc.

5. Process H & S Insurance claims for staff, ensure that it is done within 30 days from the date of discharge

6. Process Work Injury Claims (WIC), ensure that compliance with the WIC Act and claims are duly submitted to the insurance company.

Requirements

• Proactive, meticulous, organized and hands-on
• Able to multi-task and have sense of urgency
• Resourceful and has good negotiation skills
• Work independently and be a good team player with excellent customer service standards
• A degree / Diploma Level educational qualifications
• At least 3 years of relevant working experience
• Strong written and verbal communication skills, with ability to interact with staff at all levels
• Good working knowledge of MS office, TimeSoft Payroll software
• to deliver results timely
• able to commence immediate

Location: Macpherson
Working hours: Mon to Fri, 8.30am to 5.30pm & Alternate Sat, 8.30am to 12.30pm
Salary: Up to $4,500

Job description:
• Oversee the productivity and ensure efficiency within the Admin Support team.
• Communicate with bank customers and internal production team on a daily basis.
• Prepare reports on card statuses and inventory levels to the banks as well as monthly billing reports.
• Attend monthly service level meetings with the banks and participate in project meetings with bank representatives.
• Engage in negotiation discussions with the banks.

Requirements:
• Minimum Diploma
• Minimum 3 to 5 years experience in admin support or customer service required
• Relevant experience in leading a team would be advantageous

To apply, kindly email [email protected] with your updated resume.

Sylvie Yong Ying Ying (R1769137)
The HR Ecology Pte Ltd (13C6391)

⏰Working hours: Mon - Fri 8am-5pm, alt Sat 8am-12pm

• Managing Learning & Development (L&D) programs as well as talent management activities including registration, administration and logistic/ venue arrangements
• Support ASIA flagship talent development programs including nominations, working with external partners etc.
• Work with global teams to support transversal topics related to TDI (Talent Development & Inclusion)
• Coordination with regional Employee Resource Groups on DEI (Diversity, Equity & Inclusion) related topics
• Support the development of training materials
• Manage training communication plans
• Planning and scheduling trainings
• Processing L&D related invoices
• Complete special projects as assigned

Profile required

Academic Background and Certifications, Experience:

• Min 2 years experience in Learning & Development, preferably in the Banking industry
• Strong verbal and written communication skills
• Proficient with MS Office (in particular, PowerPoint and Excel)
• Proactive and responsible personality, with strong attention to detail
• Team player with a keen learning attitude
• Able to act in a confidential manner when handling sensitive information.

Behavioral Skills:

• Client - Understanding and Respect: I listen to clients and colleagues in order to understand and anticipate their needs
• Team Spirit - Collective mindset: I favour the team’s interest over my own results
• Innovation - Technology: I adopt new technologies in the solutions and projects I work on
• Responsibility - Courage: I express my convictions and make decisions with courage and respect
• Responsibility - Performance: I strive for high performance
• Commitment - Sustainability: I strive to develop my skills and knowledge

*Please note that if you require flexi work arrangements immediately or in the near future (i.e. 4 days a week or shortened hours), this role may be suitable.

Company Overview:

Join our team at NANYANGGIFTS, a leading provider of corporate gifts and promotional items. We specialize in delivering high-quality, personalized gifts that help businesses strengthen their relationships with clients, employees, and partners. With our commitment to excellence and creativity, we aim to exceed expectations in every project we undertake.

Key Responsibilities:

• Administrative Support:
• Manage office supplies and inventory, ensuring availability and proper use.
  Coordinate meetings, appointments, and company events.
• Assist in payroll processing, leave management, and maintaining employee records. Support recruitment processes, onboarding new employees, and other HR tasks as needed.
• Monitor and manage our stock and sample inventory
  
• Finance Operations:
• Process accounts payable and receivable, ensuring timely payments and collections.
• Perform monthly bank reconciliations and maintain accurate financial records.
• Perform weekyl reconciliation of project costings
• Prepare financial reports, assist in budgeting, and ensure compliance with financial regulations.
• Other general HR admin and finance duties
  
  

• Data Entry - Invoice/Works Order
• Issue Purchase Order
• Handle accounts receivable and payable (data entry)
• Handling of Petty Cash for reimbursements
• Assist in Payroll (Calculate OT and Commission)
• Admin-related (Office supplies, company events, container booking, etc)
• Renewal of Company’s licenses, certifications, agreements, etc
• HR-related (Workers, Staff, Vehicles, and Rental)
• Debt collector
• Marketing-related
• Handle customer enquiries via Phone calls or Emails
• Any other ad-hoc duties as and when assigned by the management

What we're looking for

• Minimum 2 years of experience in an administrative or HR-related role
• Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines
• Proficient in using Microsoft Office, including Word, Excel, and PowerPoint
• MYOB Software experience
• Excellent communication and interpersonal skills, with the ability to interact with a diverse range of stakeholders
• Demonstrated problem-solving skills and a proactive approach to identifying and addressing issues
• A team player with a positive attitude and a willingness to contribute to the overall success of the organisation

Key Responsibilities

• Assists local Distributor Manager (DM) to support distribution/channel partners in resolving complex technical issues (or escalated field issues), not limited to machine pre-sales application solutions, softwares and system integration matters.

