Total 26,455 Administrative / Clerical job vacancies

- Take charge of office admin duties such as filing, archiving, data entry, and other admin tasks assigned by management.

- Take charge of stock take and inventory of office supplies and assist with ordering and replenishing.

- Assist with reception duties such as picking up of calls and taking messages.

- Knowledge of simple book-keeping preferred.

Job Description

· Prepare Invoice, keep track and tabulate commissions

· Involve in Production work such as Artwork and magazine produce process

· End to end integrated media planning and implementation across Digital and Offline media

· Provide customer service, draft email, handle files and contra services

· Comfortable dealing with numbers and dealing with technology platforms, ability to articulate and put together sound recommendations

· Overseas exposure opportunity

· Assist in ad-hoc tasks

Good to Have

· Possess at least Diploma with 2 years working experience

· Outgoing and extrovert characteristics

· Proactive and willingness to learn

· Strong communication skills (Written and Verbal)

· Ability to work in fast-paced environment

· Meticulous and quality in work task

· Be a team player to the organization

Based in the office, you will help us with general administrative and tele-sales tasks:

- Take customer orders by phone.

- Process incoming fax and email orders.

- Able to serve mandarin-speaking customers.

- Key orders into computer system.

- Provide sales support to sales team.

- Liaise with logistics teams on delivery.

- General administrative tasks, filing, data entry, printing of labels.

- Other ad-hoc office duties.

You should:

- Be details-oriented, meticulous and systematic.

- Be able to work independently and multitask.

- Have strong interpersonal and communication skills.

We have a 5-day work week (Mon-Fri 8.30am - 6pm).

We are located 3 mins from Kaki Bukit MRT Station.

Singaporeans or persons who do not require work passes to work in Singapore preferred. You should be physically in Singapore right now.

We are unable to hire you if you are currently outside of Singapore.

Job Highlight

Salary: $2800 - $3500 (commensurate on experience)

Contract: 9 months

Working Location: Nearest to Labrador Park MRT

Working Hours: Monday to Friday, Office hours

Job Descriptions

Oversee and manage project management and grant administration efforts for R&D projects, including to:

• Monitor project progress
• Ensure the timely submission of audit and progress reports by grantees
• Check and process claims submitted by grantees, as well as process invoices raised by Finance for disbursement of grant funding to grantees
• Support the department in providing updates to relevant agencies on budget projections, project progress, and funding utilisation for R&D funds;
• Work with Finance to streamline grant administration and project management processes, including exploring the use of digital tools and data analytics to support these efforts;
• Improve grants governance processes; including ensuring that the handbook adheres to guidelines and up to date where necessary.
• Provide support in organising and supporting workshops and meetings where needed.

Job Requirements

• Only Singaporean need to apply.
• Degree in Informatic Technology/ Computer Science/ Data Analytic or equivalent field.
• Proficiency in data analytics/automation tools (e.g., Tableau, PowerBI, RPA) is advantageous.

Interested candidate please click ‘Apply Now’. We regret to inform that only shortlisted candidates will be contacted.

Yee Kar Seng

Outsourcing Team

BGC Group Pte. Ltd.

EA Registration No.: R22107286

EA License Number: 05C3053

Responsibilities

• Support with paperwork management and document handling.
• Organize and manage personnel records efficiently.
• Maintain internal databases, including tracking sick and maternity leave records.
• Generate HR documents such as employment contracts and orientation guides for new hires.
• Collaborate with external partners, such as insurance providers, to ensure adherence to legal requirements.
• Produce periodic reports and presentations outlining HR metrics like turnover rates.
• Aid the payroll department by furnishing pertinent employee details (e.g., leaves, sick days, and schedules).
• Contribute to recruitment efforts by overseeing job postings and candidate screening, as well as assisting with the onboarding process.

Requirements and skills

• Proven experience as an HR Administrator, Administrative Assistant or relevant role.
• Computer literacy (MS Office applications).
• Excellent organizational skills, with an ability to prioritize important projects.
• Attention to detail.
• Job Type: Full Time
• Contract length: Permanent
• Experience level: Fresh graduates/entry levels are welcome, on the job training provided

For interested applicants, please send your resume to [email protected] / contact 8035 3296.

