Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Jobscope

• Provide high-level administrative support to executives, including managing schedules, coordinating meetings, and handling correspondence.
• Organize and maintain files, records, and documents in both physical and electronic formats, ensuring easy retrieval and confidentiality.
• Facilitate communication between executives and internal/external stakeholders, ensuring timely and accurate dissemination of information.
• Manage travel arrangement / itineraries, bookings, and logistics for executives, ensuring smooth and efficient travel.
• Prepare agendas, documents, and presentations for meetings, ensuring executives are well-informed and equipped.
• Track and coordinate follow-up actions from meetings, ensuring timely completion of tasks and deadlines.
• Handle sensitive information with utmost confidentiality and discretion.
• Provide support on special projects and initiatives, assisting in research, coordination, and implementation.
• Assist in organizing and coordinating corporate events, conferences, and other gatherings.
• Maintain accurate and up-to-date records of executive decisions, actions, and communications.
• Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and priorities are aligned with organizational goals.

Requirements

• Min Diploma/ Degree in any related course of study
• Min 2 years of Secretarial/ Executive Assistant experience

All qualified applicants, please send in your resume to:

[email protected]

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

• Handle full spectrum of corporate secretarial duties including incorporation, preparation of company resolutions, minutes of board and shareholder’s meetings, AGM and striking off documents, and filing of relevant documents with ACRA – Bizfile+.
• Attend clients’ meeting.
• Handle client due diligence.
• Handle work pass application for clients’ expatriate staff.
• Review financial statements in XBRL format.
• Any other ad hoc corporate services required by the management.

Requirements:

• Possess ICSA (Institute of Chartered Secretaries & Administrators) or CSIS qualification or finalists, preferred.
• At least 2 years of relevant working experience.
• Familiarly with corporate laws and regulations will be advantageous.
• A meticulous, organized and resourceful individual who is able to work independently.
• Multi-task and work under tight timelines.
• Have initiative, responsible and be a team player with good interpersonal, oral and written communication skills.
• Customer service focused – to be successful at this role you must possess a genuine passion to assist our clients.

The secretary shall conduct high-level administrative support and assistance to Chief Administration Officer (CAO), Chief Financial Officer (CFO) and Corporate Planning & Coordination Department.

Responsibilities and Accountabilities:

• Manage the CAO and CFO’s calendar, scheduling meetings, appointments through close communication with all stakeholders including but not limited to external stakeholders, ensuring efficient time management.
• Coordinate meetings and conference calls, preparing agendas and distributing materials.
• Manage travel arrangements, booking reservations, coordinating logistics, and handling claims reimbursements.
• Research and gather information on various topics to support Management’s decision-making process.
• Liaise with internal and external stakeholders located in Japan or in Asia and Oceania Region.
• Proactively anticipate the CAO and CFO’s needs and take initiative to address them independently.
• Support the Corporate Planning & Coordination department to draft and prepare professional documents, presentations, or reports as assigned.
• Organize, plan and perform other administrative duties as assigned.

Qualifications and Experience:

• Minimum 2 years of working experience as secretary or in an administrative position.
• Maintain confidentiality of all sensitive information and documents.
• Japanese language proficiency is required to communicate with Japanese stakeholders or organizations such as Japanese Association and Japan Chamber of Commerce and Industry. The Japanese language proficiency needs to be at the level of being able to communicate effectively to support business needs (spoken and written).
• Good analytical and problem-solving skills and able to work in a fast-paced environment.
• Have strong initiative and self-motivation with good learning mindset.
• Strong attention to detail and good analytical skills.
• Proficient in Microsoft Office (Word, Excel, Outlook), experience in SAP is an advantage.

