About this work

We are looking for a detail-oriented and experienced Administrative Procurement with a background in construction materials procurement. The ideal candidate will assist with purchasing essential materials, including nails, wood, steel, and other construction supplies, while also providing administrative support to the procurement and construction teams.

Key Responsibilities：

• Reviews Purchase Request (PR) and ensures timely Purchase Order (PO) execution in the ERP system
• To address inquiries or requests from customers/suppliers and prioritise on outstanding order
• Ensure timely and accurate data entry into ERP systems, maintaining up-to-date procurement records.
• Coordinate shipments with both local and international vendors, including coordinating with freight and courier services based on delivery guidelines
• Responsible for sourcing materials, spare parts, tools, and equipment in line with specifications.
• Maintain an organized procurement workflow, ensuring all procurement requests comply with company policies and procedures.
• Support procurement-related reporting and analysis, including spend tracking and budget monitoring.
• Manages vendors to meet objectives in the area of quality, safety and environmental aspects
• Maintains good vendors’ relationships to develop long-term relationship across the supply chain。

Qualification：

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field.
• Strong understanding of the Purchase Requisition Process (PRP) and procurement workflows.
• Proven experience in an administrative role with a focus on procurement.
• Experience working with ERP systems (ERP).
• Proficiency in procurement software and MS Office (Word, Excel, PowerPoint).
• Ability to think strategically and execute creatively.
• Excellent communication, interpersonal, and organizational skills.

We are a cleaning company and looking for sales administrator.

Duties are as follows:

• Acting as a point of contact between customers and companies
• Negotiating terms of sales and agreements and closing sales with customers
• Responding to customer queries and resolving their objections to get them to make a purchase
• Creating proposal documents as part of the formal bidding procedure
• Providing customers with detailed and accurate quotations and cost calculations

Experience and knowledge:

Sales experience is a must.

Ability to work independently or as part of a team

Interested applicants, please email your resume to [email protected].

A procurement manager is in charge of making purchases in an organisation. They perform very essential functions, like conducting research, placing orders and procuring items like raw materials and other important items. Knowing more about the job of a procurement manager and learning about their duties and salary can help you decide if this is a suitable career choice for you. In this article, we answer, "What is a procurement manager?", define their role, explain the challenges they face and find out the qualifications and skills required to become one.

JOB REQUIREMENTS:

• develop and implement cost-effective procurement strategies

• build and maintain relationships with the right vendors

• negotiate prices with vendors to secure the best price for their company

• compare different proposals and select the one which suits the company's needs

• maintain communication with vendors to ensure timely delivery

• check adherence to all health, safety and environmental regulations

• prepare detailed reports about transactions and purchases periodically

• oversee invoicing, payment and coordinate with the finance department on the same

• supervise technological systems that track the shipment, inventory and supply of materials

• lead and advise a team of procurement staff

Roles and Responsibilities:

This role requires individual to work independently and with team members within a growing SME.

The roles and responsibility notwithstanding the following:

- Assist in overseeing the daily procurment & administration work

- Provide administrative support to daily operations work

- Data entry and updating of records to system

- Coordinate with product and document deliveries based on existing procedures and customer’s requirements

- Basic cost comparison analysis

- Enter inbound & outbound orders into system

- Management of accounting/inventory system

- Understand, plan and schedule procurement of goods/materials required

- Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing

- Verification of supplier's billings

- Handle office administrative work like scanning of documents, filing

- Answering screening and forwarding incoming phone calls

- Data entry

Prerequisites:

- Ability to produce accurate and quality work within tight deadlines

- Able to work independently under minimum supervision

- Able to work in a fast-paced environment with deadlines

- Possess at least secondary school GCE “O” level or Diploma equivalent

- Minimum 1-2 years' working experience

- Proficiency in Microsoft Excel, Outlook, Power Point, Word and Google Sheets

Job Description

· Job processing (shall be same to sales admin)

· Provide a full set administrative support in FM Department

· Monitor and co-ordinate maintenance schedule and implementation.

· Provide administrative support in the preparation of required sales and funnel reports in a timely manner.

· Work closely with Engineers and Vendors to coordinate account activities that aide in operations and developing FM sales opportunities.

· Assist Manager in customer account management; cultivate, maintain, and grow relationships with customers that will increase FM business revenue.

