The Operations and Admin officer will be responsible to assist the CEO in ensuring the routine operations and admin functions of the fund management company. Working directly with the CEO, this role is critical to ensuring the smooth and efficient functioning of the operational and administrative processes. The candidate will manage administrative duties, regulatory compliance, and work closely with internal and external stakeholders to ensure alignment with the company's goals and regulatory obligations.

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• This position is for Office of Admissions and Financial Assistance (OAFA).
• Assist in the eligibility review of applications for student financial assistance schemes and make appropriate award recommendation.
• Guide students in completing their applications for eligibility assessment.
• Manage enquiries received in the Centre's mailbox.
• Support full-time staff in managing award activities.
• Assist with the Centre's day-to-day activities that may be assigned from to-time.

• University graduate (preferred).
• Proficient in Microsoft Office applications and Adobe Acrobat.
• Good interpersonal and communications skills (both written and spoken).
• Ability to adapt to and be resourceful in managing situations.
• Ability to work effectively independently and in a team.
• Meticulous with an eye for details.

#LI-XL1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Job Description & Requirements

Looking for team players who are passionate with dogs and able to work under harsh weather (rain/shine) outdoors for each day. Daily duties also include housekeeping to keep the daycare clean and tidy.

Trainings will be provided by our team members.

Duties & Responsibilities:

• Responsible for dogs' safety at all times

• Train dogs for structure walk

• Monitor dogs while playing in the dog run

• Walk, feed, clean and bathe dogs

• Tidy daycare daily

• Clean up dog poop and pee

Requirements:

• Exp preferred (be it professionally/have own dog)

• Passion for dogs

• Work under harsh weather (rain/shine)

• Responsible and self-driven

• Patient and reliable

• Young team-players welcomed

• Need to have Class 3A or 3 license (Optional)

Location:

• Horne Road

Work hours:

• Working hours: 7AM - 4PM / 8AM - 5PM (Weekdays)

• Able to commit at least 1 year

Salary:

• $12/hour

Only Singaporeans / Singapore PRs need apply. Do WhatsApp us at 85881419 for more!

Gladwin Teo Jian Rong

EA No. 23C1599

EA Personnel no. R1768774

Position: Food Promoter
Locations: Multiple Locations
Type: Part-Time
Pay: $12-$14/hr

Responsibilities:

• Conduct tastings and product demonstrations.
• Engage with customers and answer questions.
• Maintain a clean and organized area.
• Collect customer feedback.

Qualifications:

• Experience in food promotion or customer service preferred.
• Strong communication skills.
• Passion for food and flexible availability.

What We Offer:

• Competitive pay.
• Opportunities for growth.

Singaporean or Singapore PRs Only!

How to Apply:

Interested applicants may apply here or WhatsApp 85881419

Gladwin Teo Jian Rong

EA No. 23C1599

EA Personnel no. R1768774

1) Job Role

• This role supports the HR Manager in administering the company's policies and handles the hiring processes. This includes on-boarding and off-boarding practices, foreign worker administration and liaising with agencies on employment requirements.

2) Job Description

• Coordinate and conduct the administration, recruitment, employment relations, medical coverages and training of employees for the organisation in alignment with the organisation’s strategies and policies and procedures and directions of higher management
• Prepare and monitor employment contracts, pre-employment medical check-up and submissions of security screening details to governmental agencies
• Facilitating new hires on-boarding orientation and conduct periodic check-in sessions
• Create new hire records such as Staff Personnel File and profile creation via the HR system
• Process new hire and employee’s staff pass, name stamp and name cards
• Monitor the probationary period of new hires and obtain the confirmation recommendation letters from respective supervisors for management approval
• Conduct the off-boarding process such as exit interviews, handover, final settlement of last drawn salary and archiving staff personnel file documents
• Administer the foreign worker matters such as liaising with recruitment agencies on foreign worker manpower needs for the organisation, work permit applications and renewals, coordinate the submission of 6 monthly medical examinations (6ME) and repatriation matters
• Liaising with government agencies (ie;MOM/HDB) concerning Other Converted Living Quarter (OCLQ)
• Coordinate career fairs and road show campaigns and network with agencies and organisations for internship and recruitment opportunities
• Regular update of employment records via HR system
• Handle employee and department enquiries pertaining to employment matters, policies and procedures
• Conduct investigations and submit reports on employee grievances
• Manage the administration for Cab Charge matters for respective centres
• Raise the Material Service Requisition Form (MSRF) for any expenditure matters
• Carry out any other tasks assigned by the HR Manager and higher management

3) Candidates Requirement

• Bachelor’s Degree in Human Resource or Business Management or Administration
• 1 year of experience in the relevant field
• Familiar and experience working with HRM systems
• Excellent interpersonal, verbal, and written communication skills
• Ability to coordinate and work as a part of the team.

