INPEX ENERGY TRADING SINGAPORE PTE LTD(hereinafter “IETS”) is a crude oil and gas trading company in Singapore that focuses on the sale of crude oil and natural gas produced by the INPEX Group.

The company has been increasing the trade volume of crude oil and gas and is now hiring an Receptionist cum Admin Assistant (new position) due to expansion.

Paying attention to meticulous details is important in any career field.

KINDLY SEND US A COMPLETE CV WITH STATING YOUR WORK HISTORY, CURRENT & EXPECTED SALARIES, NOTICE PERIOD AND AVAILABILITY.

Incomplete CV lacking above-captioned information will be rejected.

REQUIREMENT:

- Presentable and pleasant personality

- Excellent interpersonal Skills

- A good customer service

- Detail-oriented

- Neat & Tidy and well-organized

-Excellent command of English to greet multi-national visitors

-Strong problem solving ability

-Experience with office management software like MS Office (Email writing, MS Excel, MS Word & MS Powerpoint)

*Experience at Japanese companies a plus but not required

Applicant must be able to do the following;

-Attend office from 0900-1725 every day (no Work from home or flexible work hour arrangement applicable)

-Handle/Cover the General Office Administration related duties (stationery, pantry, reception etc) in office such as followings, but not limited to:

· Answering the intercom and attend to visitors

· Preparing meeting rooms, ensure reception area and pantry are tidy and presentable

· Answering, forwarding, and screening incoming phone calls as necessary

· Managing the visitor passes

· Registration of visitors and new colleagues into the building management system & office security system & HR attendance system

· Daily checking of mailbox, collecting, sorting and distributing incoming and outgoing mails

· Arranging outgoing document delivery (by Courier, Post Office, DHL, FEDEX etc)

· Maintain adequate inventory for Stationery, IT equipment and Pantry items, and light bulbs and take inventory of supplies and restock as needed

· Manage pantry area; maintaining it clean, functioning and well stocked at all time.

· Daily maintenance of machine & equipment in office & pantry such as Copier/printer and coffee machine and contact external vendors when malfunctioning

· Cover for Pantry lady is she’s absent; the cover duties include but not limited to:

Ø daily maintenance of coffee machine,

Ø emptying individual trash boxes and disposing trash from pantry

Ø run the dishwasher to clean used cups and return them to the drawers

Ø wiping the white boards of meeting rooms (inside and outside)

· Coordinate with Administrative Executive and support Administrative Executive by covering her absence (leave & WFH)

· Other ad hoc assignments as necessary

Our Offer

Friedly and nice working environment

• Basic salary plus AWS (+variable bonus)

• Workplace: MBFC Tower 3

• Work Hour: 5 days a week, 9AM-525PM

• H & S insurance provided

• Annual Leave start from 14 days (every yr +1 up to 20days)

• Allowance of SGD800 for outpatient medical treatment per year

• Daily commuting transport expense (bus/MRT) reimbursed

JOB SUMMARY

We are seeking a highly organized and detail-oriented Executive Personal Assistant / Secretaryto support management. In this dynamic role, you will manage both business and personal responsibilities, ensuring smooth daily operations and seamless meeting arrangements

JOB DUTIES

• Manage the executive’s business and personal/family schedules, prioritizing appointments, travel arrangements, and other activities.
• Anticipate and fulfill the executive’s needs, from coordinating appointments and securing reservations to handling household logistics and personal errands.
• Oversee travel logistics with a focus on comfort and efficiency, ensuring smooth transitions between locations.
• Manage personal finances, including payments, expense reports, claims, and maintaining financial records as instructed by the executive.
• Maintain strict confidentiality and discretion regarding the executive’s personal matters, sensitive information, communications and business documents, both within and outside the organization.
• Research and source vendors, services, and products as requested by the executive.
• Perform any other ad-hoc tasks assigned.

