Total 3,175 Full-time administrative clerical job vacancies in Singapore

Responsibilities:

• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Office Management: Oversee day-to-day operations of the office, including managing supplies, equipment, and ensuring a tidy work environment.
• Scheduling: Organize and maintain calendars for executives or managers, arrange meetings, appointments, and travel arrangements.
• Documentation: Prepare, file, and manage documents, records, and correspondence. This can include reports, presentations, and other office paperwork.
• Communication: Handle incoming and outgoing communications, including phone calls, emails, and mail. Serve as a point of contact for internal and external stakeholders.
• Data Entry: Input and maintain accurate data in various systems or databases

Requirements:

• Display of good communication skills – both verbal and written.
• Knowledge of basic PC skills - MS Word, MS Excel, MS Outlook.
• Prior mail inserting experience is an added advantage.
• An understanding of priorities and ability to meet datelines.
• Ability to assume responsibility for assigned tasks

Please send in your latest resume to [email protected] or contact to +65 64160542

*Only shortlisted candidates will be notified*

Tammy Yap Yong Qi (24121217) | Employment Agency Licence No:04C3537

Part Time Human Resource Administrative Assistants

Job Responsibilities:

Assist in Recruitment & Onboarding:

• Manage end-to-end recruitment process including job postings, screening resumes, conducting interviews, and making job offers.
• Coordinate and facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

Administrative Support:

• Maintain employee records, process HR documentation, and handle confidential information with discretion.
• Assist in the preparation of HR reports and metrics.
• Any other HR Ad hoc duties

Requirements:

· Excellent communication, interpersonal, and organizational skills.

· Proficient in Microsoft Office Suite

Location: Airline Road

Working hours: Monday – Friday (flexible hours)

Salary: $19/hr

About the Role:

• Management and engagement of residents and public queries, feedback and complaints
• Manage press queries and print/social media
• Coordinate community events and provide event management support to property teams
• Organize events (involving 1,000 to 2,000 participants) and private events involving 100 to 200 participants
• Liaison with various stakeholders including Residents’ Committees, Grassroots Organizations, Government Agencies and Contractors to ensure corporate and client’s image are improved
• Attend all relevant site meetings
• Produce print/online media and collaterals for public engagement
• Perform Public Relations/Customer Service support to property teams and to assist CSO if required
• Assist the Public Relations Manager on special projects as required by Town Council

About You:

• Minimum 1 year of experience in administrative role
• Pleasant personality and able to interact with all walks of life
• Team player, with confidence and creativity

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from;

• Being part of a growing global company;
• Career development and a promote from within culture;
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

We are looking for an Order Coordination and Administrative Support Assistant to join our team and ensure efficient order processing and customer service.

Key Responsibilities:

• Coordinate and liaise with the service team to accurately and promptly process customer orders based on work orders.
• Maintain effective daily contact with customers and vendors to keep them updated on business activities.
• Provide administrative sales support to the sales team to facilitate smooth operations.
• Handle shipping and forwarding documents, ensuring accurate operations coordination.
• Perform data entry and maintain organized filing systems.
• Manage purchase orders (PO), issue delivery orders (DO), invoices, and related documentation.
• Prepare and maintain daily and monthly reports to track business activities.
• Undertake other ad hoc duties as assigned to support team objectives.

Qualifications:

• Proven experience in order processing or administrative support roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in data entry and familiarity with shipping operations.

Requirements:

• With Diploma or Higher in related field.
• At least 2+ years of experience in related working experience.
• Excellent communication skills

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected];

EA License No.: 13C6305

Registration No.: R1985956

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

General Services

• Act as first point of contact for parents, students, and visitors, providing information and guidance.

• Respond to phone calls, emails and walk-in inquries regarding school operations, admissions, and events.

• Handle complaints, concerns, feedbacks or requests and ensure they are directed to the appropriate department or resolved promptly.

• Provide support to the school’s reception desk, greeting visitors, and directing them to the appropriate person or department.