Scope of work

• Man the reception counter in General Office
• Perform Customer facing tasks such as answering and directing phone calls, providing information and services and attending to walk-in enquiries/requests from students, visitors and suppliers in the General Office
• Management of records such as maintaining and updating filing and inventory
• Manage lost and found items and delivery of goods
• Maintain sickbay records and taking care of students at sickbay, including early dismissal of students due to medical reasons and providing basic first aid to injured students
• Secretarial tasks such as arranging appointments, organising meetings, calling students for fee arreas
• Perform other related administrative duties as required

Qualifications, skills and experience:

• Singapore-Cambridge General Certificate of Education (GCE) Normal (Academic/Technical) Level (3 subjects including English)

• Preferably three (3) years of experience as Receptionist with administration experience in a school environment

• General computer skills (Microsoft Office applications

Job Description:

• Greet guests and attend to enquiries
• Visitor registration and scheduling appointments
• Provide administrative support to the department
• Assist pharmacists and senior pharmacy technicians in handling routine task in pharmacy administration
• Prepare statistics and reports for supervisors
• Any ad hoc duties as per assigned

Job Requirement:

• Minimum GCE O Level
• Can commit minimum 2- 3 months
• Training provided

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now" button.

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

**JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.**

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Kam Xiu Ping

EA Personnel Reg No: R21101828

Job Descriptions

· Handle all Import Documentation and Shipping Procedures include Shipment Coordination

. Correspondence and Liaise with Suppliers

· Responsible for Purchase Orders/Delivery Orders Issuance

· Handle all shipping documents, custom declaration and permits for Import /Export - including of data compilation for invoices

· Ensure relevant supporting certificates are ready by the registration department prior to shipment

· Coordination with suppliers, shipping companies/freight forwarders to schedule transport and shipping documentation arrangements

· Ensure relevant shipping documents are ready and deliver to respective parties such as banks and shipping/forwarder companies in a timely manner

· Correspondence with Suppliers and Customers to ensure smooth and timely shipment delivery

· Provide coordination and support with Export Documentation Department for all related matters

. Provide coordination and support with Accounts Department for all Finance related matters

· Responsible for all Admin and Ad Hoc Duties

Qualifications

· At Least 1-2 years of working experience in the related field is required for this position.

· Good command of written and spoken English. (Knowledge of Chinese will be an advantage)

· Proficiency in Microsoft Office and Good Knowledge of Advanced MICROSOFT EXCEL Skills preferred.

· Possesses positive working attitude and able to Multitask, self-driven and willing to learn.

· Independent, highly motivated and a good team player.

· Meticulous and Detailed Oriented.

· Good Follow Up Skills and Good Initiative Skills

· Good Interpersonal and Communication Skills

· Hardworking and Responsible

· Able to work in a Fast Pace Environment

Job Highlights

• Central Location
• 5 Days Week,
• Immediate Vacancy.
• Good Career Development and Great Learning Opportunities
• Friendly Working Environment

Job Responsibilities

• To be responsible for the preparation of reports required by principal and internal stakeholders.
• Be responsible on minutes taking and timely submission.
• To coordinate with internal stakeholders on related matters (e.g. Finance, Human Resource Department, etc.)
• To be in-charge of ensuring documents are being submitted timely with compliance to principal and company guidelines.
• Taking ownership of tracking Work in Progress status, follow up and update status to HOD.
• Preparation of the WIP summary for monthly meeting.
• To be familiar with warranty processes and ensure company adhere to warranty policies and guidelines.
• Ensure all repair orders and invoices are kept in order.
• Any other duties or tasks that are assign by Service Manager whenever needed.

Job Requirements

• GCE ‘O’ Level or GCE ‘A’ Level/ Diploma
• 3 years’ experience in relevant industry
• Self-motivated and able to work independently
• Quality orientation

• Assist teachers in the printing of study materials.
• Other duties as assigned by supervisor.

Qualifications

• Completed Secondary 2 education
• Able to converse and write English Language
• Able to work under stress periods eg exam printing
• Suitably qualified individuals with the right qualifications, attitude and experience may apply.