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

RESPONSIBILITIES

• Provide data or report in a timely manner
• Perform inbound and outbound data entry
• Ensure documents, data and records are properly updated and kept for ease of retrieval
• Handle administration task on site
• Other ad-hoc duties as assigned

REQUIREMENTS

• Good PC and MS office skills
• Accurate and attentive to details
• Willingness to work in warehouse environment

Key duties & responsibilities

The Project Admin primarily offers support to ensure workplace efficiency. Assist the respective managers through a variety of tasks related to organization, communication, and daily routines. Familiar with a variety of the industry’s concepts, practices, and procedures.

Ability to effectively communicate via phone, email, and collaboration platforms, ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Provides support to the General Manager in daily administrative tasks.
• Providing administrative support for the General Manager
• Respond and resolves administrative requests and inquiries.
• Working closely with Management Team as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Do quotations
• Providing other organizational support such as ordering supplies and equipment.
• Involved in Ad-Hoc Projects.

Requirements:

• Minimum GCE ‘N’ or ‘O’ levels / Nitec. At least 1 year of experience in administrative role.
• Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel).
• Ability to multitask and work with tight deadlines.
• Good communication skills with people of all levels.
• Ability to work effectively both independently and as part of a team.
• 5.5 working day

Find Out Even More At: https://tinyurl.com/mindflex-full-time-position

Office Location: 28 Sin Ming Lane, Midview City (Bright Hill/Marymount/Bishan MRT)

Quick Apply: You may send your Resume/CV to [email protected] or apply via MyCareersFuture.

About Us:

MindFlex Education Pte Ltd is Singapore's #1 Education Agency. Our team is highly focused on bringing the best value to our clients, whilst building an enjoyable and vibrant office culture. Cultivating and caring about our personnel remains at the heart of our company. We promote a family-like environment with no overtime culture.

We are currently expanding and looking for fresh & energetic talent to join our team. If you are a great team player with a good sense of responsibility and work ethic, do apply to this posting and we would love to get in touch with you!

Job Scope:

- Handle Day-To-Day Business Operations of Singapore's #1 Education Agency

- Attend to interested clients via various forms of warm leads (form orders, calls, WhatsApp, etc.)

(no cold-calling or anything of that sort)

- Assist clients in shortlisting and recommending suitable tutor profiles based on their criteria

- Coordinate and arrange 1st tuition lesson for clients and tutors

- Follow-up with any necessary administrative support and after-sales service

- Familiarize with and utilize custom-made company software which is focused on automation

Job Requirements:

- Friendly, Passionate and Energetic Team Player

- Organized and Good Administrative Skills

- Responsible and Strong Work Ethic

- Decent Typing Speed and Computer Skills

- Polite, Patient and Calm Personality

- Able to Commit for Minimum of 1 Year

- Poly & University Fresh Graduates are welcome, no experience required

Salary:

- $2,300 - $3,000/Month + CPF

(Depending on Qualifications & Work Experience)

- Attractive Monthly Team Bonuses ($200-700/month)

- Looking at about $2,500 - $3,700/Month or more after incentives

- Clear Salary Progression, Annual Salary Review (Minimum 10% Increase)

Working Hours:

- 4 Weekdays, 1 Weekend OR 3 Weekdays 2 Weekend

(Working days of your choosing & mutually agreed with the company)

- 9.00am - 6.30pm

- Strictly No Overtime and No Bring-Work-Home Culture

Why Choose Us:

- Fun Company Culture and Working Environment

- Casual Working Attire, Relaxed Setting

- Office with Modern & Fun Entertainment Facilities (Pool Table, Playstation 5, Karaoke Set, Board Games, etc.)

- Company Meals / Outings / Events / Bonding Activities

- Full Leave Benefits: PH, Annual Leave, Sick Leave

- Career Progression and Extremely Low Staff Turnover Rate

- New Bright Hill MRT (Brown-Line) at Doorstep of Office

Others:

- Shortlisted candidates will be contacted for a short interview over Zoom or Face-to-Face

- Signing of Non-Compete contract will be required upon successful employment

We are looking for a suitable person to give administrative support to the Brand Manager, a team player, meticulous, and resourceful with an analytical and positive mindset to grow our business together. To

be able to take instruction and direction from the Brand Manager.

Join us if you are willing to accept challenges and look for personal growth.

Responsibilities

· Provide administrative and clerical duties.

· Maintain and upkeep data entry, inventory control, invoicing, and service requisition.