• Assist with the preparation and distribution of school correspondence (Letters, newsletters, publications)

• Assist teachers with clerical tasks such as distributing resources.

• Assist teachers with preparation of teaching and learning materials.

• Perform administrative duties for teaching staff and supervisors

• Input and manage data into the school’s administrative systems.

• Taking care of students at sickbay

• Any other work assigned by the Administration Manager

Job Description

As an Accounting and Administrative Secretary, you will be responsible for ensuring the smooth performance of daily Embassy operations and implementing efficient administrative procedures to ensure the optimal functioning of the Embassy. Your key responsibilities will include, but are not limited to, the following:

● Handle the full spectrum of Embassy administration duties, procurement of Embassy supplies and equipment

● Ensure all payments (i.e. payroll, leases, utilities, telecom, restaurant tickets, other suppliers, etc.) are approved and done on time

● Petty cash and expense management, handling staff’s claims

● Journal entries and bookkeeping in the financial system of the Embassy, and file management

● Month, Quarter and Year - End financial closing and reporting

● Monitoring cash flow, managing annual budget and variances

● Bank reconciliations

● Responsible for managing HR matters (processing monthly payroll, calculating and paying CPF contributions, holiday control, etc.)

● Liaising with MOM on new applications and renewal of Work Passes

● Liaising with IRAS for input GST claims

● Liaising with other 3rdparties, i.e. banks, insurance companies, building administration, providers, etc.

● Other ad-hoc duties

Requirements & Skill Sets

● At least 1-2 years of experience in general administration and accounting

● Prior experience in the public sector administrative role is an advantage

● Organised and meticulous, with attention to details

● Able to multi-task and comfortable dealing with numbers

● Self-driven, resourceful and able to make things happen

● Proficiency level in Spanish and English

● Able to start working immediately.

Application

● Candidates who meet the required profile will be called for an interview.

Job description as follow:

• Management of firm's registered office clients and liaising with the clients on the collection of documents and their mails
• Assisting in office administrative tasks such as arrangement of mail and couriers, directing of phone calls, arranging meetings with Microsoft calendar for a firm's director
• Handling of mails and incoming phone calls
• Assisting in the preparation of client due diligence form of the company secretary and audit department.
• Assisting in the preparation documents for company secretary and audit department
• Monitoring and replenishment of office pantries
• Obtaining quotation for office related expenses (e.g. Cleaning services etc.)
• Manage admin duties such as preparing of simple contracts & issuing of invoices, etc
• In charge of company AR and AP reporting
• Preparation of basis documents which required by management
• Arrange meeting room usage and meeting schedule for management

Requirement:

• Candidate must possess at least a Diploma/Degree
• Computer literacy and proficient in Microsoft Office
• At least 2 years of working experience in office management would be an added advantage
• Meticulous and attention to details
• Responsible, proactive, show initiative to learn and adapt to changes
• Team player with good communication skills
• Bilingual – English and Chinese (In order to communicate with Chinese speaking customers inquiries over the phone or email.)

For those who are interested shall email to [email protected]

As our Administrative Manager, you lead the administrative team, streamline processes, and ensure the smooth and efficient operation of the administrative department. You will play a crucial role in enhancing productivity, driving process innovation, and contributing to the overall success of our organization.

Key Responsibilities:

• Manage and inspire our administrative team across Singapore and Malaysia
• Oversee daily office functions
• Spearhead initiatives that enhance productivity and refine process / procedures.
• Maintain and manage the corporate calendar and execute events
• Plan and execute management and department meetings
• Collaborate with our internal programmers ensuring smooth operations for our systems.
• Manage content and communication channels, ensuring the department stays informed and connected.
• Approve purchases, monitor expenses, and implement cost-saving strategies in consultation with the stakeholders.
• Work closely with department admins and HQ, playing a key role in supporting company-wide initiatives.

