Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

We are recruiting a full-time executive for the lead faculty of the ADVANcing Clinical Evidence in Infectious Diseases Network (ADVANCE ID). The appointment will be at executive or senior executive level, depending on the experience of the candidate.

ADVANCE ID is jointly funded by the Wellcome Trust and Singapore institutions including the Saw Swee Hock School of Public Health and Yong Loo Lin School of Medicine, National University of Singapore. The vision of the Network is to improve public health by developing the clinical evidence base for the prevention and treatment of drug-resistant infections. Its mission is to build and sustain a strategic clinical research network focused on most efficiently delivering locally relevant interventions for drug-resistant infections.

The Network aims to improve and strengthen clinical research capabilities in the region by acting as a platform to develop good principles and practices. It will stabilize capacity and capabilities to mitigate inefficiencies in trial start-up phase and loss of skillset following study closure, as in typical trial setup. The Network will continuously develop its capabilities, quality and efficiency by learning from and collaborating with other clinical trial networks.

In the long term, the Network aims to support broader infectious disease studies by expanding geographically beyond its original starting point in South East Asia and collaborating with other networks around the world. It will function as an active network that involves patients in platform trials, allowing for rapid clinical research response in the event of an emerging infectious disease or pandemic threat.

The current lead faculty of the Network are Professor David Paterson (Director) and Dr Mo Yin (Deputy Director). The executive will be working closely with the Network (Dr Ding Ying) to deliver ADVANCE ID’s aims and objectives.

Duties & Responsibilities

• Support the network directors and program manager by drafting the newsletters, updating the social media.
• Assist project managers to manage MoU or contracts for research projects with different stakeholders (local institution and international collaborators), liaising with reviewers and ensuring contracts are executed on time.
• Assist with the development of the risk management plan for overseas trips.
• Assist with preparation of the training material and resources.
• Schedule and coordinate training sessions, workshops, and educational programs
• Maintain records of training activities, attendance, and participant feedback.
• Follow up with participants after training sessions to provide additional resources
• Assist with other ad-hoc administrative and project other duties as may be needed.

Qualifications

• Strong interpersonal skills
• Strong time management and organizational skills, including the ability to workindependently
• Excellent written skills, including experience with Microsoft Office and Outlook programmes.
• Familiarity with social media platforms and their analytics tools.
• Experience with content management systems (CMS) and basic HTML/CSS canbe a plus
• Experience in organizing events, workshops, or training sessions
• Able to work effectively in a team and independently
• Prior experience in clinical research will be an added advantage.
• University degree

JOB DESCRIPTION

This position is responsible for the strategic planning and development of facilities in support of the workspace (research and office) needs.

Central to it is to formulate master plan of space needs, market and financial analysis strategies, conceptualize and engage stakeholders and users to co-develop a workplace which is financially and environmentally sustainable.

KEY ACCOUNTABILITIES

Strategic Planning
Support the development of long-term space plans and utilization strategies for the entire portfolio of A*STAR"s space, considering factors such as research needs, future growth projections.

Compliance and Regulations

Conduct due diligence and advise management on whether space planning initiatives comply with building codes, regulations, and industry standards across different locations. Assist to conduct detailed assessments of multiple sites owned by A*STAR, understanding the layout, structural nuances, and potential for optimization across various locations.

Stakeholder Management & Implementation

Collaborate with facility team, and stakeholders/ users at each site to understand specific needs, align on objectives, and ensure smooth implementation of space plans.

Space Standardization

Assist in developing and implementing standardized space plans or design guidelines across multiple sites to ensure consistency in space norms and functionality while accommodating specific building requirements.

Optimization & Cost Management

Identify opportunities to optimize space, reduce inefficiencies, and improve overall space utilization across multiple properties. Balancing design improvements or renovations with cost-effectiveness, ensuring that space planning initiatives align with the budgetary considerations.

Performance Evaluation

Assist to track and evaluate the performance of implemented space plans, gathering feedback, and make adjustments to continuously improve space utilization and yet meet research needs.

REQUIREMENTS

1. Possess at least 8 years of relevant experience in either policy & planning / asset portfolio management related fields.

2. Background in Civil Engineering and experience in managing R&D space planning would be advantageous.

3. Possess strong leadership skills in leading multi-disciplinary teams.

4. Confident to communicate at all levels and able to think creatively and apply strategic thinking to tasks.

5. Able to work under pressure and adapt to changes within a fast-paced environment.

6. A self-driven and meticulous individual who has the strong ability to multi-task.

Responsibilities:

1. General Administrative Support:Assist in maintaining and organizing office files, documents, and records.
Handle incoming calls, emails, and inquiries, providing information or directing them to the appropriate person.

2. Data Entry and Record Keeping:Input data accurately into databases and maintain up-to-date records.
Prepare and update reports as required by management.

3. Scheduling and Coordination:Schedule appointments, meetings, and conference calls.
Coordinate travel arrangements and accommodations for staff members.

4. Customer Service:Greet visitors and assist them with their inquiries or direct them to the relevant personnel.
Provide excellent customer service to clients and colleagues.

5. Weekend and Public Holiday Shifts:Work scheduled shifts during weekends and public holidays to ensure continuous administrative coverage.
Collaborate with team members to address urgent matters and maintain a seamless workflow during non-traditional hours.

6. Document Preparation:Assist in preparing and editing correspondence, reports, and other documents.
Ensure accuracy and consistency in all administrative materials.