• Attending to School General Office front-desk duties.
• Handling telephone calls and walk-in enquiries.
• Receiving in-coming mails / goods deliveries and arranging outgoing mails for posting.
• Maintaining, updating, and compilation of data.
• Attend to / assist unwell students.
• Logistical e.g. taking photos/videos and admin support for school programmes, events or resource preparation.
• Assist in other general admin duties when assigned.

Qualification

• Diploma or GCE ‘O’ level or higher.
• Conversant in at least two languages, English and a Mother Tongue language. Preference will be given to candidates who are conversant in English and Mandarin.
• Proficient in MS office i.e. Word, Excel, Powerpoint.
• Pleasant disposition, good communication and interpersonal skills.
• Relevant experience in administration and/or customer service

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• HR Technology Projects
  • Work closely across internal HR teams and IT team to gather and document business requirements, analyse business processes and data to identify opportunities for technology improvements.
  • Work with external vendor to define the functional design (i.e., business requirements, workflow, system access) and solutioning to implement SAP SuccessFactors solutions that meet business needs.
  • Perform impact analysis and estimate effort/cost required which includes identifying scope/approach for data migration with the business users.
  • Act as the subject matter expert and provide support for the department suite of HR solutions e.g., SAP HR ECC, SAP SuccessFactors modules including Recruitment, Performance Management, Succession, Compensation, Learning, EC Payroll, 3rd party tools such as Glint, Chronus, SharePoint, Content Management System, Microsoft Forms, Power Automate, etc.
  • Prepare the user cases with business users for user acceptance testing (UAT) and conduct UAT together with the users prior to signoff and deployment.
  • Deploy solution following established processes and methodology.
• HR Technology Operations
  • Be the functional administrator to configure and maintain SAP SuccessFactors modules not limited to functional objects maintenance, business rules, process workflow, role-based permissions etc. This will include managing all user access maintenance for staff and faculty e.g., user roles in SAP SuccessFactors, Qliksense, Electronic Document Management System, any other 3rd party system.
  • Provide ongoing support to HR staff and other users, addressing any questions or concerns about the system; a point of contact for resolving technical issues related to the various HR solutions in place.
  • Create and maintain system documentation across all internal HR portals and HR tech platforms, including employee directories, user guides, policies, and processes, to enhance the self-service capabilities.
  • Develop training materials, conduct training sessions for users on the use of HR technology platform.
  • Create and maintain functional documentation, user guide, FAQs where necessary to support end-users to navigate the system effectively.
• Data Management
  • Ensure the integrity and accuracy of HR data through regular audits, data validation.
  • Develop and generate ad-hoc reports, stories to meet the needs of HR and other departments.
  • Work with different teams to understand their data needs, developing data collection strategies and ensure Employee Central as the system of record to optimize efficiency and data quality
  • Analyze HR data to identify trends, patterns, and areas for improvement and design HR dashboards that provide real-time insights into key HR metrics.
• Continuous Improvement
  • Identify opportunities to streamline HR processes, workflow and improve user experience through technology enhancement/automation.
  • Identify opportunities for system enhancements, new releases from SAP and work with vendors to implement new features.
  • Stay updated on latest trends, technology, and best practices to ensure the HR service delivery will be at the optimal level.

• Bachelor's Degree, preferably in Computer Science, Information Technology, Human Resources, or a related field.
• 8 or more years of experience in HR technology management and system administration, or system implementation of HR technology software or related roles, with at least 3 years in planning, project managing and executing SAP SuccessFactors project.
• SAP Certifications.
• In-depth knowledge with SAP SuccessFactors modules EC / ECP / RCM / ONB / PMGM / CMP / S&D.
• Expert proficiency in configuration, application, and maintenance of SAP SuccessFactors, preferably certification in SAP Employee Central and EC Payroll.
• Strong technical background to coordinate with technical teams and vendor to solve complex requirement and integration issues.
• Good grasp of IT Technologies, methodologies, architecture, and best practices.
• Good understanding of HR technology platforms, 3rd party faculty information system, survey platform (Glint).
• Excellent verbal and written communication skills, with the ability to explain technical concepts to non-technical users.
• Advanced proficiency in Excel and Power BI / Qlik or similar software.
• Attention to detail and ability to independently handle multiple concurrent tasks and changing priorities in high-pressure situations. Able to adapt to changes and maintain a customer-focused approach to meet the diverse needs of HR system users.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Admin Assistant

Salary up to $2,600

Working hour : 8.30am to 6pm Mon to Fri

Location : Bugis

Job Description :

Our client is a jewellery shop with various outlets in Singapore.