Requirements:

• Experience in office administration, with at least 1 year in a supervisory role, including remote team.
• Dynamic and able to adapt to an ever-changing environment
• Excellent written and verbal communication skills.
• Ability to plan, manage, and organize tasks and projects effectively.
• Ability to build strong working relationships.
• Proficiency in office software and IT systems, with the ability to liaise with technical teams.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Administrative Assistant to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Administrative Assistant:

• Handle document preparation, filing, and general administrative tasks.
• Operate office equipment such as computers, fax machines, and photocopiers efficiently.
• Manage the flow of incoming and outgoing communications via office tools.
• Monitor and maintain office supplies, ensuring stock levels are sufficient.
• Oversee the processing of outgoing mail when necessary.
• Ensure a safe and secure working environment.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

About KidsFirst

KidsFirst is an Early Intervention School, Occupational Therapy, and Speech and Language Therapy clinic for children. Our centre works with children with special needs (Autism, Global Developmental Delay, Down Syndrome, Attention Deficit Hyperactive Disorder (ADHD), genetic disorders, and Cerebral Palsy, etc). We deliver an intensive therapy-based program and also provide 1-1 therapy services.

KidsFirst serves a mixed population of international and Singaporean clients, with KidsFirst being listed as one of the preferred Early Intervention Centres by KK Women's and Children's Hospital and National University Hospital (NUH) - Singapore.

We are located at 8 Hong Kong Street, Singapore 059651.

Our brand-new facility houses five state of the art Occupational Therapy Gyms, five Speech Therapy Rooms and two levels for the Early Intervention classrooms. Conveniently located to shopping malls and food spaces like Clarke Quay Central, Chinatown Point, Riverside Point and Hong Lim Market & Food Centre.

Our Benefits

• Competitive Remuneration
• Performance Bonus and Increments
• In-House Career Development and external training
• An international and diverse work atmosphere
• Central Location in Singapore

Roles and Responsibilities:

• Provide general front desk administrative support to the therapists and teachers to ensure smooth operations in the centre.
• Maintaining therapists and teachers calendars, assisting in scheduling and rescheduling of therapy sessions and meetings
• Professional engagement with prospective clients to increase overall sales and client retention including understanding and sharing of company collaterals and brochures. Liaising with clients via phone call and WhatsApp, scheduling patient appointments, including centre billing and resolution of any scheduling or billing conflicts, and client requests and concerns
• Maintain records and files, including centre client files, forms, paperwork and invoices on the company client management systems, Cliniko and HubSpot, etc
• Generate client and team related reports and data based on system files and records for reporting to management.
• Keep track of clinic budgets, monthly procurement, and staff claims which include data entry, sorting of data, and basic bookkeeping.
• Assist in HR talent recruitment, onboarding, application of government work passes, etc.
• Oversee facility maintenance, including cleanliness, safety, and repairs.
• Perform other ad hoc duties as assigned and requested by management.

Candidate Requirements

• Past admin experience in healthcare clinic is required.
• Experience in Cliniko or similar software will be of added advantage.
• Candidate must possess at least Diploma/Advanced/Higher/Diploma in Others or equivalent.
• Proven experience in administration role. Preschool experience valued.
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (Word / Excel / PowerPoint).
• Experience with invoicing and scheduling software is valued.
• Self-driven, ability to handle multiple tasks and a good team player.
• Strong attention to detail and accuracy

How to Apply

For tracking and reporting purposes, all applications must be submitted through our online career’s portal.

Job Description

• Industry/ Organization Type: Logistics/ Production
• Position Title: Technical Administrator/ Administrative Support Coordinator
• Working Location: Jurong Island (Company Transportation Provided)
• Working Hours: Monday to Friday, 8 am – 5.45 pm
• Salary Package: Basic Salary + Allowances + OT + Incentive + AWS + Bonus
• Duration: Permanent Role

Key Responsibilities

• System Administration
• Prepares purchase orders by verifying specifications and price
• Enquire quotations from Vendors
• Upkeep and arrange certification for equipment/machinery
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from the requisitioning department
• Stock controlling

APPLY NOW!!!

• At least GCE “O” level with a minimum 1 year of experience
• PC literate with proficiency in Microsoft Office
• Candidates with knowledge of technical/ spare parts will have an advantage

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67931 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

The Services required are set out as follows:

Reception Duties

Student Assistance

Provide assistance to students at the sick bay.