JOB REQUIREMENTS

• At least 5 years of experience as a Personal Assistant or in a similar role, ideally supporting C-suite level management.
• Impeccable organizational skills, with the ability to manage multiple personal and professional tasks simultaneously.
• Strong communication and interpersonal skills, with a professional and discreet demeanor.
• Proficient in MS Office Suite and/or Google Workspace tools (e.g., Google Docs, Sheets), and comfortable navigating online platforms and booking systems.
• Exceptional problem-solving skills, with the ability to source solutions independently, often under time pressure.
• Tech-savvy, with experience using project management tools, communication platforms (e.g., Slack, Zoom), and social media tools.
• Strong writing and presentation skills for drafting professional emails, reports, and presentations on behalf of the executive.
• Crisis management skills, with the ability to handle urgent or unexpected situations calmly and efficiently.
• Thrive in a fast-paced environment with excellent time management skills.
• Quick learner, particularly in flight/itinerary planning, hotel/accommodation arrangements, and restaurant recommendations.
• Ability to work flexible hours to accommodate the executive’s global schedule.
• Willingness and flexibility to travel as required.
• Fluent in both English and Chinese (written and spoken) to liaise with both English and Mandarin speaking stakeholders, business partners, clients and guests.

Bonus Skills:

• Understanding of basic health and wellness practices to support the executive’s lifestyle.
• Familiarity with fine dining and wine to help organize events involving the executive.
• Event planning experience to help organize both corporate and personal events.
• Multi-lingual skills to navigate international settings and enhance communication with global contacts.
• Basic legal or compliance knowledge to assist with contracts, agreements, or regulatory matters.
• Build positive relationships and interfaces with internal or external stakeholders, clients, and team members effectively.

Working location: Ang Mo Kio area

Working days: 5 Days

Working hours: Monday to Friday 9am to 6pm

Job Description:

• Assist to internal works and process on non-conformances for ISO and GMP.
• Assist and liaise with all departments for any ISO and GMP documentation.
• Coordinate with relevant departments on any change of documents, corrective and preventive action and to ensure all documents follow the requirement.
• Liaise with consultant on ISO process, documents and requirement matters.
• Source quotation for any purchase of equipment or works for ISO and GMP requirement.
• Assist on other functions such as filing, typing, printing and destruction management, quality support and overall productivity within organization.

Job Requirements:

• Candidate should possess minimum Diploma qualification in Administrative/Business/Management
• Minimum 2-3 years of working experience
• Proficient in Microsoft Office (Microsoft Word, Excel and Powerpoint)
• Knowledge or supporting on GMP and ISO 9001, ISO 14001, ISO 45001 will be advantage

☘The Supreme HR Advisory Pte Ltd EA No: 14c7279

☘LIM JUN SHENG Reg No: R22104301

Salary: $3200

Working Days: Monday - Friday

Working Hours: Monday - Thursday 830am-6pm, Friday 830am-530pm

Location: City Hall

Contract Period: 5 months contract

Job Responsibilities:

• Support the team on administrative and project management work where required.
• Administrative support to Project team inclusive but not limited to meeting arrangements, minutes taking and clearances, keeping track of job tasks, preparation of reports and documentation, etc.
• Review and ensure Project Documents are complete and lodged in available organisation platforms for knowledge sharing; and Electronic Registry to comply with Audit requirement.
• Participate in the development and implementation of enhanced processes for the Division; assist to identify areas for improvement.
• Assist to create Division’s project databases; and compilation of documents and drawings to create standard reference templates for use.
• Administrative support to the Division in other areas including but not limited to work planning, finance, meetings, management reports and staff events.

Job Requirements:

• At least 3 years of working experience.
• Degree
• Experience working on construction projects or construction related firms will be advantageous.
• Efficient, organised, highly motivated with the ability to multi-task in a fast-paced environment.
• Good coordination skill, meticulous and attentive to details.
• Strong communication and writing skills.
• Good team player and able to work independently when required.