· Assist Manager in potential customer contract verification before submission to Legal.

· Assist Manager in contract and tender preparation.

· Project as a quality supplier with the aim of developing a consultative partnership with Customers.

· Maintain appropriate documented information to comply with ISO 9001/ ISO 45001/ ISO14001.

· Handle ad hoc assignments or tasks as required.

Requirements

• Minimum a Higher Nitec / Diploma in Business Admin, Facilities Management or its equivalent
• A proven background in the field of facility or similar related discipline
• Working knowledge of the statutory requirements and their application in OH&S and knowledge of government agencies and key client framework
• Computer literate in Microsoft Office and Access
• Excellent time management and teamwork skills
• Commitment to continuous improvement and best practice
• Excellent grooming and personal hygiene standards
• Self-motivated and lateral thinking

• Government Affiliate
• Procurement Operations
• Dynamic Environment

Responsibilities:

• Oversee procurement operations and function, including the review of Purchase Request, Purchase Order, tender documents and other procurement-related submissions
• Work closely with user departments to understand their requirements, review tender specifications and formulate procurement approaches appropriate for the purchases
• Review tender evaluation/recommendation reports to ensure compliance with procurement policies and procedures
• Provide advice touserdepartments on procurement policies and processes ina timelymanner
• Ensure periodic updates of training documents and conduct procurement briefings to user departments
• Review procurement policies and procedures and identify process improvements
• Implement e-Procurement system to streamline and automate procurement processes
• Participate in audit reviews and work with internal stakeholders to resolve gaps identified
• Contribute toother tasks or duties as assigned by the Director Finance

Requirements:

• Possess 8 years of relevant experience in procurement, with 3 years in supervisory role
• Good analytical abilities, writing, communication and presentation skills for stakeholder persuasion and management reporting
• Independent, resourceful individual with ability to deliver in a fast-paced environment.

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

You may also visit our careers page at https://www.careers-page.com/cadmusresources/job/L65R83V5 to upload your CV.

We regret that only short-listed candidates will be contacted shortly.

Tipsy Collective is a multi-concept holding group led by a team of passionate individuals who seek to present hospitality uniquely through a series of thoughtful concepts. Crafting experiences is what drives us at Tipsy Collective, we do so with carefully curated elements through Live Entertainment, Gourmet Food and Premium Drinks. More importantly, each concept has a convivial core and an element of fun.

Responsibilities:

• Handle daily market list ordering. Receives P.R list from the end user via system on a daily basis and arranges for delivery of those items daily.
• Coordinate with end user for the products specification required and work with suppliers to ensure daily requirements are met and timely delivery.
• Ensure all F&B products order are listed in the approved items & approved vendor list.
• Arrange any urgent items required in case of emergency requirements. May be as cash purchase depending upon requirement urgency level.
• Ensures that all authorized or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Monitor vendors for quality, service and price meeting all Tipsy’s guidelines and quality specifications.
• Obtain competitive quotations for Tipsy’s requirements and ensure that the best product is sourced and purchased.
• Calls for quotations for any items costing more than a certain amount (As per company DAL policy) and inquire into prices from various suppliers. A minimum of three independent genuine quotations must be obtained.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Conduct market surveys of all items to be purchased for the purpose of cost savings.
• Liaises and co-operates with all Department Heads to ensure that every department in the Tipsy’s receives goods and services as they required on a timely basis.
• Keep a track of open purchase orders & follow up with vendors for timely supply and closure of orders.
• Assist the Assistant Purchasing Manager on tender process, supplier selection etc.
• Assist the Assistant Purchasing Manager for the food/material supplier audits to confirm compliance with food safety standards. Understand, assist, and update food supplier’s audit files and documents to ensure food safety compliance.
• Coordinate with end user departments for quality control to ensure the receiving of standard quality of product.
• Coordinates all administrative matters within the department and other departments on purchases. Maintains all documents, files and listings up to date.
• Assist Store & Receiving in receiving of items ordered and store functions as and when required.
• Complies with all the Tipsy's Policy & Procedures, Accounting Standards, Safety and Security standards and requirements.
• Perform any other duties as assigned by the Assistant Procurement Manager and / or management.