* Maintain and update stock records for jewelry inventory, ensuring accuracy at all times.

* Prepare regular inventory reports using Excel, including tracking of incoming and outgoing stock.

* Assist with administrative tasks such as filing, data entry, and document management.

* Coordinate with the sales and production teams to ensure proper stock control.

* Support the management with any additional administrative duties as required.

Requirements :

* Proven experience as an Administrative Assistant or similar role.

* Proficient in Microsoft Excel.

* Strong organizational skills with attention to detail.

* Ability to multitask and manage time efficiently.

Company Name: Nala Employment Pte Ltd | License No.: 16C8302
Contact Person: Tan Zhi Ning
Regisration No.: R23116671

Find Your Dream Job with Us

WE ARE HIRING!! Apply now and make a difference.

Role: SAS Developer Admin

Job Requisition Number: JR42664

Job Level: More than 6 years of experience (L3/L4)

Location: Singapore

Job Objectives:

Technology & Operations

Our team comprises 4 specialists with distinct capabilities: business partnership, technology, operations, risk governance and planning support and services. We work closely together to harness the power of technology to support Bank’s Analytical reporting and dashboarding requirements. This includes developing, centralizing and standardizing technology systems as well as banking operations in Singapore, the subsidiaries and overseas branches.

We are seeking an experienced SAS Developer & Administrator to join our dynamic team. The ideal candidate will have a strong background in developing SAS codes and strong experience managing large SAS platforms based on Windows Server.

The role requires someone who can effectively communicate and collaborate with stakeholders across various business domains and has experience in documentation and change management processes. This role will be based in Singapore

Key Responsibilities:

SAS Administration

· Manage and maintain the SAS 9.4/Viya platform, including user management, security roles, and system monitoring.

· Ensure the stability and performance of the SAS environment through regular system maintenance, upgrades, and performance tuning.

· Troubleshoot and resolve issues related to SAS application services, and server performance. Implement best practices for data governance, security, and compliance across the SAS platform.

Stakeholder Management

· Serve as a liaison between technical teams and business stakeholders to ensure clear communication and successful project delivery.

· Work closely with stakeholders from various business areas to understand their reporting needs and provide solutions that add value.

· Conduct training sessions and provide ongoing support to end-users to maximize the adoption and usage of SAS.

· Plan & collaborate across different application teams to manage technical and functional dependencies of the solution.

· Collate, understand and finalize functional and technical requirements .

· Provide status update related to technical delivery to Project Manager (PM)/ Program Manager on functional deliveries.

· Partner with Architects and Development Lead to ensure solution design complies with enterprise design principles, security and control standards.

· Partner with Development Manager in managing application teams to build the enhancements.

· Partner with Test Manager to ensure completion of System Integration Testing (SIT), User Acceptance Testing (UAT), performance / load testing and application security testing with quality results.

· Escalate issues that impacts project schedule on timely basis and propose workarounds/resolutions.

Documentation and Change Management

· Develop and maintain comprehensive documentation, including technical specifications, system configurations, and user guides.

· Manage the change process, ensuring that all changes to the SAS platform are thoroughly tested, documented, and approved before implementation.

· Maintain version control and ensure proper documentation of all development changes.

Prepare and manage technical implementation plan across application teams - coordinate technical implementation activities across application teams to ensure non-event production cutover and adequate post implementation support

Key Requirements:

Technical Skills & Experience

· Strong knowledge of SAS 9.4/Viya server architecture.

· Experience in managing large-scale SAS platform , including performance tuning and system monitoring.

· Installation and configuration of SAS 9.4/Viya Platform.

· Experience in migrating SAS 9.4 platform to SAS Viya including SAS objects and data migration.

· Excellent stakeholder management skills with the ability to communicate technical concepts to non-technical audiences.

· Strong problem-solving skills and the ability to work independently or as part of a team.

· Experience with documentation and change management processes

· Good track record in developing and delivering global/regional IT capabilities for a multi-national/regional company with annual budgetary responsibility.

· Working closely with stakeholders to develop practical domain roadmaps to move the enterprise towards the future state vision, while considering business, technical and delivery constraints

· Experience in banking industry preferred

· Proven result-oriented person with a focus on delivery

· Experience in actual systems development work, with prior coding, functional specifications and technical specifications and systems development and testing experience

· Good understanding and experience in software development cycle

· Highly effective communicating with technical stakeholders, proficient communicating with non-technical stakeholders

Good problem solving, analytical, synthesis, system thinking and solutioning skills.