If interested, Whatsapp Ke Xin at 9116 8457 ( https://wa.me/91168457 ) directly.

https://go.persolkelly.com/home

By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries. PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg EAP No. R22108443, Lim Ke Xin Michelle

-------------------------------------------------------------

Location: Bishan

Job Description:

• Extend admin support to the Senior Personal Assistant
• Potentially become Office Manager, depending on the performance

Office Administration & Support:

• Answer phone calls, direct inquiries, and take messages.
• Greet and register visitors professionally.
• Manage local and overseas courier arrangements, including handling the company letterbox.

Office Management & Maintenance:

• Monitor and replenish office supplies (stationery, pantry items, etc.).
• Coordinate & schedule office maintenance and repairs, working with contractors and building management.
• Oversee office cleanliness and work closely with the cleaning lady.

Event and Food Coordination:

• Plan and arrange catering for office events such as lunch talks, roll calls, and festive gatherings.
• Organize monthly meetings, including RSVP management, dietary preferences, and snack planning.

Vendor & Corporate Gift Management:

• Research, select, and order corporate gifts, coordinating with vendors to manage budget, quality control, and delivery.

Payment and Travel Arrangements:

• Prepare and submit payment requisitions for corporate travel and office-related expenses (e.g., plants, telco, cleaning company, office rental, courier, printer invoices, etc.).
• Manage hotel and transport bookings for HQ visitors.

Internal Communication:

• Draft and manage internal admin communications, such as posters, emails, and announcements for office updates and events.

Requirements:

• Diploma or equivalent in Business Administration, Office Management, or related field.
• 2+ years in office administration or a similar role.
• Fluency in English; proficiency in Mandarin is advantageous to liaise with Mandarin-speaking associates.
• Proficient in Microsoft Office and basic office management software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Friendly and professional demeanor.
• Ability to handle event planning and coordination.
• Problem-solving and attention to detail.
• Flexibility to manage ad hoc tasks.

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Duration: 6 months

Location: One North

Responsibilities

• Review grant applications and ensure all required documentation is submitted
• Coordinate with internal teams to gather necessary information for grant proposals
• Assist in the preparation of grant proposals and budgets
• Maintain accurate and up-to-date records of grant applications and approvals
• Communicate with grant applicants regarding the status of their applications
• Assist in the preparation of grant reports and final evaluations
• Provide administrative support to the Grants Manager as needed

Requirements

• Diploma/ Bachelor’s degree in a related field
• Previous experience in grant administration or a similar role preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite
• Ability to work independently and as part of a team
• Knowledge of grant writing and budgeting processes is a plus

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8829

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Duration: 15 Oct till 31 Dec 2024

Location: Novena

Responsibilities

• Process refund and adjustment (e.g. print screens, capture data into excel templates, draft replies, assigning of appeals and data entry of case details)
• Perform checks for payment forms which include retrieval and filling of documents
• Assist in User Acceptance Testing (UAT) testing and other ad-hoc duties assigned

Requirements

• A-levels / Diploma holders
• Good verbal and written communication
• Proficient in Microsoft Word & Excel

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8879

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Job Description:

1.Responsible for handling routine document management tasks, including daily receipt and dispatch of documents, registration and processing of OA document circulation, and handling external fax documents.

2.Manage various administrative tasks for the department, including meeting room scheduling and booking, Jinbo Museum reservations, management of fixed assets, low-value assets, and electronic equipment issuance and return, annual inventory, office supplies requisition, and other administrative duties.

3.Participate in branch-related group work, venue setup for various branch meetings and activities, and handle administrative tasks such as reimbursement of expenses initiated by the department.

4.Assist with the management of the department's contract management system, update and review the regulations database, and update the regulations ledger.

5.Participate in key projects as assigned, including document translation.

6.Serve as the department’s compliance officer and operational risk manager, participating in various branch business continuity drills as needed.

7.Serve as a backup for the document management role (A/B role system).

8.Carry out other tasks assigned by superiors.

Job Requirements:

1.Candidates must possess a Diploma or Degree in Archival & Administration or related.

Relevant Work Experience: At least 1 year of experience in banking or administrative work

Competency: Good communication and coordination skills.