Requirements:

• Holds a Diploma or equivalent.
• Passionate about the F&B industry.
• At least 2 years’ experience in similar role.
• Proficient in computer literate, particularly skilled in Microsoft Excel and Word.
• Enjoys working in a dynamic, fast-paced environment, team player attitude, and a proactive can-do attitude.
• Ability to work under pressure to meet deadlines.

Roles & Responsibilities:

• Collaborate with stake holders to meet parts requisition timeline.

• Build relationships with suppliers and negotiate for best value.

• Process requisitions and update management on status of orders.

• Creating and managing purchase orders (POs), ensuring accuracy, and coordinating delivery schedules to meet operational needs.

• Monitoring inventory levels, optimizing stock levels to minimize costs while maintaining sufficient supply.

• Analyzing costs, comparing prices from different 3 suppliers, and making decisions that optimize cost-effectiveness while maintaining quality standards.

• Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.

• Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.

• Collaborating with quality assurance teams to ensure purchased goods and services meet required standards and specifications.

• Build, maintain and manage supplier relationships and keep up good communications.

• Ensure that a professional and consistent approach is taken in relation to all supplier relationships.

• Ensure compliance to company guidelines, purchasing policies and procedures and guidance during supplier negotiations and contracts award process

Qualifications

• Preferably with 3-5 Year(s) of working experience in Manufacturing industry and/or any other related field/industry is required for this position.

• Candidate must possess at least Diploma / Bachelor's Degree and/or equivalent, preferably in relevant course of study.

• Relevant experience preferred.

Skillset(s) Requirement:

• Excellent computer skills (Excel, Microsoft Word, PowerPoint).
• Familiarity with integrated Enterprise Resource Planning (ERP) system would be beneficial

Job Description:

• Optimise procurement and vendor management activities to support sourcing efforts.

• Collaborate with stakeholders to develop IT sourcing strategies that maximise value for the organisation.

• Manage supplier relationships and negotiate critical/high value contracts, evaluating supply alternatives, developing negotiation strategies, and conducting key supplier business reviews.

• Execute sourcing action plans and assist in optimising sourcing procedures to attain maximum efficiency and optimal outcomes.

• Maintain business relationships with suppliers while continually scouting for new suppliers.

• In addition to strategic sourcing, you will also support vendor management activities by implementing new vendor onboarding, renewal, and offboarding processes, ensuring compliance activities are performed, and conducting regular risk reviews on all vendors to ensure the suitability of ongoing business engagements.

• Work collaboratively with a cross-functional team to provide solutions.

Requirement:

• Bachelor or Diploma in Business Administration or Supply Chain Management or equivalent from a recognized tertiary institution.

• Demonstrated ability to negotiate and influence internal and external stakeholders to deliver results.

• Solid analytical skills demonstrated in performing bid analysis, cost analysis, fair-value analysis, and scenario modelling.

• Excellent understanding of 3rd party risk management and corporate compliance.

• Effective written and verbal communication skills.

• Able to interface with multiple levels of management.

• High level of integrity and dependability with a strong sense of urgency.

• Minimum 5 year and above relevant experience in the IT industry is an added advantage.

• Diploma in Computer Science or equivalent.
• At least 2 years’ experience in Network and Server Administration
• Knowledge installation, configuration and operation of Windows Server 2008/ 2012/ 2016.
• Knowledge in Windows server OS troubleshooting and problem resolution.
• Familiarity with enterprise virus protection software and major systems’ monitoring software and functionality.
• Excellent communication and presentation skills.

Responsibilities:

· Reviews and processes purchase orders

· Maintains records of goods ordered and received

· Evaluates vendors based on quality, timeliness, and price to meet high quality standards

· Schedules deliveries and proactively ensures timely fulfilment of orders within strict deadlines

· Collaborates with fellow Store managers/executive to monitor inventory and determine supply needs

· Ensures quality of procured items and addresses problems when they arise.

· Stays ahead of trends in procurement

· Executes and collates documents for billing and payment

· Generate monthly costing report

· Prepares and presents monthly WIP meeting minutes

· Effectively handles ad hoc assignments or tasks as required

Requirements:

· Diploma/NITEC or equivalent in a relevant field, such as Logistics/Supply Chain Management

· Highly motivated and eager to learn

· Initiative, independent, self-driven, responsible and result oriented, and takes ownership of tasks

· Team player with excellent communication and collaboration skills, and able to work in a fast-paced environment

· Fresh graduates welcome to apply

• Diploma in Computer Science or equivalent.
• At least 3 years’ experience in Network and Server Administration
• Knowledge installation, configuration and operation of Windows Server 2008/ 2012/ 2016.
• Knowledge in Windows server OS troubleshooting and problem resolution.
• Knowledge of server hardware and equipment of major brands.
• Familiarity with enterprise virus protection software and major systems’ monitoring software and functionality.
• Excellent communication and presentation skills.