Education

· Bachelor's degree in computer science, engineering, or similar domain

· Related professional/technical qualification will be advantageous although not mandatory.

Please forward your resume in MS word format to [email protected] and

[email protected]

Please refer your friends for any IT openings as we have various positions.

Please do not send a PDF Format Resume. Send the following details

1. Notice period

2. Current Salary

3. Expected Salary

4. Visa Status in Singapore

5. Current Location

We have a great opportunity for a talented and self-motivated Admin&Account Executive. At Feng Adventure Pte. Ltd., we seek to nurture talents in creating and developing innovative solutions.

Accounting Executive Roles & Responsibilities:

· Handle full sets of accounts

· Accounts Receivable - Processing clients' invoices

· Accounts Payable - Processing vendors' payments

· Monthly payroll including CPF submission

· Petty cash reimbursement

· Preparing and filing of GST

· Month-end and year-end closing

· Prepare yearly Financial Report

Corporate Secretarial Executive Roles & Responsibilities:

· Incorporation of new companies

· Meeting clients & provide general advice on compliance requirements

· Responsible for preparing resolutions, minutes of meetings, and lodge documents with ACRA, MOM, and other statutory bodies as required.

· Update the statutory registers and corporate records required by the Company Act.

· Perform ACRA filing and prepare financial statements (XBRL format) as required.

· Overseeing the office admin support.

· Scheduling and coordinating of bank account opening for a portfolio of start-ups and companies.

· Provide good client service ensuring clients receive prompt responses to requests and queries.

· Ensure all communications with clients are supported by e-mails, outlining agreed action steps, responsibilities and deadlines.

· Responsible for ensuring that commitment to client are followed-up in a timely manner, that the clients are satisfied, and to continually engage with clients

Requirements:

· Minimum 3 years of work experience in handling full sets of accounts, preferably using Xero accounting system.

· At least 1 year relevant experience in professional firms providing corporate secretarial services

· Familiar with ACRA Biz-filing requirements

· Candidate must possess at least Diploma

· Excellent numerical and excel skills

· Ability to work independently, communicate effectively with strong analytical & interpersonal skills.

· Able to start work immediately or with short notice period is preferred

Roles & Responsibilities

. General office admin and maintenance of office.

. Reconcile monthly banking statements with invoices, payment vouchers

. Process invoices and manage accounts payable and receivable.

. Keep track of accounts, filing, update and keep track of client and projects data sheet for tracking of billing and of project reference.

. Prepare financial reports and statements

. Any other office related admin tasks assigned.

. Any adhoc duty

Requirements

• Diploma or Degree holder in Accountancy, Finance or equivalent

• Strong team player with good interpersonal skills

• Well-versed in accounting system and use of Microsoft office

• knowledge of financial regulations and accounting processes.

• Good understanding of bookkeeping procedures

• Minimum 2 to 5 years of working knowledge and experience

Scope of work

Customer Service

• To assist in customer service at the counter
• To answer telephone calls and direct to the respective parties, if necessary
• To assist in administerring simple first aid for students

Generic Email

• To assist in the clearing of the generic emails

Data Entry using Microsoft Word or Excel

• To assist in data entry using Microsoft Word or Excel

Any other clerical duties

• To assist in any other clerical duties assigned

Qualifications, skills and experience:

• Female Singaporean
• At least GCE ‘N’ or ‘O’ Level
• Able to commence work on 02 Jan 2025
• Good communication and inter-personal skills
• Good team player with a high level of initiative
• Proficient in Microsoft Office (Please indicate proficiency in CV)
• Candidates must have at least 1 year of relevant experience in reception duty in schools between 2021 to 2024

The Employer

The employer is the Singapore office of a large private equity firm focussed on investments in real estate sector in India. It is looking for a finance professional with fund administration experience to join the team as:

Position: Finance Manager (Fund Admin)

Job Code: EXP/FM/FA/1024/SG

Location: Singapore

Responsibilities

The selected candidate will report to the Vice President and will be responsible for:

· Portfolio management and Investor reporting

· Prepare presentations for investors and for internal analysis

· Oversight of Accounting, Audit, Statutory filings (MAS, IRAS, FATCA, CRS etc.)

