Total 986 Administrative / Clerical job vacancies in d19 serangoon garden hougang sengkang punggol

The Property Admin HR/Executive supports the Property Manager in the efficient management and administration of properties. This role involves handling administrative tasks, maintaining records, and providing customer service to residents and stakeholders.

• Assist in the preparation and distribution of notices, circulars, and correspondences to tenants and stakeholders.
• Maintain and update property management records, databases, and filing systems.
• Prepare meeting agendas, minutes, and reports for management committee meetings.
• Serve as one of contact for clients’ inquiries, providing information and assistance as needed.
• Handle and resolve basic complaints or escalate them to the Property Manager.
• Maintain a schedule of preventive maintenance activities and ensure adherence.
• Assist in monitoring the completion and quality of maintenance works.
• Manage office supplies and inventory, ensuring availability of necessary materials.
• Perform general clerical duties, including photocopying, scanning, filing and basic billing (if required)
• Provide administrative support to the operations team to ensure that the department is maintained in an effective, updated and accurate manner.
• Assist with sourcing and purchasing duties.
• Prepare invoices, data key-in and submission of regularly scheduled reports.
• Coordinate paperwork relating to meter reading, carpark system, M&E services and other operational processes.
• Assist in the documentation for handling of renovation works and reinstatement cases.
• Perform general administrative and clerical duties as assigned.
  
  

Summary of role requirements

• 2-3 years of relevant work experience required for this role
• Working rights required for this role
• Expected start date for role: 01 November 2024
• Expected salary: $2,000 - $3,500 per month

About the role:

The Project Administrator/Executive will support the planning, execution, and closing of projects by providing administrative support and coordination. This role involves collaborating with project managers, teams, and stakeholders to ensure that projects are completed on time, within scope, and within budget.

Responsibilities:

• Assist in the development of project plans and timelines.
• Schedule and coordinate project meetings, preparing agendas and meeting minutes.
• IT/System account creation/administration
• Support the project manager with administrative tasks such as filing, data entry, and document preparation.
• Other supporting duties as needed

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Job Responsibilities :

• Provide admin support
• Other duties as assigned

Job Requirements :

• All are welcome to apply
• Flexible, able to handle multi-task well and work diligently
• Good organizational skills with excellent follow-up ability and attention to details
• Responsible, pleasant personality and positive working attitude
• 1 – 2 yrs relevant experience

• Support AP/AR
• Prepare documents for billing.
• Provide professional client service and ensure reporting timelines are met
• Setup charts of accounts for new accounting clients
• Record receipts and payments in accounting software
• Prepare month-end payments and online banking transactions
• Responsible for month-end closing process and preparation of monthly financial report for management purposes
• Update cashflow report
• Audit liaison and drafting of financial statements
• Other related accounting assignments

Provide administrative support to the sales department

• Attend to incoming calls and emails
• Prepare quotations
• Prepare tender submission documents
• Maintain project contract files
• Marketing support
• Assist in day-to-day invoicing
• Assist in preparation of monthly sales reports

General office administration

• Liaise with vendors on office supplies and equipment maintenance
• Maintain Office & IT support
• Update Office assets inventory list
• Assist in meeting scheduling
• Event Management
• Ad hoc administrative duties

REQUIREMENTS

Work experience in building and construction firm is an added advantage

Good organizational skills

Attention to detail

Good team player

Basic bookkeeping skills

Interested candidates please submit updated resume via "APPLY NOW".

Please include your availability date and expected salary in your resume.

Only shortlisted candidates will be notified.

Position offered will depend on the qualification and experience of the candidate.

Key Responsibilities

• respond and handle calls from client
• handle simple finance related matters
• handle admin matters

We are a Construction base company and currently we are looking for an office admin to assit for filing, documentation works.

Requirement:-

1. able to speak madarian and english.

2. working exprirence with related field are advantage.

3. able to accept work OT or long hour working.