We are seeking a proactive and results-driven Procurement Executive to join our team. As a Procurement Executive, your primary responsibility will be to facilitate the procurement, and development of products in collaboration with our product designers, print designers, and suppliers. You will play a crucial role in ensuring the successful execution of our product development initiatives by maintaining strong relationships with suppliers and overseeing the entire product lifecycle. This position requires excellent communication, negotiation, and project management skills.

Responsibilities:

• Negotiate prices, coordinate activities, and ensure timely delivery from Chinese suppliers.
• Conduct daily follow-ups with suppliers to ensure adherence to timelines and specifications.
• Assist in product development by communicating specifications, coordinating resources, and maintaining documentation.
• Oversee the management of product samples, including requesting, tracking, and evaluating samples.
• Establish and maintain strong relationships with vendors, stakeholders, and suppliers.
• Closely monitor and update product status.
• Manage purchase orders and oversee the ordering process.
• Perform various administrative and ad-hoc duties as assigned within the department.

Job Requirements:

• Minimum of 1 year of relevant experience preferred; training will be provided.
• Strong planning, organizational, and time management skills.
• Excellent interpersonal and communication skills.
• Self-motivated, proactive, and able to work independently as well as in a team.
• Comfortable in a fast-paced environment.
• Proficiency in English is required; Mandarin proficiency is advantageous.

Responsibilities:

• Report to Procurement Manager
• Perform full spectrum of procurement activities
• Negotiate with vendors on commerical Purchase Order terms and conditions, pricing and delivery date to meet project schedule
• Assist in process of procurement, generate, validate and maintain change of Purchase Order System according to project needs
• Reviewing, comparing, analyzing and approving products and services to be purchased
• Input and maintain data in procurement related tools and applications
• Source and on-board potential suppliers where required and to follow correct procedures and documentation when engaging suppliers
• Ensure that all assigned supplier contracts are up to date and all records are save appropriately
• Support and maintain quality management system (ISO 9001)
• Assist of the office IT co-ordination matters with external technical support for troubleshooting, all PC hardware and software assets management, email set-ups
• Any ad-hoc duties as assigned by the superior or procurement manager

Requirements:

• Diploma in purchasing
• With 3-5 years of procurement experience
• Knowledge of procurement processes, policies and procedures
• Excellent communication and negotiation skills
• Commitment and initiatives to complete any urgent tasks timely

Qualified or interested candidates, please submit your updated resume in MS format by using the Apply Now Button or email to shinleng.liew(at)cvistahr.com

Candidates are also encouraged to contact our office where our approachable Consultants will address any inquiries and advice you with relation to this job advertisement. Our dedicated HR Consultants will get in touch with shortlisted candidates for a confidential discussion

R23119309 | EA License 16C7883

Roles & Responsibilities

The role will work independently to source for new suppliers according to Direct & Indirect requirements.

Candidates should possess knowledge and experience in:

· Identify potential suppliers, conduct supplier evaluations, and negotiate T & C of Purchase with suppliers.

· Evaluate quotations, create competitive advantage for best price, lead time and delivery terms

· Prepare and execute contracts as well as perform post-award administration

· Coordinate with internal stakeholders to ensure alignment with project timelines and budget constraints.

· Ensure compliance with relevant laws, regulations, company’s guidelines and policies

· Collaborate with legal and compliance teams to address any contractual or regulatory issues.

· Identify cost savings opportunities and manages cost reduction activities to achieve annual cost reduction

· Monitor and evaluate supplier performance based on key performance indicators

· Implement corrective actions as needed to address any performance issues.

· Understand the concept of Purchase Requisition, Sourcing, quotation evaluation, till Purchase order placement to Supplier.

· Provide regular updates to management on procurement metrics and performance.

Requirements:

· At least 3 years experience in a Strategic Sourcing in Direct and / or Indirect procurement business environment, knowledge in Construction & Engineering industry Sourcing and Procurement.