7. Office Supplies and Equipment:Monitor and replenish office supplies as needed.
Coordinate with vendors for equipment maintenance and repairs.

Qualifications:

· Proven experience in an administrative or clerical role.

· Proficiency in office software (e.g., Microsoft Office Suite).

· Excellent organizational and multitasking abilities.

· Strong written and verbal communication skills.

We thank you for your interest and we regret that only shortlisted candidates will be notified. All resumes received will be used for recruitment purposes only.

EA License ID: 18C9520

EA Registration ID: R1765753

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

Job Purpose:

To assist with the M.Sc program(s), Graduate Certificate/Executive Certificate programs, Training Employment Pass (TEP) applications, Summer Programme, Non-Graduating Research programme, and other office ad-hoc duties. This job requires working closely with students who are working professionals and visitors from overseas.

1. M.Sc Program(s)
• Assist in planning and launching potential new self-financing coursework base master program.
• Identify target audience, design brochure, plan outreach activities and digital marketing strategies.
• Work with Office of Graduate Program (OGP) and relevant departments to set up program in systems such as Graduate Admission System and Edurec.
• Manage the program’s application and admission cycles to upkeep the program’s quality.
• Communicate with OGP to get application period.
• Plan marketing strategy to increase program exposure.
• Applications and admission: review and process applications, communicate with applicants via email for missing documents / degree clarification and update admission status in graduate admission system.
• Timetable planning.
• Student course registration.
• All matters pertaining to exam processing and graduation.
• Manage Program website content. Content including program overview, program admission information, program curriculums and program fees. The website content is expected to be updated at least 2 times a year or whenever there are new updates.
• Attend to all student enquiries.

2. Graduate Certificate/Executive Certificate Programs
• All administrative tasks– marketing, application, admission, registration, enrolment and graduation.
• Assist with class scheduling together with student cards’ printing and distribution.
• Prepare annual budget, manage expenses, prepare and submit SSG claim forms.

Ensure that SSG’s requirements are met through managing the programmes’ courses and submitting information/documents on TP Gateway.
• Prepare Letters of Engagement and submit OPWN payment requests for lecturers.
• Assist with payments to external advisors/speakers.
• Plan, organize, and assist with events in relation to the programmes.

3. Training Employment Pass (TEP) applications
• Assist with TEP applications: request for required documents, ensure that the documents are in order, issue Invitation Letters, submit TEP request with required documents.
• Assist with TEP issuance and receiving of TEP card.
• Assist with on-boarding matters for TEP visitors: issue temporary access card, create NUS visitor email account, issue letters for bank account opening purposes.
• Assist with TEP cancelation and off-boarding matters.

4. Summer Programme (overseas study field trip)
• All administrative tasks – application, admission, safety briefings, application for awards of financial funding.
• Be the point of contact for students’ parents for the duration of the field trip.
• Assist with meetings/events in relation for the programme.

5. Non-Graduating Research programme
• Answer queries on the programme.
• Advise and assist the applicants with preparation of documents.
• Obtain necessary approval for the applications. Indicate the outcome for the
applications in NUS Online Application Portal.

6. Any other ad-hoc duties

Job Requirements

• Bachelor’s degree with relevant experience
• Meticulous and demonstrates proactive behaviour, strong teamwork skills and the ability to handle.
• multiple tasks independently.
• Strong communication skills and service-oriented
• Effective oral and written communication skills
• Proficient with Microsoft skills.
• Open to fixed-term contract

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Dean's Office, Faculty of Science, is seeking a highly motivated, passionate individual to join our team. The incumbent will play a vital role in providing efficient and timely research grant administration and administrative support for faculty members at the Faculty of Science. He or she will be part of the Research Administration team that facilitates smooth execution of funded projects across all phases of the grant lifecycle. This would directly contribute towards establishing the foundation for potential scientific breakthroughs, ultimately making a positive impact on society.

Areas of responsibilities include, but are not limited to the following:

(a) Offer comprehensive administration for research grant accounts, overseeing the entire process from initial application to final project completion, while adhering to grant protocols and guidelines. This ensures the seamless execution of funded projects at every stage.
(b) Collaborate closely with academic staff, management and University offices to address and manage administrative matters pertaining to grants.
(c) Contribute to the coordination and provision of logistical assistance for the facilitation of grants and award meetings.
(d) Elevate research visibility through strategic publicity initiatives to promote scientific breakthroughs from faculty members.
(e) Promote research collaboration by organising thematic workshops and seminars, fostering connections both internally and externally.
(f) Play a key role in maintaining and enriching the faculty research website through content creation and updates.

(g) Undertake various additional administrative tasks as assigned to ensure the smooth operation of research-related activities.

Qualifications/Requirements/Other Info

- Degree holder, preferably in a quantitative discipline such as mathematics, science or engineering.
- Prior experience in grant or research administration would be advantageous.
- Demonstrates strong proficiency in logical analysis, writing and articulation, coupled with critical thinking and social communication skills.
- Ability to work independently, but also in a team, with self awareness in meeting deadlines.
- Familiarity with SAP S/4 HANA system is an advantage, but is not essential.
- Familiarity with web design is an advantage, but is not essential.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

About Us

Green Link Digital Bank is Singapore's inaugural wholesale digital bank focusing on supply chain finance, mainly serving MSMEs, and aiming to help MSMEs grow and improve digitization.