2.Ability to communicate verbally and in writing in both Chinese and English so as to understand documents written in Mandarin and effectively communicate and collaborate with Mandarin speaking colleagues from Head Office and locally.)

3.Experience in using OA system.

Location: Changi Aiport

• Answering of enquiries for group purchases (Corporate, Schools, Travel Agent enquiry) and general mailbox
• Support in fulfillment of group booking (book slot for group, ticket issuance, invoice processing, liaison with client for any visit matters, liaison with caterers for food arrangements)
• On ground liaison with client and other stakeholders during group visit day (e.g. school teachers, caterers)
• Conduct site visits and product presentations to potential clients to showcase and promote the attraction
• Conduct briefing or guided tour of the attraction for guests when required
• Preparation of various reports for monthly reconciliation and billing
• Handling of other administrative duties as assigned by Supervisor

Requirements:

• Diploma Holder
• 1 - 2 years working experience in admin, coordinator or sales support. Open to entry level candidates with relevant internship experience
• Excellent verbal & written communication skills
• Proficient in MS Office

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

Responsibilities

• Registration of new proposal submissions into system.
• Process policy amendment requests coming from daily inflow of documents received.
• Processing incoming New Business applications workflow .
• Sending of emails to intermediaries, informing of outstanding requirements / actions for assessment and policy inception.
• Manning the NBU counter, attending to intermediaries’ enquiries and acknowledgement on submission of new business documents (on rotational basis).
• Attending to email enquiries / requests coming from intermediaries.
• Assist on policy premium billings / refunds and despatch matters.
• Coordinate and collaborate with intermediaries and internal stakeholders to ensure daily work issues are resolved to provide appropriate and timely services to customers.
• Other duties include (but not limited to), back-up duties during team member’s absence and other ad hoc tasks as assigned by supervisors.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks;
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies in order to understand the risk and better safeguard the company; and
• Highlights any potential concerns /risks and proactively shares best risk management practices.

Requirements

• Diploma holder and above in related discipline (Banking/Finance/ Business/ Accounting) with relevant insurance certifications preferred.
• Minimum 1-3 years of relevant experience in the insurance industry or in an administrative capacity with an eye for details (meticulous) and good communication skills preferred.
• Computer literacy with good working knowledge of MS Office (eg Excel, Word) applications.
• Problem solving, interpersonal skills, customer service orientated.
• Good team player with strong analytical skills & ability to work under pressure
• Good interpersonal and communication skills

Additional details

• Contract: 6 months
• Salary: Up to $3200 + Completion Bonus
• Location: East

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

• Singapore Based (Suntec)
• 5 Days // 9 – 6 PM
• $4,000 - $5,000+ AWS + 14 Days AL + Medical Claim
• Diploma with min 5-7 years working experience in Manufacturing or automation environment; Bachelor’s degree with 3-5 years working experience in Manufacturing or automation environment.
• Career Progression Opportunities

** Family Office Environment in managing fund, investment and charity from the budget given**

Job Scopes:

• Provide secretarial and administrative support to manager located at Singapore's office, no overseas travelling requires.
• Managing incoming and outgoing correspondence on behalf of manager, phone calls and other form of communication
• Collaborate with other departments (Finance, Investment, Charity Team) to ensure that all company processes are handled efficiently and resolve any issues that may arise
• Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
• Prepare presentations, meeting minutes and report.
• Perform administrative and office support, such managing office maintenance, water supply, insurance updates, cleaner management, filing system and contact database.
• Undertake any other ad-hoc tasks and responsibilities assigned

Kylen Seah Reg No: R24124248

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Duration: 3 months

Location: Jurong East

Work hours: Mon - Thu (830am - 6pm) & Fri (830am - 530pm)

Responsibilities

• Assist Registrar to carry out the Board’s core functions including secretariat support and writing reports for the Board’s meetings,examination committee, and adhoc committees
• Organisation of events etc.
• Perform user acceptance test for our new online portal.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8859

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

• Salary: up to $4200
• Contract Duration: 1 year extendable/convertible
• Location: One-North (Hybrid Arrangement)

Job Summary:

We are seeking a highly organized and efficient Office Administrator to join our team. The Office Administrator will be responsible for ensuring the smooth running of the office and providing administrative support to all staff members. This role is crucial in maintaining a productive and efficient work environment.