· Oversight of GST-refund, 13R, FSI-FM related matters

· Responsible for annual/quarter/ad-hoc Investor reporting requests

· Managing Capital Calls and Distributions to investors

· Conducting market research on the relevant industry in which the Funds invest for the purposes of preparing the investor presentations

· Finance, Accounting and Control functions for the Funds by working with the appointed fund administrator

· Assisting with the annual business plans and cash flow models for the Funds and Investment Manager

Requirements

Ideal candidates will be qualified accounting professionals with:

· Graduate/Post Graduate degree in Accounting or Finance.

· 6-7 years of relevant experience. Exposure to full spectrum of deal cycle (investments, asset management and exits)

· Fund Admin serving institutional investors (ideally fund size advised > USD 500Mn+)

· Handling F&A functions for JV platforms, club-structure investment platforms highly valued

· Proficiency in Excel, specifically in preparing well structure financial models

· Capability to prepare high quality presentations using PowerPoint

· Investor/Sponsor JV documents (Shareholders Agreement, Investment Management Agreement, Investment Advisory Agreement)

· Exposure to real estate sector in India would be advantageous

· Working knowledge of underwriting and valuation

· Reviewing, interpreting and providing strategic and regulatory inputs on the documentation

· Liaison with third party service providers (Fund Administrators, Audit Firms, Tax/regulatory etc.)

· Good communication skills. Ability to work independently.

Scope of work

1. Hande calls, walk-in enquiries, delivery, school mails, parcels dispatch
2. Preparation and verification of documents (e.g. prepare Staff Monthly Attendance Sheet and track their daily attendance
3. Maintaining and updating of data records
4. Compilation of statistics
5. Filing and typing
6. Drafting of correspondences
7. Attending to pupils who are unwell
8. Any other duties as assigned by School

Qualifications, skills and experience:

1. At least an O-Level
2. Must be able to handle telephone enquiries from Mandarin speaking parents / vendors
3. At least 3 years of experience providing admin support
4. Proficient in MS Office
5. Basic First Aid knowledge
6. Good communication and inter-personal skills
7. Good team player with high level of initiative
8. Good customer service skills
9. High level of initiative and able to work independently

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 1 year (1 Jan 2026 to 31 Dec 2026).

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 1/2hr lunch break
• Fridays: 7:00am to 3:30pm, inclusive of 1/2hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends together with a healthy informality. The 'family-like' atmosphere among the SMU community fosters a culture where employees work, plan, organise and play together building a strong collegiality and morale within the university.

Our commitment to attract and retain talent is ongoing. We offer attractive benefits and welfare, competitive compensation packages, and generous professional development opportunities all to meet the work-life needs of our staff. No wonder, then, that SMU continues to be given numerous awards and recognition for its human resource excellence.

RESPONSIBILITIES

• Project Support
  • Assist in the planning and coordination of HRIS projects, including system implementations, upgrades, and integrations.
  • Assist in reviewing the current state and identify/conceptualize the future state with internal stakeholders (i.e. process owners) as part of HR digitalization and transformation.
  • Assist in documenting, following up and finalizing the gathering of system requirements with stakeholders.
  • Work with project team to develop and implement overall change management plan and training activities to ensure smooth transition to the new platform.
  • Identify risks and manage issues including escalation and resolution.
• Documentation
  • Prepare and maintain project documentation, including project plans, status reports, and meeting minutes.
  • Provide guidance and facilitate with project team to keep project moving to achieve its deliverables within the timelines.
• Data Management
  • Support data entry, data validation, and data migration tasks to ensure data accuracy and integrity.
  • Guide internal stakeholders to ensure data migration, data cleansing and data mapping work are executed according to plans.
• User Training
  • Assist in the planning, development and delivery of training materials for end-users. Conduct end-user training for users where necessary
• Communication
  • Ensure and facilitate communication and engagement between project stakeholders, including HR, IT, and external vendors.
• Testing
  • Participate in system testing and quality assurance activities to ensure project deliverables meet requirements.
  • Orchestrate user acceptance testing activities and manage change requests.
• Compliance
  • Ensure project activities comply with company policies and data protection regulations.

• Bachelor's degree in either Human Resources, Information Technology, Business Administration, or a related field.
• 2 to 4 years of experience in HR Ops or HR related projects, preferably in HR transformation and HRIS implementation.
• Associate to Professional Project Management Certifications (if any) [CAPM, PMP, PRINCE2].
• Basic understanding of HRIS systems (e.g., Workday, SAP SuccessFactors, Oracle HCM).
• Prior experience in HR processes and operations, SAP HR systems or any other cloud solutions is an added advantage.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Ability to work independently, multi-task, and deliver under time pressure.
• Highly organized and meticulous.
• Must have excellent communications and interpersonal skills, and ability to work collaboratively in a team environment.
• Good grasp of project management methodology.