Administrative Support

Assist with data entry, filing, or any other administrative support required.

I

The Personnel shall minimally have the following qualifications, skills, and experience:

Preferably GCE “O” / “N” Level with credit in English or equivalent.

Proficient in MS Office and use of IT systems.

Strong customer service skills.

Preferably some experience in primary school administration.

Personnel Deployment Hours

Mondays to Fridays: 7:30 AM to 2:00 PM (inclusive of a 30-minute lunch break).

Service Exclusions:

Service not required on Saturdays, Sundays, and gazetted public holidays.

Proficient in MS office

Prepare quarterly GST returns to submit IRAS

Coordinate with accountant to produce financial reports

Collate and generate monthly revenue and expenditure

Furnishing of parking summons to respective agencies

Assist in office administrative tasks

Female preferred

Class 3 driving license preferred

Independent, meticulous and team player

Roles & Responsibilities:

• Provide full support for daily administrative, sales, and accounting functions
• Manage and maintain records for leave, insurance, and medical claims
• Assist with reconciliations, journal entry preparation, and system updates
• Issue manual invoices, track sales progress, and manage payment collections
• Coordinate and schedule meetings, appointments, and travel arrangements
• Prepare and distribute correspondence, reports, and presentations
• Monitor office supplies inventory and place orders as needed
• Handle customer inquiries and deliver excellent customer service
• Assist with the preparation and submission of regulatory documents
• Support HR functions, including onboarding new employees and maintaining employee records
• Perform data entry, document management, and filing tasks
• Collaborate with various departments to ensure efficient office operations
• Perform additional duties as assigned

Eligibility:
Open to Singaporean and Malaysian applicants. Quota available.

Application:
Please email your resume to [email protected]

Responsibilities

Handles all aspects of the day-to-day operation of the catering team.

Assist to oversee the preparation of the food in the kitchen and function sites to ensure that food service is provided to the customer’s satisfaction.

Handle employee issues and training.

Responsible for selling the business to new clients and work closely with customers to understand and fulfill their wishes.

Respond to customer feedback.

Plan menus and ensure the catering operation maintains an inventory of stock both food and serving supplies.

Coordinate with chefs on daily production schedule.

Any Other Ad-Hoc duties assigned by the management.

Requirements

Able to perform spilt shift, work on weekends and public holidays.

Able to work independently and a good team player.

Have initiative and hardworking with positive attitude to learn and contribute.

Possess good communication and interpersonal skills.

Minimum 3 years experience in a similar capacity.

Only qualified candidates will be notified for interviews.

Job Responsibilities:

• Responsible for general office administration and office maintenance
• Maintain database and monitor corporate handphone users’ contracts and usage
• Sourcing of supplies and services – office equipment and office maintenance services
• Arrangement flights, hotel reservations and prepare regular reports
• Preparing of admin reports and checking of invoices for processing payment
• Cover duties of the Receptionist as and when required
• Support Supervisor in any other general office administration duties as and when required.

Job Requirements:

• Degree in Business Administration or related discipline or Diploma holders with relevant experience may apply
• Have at least 5 years of relevant experience
• Excellent communication, interpersonal skills and ability to interact with all levels of the organization
• Good command of both written & spoken English and Mandarin
• Demonstrated strength in multi-tasking, problem-solving, defining needs, visualizing alternatives, working within established budgets, and initiating action to achieve goals
• A resourceful and good team player
• Dynamic and humble with a positive working attitude

Duties & Responsibilities:

· Assist and support operations team in creating and maintaining daily bus schedules

· Coordinate and manage bus drivers to ensure they meet their required performance standards

· Keep detailed records of customer interactions, recording details of inquiries, complaints, and comments, as well as actions are taken.