Key Responsibilities:

• Managing office supplies and equipment, including ordering and maintaining inventory
• Organizing and scheduling meetings and appointments
• Handling incoming and outgoing correspondence, including emails and phone calls
• Coordinating office activities and events
• Assisting with the onboarding of new employees
• Maintaining office policies and procedures
• Managing office budgets and expenses
• Performing general clerical duties, such as filing, photocopying, and data entry
• Providing support to the management team as needed

Qualifications:

• Proven experience as an Office Administrator or similar role
• Proficiency in Microsoft Office suite
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of office management systems and procedures

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

Job Description:

• Diary & Schedule Management: Organize and manage the executive’s professional and personal calendar, ensuring all meetings, appointments, and events are properly scheduled and prioritized.
• Travel Arrangements: Plan and coordinate business and personal travel, including booking flights, accommodation, and preparing itineraries.
• Correspondence: Handle and manage emails, phone calls, and other communications on behalf of the executive, acting as a gatekeeper and ensuring timely follow-up.
• Event Coordination: Assist in organizing both business-related and personal events, such as meetings, conferences, and social engagements.
• Document Preparation: Prepare reports, presentations, and other documents as required. Ensure all necessary materials for meetings and events are well-organized.
• Task & Project Coordination: Support the executive in managing ongoing projects and assignments, ensuring tasks are completed on time and to a high standard.
• Personal Errands: Assist with personal tasks, including managing household appointments, family schedules, and other personal affairs as needed.
• Liaison Role: Serve as a point of contact between the executive and internal/external stakeholders, ensuring effective communication and coordination.
• Meeting Support: Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action points.
• Confidential Information Handling: Maintain discretion and confidentiality at all times, especially when dealing with sensitive personal and business matters.
• Other ad-hoc tasks assigned by Senior Manager.

Requirements:

• At lease 3 years proven experience as a Personal Assistant or in a similar role.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent verbal and written communication in both English and Chinese. (required for coordinating with HQ in Taiwan)
• Ability to maintain confidentiality and handle sensitive matters.
• Strong problem-solving skills and the ability to work independently.
• Proficient in office software (e.g., Microsoft Office).

Job summary

• Handles Account Payable duties (with local & overseas related companies, manufacturers, suppliers, vendors, shipping carriers, landlords & company staff claims). Timely settlement to ensure business operation continuity & maintain good credit reputation.Support on reporting projects for Tax, FR and Treasury team.

Job responsibility

• Ensure timely & accurate payment processing (telegraphic transfer, cheque, GIRO, etc) & compliance with financial policies to maintain good internal control system and operational processes for audit.
• Handling Global Netting operation to ensure timely & accurate Global Netting Settlement to related groups of companies.
• Perform Accounts Payables checking of vendor invoices and related documents submitted for processing of payments.
• Perform payment duties for posting I checking of cost centres for bank charges, expenses & payments.
• Prepare journal vouchers relating to Accounts Payables.
• Review accounts payables status, identify and follow up with status of aged items.
• Ensure timely monthly closing of Accounts Payable & clear bank reconciliation matters.
• Support in Accounts Receivables function: checking & timely posting of incoming funds.
• Assist in year end audit confirmation.
• Assist in ad hoc, any other financial responsibilities & kaizen projects as requested.