We are looking for a Credit Admin to grow our business.

Responsibilities

• Ensure seamless processing of credit facility disbursement for loan products, Trade and Supply Chain Financing Products.
• Possess good drafting skills and be able to draft and/or vet letters of offers, ensuring that all approved terms and conditions for the banking facilities and the Bank’s standard requirements are accurately incorporated and adhered to.
• Verify that all loans are approved in accordance with the Bank’s Lending Authority Limits.
• Work with RMs and appointed solicitors to ensure that loan documentation complies with approved T&Cs and is properly executed.
• Ensure that all conditions precedents are properly met before facilities are implemented or availed, otherwise ensure proper approval obtained for all exceptions in accordance with preset guidelines.
• Provide support to business teams in credit transaction management such as setup credit facility into core banking system, monitor outstanding documentation, safe keeping of security and facility documentations.
• Perform limit monitoring to ensure approval is duly obtained for credit facility limit excess and overdue loans (if any) in accordance with the Bank’s policies and guidelines.
• Perform verification of covenants for compliance in accordance with the offer letter/facility agreement
• Assist to perform 1st level AML check for transactions, SWIFTs name screening.
• Provide cross functional support within the Operation Centre Department when required.
• Identify opportunities and initiate suggestions for improvement.
• Provide support for ad-hoc projects on behalf of the department and to participate in UAT testing.

Requirements

• Degree or Diploma Holder with 5-6 years of corporate banking working experience.
• Prior working experience in loan documentation unit is preferred.
• Meticulous and ability to work independently.
• Good interpersonal and communication skills with ability to multi-task while staying oriented.
• Technological orientation with proficiency in Microsoft Office (Word, Excel, PowerPoint) and MS Outlook.

The Role

This position will be responsible for supporting the administrative services in the planning, organising, and implementing various administrative functions and initiatives in the Corporate Real Estate (CRE) function.

Job Responsibilities

• Coordinate and manage all aspects of CRE activities, including facilities management, lease management, workplace safety and security
• Support CRE-related administrative activities such as granting physical access to the Singapore offices, creating access pass, creating new access groups, overseeing maintenance of the physical security systems, assisting in extracting physical security reports, performing annual validation checks and reviewing security video footages
• Conduct inspection of facilities within corporate offices, and liaise with technical team to rectify any faults.
• Ensure smooth operation and maintenance of the audio visual (AV) system, whilst keeping an up-to-date inventory for auditing purposes.
• Assist the department the various activities related to Business Continuity Plan (BCP) and fire safety programmes
• Participate in planning, execution and completion of outfitting projects for both local and overseas offices, ensuring adherence to budget, schedule, and quality standards.
• Support in space planning drafting using AutoCAD.
• Attend to complaints/feedback promptly.
• Raise work orders and track the status of the work orders to ensure timely completion.
• Prepare requirement specifications for procurement-related contracts (General, CRE and ad-hoc A&A work).
• Assist in the asset management under the care of the department including periodic asset verifications.
• Assist in ad hoc projects from time to time, including rendering assistance to the department’s other sections (Procurement & Services, and Office Administration) as and when required

Job Requirements

• Degree in Administration, Building or Facilities related disciplines.
• Minimum 5 years of managerial experience in administration, office management or facilities management.
• Knowledge in building and M&E systems.
• Candidate who are proficient in AutoCAD will be an advantage.
• Experienced in leading teams and possess excellent planning and organisational skills.
• Possess good interpersonal skills and communication.
• Able to adapt to frequent shifting priorities in a fast-paced environment.

Job Description & Requirements

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and meeting rooms.
• Serve beverages to guests as and when required.
• Answer, screen and forward incoming phone calls to appropriate person.
• Take and relay messages to the appropriate personnel.
• Provide information and answer queries from callers.
• Receive, sort and distribute daily incoming mail / deliveries.
• Sent outgoing mails and maintain postage record.
• To assist with purchasing of stamps and mailing of registered mail
• Manage and order office stationery, pantry supplies, First Aid boxes and keep an inventory of stock.
• Receive invoices and pass on to accounts department.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and laminating.
• Ensure reception area is tidy and neat at all time, with all necessary stationery and material (e.g. pens, forms and magazines)
• Ensure pantry area, photocopying copy area, meeting room is tidy and neat at all times.
• Liaising with vendor on maintenance servicing for office equipment. (eg. photocopier, water dispenser, coffee machine)
• Provide assistance in general administrative support as and when needed.
• Any other appropriate duties and responsibilities as assigned.

REQUIREMENT

GCE 'O' Level

2 years’ experience

We are looking for a Communication & Administration Professional (Maternity cover with a posibility of full time)

Someone who is:

- Organised, reliable, thorough & detailed, with good written and spoken english. A Necessary Requirement

- Ability to use computer systems (Campaign monitor & etc) and happy to update/contribute to social media

- Interested in contributing to marketing/advertising - important

- A love of the arts & working with children & young people in an educational setting - A Must have

- Prepared to work occasional Saturdays and/or Sundays and provide help & aasistance towards Productions/Events - Share responsibilities. Being a team player is very Important

- Flexible & adaptable, able to follow instructions and carry out given tasks

- Motivated and able to contribute ideas and problem solve when necessary.