· Deliverable-focused, self-motivated with a mindset to excel in a multi-stakeholder environment.

· Good written, verbal and presentation skills

· Self-motivated and open to changes.

· Excellent communicator able to demonstrate communicating effectively with senior management, supplier, and internal stakeholder.

Perform any other tasks as assigned when necessary.

· Liaison and Coordinator with supplier and project teams.

· Maintain, source, and procurement of material.

· Issue purchase orders and data entry.

· Participate in strategic planning of procurement for the company.

· In charge of the centralized purchases for the company.

· In charge of the store and purchase of the materials.

· To do stock inventory within a year.

· In charge of creditor invoices, delivery orders, and pricing.

· ISO preparation for internal and external audits.

~ Analyse, monitor, and forecast inventory levels.

~ Initiate and lead cost-saving initiatives.

~ Liaise with local suppliers.

~ Maintain and update the approved supplier list.

~ Monitor and keep optimal inventory levels.

~ Source, evaluate, and qualify suppliers.

Job: Officer Administrator Executive

Job scope: Administrative work and other ad-hoc tasks

• Assist Director in daily personal/company works
• Filing/doing general paperwork
• Perform basic bookkeeping
• Handle payroll & perform HR support
• Provide secretarial and administrative support to Director
• Posting on social media platforms
• Ad hoc assignment by Director

Working day: 5 days work week (Rest on Sat/Sun)

Time: 1pm to 10pm (Daily 8 working hours,1 hour break time and anything after 10pm will be consider OT)

Working Location: Central (Nearest MRT: Stadium MRT CC6)

Requirements:

• Fluent in Mandarin(spoken and written) in order to communicate with Director
• Female working enviroment
• Excellent communication & good interpersonal skills
• Good time management, pleasant personality with an outgoing mind
• Highly self-motivated and professional
• Responsible, efficient and self-driven

Salary: $2500 (Training period 1-3 months), $2800-$3000 (Upon confirmation)

Benefits: Yearly 13th month bonus, 7 days annual leaves, 14 days medical benefits etc

Kindly apply through the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to [email protected]

We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by us. In such cases, we recommend continuing your job search to maximize your opportunities.

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

The Institute for Adult Learning (IAL), an autonomous institute of the Singapore University of Social Sciences, is at the forefront of building capabilities and continuing professional development for an effective, innovative and responsive adult learning sector.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences and Institute for Adult Learning, please visit www.suss.edu.sg or www.ial.edu.sg.

About The Role

We are looking for a Learning Systems Administrator to join our team. This role is crucial for administering and supporting our learning systems to ensure a seamless, efficient, and effective learning experience for our adult learners. If you are passionate about education technology, and are proficient in managing learning platforms, we encourage you to apply.

What You Will Be Doing

• Learner Enrolment:

1. Handle the process of enrolling learners into various systems and courses.
2. Ensure the enrolment process is user-friendly and efficient.

• User Support:

1. Provide timely and effective support to users experiencing learning systems, tools, or content issues.
2. Maintain a helpdesk system to track, prioritize, and resolve user queries and technical problems.
3. Create and maintain user guides and documentation for learners.
   ​​

• Reporting and Analysis:

1. Gather and consolidate data to create reports on learner performance, system usage, and other metrics.

Job Requirements

• Bachelor's degree or diploma in Information Technology, Computer Science, or related field.
• Experience as an IT Administrator, System Administrator, or similar role.
• Good understanding of learning management systems and educational technologies.
• Proficient in Microsoft Excel and data analysis.
• Strong organisational and time management skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.

Job Responsibilities:

• Sales support in preparing quotations and proposals
• Coordinate sales and purchase orders, manage lead time
• Manage stock inventory
• Receive payments, issue reminders and follow-up on outstanding account
• Prepare sales report and ageing report
• Ad-hoc sales support duties
• Excellent Career Advancement, AWS, Bonus, Holidays

Requirements:

• Proficient in Microsoft office & computer skills.
• Interest in Administrative tasks & Sales related matters
• Possess a keen to learn attitude and is a team player
• Fresh Graduates are welcome to apply