Requirements

• Diploma with at least 1 year Experience
• Accounting working experiences, AP and AR operations, and prior exposure to SAP S4 Hana and Power Bl will be helpful.
• Poses good language/communication skills, good computer literacy and attention to details.
• A team player and good communicator to liaise with various departments.
• Ability to handle voluminous transactions when arises, and meet reporting deadlines.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin

☑ Good Career Growth and Personal Development

☑ Professional Coaching and Training

☑ Convenient location (Walking distance from Tanjong Pagar MRT)

The internship will offer:

• An exciting opportunity to get an insight to Singapore’s Employment Act
• Dedicated mentorship

Duties

• Assist Recruitment Consultant with fulfilling the staffing needs of clients and job seekers
• Coordinate and schedule meetings and interviews
• Provide support to the sales team
• Perform Administrative and Data Entry duties
• Provide administrative/secretarial support to the Director
• Assist the Director daily tasks and follow up closely
• Other Ad-hoc duties apply if needed

Requirements

• No experience required, training provided
• Min A Levels
• Strong passion for recruitment and people-oriented
• Possess a positive attitude to learn and grow with the company
• Team player and able to work well with all levels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv to [email protected] / [email protected].

We regret that only the shortlisted candidates will be notified.

EA License No.: 19C9682

Established in 2001, Nanyang Institute of Management ("NIM") is a forward-looking premier education provider in the region. At NIM, we focus on "Nuturing Today for Tomorrow" with a student-centric culture that places learning needs above all else. We pride ourselves on the ability to offer an environment that is geared towards achieving academic and teaching excellence while nuturing our students as a whole.

We have an exciting career opportunity for the position of Academic Admin & Examination Executive and invite talented individuals to join us in our mission.

Job Description:

• Oversee and manage all aspects of student academic matters, including secretarial services to the Institute Board of Academic and Examination.
• Deliver prompt and efficient support to the academic department, overseeing a variety of tasks such as managing admissions, maintaining student grades and records, evaluating grade reports, organising academic board meetings, and conducting statistical analysis and performance tracking for students and faculty.
• Support the Academic department by regularly collecting, analysing, and reporting data related to various student issues, including grades, academic performance, and graduation statistics.
• Provide regular reports on student enrollment and graduation data to senior management and university-wide committees.
• Ensure accurate recording of assessment methods and results for each module.
• Supply assessment reports and invigilator scheduling information to all Heads of Schools ("HOS").
• Liaise with the Academic Board Chairman and members on academic matters, including arranging Board of Examiners (BOE) meetings and recording minutes.
• Coordinate the signing of certificates by Academic Board members.
• Administer the issuance of academic transcripts and certificates.
• Assist with the authentication of photocopies of student transcripts and certificates.
• Perform any additional tasks as directed by the Academic Dean and Management.

Requirements:

• 3 years of experience in academic administration or a similar capacity.
• Strong organisational and data management skills.
• Detail-oriented and accurate in handling data and documentation.
• Ability to handle confidential information with discretion.

Job Title: Personal Assistant (PA)

Location: Suntec Tower 3

Job Type: Full-time

Salary: S$4,000 – S$4,500

Experience Required: Minimum 2 years in a Personal Assistant or similar role

Job Description:

We are looking for a highly organized, proactive, and experienced Personal Assistant (PA) to provide comprehensive administrative support to our executive team. The ideal candidate will have a proven ability to manage multiple tasks efficiently, handle confidential matters with professionalism, and assist with both business and personal matters. If you're detail-oriented, have excellent time management skills, and are looking for an exciting and dynamic role, we’d love to hear from you.

Key Responsibilities:

Calendar & Schedule Management:

- Coordinate and maintain the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.

- Travel Arrangements:

Plan and coordinate complex travel itineraries, including booking flights, accommodations, and transportation, while ensuring smooth logistics.

- Communication & Correspondence:

Manage incoming and outgoing communications (emails, phone calls, and letters), screening and responding on behalf of the executive as needed.

- Meeting Coordination:

Prepare meeting agendas, attend meetings, take detailed minutes, and follow up on action items.

- Document Preparation:

Draft, proofread, and format documents, presentations, reports, and emails for the executive team.

- Project Assistance:

Provide support for special projects and initiatives, including research, data collection, and event planning.

- Personal Assistance:

Handle personal tasks for the executive, such as managing personal appointments, running errands, and organizing personal events.

- Administrative Support:

Organize and maintain files, records, and databases, ensuring accessibility and confidentiality.

Requirements:

- Experience:

Minimum 2 years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.