• Technical case management responsibilities over Sales Force Dot Com (SFDC)

• Be the “go-to” person in answering questions from customers and/or prospective customers about the features and capabilities of our software and hardware.

• Interface between Videojet (VJ) R&D team and our distribution/channel partners/GSA customers

• Bridge customer needs and requirements with our internal development and engineering team to find a solution

• Bring project specifications & technical accuracy to the discussion table

• Creation and handling of CAD drawings and documentations

• Support installations with partners’ field tech support if needed

• Have passion in always seeking for potential opportunities in the market, working closely with the local DM

• Organize meetings with VJ distributors if required, to support any further business developments

• Provide technical training to VJ channels/distributors and customers

• Participate in sales and technical meetings with partners and DM

• Create training curriculum, materials and presentations for channels/distributors

• Keep up with new VJ technologies and able to support others with those (like cameras, reject station, etc.)

• Provide strong service and technical advice to ensure partner and customer satisfactions.

• Strong continuous improvement mindset

• Willing to travel most of the working time within SEA

• Perfom any other tasks as assigned

• Responsible to monitor project progress and schedule
• Preparation of quotation and costing for management approval
• Coordinate with various departments throughout the whole project to ensure smooth flow of schedules and meeting of deadlines
• Attend site meeting, resolve site problems and conduct site inspections
• Evaluate and resolve any discrepancies and problems arising during project
• Leads and manages timely procurement for all permits required by regulatory authorities
• Brief and follow up with designers for final artwork (FA).
• Prepare a brief form and liaise with the in-house production team on specific requirements.
• Brief installers on execution specifications.
• Conduct on-site inspection to ensure the project is completed on schedule.
• Attend project meetings in the client's office and at the project site.
• Prepare quotations, costing sheets, and report to the Project Manager/ Project Director to proceed with invoicing.
• Any other ad-hoc duties as assigned.

Human Resource (HR)

- Determine, plan and hire for company's human resource requirements including being involved in the recruitment, interviewing and training of new staff across the company

- Structure and provide constructive and timely performance evaluations

- Consult and provide recommendations to management for strategic planning, including monitoring trends and analyse data relating to human resource deployment and performance

- Identify and groom individuals with leadership potential and path growth planning for the Company

- Optimise job scopes to ensure productivity and engagement for all staff

- Administer and execute routine and extraordinary tasks in management of human resources of the Company including but not limited to, attendance and leave tracking, appraisals, payroll, accommodating delicate circumstances, providing reasonable accommodations, investigating allegations of wrongdoing, termination of staff and formulation of policies

- Identify and formulate policies in compliance with local labour laws

- To carry out duties and responsibilities as may be assigned to you.

Operations (OPS)

- Oversee day-to-day operations and to assist in resolving issues in a proper and timely manner

- Consult and provide recommendations to management for strategic planning, monitors trends via data analysis for the daily operations and future projects

- Identify and formulate policies and workflows, thereafter enforcing and overseeing staff’s compliance

- Create protocols and assist with primary recovery in cases of customer complaints / dissatisfaction

- To coordinate and work with the stakeholders

- To carry out duties and responsibilities as may be assigned to you

REQUIREMENTS

- Strong organizational, follow-up and excellent communication

- Have basic/intermediate experience in working with Excel or Google Sheet

- Able to work independently and in a team, willing to take on ad-hoc duties as assigned by the Director / Managing Director

- Previous experience in human resource, operational support and/or change management will be an added advantage

Roles & Responsibilities

Responsibilities

• Oversee daily operations

• Hire and train beauticians, as needed

• Organize employees’ shifts, considering peak times and seasonality

• Order beauty products, like creams and essential oils and replenish stock

• Arrange for regular maintenance services for all equipment

• Apply hygiene practices across all beauty stations

• Ensure all beauty treatments meet high quality standards

• Maintain staff records, including salaries and working schedules

• Promote services, products and discounts on social media

• Receive payments from clients and track all transactions

• Keep updated records of costs and revenues (e.g. daily, monthly and quarterly)

• Run online competitions and offer discount packages to attract new customers

Requirements

• Proven work experience as a Beauty Manager or similar role

• Good knowledge of beauty treatments and products (e.g. for skin care)

• Basic bookkeeping knowledge

• Excellent organizational skills

• Ability to handle customers’ requests and complaints with grace