Our Benefits and Perks

• Flexibility & Time Off: Hybrid work model, Flexible Benefits, Paid time off (e.g. Caregiver leave, Birthday leave)
• Professional and Personal Development: Study and Exam Leave, Educational Subsidies, Regional and Global Learning Programs
• Health & Well-being: Employee Assistance Program, Group Health Insurance, Employee Engagement Program & Activities

Our Commitment

At SCAO, we value the diversity of background, culture, experiences, skills and views that our people offer. We are committed to building an environment free of unfair discrimination and harassment that enables all to perform at their best, regardless of nationality, race, ethnicity, religion, age and other attributes.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

• In charge of administering a variety of corporate secretarial activities for the listed corporation and its subsidiaries in Singapore.
• Schedule quarterly board meetings, prepare minutes, and advise board members.
• Annual General Meeting are needed to convene and serve which produces agendas and records proceedings.
• In charge of the group's statutory records to regularly updated and maintained.
• Operates an online board portal for meeting administration and director training.
• Maintaining group secretary profile with the Accounting and Corporate Regulatory Authority and executes BizFile+ lodgements.
• Collaborate with other parties to create Annual Reports and Sustainability Reports. Manage the corporate website of the company.

Requirements

• Bachelor in Corporate Secretarial or Legal Studies or equivalent
• With qualification in Institute of Chartered Secretaries and Administrators (ICSA)
• Experience in SGX Listing Rules and Singapore Companies Act 1967
• At least 6 - 8 years of corporate secretarial experience, preferably with SGX listed company background

Good written and communications skills.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job description

Roles & Responsibilities

• Maintaining statutory registers: This includes keeping accurate records of company members, directors, and other important information required by law.
• Filing annual returns: This includes submitting the necessary documents to the Accounting and Corporate Regulatory Authority (ACRA) each year.
• Preparing board resolutions and minutes: This includes recording the decisions made by the board of directors and ensuring that they are in compliance with legal and regulatory requirements.
• Handling company meetings: This includes coordinating and preparing materials for annual general meetings (AGMs) and other company meetings.
• Advising the board of directors: This includes providing guidance on corporate governance, compliance, and other legal and regulatory matters.
• Ensuring compliance with laws and regulations: This includes staying up-to-date with changes to laws and regulations that may affect the company, and ensuring that the company is in compliance.
• Managing communication with shareholders: This includes communicating with shareholders and ensuring that they receive the information they need to make informed decisions.
• Keeping up-to-date with corporate governance best practices: This includes staying informed about best practices in corporate governance and implementing them within the company.

Requirements

• Minimum 1 year of Corporate Secreterial experiences.
• Diploma or Degree in any relevant field.
• Ability to priortise and meet deadlines
• Fast learner, you can expect to gain knowledge from various areas in a fast pace environment.
• Team player with the ability to multi-task, work under pressure.

Job Types: Full-time, Permanent

Salary: $2,800.00 - $3,500.00 per month

• Act as the main point of contact and intermediary between the CEO and both internal and external stakeholders.
• Handle the CEO's calendar, arrange appointments, and facilitate meetings, including the compilation of meeting documents and presentations from relevant parties.
• Assist in the submission of commercial tenders and project bids.
• Aid in market research by creating and maintaining a market database, gathering, structuring, and analyzing business data.

Requirements:

• Diploma and above.
• At least 3 years of experience in secretarial duties.
• Proficient in business writing to craft reports and presentation slides for Senior Management and the Board.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

We are a leading full service law firm and we are looking for capable and highly motivated individuals to join us as Secretary for the Litigation & Dispute Resolution department.

Responsibilities:

• Provide secretarial and administrative support to the lawyers in the litigation practice

• Provide support to lawyers on calendar management, tracking of court and trial dates

• Prepare legal documents and court bundles in an accurate and timely manner

• Prepare bills, open new legal files and close files

• Carry out litigation searches

• General file management including scanning, collating and printing of documents

• Any other secretarial duties as assigned by supporting lawyers

Requirements:

• At least 3 years of litigation work experiences within a legal firm is preferred

• Good command of written and spoken English

• Proficient with MS Office applications

• Good interpersonal skills and able to communicate well with all levels

• Self-motivated and comfortable in working independently with minimum assistance and within tight timelines