- Education:

A degree or diploma in Business Administration, Office Management, or a related field is preferred but not essential.

- Skills:

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.

- Strong verbal and written communication skills.

- Excellent time management, organization, and multitasking abilities.

- Ability to maintain discretion and handle confidential information with professionalism.

- Strong problem-solving skills and a proactive attitude.

- Personality Traits:

- A high level of integrity, adaptability, and professionalism.

- Self-motivated and able to work independently with minimal supervision.

- Attention to detail and a strong sense of urgency.

- Technological Skills:

Experience with project management tools like Trello, Asana, or Slack is a plus. Knowledge of virtual meeting platforms like Zoom or Teams is also preferred.

What We Offer:

- Competitive salary package and benefits.

- Opportunities for career development and growth.

- A dynamic and fast-paced working environment.

- Flexible working hours and a work-life balance focus (if applicable).

- Potential for hybrid or remote work (depending on the company’s policy).

• Working Location : Suntec Tower
• Working Day : 5 Days
• Working Timing : 9 – 6 PM
• Salary Budget : $4,000 - $5,000
  

Job Scopes:

• Provide secretarial and administrative support to manager located at Singapore's office, no overseas travelling requires.
• Managing incoming and outgoing correspondence on behalf of manager, phone calls and other form of communication
• Collaborate with other departments (Finance, Investment, Charity Team) to ensure that all company processes are handled efficiently and resolve any issues that may arise
• Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
• Prepare presentations, meeting minutes and report.
• Perform administrative and office support, such managing office maintenance, water supply, insurance updates, cleaner management, filing system and contact database.
• Undertake any other ad-hoc tasks and responsibilities assigned

Interested applicants can email your CV to [email protected] or whatsapp to +65 89249206

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Duration: 1 year contract

Location: Paya Lebar

Responsibilities

• Support division in reviewing, categorising, and digitising key documents for knowledge management.
• Support division in set up and maintenance of document folders within the organizational document records system.
• Provide regular updates and summary of digitisation efforts.
• Support on-going document filing requests.
• Support division in data preparation, data cleansing work and report collation.
• Provide other administrative support to Division which includes handling meeting logistics, general correspondences, enquiries and data administration work.

Requirements

• Possess at least 3 years of administrative work experience
• Proficient in at least 2 or more of the following work tools: MS Word, MS Excel, MS Access, MS PowerPoint.
• Able to handle and manage data and information.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

https://go.persolkelly.com/job/apply/8827

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Location: Changi Aiport

• Answering of enquiries for group purchases (Corporate, Schools, Travel Agent enquiry) and general mailbox
• Support in fulfillment of group booking (book slot for group, ticket issuance, invoice processing, liaison with client for any visit matters, liaison with caterers for food arrangements)
• On ground liaison with client and other stakeholders during group visit day (e.g. school teachers, caterers)
• Conduct site visits and product presentations to potential clients to showcase and promote the attraction
• Conduct briefing or guided tour of the attraction for guests when required
• Preparation of various reports for monthly reconciliation and billing
• Handling of other administrative duties as assigned by Supervisor

Requirements:

• Diploma Holder
• 1 - 2 years working experience in admin, coordinator or sales support. Open to entry level candidates with relevant internship experience
• Excellent verbal & written communication skills
• Proficient in MS Office

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

ROLES & RESPONSIBILITIES

• Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.
• Detail-oriented and capable to prioritize various assignments
• Upkeep of duty roaster and records
• Keep track of stock inventory record
• Managing calendar as well as associated operations. Other tasks such as booking meeting rooms as well as audiovisual equipment, preparing documentation, etc.
• Taking minutes for management meetings and assist in preparation of annual events of the organization.
• Maintain confidentiality with crucial data of the organization
• Travel Fairs involvement (pre and post preparation)

REQUIREMENT

• Min. GCE “O” Levels or Diploma and with good literature both in English and Chinese
• Min. 2 year of working experience in administration or senior management assistant
• Good communication skill and having public relationship handling knowledge
• Dynamic and good team player with positive mindset
• Able to multi-tasks and work in fast paced environment
• Meticulous and well-organized

Location: Bishan

Job Description:

• Extend administrative support to the Senior Personal Assistant

Office Administration & Support:

• Answer phone calls, direct inquiries, and take messages.
• Greet and register visitors professionally.
• Manage local and overseas courier arrangements, including handling the company letterbox.