Working hrs: Mon to Fri (0700AM to 0430PM)

Location: Punggol

Requirements:

• Full GCE O/A Level or equivalent.
• Strong communication and interpersonal skills.
• Resourceful team player with initiative.
• Meticulous in task execution.
• Proficient in MS Office.
• Able to handle challenges.
• Knowledge preferred.
• 2 years in a school or related role.

Scope of works:

• Answer phone calls and assist walk-in inquiries.
• Maintain a registry of incoming and outgoing mail and route items to staff.
• Manage printing jobs, issue stationery, and maintain inventory.
• Address student concerns, including health issues and lost items.
• Perform data entry, filing, and minute-taking.
• Complete other tasks as assigned by administration.
  

Terra is a dynamic company with several hundreds of staff spanning across Asia Pacific region focusing on innovative communications solutions and services using AI technologies. We build hardware and software products and deliver tailor-made services to provide competitive edge to our clients and partners. Delivery of the highest service level and customer experience represents our unwavering goals.

This is an opportunity for an outstanding individual to join our headquarter team and provide support in management activities to drive Terra’s business growth in the Asia Pacific region.

The main role is to assist our Managing Director and perform corporate secretariat functions.

Job Responsibilities

· Attend meetings with clients and internal stakeholders

· Maintaining office systems including data management and data entry

· Liaising and working together with the HR Team whenever necessary

· Arrange appointments with clients over the phone and email

· Manage professional and personal scheduling for the Managing Director, including agendas, mail, email, calls, run errands,

· Perform basic administrative work to ensure the smooth functioning of daily operations, including ensuring office lightings, aircon and switches are turned on/off based on office hours.

· Communicate, coordinate, and deliver Managing Director's instructions and work arrangements to all company departments

· Maintain professionalism and strict confidentiality with all materials

· Coordinating internal and external resources to expedite workflow

· Liaising with internal and external executives on various projects and tasks

Job Requirements:

· At least 1-2 years of work experience in a similar role.

· Good presentation and organizational skills.

· Strong communication and interpersonal skills with an approachable personality.

· Ability to work under pressure and adapt to changes.

· Detail-oriented and highly organized individual.

· Corporate Secretary-related experience would be beneficial.

· An achiever who is self-motivated, target-driven, and industrious, and willing to accept challenges through constant upgrading of technical skills and knowledge.

· Possess the ability to work in a team as well as independently.

· Possess a mature and confident disposition and excellent interpersonal skills.

· Possess excellent written and oral communication skills.

· Able to commence immediately

Quality Traits We Are Looking For

· Ambitious, self-driven and passionate about directly contributing to the growth of the company

· Dynamic and highly adaptable to corporate secretary needs and priorities which are constantly shifting and evolving

· Possess the ability to multi-task and wear many hats if required

· Strong lucid communicator with solid writing skills and a dynamic speaking ability

· Creative with a keen eye for details

· Proactive team player who enjoys working with other highly motivated individuals

If you are looking to make an impact and play a part in delivering strong business growth globally, please send your CV and expected salary to us.

Summary

The HR & Admin Manager is responsible for overseeing and managing all aspects of the human resources function within an organization. This includes developing and implementing HR policies and procedures, managing employee relations, recruiting, and onboarding, performance management, training and development, compensation and benefits administration, and ensuring compliance with relevant labor laws and regulations. The HR & Admin Manager plays a crucial role in fostering a positive and productive work environment and supporting the organization's overall goals and objectives.