Work includes:

Writing, preparing and sending out communications

Updating the website

Contributing to the social media sites

Assist in admin and customer care

Planning and Logistics

If you are keen in this job and feel that it fits you well, please send your resume to [email protected].

Job Description & Requirements

Responsibilities:

1. General Administrative Support:Assist in maintaining and organizing office files, documents, and records.
Handle incoming calls, emails, and inquiries, providing information or directing them to the appropriate person.

2. Data Entry and Record Keeping:Input data accurately into databases and maintain up-to-date records.
Prepare and update reports as required by management.

3. Scheduling and Coordination:Schedule appointments, meetings, and conference calls.
Coordinate travel arrangements and accommodations for staff members.

4. Customer Service:Greet visitors and assist them with their inquiries or direct them to the relevant personnel.
Provide excellent customer service to clients and colleagues.

5. Weekend and Public Holiday Shifts:Work scheduled shifts during weekends and public holidays to ensure continuous administrative coverage.
Collaborate with team members to address urgent matters and maintain a seamless workflow during non-traditional hours.

6. Document Preparation:Assist in preparing and editing correspondence, reports, and other documents.
Ensure accuracy and consistency in all administrative materials.

7. Office Supplies and Equipment:Monitor and replenish office supplies as needed.
Coordinate with vendors for equipment maintenance and repairs.

Qualifications:

· Proven experience in an administrative or clerical role.

· Proficiency in office software (e.g., Microsoft Office Suite).

· Excellent organizational and multitasking abilities.

· Strong written and verbal communication skills.

We thank you for your interest and we regret that only shortlisted candidates will be notified. All resumes received will be used for recruitment purposes only.

EA License ID: 18C9520

EA Registration ID: R1765753

The Institute of Molecular and Cell Biology (IMCB) is a premier research institute at A*STAR whose mission is to harness biology for transformational bio-therapeutics and diagnostics. In this role, you will be working with the IMCB researchers, grant agencies as well as A*STAR finance, councils, and the central research office to provide relevant grant-related support to the institute.

Job Description: the role includes, but is not limited to, the following:

• Ensure that all grant proposal submissions meet the requirements as set by the respective granting agency.
• Review annual progress reports and final reports for various grants and ensure that these are submitted on time.
• Attend to requests from the granting agencies pertaining to budget scrubbing, letter of award and other steps required for timely activation of new grants.
• Assist investigators with changes related to their grants (deviation/variation requests).
• Work closely with A*STAR research office, councils, and finance regarding ad hoc requests for grant-related data and pending tasks.
• Serve as the institutional admin and help with creation and activation of accounts for grant-related portals such as IGMS and iGrants.
• Tabulate and track the grants of the institute to ensure easy extraction of grant data whenever required.
• Promptly attend to grant-related queries from investigators.
• Define timelines for internal review and approval SOP of grant calls and communicate to researchers for grant applications.
• Monitor, report and analyse grant application activities as well provide timely updates to management on grant status.

Requirements:

• Minimum Bachelor’s degree, preferably in Life Science or equivalent.
• Preferably with at least 3 years of working experience.
• Experience and/or keen interest in work related to governance/ policy/ research administration, especially in the research & development sector, is an advantage.
• Good team player with excellent written and oral communication skills.
• Excellent time management skills.
• Meticulous, resourceful, able to multi-task and work independently.
• Able to work collaboratively with internal and external stakeholders across functional groups and levels.
• Interested in science and technology.
• Proficient in M365 and related applications.
• Prior experience in dashboard reporting and/or project management is a plus.

Key Job Purpose:

The Manager, Business Administration and Planning will manage the project based matters which requires approval from Head Office (Japan) and the Senior Management team in Sysmex Asia Pacific Pte Ltd and is responsible for the enhancement of the governance framework (Risk management, Compliance system) with the relevant department and within the Asia Pacific region.

Job Responsibilities:

• Consider and propose the direction for the mid-term and annual plan with the target and key performance indicator in place.
• Enhance and update the regional management system and related issues.
• Conduct channel review and develop business plan.
• Manage the risk register on regular basis by monitoring and checking on the implementation of the measures.
• Enhance compliance and mitigate compliance risk.
• Plan and lead the project when new reportable challenges or issues occur (eg. post merger & acquisition, new facility investment).
• Prepare the plan and report on regular basis to Head Office (Japan).
• Any other special projects and duties as assigned

Job Requirements:

• At least a Bachelor degree or its equivalent.
• At least 3 years and above experience working with senior management team on development of business plan and proposed direction of mid-term and annual plan.
• Proficiency in spoken and written Japanese is required
• Experience of the complex international project-based job with a big budget.
• Experience in project management.
• Business experience in the IVD industry.
• Essential knowledge of management method.
• Excellent analytical and problem solving skills.
• Strong leadership skills.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

About Us

Founded in the same year that Singapore gained independence, NUS Business School stands today among the world’s leading business schools. It is distinctive for offering the best of global business knowledge with deep Asian insights, preparing students to lead Asian businesses to international success and to help global businesses succeed in Asia.

For more than 50 years, NUS Business School has offered a rigorous, relevant and rewarding business education to outstanding students from across the world. That would not have been possible without a group of dedicated professionals who are passionate about building a positive environment to grow and groom future business leaders. And we are looking to add to our BIZ family!