· Liaise and follow-up with customers to ensure that appropriate actions were taken on customers' requests

· Collaborate with other team members to meet or exceed service standards

· Build relationship with customers

· Support with daily administrative work

· Any other ad-hoc duties as assigned

Requirements:

· Diploma in Business Administration or equivalent (with or without experience)

· Bilingual in English and Mandarin (to speak with both English and Chinese speaking drivers)

· Proficient in using Microsoft Office (Word & Excel)

· Proactive, independent, meticulous and organised

· Customer-oriented with good communication and problem-solving skills

· Familiar with Singapore roads

· Class 3 driving license required

Only shortlisted applicants will be contacted.

Duties & Responsibilities:

· Assist and support operations team in creating and maintaining daily bus schedules

· Coordinate and manage bus drivers to ensure they meet their required performance standards

· Keep detailed records of customer interactions, recording details of inquiries, complaints, and comments, as well as actions are taken.

· Liaise and follow-up with customers to ensure that appropriate actions were taken on customers' requests

· Collaborate with other team members to meet or exceed service standards

· Build relationship with customers

· Support with daily administrative work

· Any other ad-hoc duties as assigned

Requirements:

· Bilingual in English and Mandarin (to speak with both English and Chinese speaking drivers)

· Proficient in using Microsoft Office (Word & Excel)

· Proactive, independent, meticulous and organised

· Customer-oriented with good communication and problem-solving skills

· Familiar with Singapore roads

· Class 3 driving license required

Only shortlisted applicants will be contacted.

Duties & Responsibilities:

· Assist and support operations team in creating and maintaining daily bus schedules

· Coordinate and manage bus drivers to ensure they meet their required performance standards

· Keep detailed records of customer interactions, recording details of inquiries, complaints, and comments, as well as actions are taken.

· Liaise and follow-up with customers to ensure that appropriate actions were taken on customers' requests

· Collaborate with other team members to meet or exceed service standards

· Build relationship with customers

· Support with daily administrative work

· Any other ad-hoc duties as assigned

Requirements:

· Bilingual in English and Mandarin (to speak with both English and Chinese speaking drivers)

· Proficient in using Microsoft Office (Word & Excel)

· Proactive, independent, meticulous and organised

· Customer-oriented with good communication and problem-solving skills

· Familiar with Singapore roads

· Class 3 driving license required

Only shortlisted applicants will be contacted.

Position: Accounting and Administrative Manager
Salary: S$6,000 to S$7,000 per month (depends on experience)

Responsibilities:

1. General:

· Report to the Chairman and the Director of Finance (in Hong Kong).

2. Accounting:

· Oversee accounting and financial operations including maintaining full set of accounts and daily accounting operations.

· Oversee internal control and tax compliance including prepare and submitting all annual statutory filings, tax filings and GST filings.

· Oversee banking operations including monitoring the bank accounts, preparing payments and wire transfers.

· Oversee the BVI companies’ filings and reporting.

· Liaise with vendors including bankers, auditors, tax authority, government agencies, BVI agents, and so forth for accounting and finance matters.

3. Administration:

· Responsible for full spectrum of human resources functions including but not limited to employee attendance, payroll calculation, CPF administration and leave management, compliance with labour laws and regulations, etc.

· Responsible for full spectrum of office administrative/ procurement functions including offices services and supplies, insurance, IT, repair and maintenance, leasing and tenancy renewal, etc.

· Liaise with vendors including government agencies, insurers and so forth for human resources and other administration/corporate matters.

4. Property management:

· Manage the administration/corporate matters of the properties owned by the company.

· Liaise with vendors including government agencies, property agencies, property management company, insurers and so forth for property corporate matters.

5. Others

· Perform other ad-hoc tasks as required.