#LI-ST1

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.

Working Hour: 8:30am to 6:00pm

Working location: Central Area

• Diploma in ICT with at least 5 years of relevant ICT experience (please note that salary will be commensurate with the Personnel’s experience and educational qualification)
• Preferable to have at least 5 years’ working experience in government agency
• User Administration, e.g., Account creation, Password reset, Management & Monitoring of Active Directory, Printers servers, Outlook, Website & Portals, VPN, Wi-Fi, and Mobiles devices.
• Good ICT Technical knowledge to Configure, Install and Maintain IT equipment’s of End-User Devices - Hardware & Software.
• Experience in facilitating video conference & Webinar sessions through various applications such as MS Teams, Zoom, Google Meet & Skype. Also supporting and collaborating with Host, Panelist, Trainer’s, assisting to participants for a large-scale meetings, conference, Special Events and Workshops.
• Preferable to have experience in managing contracts for ICT projects, liaising with ICT vendors and project management.
• Good interpersonal, communication, planning, analytical and negotiation skills.
• Ability to multi-task, work both independently and as a team.
• Manage Departmental Assets and Inventory Documentation Maintains IT records tracking and update of licenses, Asset loaning and Distribution of IT equipment and area of responsibility.
• Assist with the facilitation of Departmental or Organizational Projects and the management of relevant vendors, work closely with technical teams to provide technical solutions.
• Provide End User Training and Guidance to colleagues to empower them with relevant ICT skillsets.
• Purchasing ICT Equipment & Services based on the requirements and evaluating project on ICT budget utilization.
• Maintaining Website: responsible for creating new landing pages, maintaining and updating website content, monitoring and optimizing website performance.
• Videography and Photography: responsible for setting up all equipment, planning camera angles developing a film's visual style, determining lighting and composition, capturing moments, and telling stories through Video, Sound, and Images. Covering Small or Big events, important occasions such as Annual Ceremony, New launch Projects, Prize Presentation, Graduation.
• Advance skills in Post-Production and knowledgeable in variety of video editing software.
• Act as technical focal point for IT Shared Services, Service Owners and end-users, analyse complex scenarios to provide technical support.
• Broad experience of IT with understanding of Networks, Servers, Audio/Visual, Smart Devices and Telecoms. Maintain PCs/laptops, mobile devices, IP phone systems, printers and peripherals, etc.
• Assist IT Business Partner in Shared Services Operation Management. Provide effective and timely day-to-day End-User device support, advice, guidance and diagnosis, and timely problem resolution.
• User support including software installation and configuration.
• Maintain accurate records of support requests, resolutions, and user interactions using appropriate ticketing systems or knowledge bases.
• Manage and review technical escalation on complex scenarios and incidents.
• Provide technical consultation and advice to users on End-User devices.

Job Summary:

We are seeking a professional and detail-oriented Receptionist and Admin Assistant with the potential to grow into an Executive Assistant role to the Partners.

The ideal candidate will be responsible for managing front desk operations, providing administrative support, and handling day-to-day tasks that ensure smooth office operations. This position offers opportunities for growth and career advancement within the organization.

Key Responsibilities:

1. Receptionist Duties:

• Greet visitors, clients, and staff professionally and courteously.
• Answer and direct incoming phone calls to the appropriate team members.
• Maintain the reception area, ensuring it is clean, organized, and welcoming.
• Manage incoming and outgoing mail and packages.
• Handle general inquiries and provide information about the company.

2. Administrative Support:

• Assist with scheduling meetings, conference rooms, and appointments for staff.
• Assist in maintaining office supplies and inventory, coordinating with vendors when necessary.
• Support the organization of company events, meetings, and lunches.
• Ensure the smooth operation of office facilities and equipment.
• Handle additional tasks to support various departments as needed.

3. Executive Assistant Potential:

• Provide calendar management support for the Partners, scheduling appointments and managing time effectively.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for the Partners.
• Prepare presentations and assist with communication and correspondence on behalf of the Partners.
• Assist with confidential and sensitive information, maintaining discretion at all times.

Skills & Qualifications:

• Proven experience as a receptionist, administrative assistant, or in a similar role.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and in a team.
• Detail-oriented with a high level of accuracy.
• A proactive attitude and willingness to learn and take on new responsibilities.