To learn more about the NUS Business School, please visit https://bschool.nus.edu.sg/

Job Description

• Assist the Manager and Head of Department in ensuring smooth running of the day-to-day operations on but not limited to faculty staff matters, seminars, examinations and teaching administration, grant proposals and administration, office workflow, appointments, and general correspondence
• Provide events and logistical support in coordinating seminars and workshops
• Provide secretarial and administrative support to the department and faculty
• Respond and duly facilitate the faculty's request for admin support in a timely manner
• Any other duties as assigned by the Department

Qualifications

• University degree with preferably 2-3 years working experience in office administration, within an education setting
• Strong oral and written communication skills with a flair for writing
• Possess good interpersonal and time management skills
• Possess a positive learning attitude and willingness to accept responsibilities and challenges
• Proactive, outgoing, resourceful, results-orientated and meticulous
• A good team player with the ability to prioritize, multi-task and work under pressure
• Proficient in MS Office applications - Excel, PowerPoint, Outlook etc,
• Able to work independently with minimum supervision

(Appointment job grade will commensurate with the selected candidate's experience)

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

We are seeking a dynamic and dedicated individual to join our team as an Assistant Manager/Senior Assistant Manager/Manager. In this role, you will play a pivotal role in managing the activities of the Centre, overseeing daily operations, managing projects, and coordinating various activities. Additionally, you will provide administrative support to the Centre Director, handling his calendar and travel management.

Duties & Responsibilities
- Manage the Centre Director's calendar, international travel arrangements, and expense claims.
- Monitor deadlines and assist the Centre Director with administrative matters.
- Oversee the day-to-day operations of the Centre, including procurement, office management, task coordination, grant applications and budgeting, grant monitoring and reporting, and events management.
- Lead and manage projects from inception to completion, ensuring deadlines and objectives are met.
- Coordinate with internal teams and external stakeholders to facilitate effective communication and collaboration.
- Analyze data and provide insights to support decision-making processes.
- Identify areas for improvement and implement solutions to optimize efficiency and productivity.

Qualifications

- Bachelor's degree in Business or related fields; Master's degree preferred.
- 5 to 10 years of experience in academic administration with a proven track record of success.
- Strong leadership skills with the ability to motivate and inspire teams.
- Excellent communication and interpersonal skills.
- Exceptional organizational and time management abilities.
- Proficiency in Microsoft Office/Adobe software.

**Preferred Skills:**
- Experience in the event management lifecycle.
- Proficiency in content design software.
- Familiarity with academic administration.
- Basic knowledge of scripting, website management, and coding is a plus.

We are looking for a highly independent and detail oriented individual to administer the grants awarded under the National Robotics Programme (NRP). This role will be forward deployed to the Office of Grants Administration (OGA).

An Officer in this role will:

• Work with NRP management and project officers to organize and administer the end-to-end grant administration processes, from pre to post-award documentation and mounting the projects online on the grant management system.
• Provide oversight and management of the projects, including ensuring changes or updates to grant terms & conditions or guidelines are communicated to the grantees and put into effect according to the stipulated implementation timelines.
• Coordinate and prepare accurate and timely reports to internal and external stakeholders
• Work with the grantees and act as a liaison between the research teams, host institutions, industry partners and stakeholders
• Monitor and track the progress, timeline, and budget of projects, including submissions and variation requests and providing assessment on the eligibility of such requests based on grant guidelines, as well as assisting to resolve issues and challenges related to the projects
• Organise and coordinate events related to the management of the projects such as review meetings and workshops
• Perform any other relevant secretariat and related duties as required

Requirements

• Degree with a minimum of 5 years' R&D project management experience or grant management experience or equivalent
• Knowledge and understanding of engineering terms related to robotics, mechanical or electronics engineering would be helpful to appreciate the project submissions, but not a must.
• Prior experience in grant administration or have managed grants at a larger programme level with exposure to NRF or RIE funding will be highly advantageous
• Strong organizing, planning and analytical skills. Tableau experience will be a plus.
• Meticulous and detail oriented.
• Excellent written and oral communication skills
• Independent and a strong team player
• Ability to thrive in complex situations and manage conflicting information amongst the stakeholders to make a sound and objective assessment and provide recommendations to resolve issues in grant administration.
• Willingness to learn, with adaptability and flexibility to take on required/necessary tasks beyond the job description

Job Description:

• Accountable for all administrative operations and matters such as Accounts, Human Resources, IT, Material Control, Purchasing, and Security.
• Work closely with the Managing Director in Singapore and the management of HQ in Japan to formulate objectives.
• Take the initiative and propose effective solutions to accomplish the company’s strategic goals.
• Provide regular and ad-hoc analysis and research to the Managing Director for important strategic decisions.
• Establish the budget, forecast, and monitor the cost. Engage and be responsible for monthly financial reporting.
• Develop and implement HR infrastructure and systems, ensuring alignment with business objectives and local regulation.
• Ensure seamless integration with digital platform to improve the process.
• Manage the procurement process and the material control.

Requirements:

• Degree in Business Management or any equivalent
• Minimum 10 years of experience
• Japanese language is required for both verbal and written

Interested candidates, please send in your resume stating current and expected salaries to us.

*** We regret that only shortlisted candidate will be notified ***

JOB DESCRIPTION

This position is responsible for Project Development and Facilities Management of the workplace (research and office), aligned with A*STAR?s strategic goals in research.