Office Management & Maintenance:

• Monitor and replenish office supplies (stationery, pantry items, etc.).
• Coordinate & schedule office maintenance and repairs, working with contractors and building management.
• Oversee office cleanliness and work closely with the cleaning lady.

Event and Food Coordination:

• Plan and arrange catering for office events such as lunch talks, roll calls, and festive gatherings.
• Organize monthly meetings, including RSVP management, dietary preferences, and snack planning.

Vendor & Corporate Gift Management:

• Research, select, and order corporate gifts, coordinating with vendors to manage budget, quality control, and delivery.

Payment and Travel Arrangements:

• Prepare and submit payment requisitions for corporate travel and office-related expenses (e.g., plants, telco, cleaning company, office rental, courier, printer invoices, etc.).
• Manage hotel and transport bookings for HQ visitors.

Internal Communication:

• Draft and manage internal admin communications, such as posters, emails, and announcements for office updates and events.

Requirements:

• Diploma or equivalent in Business Administration, Office Management, or related field.
• 2+ years in office administration or a similar role.
• Fluency in English; proficiency in Mandarin is advantageous to liaise with Mandarin-speaking associates.
• Proficient in Microsoft Office and basic office management software.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Friendly and professional demeanor.
• Ability to handle event planning and coordination.
• Problem-solving and attention to detail.
• Flexibility to manage ad hoc tasks.

Please contact Terence at +65 9645 4048 your resume directly for fast response.

Interested candidates, please click on the following link to begin your job search journey and submit your curriculum vitae (CV) directly through the official PERSOLKELLY job application platform - GO.
By sending us your personal data and CV, you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for account creation in GO and the purposes set out in the Privacy Policy https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with GO’s Terms of Use https://go.persolkelly.com/Tac and the Privacy Policy. If you wish to withdraw your consent, please email us at [email protected]. Please feel free to contact us if you have any queries.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R23116141 Le Cong Thang

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Global Financial Consultants (GFC) is one of Singapore’s most venerable and longest established wealth management and financial advisory businesses. Based in the heart of the financial district of Singapore, GFC is focused on providing a tailored and client-centric approach to help safeguard our clients’ financial future whilst guiding them on the path to achieve their personal financial goals and objectives. Our MAS regulated Financial Advisors pride themselves on providing professional and unbiased financial advice that helps our clients create and protect their wealth.

Job Responsibilities:

• Prepare commission spreadsheet
• Data entry, invoicing and filing records
• Handle partial set of account (AP & AR), Payroll etc
• Key in all accounting transactions into MYOB accounting system
• Assist in preparing quarterly GST report
• Assist in preparing weekly and monthly reports
• Assist admin team with Business Submissions to providers
• Perform any other related duties as assigned
• Handle general administrative work and ad hoc duties

Job Requirements:

• Candidate must possess at least GCE 'O' Level with basic accounting knowledge. Otherwise, 2-3 years of relevant working experience is accepted
• Possess a willing-to-learn and proactive attitude
• Must be able to work independently and be resourceful
• Well organized with excellent time management, computer and communication skills
• Proficient in MS Office application
• Knowledge of MYOB Accounting will be an advantage
• Prefereable for candidate to start work immediately

Why GFC?:

- Training & Support Provided – We ensure that you’re given opportunities to succeed

- Career Advancement Opportunities

- Quarterly Team-Building Initiatives

- Close-Knit Environment

- Opportunity to work with a diverse team

GFC is an equal opportunity employer and we value diversity at our company. We do not discriminate against employees based on race, color, religion, sex, national origin, age, disability or genetic information.

We regret to inform that only shortlisted candidates will be contacted.