· Planning and preparations of shipments

· Co-ordinate A & P Marketing of the brands

. Other Ad-Hoc & multi tasks

Requirements:

At least 2 years of working experience will be an added advantage.

Candidates must possess at least GCE 'O' levels or professional certificates.

Other Advanced Diploma / Post-Diploma qualifications or equivalent.

Fluent with computer programs (Microsoft Excel, PowerPoint, Word & Photoshop)

Able to multi-task with a high level of initiative, self-motivated individual, and able meets datelines

Fluent in English

Preferable able to commence work immediately.

Benefits:

· Medical insurance

· 5 workdays (9.00 am – 6.00 pm) Full Time Employment

. 12 Days Annual Leave upon confirmationand 1 additional Day for every year of employment

Interested applicants are invited to applywith a comprehensive resume. Our team islooking forward to meeting and speakingwith you soon! Thank you.

• Deliver administrative support to Sales Department.
• Handle process delivery orders/ invoices.

Requirements:

• Nitec and above
• At least 1 year of administrative experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R24120303

Responsibilities

• Support Annual Learning Needs Analysis and implement learning plan for staff learning and development needs

• Manage employees' training requests and maintain learning records using SuccessFactor Learning Management System

• Sourcing and liaising with training providers on course registration and payments

• Manage training grant administration

• Prepare and issue LOU/ Training Deed

• Attend to employees' enquiries on L&D matters

• Support other HR adhoc projects

Requirements

• Degree / Diploma holder with 1 Year HR experience

• Team player and is self-motivated to work independently

• Positive attitude with service oriented mindset

• Meticulous with effective follow up skills

• Good knowledge in Microsoft Office Applications such as Microsoft Excel (e.g. Pivot table, VLOOKUP, etc)- Good communication and interpersonal skills with the ability to work collaboratively with stakeholders

• Knowledge of SAP SuccessFactors Learning Management System would be advantageous

Licence No: 12C6060

Responsibilities:

• Handle administration support on the full cycle of training-related matters for employees such as planning training system, training scheduling, enrolment, and ensuring instructors and related resources are available.
• Coordinate with internal stakeholders (including contractors) on the training matters.
• Liaise with third-party training providers on the external training-related matters from training scheduling, sourcing for training courses, issuance of PR/PO, invoicing, etc.
• Support in the budgeting and forecasting the expensed to match with department plan.
• Periodically evaluate ongoing programs to reflect the current trend or requirements.
• Assist with training materials development.
• Support in managing and maintaining resource library (training materials, web-based training material, training videos, etc.).
• Perform training administration duties, maintain of training records, training completion monitoring, preparation of training reports, updating and management of course evaluation results, etc.

Requirements:

• Diploma in Engineering/Business Studies.
• Minimum of 2 years' experience in handling the operational support / training management for Engineering field.
• Well-versed in using Microsoft Excel (VLOOKUP / Pivot Table).
• Good analytical thinking, strong communication and good interpersonal skills.
• A meticulous, organized, and resourceful team player.

To apply, please click "Apply Now" or visit www.gmprecruit.com and search for job reference: 24041

GMP Technologies (S) Pte Ltd | EA Licence 11C3793 | EA Personnel: Novita Widjaja | Registration No: R22105960

Job Description

• Assist and support inventory control
• Data entry and keeping accurate records in a warehouse environment
• Perform warehouse admin duties
• Schedule and organize workload
• Invoicing
• Handling of warehouse documentation for order fulfilment and deliveries
• Maintain good housekeeping and ensure cleanliness of working environment
• Liaison between Office, Sales, and Warehouse to maintain good communication and relations
• Perform other duties and responsibilities, as assigned

Requirements

• GCE ‘N’/’O’/ITE or its equivalent
• Preferably with 1 years’ working experience in a warehouse admin environment
• Proficient in Microsoft Word & Excel
• Independent with good interpersonal and communication skills
• Able to work in a fast pace environment
• Team player who is service-oriented and with a positive attitude

• Simple filing
• Appointment scheduling
• Answering phone calls enquiries
• Reply whatsapp messages
• Assist with quotations
• Issuing invoices/service reports
• liasing with suppliers and delivery
• Data entry
• Knowleageable in Xcel & Words
• Reply emails
• Assist Teams when required to get in touch with customers
• Able to work Independently
• Able to communicate and write in English