Requirements:

• Certified qualified accountant, and bachelor's degree in accounting, finance or a related field.
• Minimum of 8 years of experience in an all-rounded accounting function.
• Experience working in a family office with a diverse role would be an advantage.
• Good command of written and spoken English and Chinese (both Cantonese and Mandarin would be an advantage).
• Experience in using Quickbook Accounting System.
• Proficiency in Microsoft Office including Excel, Word, Powerpoint and Chinese word processing.
• Stable working history, and willing to stay with the company in long-term.
• Immediately available is an advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Ding Xin Er

EA Personnel Reg No: R22106669

Role & Responsibilities:

• Providing administrative support to the department staff to ensure effective and efficient operations
• Make reminder calls
• Perform data entry duties
• Prepare and compile reports and data
• Follow up with clients and vendors
• Assist in other ad hoc duties as assigned

Requirements:

• Minimum Diploma or equivalent
• Minimum 1 year related working experience
• Attention to accuracy and detail
• Strong organisational skills and good communication skills
• Able to work independently and work cooperatively in team settings
• Suitable candidates will be considered for a full-time position

RESPONSIBILITIES (E.g. Job Scope) :

• Manage and coordinate the preparation of site office setup such as sourcing for container office vendor, Singtel and utilities application, etc.

• Assist in sourcing for office furniture quotations, safety PPEs, other admin purchasing matters.

• Provide admin support to Admin Manager such as printing of namecards, IT equipment requisition, etc.

• Assist in transportation coordination matters.

. Any other duties as assigned by superior.

Job Responsibilities:

· Generate quotations for various projects and services.

· Manage and maintain ES accounts.

· Raise purchase orders and ensure timely processing.

· Perform goods acceptance and ensure compliance with quality standards.

· Generate ROP and other necessary documentation.

· Liaise with external contractors, and other subcontractors, to ensure smooth project execution.

· Provide administrative support to the Sea Guardian and Wakeboard O&S teams as required.

· To adhere security protocols and guidelines as per instructed.

Qualifications:

· A background in engineering is required. Diploma.

· Must be a Singaporean citizen..

· Strong organizational and multitasking skills.

· Excellent communication and interpersonal skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

· Pickup point at Simei.

Working location: Pasir Panjang

Duration: 12 months

Working hours: Monday - Thursday: 8:30am - 6:00pm, Friday: 8:30am – 5:30pm

Salary: Up to $13.60 per hour

Job Responsibilities:

• Ensure accurate data entry, data update and data cleaning.
• Organise, filter and categorise databases for better accessibility for all stakeholders.
• Document stakeholder engagements in the database.
• Modify documents from PDF to HTML for user-friendly purposes.
• Support the team in sending mass emails via inbox and respond to and redirect incoming queries.
• Other administrative tasks and related duties as needed.

Requirements:

• Diploma in any discipline
• Proficient in Microsoft Word, Excel
• Knowledge in basic HTML coding is advantageous

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potential opportunities.

Delete personal data not required at this application stage.

To withdraw consent, email [email protected].

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Law XinXuan Stesha - Outsourcing Team

ScienTec Consulting Pte Ltd - 11C5781

Calendar and Schedule Management

• Manage calendar by scheduling and prioritizing meetings, appointments, and events.

• Coordinate travel arrangements, including flights, accommodations, and itineraries.

• Anticipate and resolve scheduling conflicts (if any)

Communication and Correspondence

• Handle and manage incoming emails, calls and messages

• Under the direction and guidance from the Head of Radiation Oncology Department, draft, edit, and proofread correspondence, presentations, and reports

• Handle confidential and sensitive information discreetly.

• Perform secretariat duties on behalf of department in meetings and committees as required.

Information Management

• Maintain an organized filing system for documents, reports, and records.

• Prepare and distribute meeting agendas, materials, and follow-up action items.

• Conduct research and gather information to support decision-making processes as required.

Project Support

• Assist in managing key projects and initiatives by coordinating tasks, deadlines, and resources.

• Provide regular updates to the executive on project status including progress and milestones

• Prepare project reports and presentations as needed.

Relationship Management

• Maintain strong working relationships with internal and external stakeholders.

• Liaise with other department heads, and team members to facilitate communication and collaboration.

• Be a positive impact on the organization’s culture

Financial Administration

• Assist in budget management, expense tracking, and financial reporting as required.

• Process invoices, claims, expense reports, and reimbursements on behalf of the executive as required.

Requirements:

Min Diploma or Degree in any discipline

Any prior Healthcare experience will be advantageous

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Contract Admin Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599