• Organised and meticulous with initiative and good working attitude

Company: Law firm

Location: Central (Near Raffles Place MRT Station)

Position: SECRETARY/HR STAFF (Job ID: 18856

Job Description:

• Payroll and payment support (keying information into Bank System)
• Support Staff Claim (gathering information from staffs regarding expenses and arrange payment from Bank System)
• Issuing Invoice for clients
• Prepare Letter of Engagement with clients
• HR support (reviewing resume CV from candidate and arrange interview, and prepare Letter of Appointment)
• Support Searches (obtaining company information from ACRA etc)
• Support booking for restaurants, meetings, gatherings or flights
• Other ad-hoc duties when required

Job Requirements:

• Basic PC skill is required (Especially for MS Excel)
• Work experience as back office support
• Advanced level of English to communicate with both local coworkers and clients
• Business level of Japanese to read and write Japanese e-mails & documents and also communicate with Japanese clients and partners
• Attentive and willing to do office works.
• Cooperative with other members and hospitality for customer supports
• Willing to work in the company for long term

Interested applicants please send your resume to kuramoto at pasona.com.sg with email subject header "Job Application for SECRETARY/HR STAFF (Japanese Speaking, Issuing Invoice, HR support, legal) -KN (Job ID: 18856)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.
http://www.pasona.com.sg/privacy.html

Kuramoto Natsumi
EA Registration No: R23118271
Pasona Singapore Pte. Ltd.
1 FINLAYSON GREEN #09-02 SINGAPORE 049246
Direct: +65 6239-4208 | General: +65 6732-6933
Email: kuramoto at pasona.com.sg
URL: www.pasona.com.sg
EA License No:90C4069

Job Title: Secretary (ID8106)
Location: Clementi
Working Hour: 5 days work
Monday – Friday 8am-5:30pm
Salary: $3000 - $4000

Job Description:
• Coordinate with various stakeholders to manage Director's calendar
• Ensure schedules and appointments are carried out
• Take and circulate minutes of meetings
• Organize travel plans for the Director
• Organize and file Director's documents
• Submit Director's expenses claims
• Follow up on assigned tasks
• Proof-read external documents
• Perform other duties as directed

Requirement:
• Provide support to Director in personal matters
• Manage Director’s calendar and schedules
• Perform day-to-day administrative work

Job Description

• Assist President in business and personal matters.

• Handle assignments delegated by President.

• Running of errands.

• Provide assistance and support to President as and when requested.

• Organise and assist with paperwork, computer information and documentation.

• Other duties as and when assigned.

Job Requirements

• Diploma or A levels or equivalent and above

• Minimum 5 years of experience as Secretary

• Presentable and high capability

• Flexible to overseas travelling

• Able to work independently, excellent interpersonal and communication skills & well organised.

Working Location:

281 Alexandra Road Singapore 159938

Legal Secretary with at least 1 year experience in civil litigation work and personal injury litigation work (road traffic accident, industrial accidents and other injury related matters). Work entails opening, independent management (including preparing correspondence) and closing of files, assisiting lawyers in preparing draft Court documents/bundles and filing of documents through e-litigation independently.

Applicants must have knowledge of MS Office and Adobe Acrobat.

Applicants to apply with full resume and expected salary.

Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Drafting of Agreements such as Sale and Purchase Agreement, Share transfer, Share Swap , ESOP and others

Requirements

• Prior experience in corporate secretarial work is a great advantage
• Possess Degree/Diploma in Business Administration or Law.
• Holding corporate secretarial qualifications (SAICSA) would be advantageous.
• Excellent written and spoken communication skills in English.
• Pro-active, a good team player and able to work independently.

This role offers an excellent opportunity for a highly organised, reliable and effective individual to take on the role of Personal Assistant (Audit Secretary) in our firm and to work with a team of professionals. The role requires you to take responsibility for the full spectrum of functions performed by a Personal Assistant (PA) to Partners and to support all other stakeholders in the team. You are expected to be proactive, forward-thinking and organized while assisting partners and teams with their work activities. You will be involved in many operational and strategical matters which will require you to thrive under pressure, maintain confidentiality and be good at multi-tasking.