Job Duties

Human Resource

• Lead the recruitment and selection process, including sourcing candidates, conducting interviews, and making informed hiring decisions for normal or overseas hiring and BPO (*placement of staff at client location) recruitment.
• Oversee seamless onboarding and offboarding processes for employees, ensuring compliance with company policies and fostering a smooth transition.
• Develop and implement HR policies and procedures aligned with organizational objectives and goals.
• Identify, design, and execute training and development programs aimed at enhancing employee competencies and effectiveness.
• Manage compensation and benefits administration, encompassing salary reviews, bonus programs, employee benefits packages, and payroll processing.
• Offer guidance and support to managers and employees on various HR-related matters, including performance management, employee relations, and disciplinary actions.
• Address employee grievances and facilitate conflict resolution to cultivate a positive work environment.
• Maintain accurate employee records and HR information systems, ensuring utmost data confidentiality and integrity.
• Efficiently manage various forms of correspondence, including emails, letters, packages, and phone calls.
• Monitor office supplies inventory and replenish as needed to prevent disruptions in standard front office operations.
• Coordinate and schedule meeting rooms as per requests from different parties.
• Liasing with external client with regards to BPO (e.g. customer service for staff replacement)
• Task to explore set-up for a branch office in other countries (e.g., office location, registration, administrative process).
• Other tasks that may be assigned by supervisor or director.

Qualifications & Skills

• Bachelor's degree in Human Resources, Business Administration, or a related field is required.
• Demonstrated track record in HR management roles, with a minimum of 3 years of experience.
• Familiarity with MOM regulations and thorough understanding of the Employment Act and industry best practices is essential.
• Experience with labor laws in Malaysia, Philippines, or Indonesia is considered advantageous.
• Capable of working autonomously or collaboratively within a team environment, adept at managing multiple priorities and meeting deadlines.
• Excellent interpersonal and communication abilities are a must.
• Strong problem-solving and decision-making capabilities.
• Proficiency in MS Office Suite is required.
• Position open to Singaporean applicants.

Note: Proceeding to apply on this job post means you have read, understand and agreed to WPH DATA PROTECTION NOTICE FOR JOB APPLICANTS in the link below.

https://www.wphdigital.com/notices

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: King’s Road

Requirements:

• GCE ‘O’ Level (or equivalent).
• 2 years of relevant experience.
• Strong interpersonal and communication skills.
• Comfortable with diverse stakeholders.
• Pleasant and patient with parents and students.
• Self-initiated, able to multitask, and manage time well.
• Proficient in Microsoft Office.
• Fluent in English and Mandarin.

Preferred:

• Experience in MOE schools.
• Valid First Aid Certification.

Scope of works:

Reporting Structure

• Reports to the Administration Manager (AM).

Reception Support

• Manage reception and handle inquiries.
• Assist unwell/injured students and provide basic first aid.
• Log lost and found items and track keys.
• Set up the Conference Room for meetings.
• Pack resources for students and teachers.

Administrative Support

• Assist with P1 registration and orientation.
• Manage Leave of Absence (LOA) processes.
• Support P6 DSA applications and S1 postings.
• Update student details and file documents.
• Handle daily office tasks and manage supplies.

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: 1 Strathmore Road

Requirements:

• Proficient in English (written and spoken).
• Strong customer service skills.
• Detail-oriented and independent worker.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Minimum GCE ‘N’ level, NITEC, or equivalent.
• At least 2 years of office administration experience.
• School experience is an advantage.

Scope of works:

• Greet and assist visitors, handling inquiries via phone, email, and in-person.
• Record and distribute incoming and outgoing mail.
• Maintain records of student departures and late arrivals; perform data entry tasks.
• Assist in managing and ordering stationery supplies.
• Help manage key presses and ensure proper logging.
• Perform other tasks as assigned by school authorities.
  

Job Description

• Provide general clerical, data entry and administration support in sections of the Marina.
• Perform secretarial duties for the Marina Executive and Manager.
• Assist with organizing, formulating and co-ordinating book-keeping procedures for the profit center.
• Maintain and distribute Marina personnel documents.
• Responsible for mail distribution of both incoming and outgoing material to their respective departments.
• Order office supplies through the correct procedures.
• Maintain the display of all necessary license requirements according to legal requirements.
• Perform any other related duties as assigned by the management.

Requirements:

• At least 2 years of admin support work experience.
• Friendly and service-oriented personality.
• Good English communication skills.
• Positive work attitude, team player, good interpersonal skills and ability to multitask.

Other Information

• Work location: West Coast Ferry Road (Bus 175 and 176) beside West Coast Park.
• Company transport provided (Clementi MRT Station).
• Meals provided.