The job scope encompasses project development and manage project life-cycle from space/concept planning to building facilities which are of quality and incorporated smart features. Post project development, the job holder will take lead in contract management and ensuring A*STAR's facilities are managed in a safe and sustainable manner, and value-for-money.

KEY ACCOUNTABILITIES

• Formulate development strategies on space management, infrastructure planning, project development and management in ensuring optimal and sustainable design to facilitate world-class scientific research.
• Translate users' requirements to design brief & technical specifications, establish project budget for the procurement of consultancy services and construction contracts.
• Advise and evaluate the technical specifications to ensure sound engineering approach and / or technologies are exploited at reasonable cost.
• Oversee and control construction timeline to ensure that the projects are completed safely, on schedule, fulfill budget marksmanship and meets the specified (quality) standards.
• Manage project meetings between project team, users, consultants, contractors for effective execution of project milestones.
• Establish and define requirements for facilities maintenance, establish maintenance programs factoring environmental sustainability and cost effectiveness.
• Be a champion in leading green practices and promote sustainability in operations and maintenance of building & facilities.
• Implement and review maintenance engineering initiatives to achieve higher reliability, maintainability and serviceability.
• Establish contracts in support of facilities management & maintenance of various infrastructure e.g. ACMV / M&E services, BMS, Gas and Chemical Systems, Security Access Control, Cleaning & Pest Control, Landscaping, General Building services etc.
• Engage internal stakeholders and various external parties e.g. Landlord, Contractors, Supplier in keeping A*STAR facilities relevant and vibrant.

JOB REQUIREMENT

• Minimum Bachelor Degree in Engineering or related fields
• Possess at least 3 years of relevant experience in project development and / or facilities management in research and/ or industrial facility.
• A self-driven and meticulous individual who has the strong ability to multi-task.
• Good time management skills and ability to deliver results under tight timelines.
• Possess strong interpersonal, oral and written communication and organization skills.
• Confident to communicate at all levels and able to thick creatively and apply strategic thinking to tasks.

Job Description

· Discharge the duties of a Workplace Safety and Health Officer (WSHO) in accordance to the Workplace Safety and Health (WSH) Act and the WSH (WSHO) Regulations.

· Develop/implement WSH management system and risk management plans pertaining to the research and general activities in the workplace.

· Develop/implement programmes to steer WSH culture, habits and norms of the organisation.

· Develop WSH training programmes and conduct safety trainings.

· Provide advice to Management with respect to changes in the Acts, Regulations, Codes of Practice and Standards, and make recommendations on any aspects of workplace safety & health and environment protection matters.

· Carry out WSH inspections and evaluate WSH non-compliance, unsafe work conditions and practices to identify WSH performance gaps.

· Facilitate the management of risk in the workplace, recommend, implement actions and review effectiveness of measures to improve WSH performance and control risks.

· Implement emergency preparedness and response plans and communicate plans to stakeholders.

· Conduct incidents investigations and make recommendations to address root cause of incidents.

· Act as the secretariat and facilitate the operations of the WSH committee.

· Work closely with cross-functional teams to integrate safety measures into operations and collaborate with external agencies when necessary.

Job Requirement

· Bachelor's Degree in Science, Engineering, Occupational Safety and Health, or related fields

· At least 7 years of proven experience in a similar WSH role.

· MOM registered Workplace Safety and Health Officer

· Extensive knowledge of Singapore's and International WSH Standards and Regulation.

· SCDF registered Fire Safety Manager, MOH certified Biosafety Coordinator will have an added advantage

· Self-driven, meticulous, analytical mindset with strong ability to multi-task

· Possess strong organisational and interpersonal skills

· Excellent oral and written communication skills

JOB DESCRIPTION
This position is responsible for developing a potential pipeline of real estate to meet A*STAR's future space needs.

KEY ACCOUNTABILITIES
Strategic Planning & Supply Pipeline Development
Formulates a pipeline of real estate options to support A*STAR?s future space needs in the area of Biosafety Level 2/Chemistry labs, Data Centers and Manufacturing Labs, taking into consideration future of work space and emerging industry sectors, with emphasis on sustainability. This includes liaison with real estate companies/consultancy firms and research performers in Singapore to understand space availability over a time horizon of 5-10 years.

Supply Matching and Stakeholders Management
Collaborates with stakeholders, including end-users, facility teams and research planning departments to match space demands to A*STAR prevailing leased space or explore alternatives, to enable timely execution of research activities. This entails having a good understanding of the infrastructure specifications and configuration of each space and its ability to meet the intended requirements and operations, including regulatory compliance.

Tenancy management
Coordinates, negotiates and establishes or renews tenancy for A*STAR spaces, considering various factors, such as terms and conditions offered and overall cost competitiveness. Serves as contract manager for various A*STAR tenancies.

REQUIREMENTS

· Background in Civil Engineering, being a Registered Professional Engineer, with minimum 5 to 8 years relevant experience in the real estate consultancy/marketing. Experience in managing R&D space planning would be advantageous.

· Possess good leadership skills in leading multi-disciplinary teams

· Confident to communicate at all levels and able to think creatively and apply strategic thinking to tasks.

· Able to work under pressure and adapt to changes within a fast-paced environment.

About the role:

The role is aimed to oversee the overall functions of Financial accounting department for Asia Pacific Region and maintaining high level of control, compliance and accuracy for financial/accounting flows and records.