Job Description

• Attached to Project Manager for daily paperwork, coordination and other assigned jobs
• Responsible for handling incoming calls and email, recording messages, taking notes
• Prepare and provide necessary documents for internal team, building management or clients
• Schedule daily work schedule and transportation arrangement for project team workers
• Manage company vehicles (eg: repairing and service maintainance)
• Assist in adhoc projects or exhibitions as and when required

Requirements

• Degree or Diploma in business or equivalent
• Proficiency in Microsoft Word and Excel
• Experienced in Project Admin position will be an advantage
• Experienced in ACMV or Construction field will be an advantage

Responsibilities:

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements:

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

This role is with our client, a prominent Secondary School in Singapore.

• Front Desk Reception and Customer Service e.g. handle incoming phone calls, enquries and deliveries and courier services.
• Attend to walk in students, teachers, parents, vendors, visitors of the school.
• Handle all incoming and outgoing mails
• Perfom administrative support such as Data entry
• Collation of data and statistics e.g. from surveys
• Photocopying, scanning, faxing and filing of documents
• Distribute resources to teachers/classrooms as per required
• Provide simple first aid to the injured /unwell staff, students or visitors.
• Provide manpower support during ad-hoc school activities
• Any other duties assigned by the School Leaders, Admin Manager, Admin Executives and Heads of Department.

Requirements

• Preferably GCE 'O' Level Certificate or equivalent
• Proficient in Microsoft applications, including Excel, Word and Powerpoint.
• Good command of English
• Preferably 2-3 years of experience as receptionist and admin
• Having prior general administration experience working in a school environment would be an advantage.
• Should preferably have certified basic first aid knowledge and skill. Untrained candidate is welcome but he/she will need to obtain Standard First Aid Certificate within the first year of contract.

Work Details:

Contract until end of December 2024, extendable

Working Hours:

Monday to Friday - 8.30 AM to 5.30 PM during School Term

Monday to Friday - 8 AM to 5 PM on School Holidays

To expedite your application, please email your CV to [email protected], indicating your notice period/available date. We need someone who can join immediately.

We regret that only shortlisted candidates will be contacted.

Job Highlights:

• Abundant personal growth and progression opportunities
• Start-up environment

Job Duties:

• Perform general personal & secretarial duties
• Attend to queries via calls and handling courier services and mails
• Oversee all administrative tasks such as office maintenance, stationary requisition and managing office assets list
• Provide administrative support to the sales team and other relevant departments
• Coordinate office activities and operations to secure efficiency in company activities
• Main point of contact for various vendors such as service providers and office management
• Be updated of regulatory developments within or outside of the company as well as evolving best practices in compliance control
• Ensure that the company's objectives and sales targets are met

Requirements:

• Pursuing a Diploma or Bachelor’s degree in Business or equivalent
• No need experience
• A proactive team player with the ability to work independently
• Resourceful with strong organisational and co-ordination skills
• Proficient in Microsoft Office such as Excel and Word preferred

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Description

Responsibilities

• Provide administrative support to Manager(s) including liaison with Clients and Business Associates;
• Scheduling of meetings/appointments, handling calls and answering request, etc.
• Perform general administrative duties including updating various records & replying to correspondence / mails / faxes / billings, etc.

Requirements

• Work in a fast-paced environment and be responsible
• No experience in this field is welcomed to join
• Working experience in law firm will be an added advantage.
• Excellent organisational, communication and interpersonal skills.
• Excellent Customer Service and problem-solving capabilities
• Ability to work proactively, independently and reliably under pressure
• Proficient in MS Office.

Our client is a local retail F&B stores. They are now recruiting an Admin and Accounts Assistant to be part of their Finance team for ongoing transformation projects. They are located in the Central Area - easily accessible.

Roles and Responsibilities:

• Manage daily office operations to ensure efficiency and organization.
• Supervise external cleaning services, ensuring compliance with cleanliness standards.
• Handle calls, emails, and correspondence, redirecting them appropriately.
• Schedule meetings, appointments, and travel arrangements for team members.
• Perform receptionist duties, guiding guests and notifying team members of arrivals.
• Maintain and order office supplies as needed.
• Assist in basic bookkeeping tasks, including data entry for supplier invoices.
• Collaborate with the finance team on accounts payable and inventory stock counts.
• Manage physical and electronic records, ensuring proper categorization.
• Administer filing systems for easy document retrieval.
• Input, update, and manage data using accounting software and relevant databases.
• Foster effective communication with team members, clients, and vendors.
• Collaborate with colleagues to enhance office processes and efficiency.