Job Description:

• Handle general admin tasks (phone calls, office stationery, office maintenance, staff & workers attendance, document scanning).
• Responsible for administering and managing all incoming and outgoing project documents
• Assist and coordinate project claim submission
• Coordinate and prepare site staff and workers working schedules, timecard leaves application, and courses.
• Proper filing of hardcopy documents for records and easy retrieval.
• Assist other general administrative support to the project team
• Any other duties as assigned.

Job Requirements:

• Minimum “O” Level, the diploma is a plus.
• Entry levels are welcome to apply.
• Proficient in MS Office (Word, Excel & Outlook).
• Good communication skills in liaising with internal departments.
• Positive work attitude and can multitask effectively.
• Able to work at the construction site office.
• Only Singaporean, Singaporean PR or Malaysian may apply.

Others:

• Working hours: Monday to Friday – 8:30 am to 5:30 pm
• Saturday – 8:30 am to 12:00 pm
• Salary Range: $2,000 - $2,800 (Depending on work experience)

Admin manager will have the added responsibility of fronting audits and preparing the materials (budget/PO) for audits.

1. Budget Planning and Development:
   • Collaborate with project managers and stakeholders to develop detailed project budgets.
   • Align budget planning with the scope, timeline, and deliverables of the project.
2. Financial Monitoring and Reporting:
   • Track actual project expenses versus budgeted amounts regularly.
   • Analyze financial data to provide insights and reports on budget utilization.
   • Identify variances and recommend corrective actions to avoid budget overruns.
   • Prepare periodic financial reports for senior management, including budget forecast and expenditure.
   • Monitor project expenditure by ensuring timely goods receipt and payment to vendors.
3. Compliance and Audit:
   • Ensure compliance with internal regulations and legal requirements.
   • Support internal and external audits by providing necessary financial documentation and explanations.
   • Maintain accurate records of financial transactions and budgeting activities.
4. Stakeholder Communication:
   • Serve as the point of contact for all budget-related queries from project teams and internal and external stakeholders.
   • Conduct meetings with project leads to review financial performance and adjust plans as needed.
   • Communicate budgetary updates, changes, or risks to stakeholders in a clear and timely manner.
5. Process Improvement:
   • Continuously evaluate and improve budgeting and financial tracking processes.
   • Implement tools and technologies to enhance budget accuracy, reporting efficiency, and cost management.

Key Skills and Qualifications:

• Education: Mininum Diploma in Finance, Accounting, Business Administration, or any other related field with relevant subjects.
• Experience: Minimum of 2 years in budgeting and financial planning.
• Skills:
  • Strong understanding of financial principles and project management.
  • Excellent analytical and problem-solving skills.
  • Proficiency in Microsoft Excel, PowerPoint and SharePoint
  • Strong communication and interpersonal skills for collaboration with cross-functional teams.
  • Ability to manage multiple tasks simultaneously and adapt to changes quickly.

Admin & Marketing Support Officer

1 year contract, potential to renew/convert to perm

Brief Description of Company

Our client is a health technology MNC improving people's health and well-being through meaningful innovations.

Job summary:

In this role, you will be part of ASEAN team managing a key project involving internal and external stakeholders. Provide high level administrative support to the department and collaborate on key project initiatives which includes day to day operations, claims, invoicing, reporting, records management, and other administrative duties.

Key responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, vendor/PO creations, reporting, records management, scheduling of meetings, etc.
• Coordinate and liaise with distributors in the region on orders, invoicing, reimbursements, etc
• Manage the end-to-end process of reimbursement/claims, ensuring that all documentation and verifications are in order
• Develop and carry out an efficient documentation and filing system
• Process payments to suppliers and handle suppliers’ inquiries for any payment related matters
• Vendor accounts creation, tracking invoices, coordinating with distributors
• Weekly report generation and maintenance and communicate results to stakeholders
• Construct detailed work plans and dashboard analytics
• Coordinating and liaising with internal stakeholders eg. legal and regulatory
• Other administrative and support duties as required

Requirements:

• Diploma or Bachelor graduate in any fields with at least 3 years of Admin experience
• Working experience in office management preferred
• Ability to multitask and prioritize daily workload
• Meticulous and keen eye for details
• Proficiency in MS Excel

On top of a competitive base salary, the company offers excellent career and training opportunities, attractive benefits, and bonus schemes.