Requirements:

• University degree in Finance
• Qualified Accountant (CPA) qualification is required, Big4 professional experience is of a strong plus
• 15+ years of professional experience with a strong knowledge of International Accounting Standard, Singapore Accounting Standard, Transfer pricing, Tax and others. Singapore statutory, taxation and EDB knowledge is a plus
• High attention to details, good analytical skillset and ability to work under pressure
• Excellent communication and interpersonal skills
• Ability to work independently and effectively across different teams and with multiple stakeholders in a matrix organization, with strong multi-tasking, problem-solving skills and project management abilities
• Strong team and people management
• MS Office proficiency, SAP experience required
• Fluency in English, written and spoken, other languages are considered a plus

Responsibilities:

• Manage Finance and administration functions of the Ferrero Asia Pacific region, supporting effective business operations
• Develop and implement local policies and procedures, in line with the Group policies, and improve the internal controls
• Manage the compliance activities of the company such as maintaining statutory records to meet local compliance requirements
• Be in charge of and prepare monthly management accounts for reporting purposes, manage budget preparation for balance sheet and cashflow
• Oversee monthly and year end closes including reconciling accounts (including intercompany), reporting and generating closing entries and reports
• Supervise and be in charge of intercompany contracts and transactions of the company, provide continuous improvement of efficiency in intercompany flows
• Implement the credit policy and manage the credit risks of the company
• Determine the credit limits of individual customers, provide periodic review of credit limits with commercial departments and resolve credit issues with relevant parties
• Follow up with commercial departments, customers and outsourced service providers on outstanding invoices, manage and review of deductions tracking and reconciliations of customers
• Support business units on operation units such as customs, taxation, and others. Provide support and relevant coordination with treasury department
• Manage the coordination with the Business Process Outsourcing external provider and resolve all operational issues, provide internal users to support and resolve the issues
• Deal with external auditors and tax advisors on statutory audit and tax issues
• Prepare ad-hoc analysis requested by the company and headquarters
• Manage the team and provide strong support for their professional development

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The successful candidate will contribute to the achievement of the University's mission by providing efficient and effective administration of its educational programmes. Based in the Department of Chemistry, Faculty of Science, the incumbent will play an instrumental role to provide support for its postgraduate programmes including PhD programmes and Master by Research programmes. Duties and responsibilities include, but are not limited to the following -

• Oversee the end-to-end administration of the postgraduate research-based PhD and MSc programmes at the Department throughout the student lifecycle.

• Work closely with the Department management and Dean's Office to manage the programmes' admission cycles, e.g. programme promotion, programme website, etc, and to upkeep the programmes' quality.

• Manage the administration of the programmes' examinations, including PhD Qualifying Examinations and PhD/MSc thesis examinations.

• Provide other or ad hoc support to the Department as deemed necessary.

Qualifications/Requirements/Other Info

• Degree holder with minimum 3 years of relevant working experience.

• Mature, meticulous and possess a high level of responsibility.

• Strong customer relations management experience.

• Resourceful team player, yet able to work independently and displays initiative.

• Excellent communication and interpersonal skills.

• Event management experience.

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

-The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Purpose

The NUS School of Computing (SOC) traces its roots back to the Nanyang University Department of Computer Science that was established in 1975. Since then, SOC has developed into one of the leading computing schools in the world, with faculty members who are both internationally recognised researchers and inspiring teachers.

Today, SOC offers undergraduate and graduate degree programmes across the full spectrum of the field of computing, including Computer Science, Information Systems, Computer Engineering, Business Analytics and Information Security, as well as specialisations in emerging areas of importance such as artificial intelligence, fintech, blockchain, analytics and security.

SOC Advanced Computing for Executives (ACE) unit was established to help business leaders, managers and professionals learn about emerging technology and how to harness them for digital transformation and business competitiveness. ACE drives the expansion of SOC’s lifelong learning offerings in a concerted and strategic way and aims to be the premier educator and thought leader in advanced computing and information technology.

We are looking for suitable qualified candidates to fill the full-time position of Executive (Programme Administration).

Reporting to Associate Director (Quality & Programme Management), the incumbent shall assist in ensuring efficient operations and the seamless end-to-end administration of our programmes.

Job Responsbilities

• Working with Instructors and vendors on the scheduling.
• Responsible for coordinating all events/programmes administration and logistics, including activities relating to participant registration, instructor/class confirmation, venue/classroom setup, food catering and related parties liaison to ensure successful execution of each event/programme.
• Track applications and manage all invoicing/payment matters with respect to participants and service providers.
• Ensure supporting documents adhere to grant requirements and regulations.
• Prepare and upload the supporting records onto TPGateway and endure the submission adhering to the funding agency requirements and deadlines.
• Log cases (if any) to the funding agency and track the cases till closure.
• Liaise with Finance on grant-related matters, e.g. grant disbursement.
• Issue e-certificates to qualified participants.
• Compile and generate programme feedback reports and statistics, provide and present accurate grant-related reports and updates.
• Manage compliance with Information and Data Management requirements.
• Support the Systems Management team on grant automation projects.
• Attend to email and phone enquiries.