Key Roles & Responsibilities

• Provide full secretarial and administrative support to the Partners and other stakeholders. Be familiar with each partners' agenda, requests and working styles.
• Booking and arranging travel, transport, accommodation and managing schedules of the partners and other stakeholders, taking accountability to plan and schedule arrangements in an appropriate and efficient manner.
• Managing diaries, organising internal and external meetings, appointments, events, and/or taking minutes of meetings, etc. To be responsible for all necessary coordination, communication and exercise discretion of the time needed for such arrangements.
• Handles and file expense claims for the reporting partners and keeps track and collate all expenses claims for required reporting purposes.
• Performs administrative duties such as preparation of engagement letters, reports, invoices, audit files, etc and is responsible for effective and timely execution of each task.
• Assist in the preparation/collation of email circulars, PowerPoint presentations, etc as and when needed.
• Develop, maintain and support a good relationship with all other PAs and to render assistance in time of need. Develop teamwork and team spirit among all PAs.
• Assist and take on ad hoc tasks, projects and engagements as and when designated and required by the partners.

Requirements

• Diploma/degree holder in any field
• Minimum 2-5 years of experience in secretarial/PA role
• Microsoft Office and good knowledge of PowerPoint presentations or related presentation tools will be highly advantageous.
• Excellent oral and written communication skills, with tact and diplomacy.
• Great team player who works well with all levels of colleagues.
• Discretion and trustworthiness to handle confidential information.
• Flexible, adaptable, and highly independent.
• Meticulous with good organisational skills and the ability to multitask.
• High level of initiative and proactivity.
• Cheerful and friendly disposition.

Company: CRYSTAL SL Global Pte Ltd

Responsibilities and Duties

• Provide support in Director’s personal matters (e.g. vehicle related, insurance, driver arrangements, family-related and etc.).
• Coordinate with various stakeholders to manage Director’s extremely busy calendar for appointments, meetings, travelling time and prioritise calendar events.
• Ensure closely monitoring of all schedules, meetings and appointment are being carried out with the respective personnel.
• Take and circulate minutes of regular meetings and follow up on action items stated in the minutes (if requested).
• Organize travel plans and itineraries of the Director and make necessary booking arrangements (flights, land transfer, accommodations etc.)
• Organize and file Director’s documents daily and perform day-to-day administrative work.
• Organize and submit Director’s expenses claims.
• Proactively follow up on actions items/tasks assigned by Director.
• Proof-read all documents for external parties.
• Perform any other duty as directed by management.

We are seeking a dedicated and organized individual to join our team as an F&B Secretary

Job Responsibilities

• Handle day to day operations and administrative tasks to ensure smooth running of organization
• Manage and coordinates schedules, appointments and meetings for F&B executives
• Assist in preparing reports, presentations and other documentations
• Answering calls, taking messages and handling correspondence
• Filing of documents
• Undertake any other secretarial or administrative tasks as required

Key Job Requirements:

• Entry level applicants are welcome
• Prior F&B experience will be a plus
• Excellent organizational and multitasking skills
• Strong verbal and written communication abilities
• Proficient in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook)
• Attention to detail and accuracy in all tasks
• Ability to work independently and collaboriatively in a fast-paced environment
• Flexibility to adapt to changing priorities

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities:

• Required to manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members.
• Convening and servicing Annual General Meeting, producing agendas and recording of the proceedings.
• Ensure that the statutory records of a group of companies in Singapore are updated and maintained on time.
• Administrate an online board portal for conducting meetings for Board members and organise director training, where appropriate.
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submit required documents to SGX RegCo.
• Maintain Group Secretary profile with the Accounting and Corporate Regulatory Authority and perform lodgements on BizFile+.
• Coordinate with various parties on producing the Annual Report and Sustainability Report, including drafting, where necessary.
• Manage, update and maintain the Company’s corporate website.
• Liaise with corporate service providers, auditors, lawyers, joint venture partners and other external parties
• Support Management and Board members in all aspects of corporate secretarial and compliance and handle ad-hoc projects assigned from time to time.