Interested parties, please apply to this job advertisement. Alternatively, you can share your CV at [email protected]

EA License: 94C3609

Reg No: R1440247

Working hrs: Mon to Fri (0900AM to 0630PM)

Location: Bright Hill Drive

Requirements:

1. G.C.E. ‘O’ Level.
2. Singapore Citizen.
3. Pleasant, meticulous, and strong interpersonal skills.
4. Ability to multi-task and work independently.
5. Fluency in English and Mandarin/Chinese is preferred (SAP school).
6. Knowledge of MS Office.
7. Preferably 2 years of experience in administration and customer service.
8. First aid training is an advantage.

Scope of works:

1. Administrative Functions

• Maintain cleanliness in the reception area.
• Manage and verify documents (records, statistics, filing, correspondence).
• Perform ad-hoc tasks from the Administration Manager and School Leaders.

2. Reception Duties

• Manage counter services and inquiries.
• Attend to phone calls.
• Handle incoming parcels and emails.
• Liaise with parents, teachers, and vendors.
• Assist unwell students in the sick bay.
• Help walk-in visitors and students at the General Office.

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Up to $3,000

Benefits:

• Basic Salary up to $3,000 with yearly increment based on performance.
• 5 Days Work Week (Monday to Friday, 10am – 6pm)
• Entry level are welcome
• Training Provided

Job Description:

This is a full time role for an Administrative Assistant located in Lorong Chuan. Our client is an insurance agency and you will handle schedules, appointments, and meetings, prepare and edit documents, and manage mail, emails, and phone calls. You'll keep office supplies stocked, ensure the office runs smoothly, and coordinate activities to comply with company policies. You'll also manage vendor relationships, maintain company records, prepare reports and presentations, organize events and meetings, and arrange travel and accommodation.

Qualifications:

• Minimum Local Diploma in relevant field
• 1 year relevant experience in administrative or office management role is an advantage
• Proficiency in MS Office

Responsibilities:

· Supports day-to-day post-sales order transactions (e.g., procurements, fulfilment, credits, returns, order entry, logistics, RMA, billing, collections, etc.)

· Collaborate with sales representatives / insides sales, supply chain and other departments regarding order backlog issues, including but not limited to order hold releases, order classifications issues, item number discrepancies and missing valid purchase order requirements

· Coordinates with other internal departments to drive issue resolution regarding order status, invoicing, shipping dates, product availability, discounts, quality issues, damaged or mis-shipped product

· Ensures proper application of departmental processes and procedures to include system data integrity, pricing accuracy, and account contract compliance

· Coordination of delivery schedules, storage, and shipment of certain goods and commodities

· Responsible for providing weekly updates on open sales orders, ensuring transparency and proactive communication at all stages of the process

· Participate and support ISO and quality program requirements

· Drive continuous order fulfilment process and systems improvements

· Assisting with office administrative support tasks

· To assist the Finance & Operations team on any ad hoc task as assigned by the company.

Requirements:

· Degree / Diploma in Logistics, Supply Chain and equivalent

· Knowledge & experience in handling shipping documentation (Permit Declaration/ Shipping Incoterm) will be advantage

· A good understanding of CRM and ERP systems

· Proficient in Microsoft Office Application especially in Ms-Excel & Ms-Word

· Good communication and teamwork skills.

· Min 3 years’ working experience in order management coordinator, sales coordinator, sales support or other

· Own personal competency development in supply planning and order fulfilment processes and ultimately participate in continuous improvement initiatives within these areas

· Prepare to scale the department to cater for growth, both organizationally, standardization and through process & system improvement

· Manage the team responsible for timely, accurate order entry, fulfilment, billing, invoicing and collections

· Committed to creative problem solving while leveraging cross organizational resources with a focus on coordination and collaboration

· A resourceful team player with strong analytical, problem-solving skills, and ability to communicate efficiently and effectively to all levels.