Job Description

• Report to Procurement Manager and Sales Director
• Perform full spectrum of procurement activities
• Handle all projects ordering which will include price negotiation, arrangement of shipments and all matters related
• To follow up on all projects procured status with suppliers and liaise with clients on delivery, pricing matters (for both local and overseas)
• Have regular discussions/meeting with sales and project teams to understand the progress of all projects.
• Able to communicate with clients and suppliers independently
• Generate Project Procurement Report, costing report, delivery forecast and present to upper management for all procured projects
• Lead and manage the logistics team members in terms of goods receiving, allocation of stocks and keep track of stock inventory
• Conduct monthly stock taking with logistics team
• Any ad-hoc duties as assigned by Superior, Procurement Manager and Sales Director

Requirements

• Preferred Advanced Diploma in Business Management or equivalent
• Minimum 5 years of relevant working experience
• Attentive to details and figures
• Good interpersonal skills
• Proficient in MS Office Skills (Excel, Words, PowerPoint)
• Adapt to fast paced working environment
• 5.5 days work

Location: Dhoby Ghaut

Working hours: Monday to Friday, 9 hours shift

About the role

As a Security System Administrator, you will play a crucial role in maintaining and managing the Client's security infrastructure to ensure the confidentiality, integrity, and availability of sensitive information and systems. You will be responsible for configuring, monitoring, and troubleshooting security systems and implementing and enforcing security policies and procedures to mitigate risks and protect against cyber threats.

Key Responsibilities

• Performing day-to-day administration of CCure ACS at offices in Singapore which will be primarily related to the administration of physical security systems (ACS and CCTV) and will include the issuance, removal and alternation of access rights; the capturing, recording and storage of CCTV footage and the routine maintenance of the systems' hardware and to ensure optimum performance.
• Assisting Security Operations Manager (SOM) and Regional Security Management team.
• Understanding and abiding to security access policy and CCTV monitoring policy.
• Proceeding access requests for Client’s buildings/office suites through ACS and Ccure9000.
• Maintaining the right access activation and timely deactivation for staff requests.
• Monitoring of hardware and software to ensure operationality on ACS and CCTV systems.
• Providing software system trouble shooting and attending to in-conjunction to JCI-Tyco support.
• Preparing and sending out monthly validation access report to designated area approvers.
• Generating daily and weekly staff movement reports.
• Manage quarterly preventive maintenance for ACS and CCTV with JCI Tyco vendor.
• Assisting in ACS and CCTV restack, upgrading and migration projects.
• Maintaining healthy inventory stock list for ACS, CCTV systems & accessories, physical security equipment's and office stationeries.
• Respond to any life-threatening situations, security alerts and situations, criminal acts, civil demonstration and unrest, fire and power outbreak, terrorist attack, natural disaster, etc., to report all incidents to SOM immediately with detailed incident report and assist in security investigation if required.

Requirements

• Relevant experience in Security Access Card Administration
• Knowledge in CCure
• Good communication skills to manage phone call enquiries

We are seeking for a highly motivated Administrator to provide administrative business and operational support within the organisation. He or She will assist various departments tasks and initiatives or projects as assigned to support the overall business objectives.

Job Descriptions:

• Provide general administartive support to various department (including Finance and Marketing) within the organisation.
• Arranging meetings, conferences, handle internal and external communications.
• Prepare correspondence and repoerts, maintaining data, records and files, tracking budget and sales expenditures.
• Collate information and prepare report for presentation/meetings.
• Assist in any adhoc adminiustrative support as assigned.

Requirements:

• Minimum 2-3 years of relevant working experience
• Computer literate with experience in Ms Office Suites
• A team player who work diligently and willing to learn and able to collaborate with cross-functional departments.
• Able to work in fast paced office environment and meeting tight deadlines.
• Possess good time management skills.

Position Overview:

Procurement & Supply Chain Manager optimizes logistic operations and resources by utilising warehouse management process system, ERP and space capacity to ensure timely receiving of incoming and delivery of outgoing.

To lead key strategic initiatives and projects with the goal to fine-tune order fulfilment and supply chain processes, improve internal procurement and accuracy and meet budget expectations.

The role also needs to communicate and work well with all stakeholders and good team worker and collaborate cross-functionally to align business objectives and optimize operational synergies.