Requirements:

• Diploma in Business Administration / Accounting
• Relevant experience in admin and accounting
• Experience with using ERP System

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Scope:

• Attending to client’s queries on behalf of Director, attending to additional correspondence with stakeholders, other parties from HQ
• Maintains executive’s appointment schedule by scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and clients by greeting them, in person or on the telephone, schedules meetings, and answering or directing inquiries.
• Prepares reports by collecting and analysing information.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides administrative support to ensure efficient operation of office.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Makes travel arrangements such as booking flights, or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Designs & Update of monthly meeting slides, rewards/challenges, and upcoming events for the team.
• Tracking of daily expenses for associate directors.
• Liaising with third party vendors to ensure smooth transactions between parties.
• Attend meetings and take accurate minutes of discussions and decisions.
• Prepare and distribute meeting agendas and supporting documents to attendees.
• Ensure all actions and decisions are recorded and followed up on.
• Collaborate with other administrative staff to schedule meetings and arrange logistics.
• Type up and distribute finalized minutes to all relevant parties.
• Ensure confidentiality of all meeting materials and discussions.
• Maintain organized and easily accessible records of all meeting minutes and related documents.

Skills/Qualifications:

• Excellent interpersonal and communication skills
• Time-management skills
• Ability to pay attention to detail
• Ability to multitask
• Good understanding of frequently used computer software and programs, such as Microsoft Office
• Enjoys fast paced environment

Interested candidates who wish to apply for the advertised position, please click on "Apply Now". We regret that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E

EA License No. 01C4394 • EA Registration No. R23114347 (Pang Xue Ni)

Sales Coordinator

SGD 2,000 - SGD 2,500 (depending on related working experience) + Medical Allowance $40 upon confirmation

Job Highlights

• Tuas Area
• Work life balance
• Good and Stable Environment
• Transportationwould be provided to the nearest MRT station after work.

Responsibilities:

· To respond quickly and efficiently to all in-coming sales enquiries, by telephone, fax and email.

· Respond to complaints from customers and give after-sales support when requested.

· Provide administrative support to sales team.

· Handling/follow up with customers on all sales support matters.

· Process sales order and follow up payment with clients.

· Coordination and monitor for clients order.

· Prepare shipping documents for overseas shipments; Delivery Orders (DO) for local deliveries and inform customers of shipment details.

· Handle ad hoc task as assigned.

Requirements:

· Working Hours, 8:30am to 5:30pm (Monday to Friday)

· 5.5 working days, alternative sat (44 hours per week)

· Candidate must possess at least a GCE O level or equivalent.

· Good communications and interpersonal skill.

· Fast learner, initiative and able to multitask.

· Able to commit to the role.

· Able to start work within short notice.

. Experience in Autocount Accounting Software will be advantage

. Fresh Graduate with passion in Sales may apply.

. Training will be provided.

Job title: Operations Admin / Operations Safety Coordinator (Entry levels are encouraged to apply)

Report to: Safety Manager / Operations Manager

Key Responsibilities:

• Assist in the development, implementation, and maintenance of safety policies and procedures.
• Assist in operational matters.
• Assist in regular safety inspections and audits to identify potential hazards.
• Maintain accurate records of safety incidents, near misses, and corrective actions taken.
• Collaborate with department managers to address safety concerns and implement corrective measures.
• Assist in the preparation and submission of safety reports to regulatory agencies as required.
• Provide administrative support, including scheduling meetings, preparing documents, and managing correspondence related to safety initiatives.
• Assist in the procurement and maintenance of safety equipment and supplies.

Qualifications:

• Diploma/Degree in business administration or equivalents.
• Proven experience in a similar role.
• Ability to prioritize tasks effectively.
• Strong attention to detail and accuracy in record-keeping.
• Excellent communication skills, both verbal and written.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Benefits:

• Competitive salary commensurate with experience.
• Opportunities for professional development and advancement within the organization.

How to Apply:

If you are passionate about safety/operations/administrative, we encourage you to apply by submitting your resume to [[email protected]].