· Able to work under pressure and meet tight deadlines with minimum supervision.

· Comfortable working in a fast-paced and physically demanding environment.

Nera is committed to offering our employees a safe, engaging and fulfilling workplace, with considerable opportunities for advancement.

Working hours:

- 2 to 3 weekdays per week

- 4 to 6 hours shift

- $12 to $15 per hour

Job description:

- Managing admin work

- Basic proficiency in Canva and Microsoft excel/office

- Basic communication with clients via text/calls

- Handling marketing campaigns/ client

- Any other simple adhoc admin duties

Responsibilities:

• Assist in the assignment of housekeeping tasks and rooms to the housekeeping team
• Conduct maintenance checks on housekeeping equipment and machines
• Record and perform safekeeping of lost and found items
• Conduct inventory count on housekeeping supplies and equipment
• Coordinate and monitor follow-up on guest requests
• Handle guests' concerns and feedback
• Assist to monitor team's compliance with organisational and regulatory requirements on hygiene, and workplace safety and health
• Report safety hazards and security threats in accordance with organisational guidelines
• Consolidate budget reports for the department
• Maintain housekeeping records and generate reports for the department
• Coordinate meetings for the department

Requirements:

• Minimum "O" level with related experience in Facilities Management / Cleaning industry
• Possess basic knowledge of housekeeping services, waste management or pest control
• Good interpersonal, communication and leadership skills to handle common enquiries or complaints from team members or vendors
• Ability to use basic Microsoft Office applications – Word, Excel, PowerPoint to prepare reports

Subra TT Law LLC invites applications for their established Conveyancing and Real Estate Department. Applicants with relevant experience in private or HDB property conveyancing is preferred.

A competitive remuneration will be offered to the successful candidate

A pleasant and conducive work environment is assured.

Please e-mail detailed resume to [email protected] or call HP No. 91555623 for an interview.

Only shortlisted candidates will be notified. Thank you.

• Responsible for prepare, performing edits on documents before submitting them for approval.
• Planning & arranging all the employees to SIC if needed.
• Organizeand Archive Documents.
• Fulfill document Retrieval Requests.
• Able to quickly and efficiently retrieve documents and data when needed.
• MaintainDocuments.
• Computer literacy.
• Familiar in Construction/ Process Industry specialicy in documentation.
• Fresh graduate is welcome.

About Us:

Sustainable Security Systems Pte. Ltd. is a forward-thinking company focused on providing innovative and environmentally sustainable security solutions. We are dedicated to offering the highest level of service and security to our clients while fostering a culture of innovation and sustainability.

Job Overview:

We are seeking a proactive and detail-oriented Administrative Operations Executive to oversee administrative tasks and operational activities. The successful candidate will manage daily office operations, ensure efficient job site manpower arrangements, and handle critical employee and client communications.

Key Responsibilities:

• Arrange and allocate manpower at job sites daily with staff management.
• Check daily attendance and follow up with security personnel.
• Create and regularly update employee records.
• Prepare claims, transport expenses, and reimbursement documents.
• Prepare monthly payrolls for security personnel.
• Prepare monthly invoices and manage billing processes.
• Handle client feedback and submit comprehensive reports to management.
• Prepare and update sales, expenses, and operational reports.
• Assist with technician support for job site operations.
• Assist in the preparation of tenders and quotations related to security contracts.
• Prepare and assist in generating incident reports as required.

Qualifications:

• Diploma or Degree in Business Administration or a related field.
• Minimum 2 years of experience in administrative or operational roles, preferably in the security industry.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and maintain confidentiality.
• Strong communication skills, both written and verbal.
• Knowledge of payroll, invoicing, and employee record management is an advantage.

What We Offer:

• Competitive salary and benefits package.
• A dynamic and collaborative work environment.
• Opportunities for professional development and growth.