Main Functions & Responsibilities:

LEADERSHIP TEAM MEMBERS OF HST

· Contribute actively in Leadership teams meetings, decision making and activities

· Proactively and positively participate in cross-company projects and initiatives

· Ensure employee engagement and employees development and upskilling

· Collaborate with other key members in Leadership team

MANAGEMENT ROLE

· Fulfil all the responsibilities of line management to the employees reporting direct into the role

· Foster a working culture in alignment with the company Vision and Mission, fostering an environment that is respectful and psychologically safe

· Lead or participate as a project team member to any cross-company projects as requested

· Mentor, coach, provide feedback and learning opportunities to employees in your organisation

PURCHASING

· Timely replenishment of stock to ensure optimal stock level is maintained

· Continuously assess cost reduction opportunities and ensure goods are sourced and procured at competitive prices, delivering optimal value for the business

· Perform inventory forecasting by coordinating with sales and marketing

· Analyze sales trends and other market factors, incorporating this analysis into forecasting and inventory planning

· Review and recommend strategic policies and procedures

· Initiate activities for clearing obsolete stock

· Review and negotiate existing contracts terms and conditions with vendors to ensure on-going feasibility. Performing risk assessments on potential contracts and agreements

· Close cooperation with the Warehouse team on the arrival of goods to ensure efficient space management

· Stay informed about Import/Export regulations and ensure compliance

SUPPLY CHAIN

· Supervise day-to-day operations of the warehouse operations including storage, distribution of goods, logistics and adhere to all safety practices

· Inventory management and control to ensure high stock accuracy

· Order fulfilments are completed on-time and with high order accuracy. To resolve any operational issues whenever it arises

· Provide guidance, mentorship to Warehouse & Production team members to ensure team effectiveness

· To foster a collaborative and positive work environment, encourage teamwork and resolve conflicts within the department

· Drive continuous improvement with the team to identify potential areas for improvement through regular team meeting and evaluate process efficiency

· Collaborate with cross-functional department to implement best practices and process improvement to save cost

· Manage the overall logistics budget

· Lead and execute the tender management for all general hardware supplies. This includes seeking approval, contract management and resolve any issues whenever required.

· Ensure and continuously seek to improve optimal production yield

Requirements:

· Degree/Diploma in Marketing, Business, Supply Chain preferred

· Min 3 - 5 years of experience in Procurement, Warehouse &/OR Production role in Healthcare and FMCG

· Result oriented, analytical and creative in solving problems

· Proficient in Microsoft Excel, Powerpoint and ERP will be an added advantage

· Attention to details and highly self-motivated

· Highly organized and detail-oriented

· Strong collaboration and communication skills and capacity to influence and build relationships with internal and external stakeholders

· Analytical skills with Business and Financial acumen

· Dynamic team player with strategic and creative mindset

· Good initiator with strong multi-task and time management skills

THE ROLE

Responsible for ensuring the projects are completed within the restraints of time, quality, and budget by managing schedules, assignments, action plans, gathering necessary resources and communicate progress to team members.

KEY ACCOUNTABILITIES

· Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)

· Break projects into doable tasks and set timeframes and goals

· Create and update workflows

· Conduct risk analyses

· Prepare, vet and submit documents to start kick projects

· Maintain and update document and record filing systems on incoming/outgoing documents

· Prepare and provide documentation to internal teams and key stakeholders

· Plan and order resources, like equipment, material and manpower

· Retrieve necessary information (e.g. user/client requirements and relevant case studies)

· Track expenses and predict future costs

· Monitor project progress and address potential issues

· Coordinate quality controls to ensure deliverables meet requirements

· Measure and report on project performance

· Act as the point of contact for project team members

· Support HR Executive with administrative works in developing a long –term HR Manpower plan in line with company’s growth plan

· Accountable for tabulation of OT and other claims required for monthly end to end payroll

• Skillful and familiar with cloud based Business & accounting ERP system ( A2000 ERP system )
• Co-ordinate and handle shipping & Delivery matters with suppliers and customers
• Issue PO to vendors/ suppliers
• Process and issue Order Confirmation to customer
• Incoming order inspection and GRN acc to PO
• Monitoring inventory , issue Invoice /shipping invoice / Proforma invoice / Packing list and DO
• Proficient in MS office and documentation.
• Able to work in tandem with Sales department for the full cycle of Sales Adminstrative work
• Familiar with GST matters and accounting
• Good and excellent communication skills with suppliers and vendors pertaining to shipping and logistics matters ( esp Air Freight )
• Able to work independently and efficiently without supervision