Career Growth Opportunity:

This position is ideal for candidates who demonstrate exceptional organizational skills and professionalism. With proven performance, this role offers the opportunity to transition into an Executive Assistant position, directly supporting the Partners.

Please send an updated CV to [email protected]

Working hour: 7:00am to 4:00pm

Working location: Central Area

• Hande calls, walk-in enquiries, delivery, mails, parcels dispatch
• Preparation and verification of documents (e.g. prepare Staff Monthly Attendance Sheet and track their daily attendance
• Maintaining and updating of data records
• Compilation of statistics
• Filing and typing
• Drafting of correspondences
• Attending to pupils who are unwell
• Any other duties as assigned

Requirement:

• At least an O-Level
• Must be able to handle telephone enquiries from Mandarin speaking parents / vendors
• At least 3 years of experience providing admin support
• Proficient in MS Office
• Basic First Aid knowledge
• Good communication and inter-personal skills
• Good team player with high level of initiative
• Good customer service skills
• High level of initiative and able to work independently

About Us:

Capital C Corporation is a pioneering fintech company headquartered in Singapore, revolutionizing financial services across Southeast Asia. With a decade of industry experience coupled with an innovative startup mindset, we are deeply passionate about the potential in Southeast Asia to empower our users. Our technology is purposefully designed to reach and uplift underserved individuals and businesses through digitalization.

We provide an array of financial solutions, encompassing consumer services, support for MSME businesses, financing for two & four-wheelers, buy now pay later options, and salary advances customized for developing countries.

Our goal is to foster financial stability and empower individuals to achieve their financial goals. Be part of our journey to transform financial inclusion and enrich lives across Southeast Asia.

Our mission is simple yet powerful: "Driving financial inclusion, enhancing lives."

Job Overview:

Are you an organized, customer-focused professional who thrives in dynamic environments? Do you have a passion for ensuring smooth operations while providing top-tier service to clients? We’re looking for a Sales and Operations Admin who excels at multitasking, managing client relationships, and handling operational processes with precision. In this role, you’ll be instrumental in driving client acquisition, managing the onboarding journey, and collaborating across teams to ensure our operations run seamlessly. Join us and be a key player in delivering exceptional customer experiences while supporting our business growth!

Key Responsibilities:

• Provide sales support to multiple business units on client acquisition.
• Assisting customers with the onboarding application process, promptly addressing their enquiries, managing and incorporating their feedback, and maintaining a professional and organised environment for both walk-in and appointment-based customers.
• Ensure timely submission of credit proposals and manage the credit process and turnaround time.
• Ensure application submission is in compliance with company internal policy and objectives.
• Support the team with day to day operations for enquiry, application and repayment matters.
• Liaise actively with other roles including marketing, sales and business development.
• Any other duties that may be assigned by the superior from time to time.

Qualifications:

• Minimum Polytechnic Diploma qualification.
• Proven experience in a similar role, with a focus on customer service and administrative support.
• Proficiency in English and Mandarin is essential to liaise with Mandarin-speaking clients.
• Experience in customer-facing environments and a customer-first mindset are highly valued.
• Well-organized, with excellent interpersonal and problem-solving skills.
• Able to work independently, take initiative, and manage tasks effectively.
• Proficiency with CRM systems and Google Workspace.
• Strong ethics, attention to detail, and a customer-oriented attitude are a must.

Working Hours:

• 2 rotating shifts: 10 am - 7.30 pm and 10.45 am - 8.15 pm
• 5-day workweek: Monday to Saturday, Sunday off + one additional off-day during the week

How to Apply:

Ready to make an impact? If you’re excited about combining top-notch customer service with operational excellence in a cutting-edge fintech space, we want you on our team!

Please submit your resume to [email protected].

Working hour: 6.30am to 3.45pm

Working location: South-East Area

Receptionist cum Admin Assistant

Customer Service

• To assist in customer service at the counter
• To answer telephone calls and direct to the respective parties, if necessary
• To assist in administerring simple first aid if required

Generic Email

• To assist in the clearing of the generic emails

Data Entry using Microsoft Word or Excel

• To assist in data entry using Microsoft Word or Excel

Any other clerical duties

• To assist in any other clerical duties assigned

Requirements:

• At least GCE ‘N’ or ‘O’ Level
• Good communication and inter-personal skills
• Good team player with a high level of initiative
• Proficient in Microsoft Office (Please indicate proficiency in CV)
• Candidates have at least 1 year of recent relevant experience in reception duty in government agency are preferable