Job Requirements

• A Bachelor’s degree in any discipline from a reputable university.
• Preferably 2 to 3 years of related working experience.
• Good interpersonal and communication skills.
• IT savvy and proficient in MS Office applications.
• Excellent coordination and organization skills, with a customer service mindset.
• Independent worker who is able to multi-task with a keen sense of urgency.
• Strong team player, resilient, resourceful with good problem-solving and critical-thinking skills, and thrives in a fast-paced, results-oriented and ambiguous work environment.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The Lee Kuan Yew School of Public Policy (LKYSPP), National University of Singapore, invites applications for multiple tenure track Assistant Professor appointments. Applicants are expected to have research and teaching expertise in the fields of public policy, public administration, and/or public management. Of particular interest are scholars whose research and teaching focuses on Public Management, Leadership, and Ethics; Law, Regulation, and Governance of Emerging Technologies; Decentralization, Urbanization, and Local Government; Bureaucracies, Public Finance, and Policy Processes; and Data Analytics/Science and Public Policy. Scholarship that have applications to Asia, particularly East and Southeast Asia, but speaks to the broader field are welcomed.

Job Qualifications

The ideal candidate will have:

• a completed PhD in public administration, public management, public policy, political science, or related disciplines
• potential to publish in world class academic research outlets
• ability to teach core and specialized courses in public administration, public management, and public policy
• a willingness and ability to mentor graduate students and supervise graduate degree these
• a willingness to engage with a wide range of external interests including public bodies, businesses, not-for-profits and research or learning communities.

Additional Information

About Lee Kuan Yew School of Public Policy

LKYSPP is a leading public policy school in Asia, attracting an internationally diverse, world-class faculty and student body to engage and address the world’s most pressing challenges. Its mission is to to inspire, improve lives, and take central positions in the policy and governance conversations within Asia and beyond. We do this by working hard on two planks: pursuing academic and intellectual excellence, and crafting lessons for meaningful public policy-making. The school is housed within the National University of Singapore, the highest ranked university in Asia and the 11th in the world.

LKYSPP offers highly competitive research funding, salary, relocation and housing support, and other benefits. The teaching load (typically three per academic year) allows faculty to focus on providing quality instruction while maintaining their research excellence. For more information about the LKY School, please visit www.lkyspp.nus.edu.sg.

Job Scope

• Take charge of all-encompassing HR responsibilities, including followings:
  • Talent management (acquisition, development, retention)
  • Performance management
  • Compensation and welfare management
  • Organization development (Diversity and Equity and Inclusion initiative)
  • HR policy development and Implementation
  • HR information System
  • HR budgeting and payroll, statutory/regulatory reporting, and employee workpass matters.
• Provide day-to-day support for HR operations.
• Evaluate, enhance, and formulate HR policies to align with the evolving needs of the business.
• Collaborat with management and operate independently to execute impactful HR/people initiatives, fostering employee engagement to enhance team retention and facilitate growth.
• Manage the documentation process for contracts, agreements, HR-related employee letters, work permits, etc.
• Oversee payroll and administer Compensation and Benefits for employees.
• Stay updated on employment legislation and implement relevant HR best practices.
• To collaborate with Headquarter on HR and Admin Matters
• Managing miscellaneous tasks related to general affairs.

Job requirement

• Preferred with Bachelor's degree in human resources, business administration, or a related field.
• More than 5 years experience in HR or Business Admin
• Comprehensive knowledge of HR legislation, policies, and procedures.
• Strong understanding of HR evaluation metrics and methodologies.
• Proficient computer skills with experience in Payroll and HR management software.
• Sound knowledge of recruitment practices and techniques.
• Outstanding written and verbal communication skills.
• Exceptional analytical and problem-solving abilities.
• Proficient in MS Office, SharePoint, PowerPoint, and Excel.

Interested applicants are invited to apply directly at the NUS Career Portal.

Your application will be processed only if you apply via NUS Career Portal.

We regret that only shortlisted candidates will be notified.

Job Description

The incumbent will provide administrative and logistical support to the Bachelor of Environmental Studies (BES) programme, in the Department of Biological Sciences, Faculty of Science. Duties and responsibilities include, but are not limited to the following -

• Assist the BES programme committee to draft curriculum papers and submit new course proposals to effect changes to the curriculum.
• Provide administrative and logistical support to course coordinators for ENV-coded modules
• Manage timetabling, course registration and examination matters
• Manage financial aspects of the BES programme, including the processing of invoices and request for payment forms.
• Facilitate admission processes for freshmen, including the polytechnic accreditation exercise, scheduling of aptitude-based admission and scholarship interviews, declaration of specialization for freshmen and facilitating the BES curriculum briefing at the beginning of every academic year.
• Plan and facilitate outreach events for prospective and current students, including NUS Open Day, Open House, Engagement Day and BES tea session.
• Provide support to BES student groups, including the BES student committee and BES Drongos.
• Provide support for BES student queries regarding enrolment and graduation requirements.
• Address any enquiries through the envhelp mailbox.
• Oversee updates to the BES website when required.

• Help organise any BES programme-related conferences or meetings.

• Ad-hoc duties as assigned by the Programme Committee.

Qualifications/Requirements/Other Info

• A recognised Bachelor’s degree in any field
• Experience in administration of academic programmes will be an advantage
• Strong interpersonal and communication skills
• Positive work attitude with service orientation, pro-active and team player
• Creative, meticulous, resourceful and self-motivated
• Proficient in Microsoft Office/IT applications

- Remuneration is based on a 12-month salary structure, with annual variable bonus which is subject to incumbent’s performance and the University/School’s prevailing remuneration policies.

- The incumbent will be emplaced at an appropriate appointment grade based on his/her individual merits.