Requirements:

• Possess a Bachelor's Degree in a related field and an Institute of Chartered Secretaries and Administrators (ICSA) qualification.
• At least 8 years of experience managing corporate secretarial matters in a listed entity.
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules.
• Bilingual with strong written and verbal communication skills.

Bayes advices leading technical businesses and progressive employers on talent acquisition, shaping perspectives and integrating recruitment expertise to fulfill critical and complex hires. If the role resonates with you and your professional experience complements the responsibilities listed, please click to apply. joey.teo(a)bayesrecruitment.com

Bayes Recruitment Pte Ltd

16 Collyer Quay, Singapore 049318 bayesrecruitment.com

EA License 10C5468 | EA Registration R2197948

Our website comprehensively shares our Privacy and Data Protection Policy, standards & compliance, and legal responsibilities. All personal data supplied will be treated in confidence, and as permissible by law. By submitting your resume for an application, you also consent that you may be contacted for future, or potential opportunities that may complement your expertise as applicable. You can opt out at any time by contacting our Data Protection Officer.

The Opportunity

• Opportunity to work with a Reputable MNC. Providing secretarial and admin support to the Branch Manager.
• Mon - Fri: Office Hour
• Location: Central
• 12 Months Contract (Convertible)

The Requirement:

• At least 2-3 years of secreterial/ business support experience preferably with experience supporting expat manager
• Computer literate and familiar with Microsoft Office Applications

Job Description:

• Providing full administrative support to the team and secretarial assistance to the Singapore Branch Manager
• Proactively contribute to the manager's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.
• Manage and coordinate Branch Manager and/or team travel, accommodation, transportation, etc.
• Assist with preparation of meeting presentation
• Taking notes and following up for meetings
• Responsible for end to end of processing Manager’s reimbursements for medical, entertainment and business trips.
• Support in the relocation of expat and families moving to Singapore
• Carry out office administration and/or projects as requested by the Branch Manager
• Manage team reimbursement for payroll processing
• Ensure the office is in compliance with HSE regulations
• Any other ad-hoc duties

Next Step

• Interested applicants, prepare your updated resume and click "Apply here" or email to [email protected]
• All shortlisted candidates will be contacted

Angeline Low Hooi Seei
Direct Line: 6697 7942
EA License No: 91C2918
Personnel Registration Number: R1988232

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Registration Number: R1328870

EA License No. 22C1026

Key Responsibilities:

Effective Workload Management:

• Manage workload efficiently to provide timely and accurate support to lawyers.
  

Calendar Management and Meeting Support:

• Assist lawyers in calendar management.
• Organize internal/external meetings and handle travel arrangements and expenses claims.
  

Matter Project Administration:

• Administer matter projects, including matter opening, time recording, filing, bill preparation, bill narrations, and archiving.
  

Legal Document Preparation:

• Prepare legal documents and court bundles.
  

E-Litigation and Searches:

• Assist with e-litigation, including court filings and calendar management.
• Conduct searches (ACRA, etc.).
  

General Secretarial Tasks:

• Undertake various secretarial administrative tasks such as typing, filing, printing, scanning, etc.
  

Requirements:

• Preferably with legal secretarial or paralegal experience in the last 3 years, supporting legal teams specializing in complex international disputes.
• Experience in using e-litigation tools like CoreMatter and NetDocuments is preferred; training will be provided if necessary.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office programs.
• Ability to thrive in a fast-paced environment with strong interpersonal skills.
• Meticulous, responsible, proactive, and a team player.

Interested applicants please send your resume in MS Words format to [email protected] and much appreciated if you could attention it to Steven Tan

Only shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: Tan Eng Foo (Steven) / R2090530

Data provided is for recruitment purposes only.

Business Registration Number: 200611680D. Licence Number: 10C5117

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Registration Number: R1328870

EA License No. 22C1026