COMPANY DESCRIPTION

Headquartered in Singapore, The EtonHouse International Education Group has 120 schools across 11 countries. We run pre-schools as well as K-12 international schools. Together, these schools provide internationally recognized programmes and high-quality education to over 20,000 students globally. The group also runs enrichment programmes and cutting-edge ed-tech programmes to scale the provision of high-quality education in pre-schools.

Over the last 27 years, EtonHouse has been at the forefront of international education in the Asia Pacific region and has won numerous awards. In 2019, our founder, Mrs. Ng Gim Choo won the EY Entrepreneur Of The Year Award in the Education category. In addition, EtonHouse was recently selected to be in the inaugural cohort of the Scale-Up SG programme, which is an Enterprise Singapore programme selecting high-growth potential local companies which can be groomed into future global champions.

With children at the heart of what we do and the vision to make good quality education accessible to every child in Singapore, EtonHouse launched the EtonHouse Community Fund (ECF) in 2015. As an independent IPC charity, ECF continuously runs initiatives to make a difference in the lives of vulnerable children.

EtonHouse Vision

Shaping the future through education

EtonHouse Mission

Developing confident and capable global citizens

Be a part of the EtonHouse family

We welcome passionate and dedicated professionals who share our belief in the power of education. Together, we can make a meaningful difference to children and society through education.

RESPONSIBILITIES

The Administrative Assistant reports directly to the Principal for all administrative details related to the center's day-to-day operations and provides customer care services to students and their parents during their stay with the school.

Job Role & Responsibilities

• Assist in picking up and answering any phone call on general enquiries
• Meet and greet parents/students/visitors
• Provide proper information about school fees and programs
• General clerical duties
• Purchase items from suppliers for capital expenditures, kitchen, stationary, events, etc
• Responsibility for proper storage of stationary and uniforms
• Support operational workflow

• Minimum qualification of a Diploma
• Minimum 1-2 years experience in administrative skills
• Proficient in Microsoft Office and IT savvy
• Good communication and interpersonal skills
• Able to multi-task and work independently

The main task of this role is to provide administrative support, including the processing of invoices and payments to vendors, communication with customers and vendors, and other office management duties.

Responsibilities

• Collect, collate and follow-up on billing & payment including raising Purchase Orders, invoicing & payments
• To handle and manage Xero Accounting Software
• Ensure all documents are properly saved, filed/uploaded into the correct adviser’s/client’s folder.
• Handle calendar management and scheduling of meetings
• Monitor and arrange for execution of documents
• Assist with training registration and maintain training register and database
• Build and maintain good working relationships across all levels of personnel, internally and externally
• Responsible in payroll process, claims expenses, and other related matters
• Liaise with the external auditor and tax agents
• Process work pass application, renewable and cancellation
• Liaising with customers and vendors to make the necessary rearrangements whenever needed (e.g. during vehicle breakdown or delay due to heavy traffic)
• Undertake other duties and responsibilities as assigned, including any ad hoc assistance required for other staff members and answering queries from advisers

Requirements

• Minimum 2 years working experience as secretary/administration support or other related roles
• Interest in the transport industry
• Strong coordination, interpersonal, organization and time-management skills
• Customer service orientated, attention to detail, highly responsible
• Excellent in written and communication skills for English (and ability to communicate in Mandarin with our Chinese drivers)
• Proficiency in MS Office and be tech savvy to handle other applications/software that we will provide initial training for
• Ability to learn quickly and is capable of working independently in a lean team

We are a rapidly growing company and seek someone who has a positive work attitude, would like to grow together with us, and is a team player.

Hall of Goods Pte Ltd is a distributor and reseller of lifestyle brands from around the world. While our company is based in Singapore, our brands are distributed and sold in many parts of Asia. We pride ourselves in being a true partner to the brand owners because we believe that it is equally as important to grow the equity of the brands we carry as it is to increase penetration and sales of their products in Asia.

Hall of Goods Pte Ltd invests in grooming our people as well as building strong partnerships with our suppliers and agencies. In that way, we create an eco-system that enables us to grow more effectively and efficiently.

While our structure is lean, we constantly look for talent that has the same values and principles as we do but can add new perspective at the same time. The values at Hall of Goods are simple.

1. Don’t be afraid to learn new things

2. Make sure everything you is done because you believe it has real value to the consumer and to the business

Roles & Responsibilities

Data entry and administrative assistant role

Responsibilities include consolidating and entering data from sales statements and providing administrative support to ensure efficient operations in the Company.

Job Responsibilities:

· Answer all enquiries via social media, phone call

· Entering of data entry, preparation and generating of invoices

· Assist with Management on any ad-hoc duties

. Flexible Working hours: 9am to 5pm. Minimum 3 working days a week. Working days can be discussed further

Job Requirement:

1. Minimum GCE ‘O’ Levels with working experience

2. Experience in data entry would be an advantage

3. Proficient in Microsoft Office

4. Good interpersonal and communication skills

5. Diligent, organised, self-driven, resourceful and fast learner

We are seeking a detail - orientated and organized Temporary Administrative Staff to provide support while our staff is on maternity leave. This position is responsible for assisting in the smooth executive of training courses and workshops.

Key Responsibilities:

• Prepare course materials for classes and ensure timely distribution.
• Send class confirmation details to trainers and coordinate their requirements.
• Submit participant name lists to security for access clearance.
• Book rooms for training sessions and manage related logistics.
• Assist with room set-up prior to classes, ensuring all equipment and materials are ready.
• Update and maintain the course calendar to reflect schedules sessions and changes.

Requirements:

• Strong organization skills with attention to detail.
• Ability to manage multiple tasks and deadlines effectively.
• Good communication skills for liaising with various stakeholders.
• Prior experience in administrative roles preferred.

COMPANY DESCRIPTION

Headquartered in Singapore, The EtonHouse International Education Group has 120 schools across 11 countries. We run pre-schools as well as K-12 international schools. Together, these schools provide internationally recognized programmes and high-quality education to over 20,000 students globally. The group also runs enrichment programmes and cutting-edge ed-tech programmes to scale the provision of high-quality education in pre-schools.

Over the last 27 years, EtonHouse has been at the forefront of international education in the Asia Pacific region and has won numerous awards. In 2019, our founder, Mrs. Ng Gim Choo won the EY Entrepreneur Of The Year Award in the Education category. In addition, EtonHouse was recently selected to be in the inaugural cohort of the Scale-Up SG programme, which is an Enterprise Singapore programme selecting high-growth potential local companies which can be groomed into future global champions.

With children at the heart of what we do and the vision to make good quality education accessible to every child in Singapore, EtonHouse launched the EtonHouse Community Fund (ECF) in 2015. As an independent IPC charity, ECF continuously runs initiatives to make a difference in the lives of vulnerable children.

EtonHouse Vision

Shaping the future through education

EtonHouse Mission

Developing confident and capable global citizens

Be a part of the EtonHouse family

We welcome passionate and dedicated professionals who share our belief in the power of education. Together, we can make a meaningful difference to children and society through education.

RESPONSIBILITIES

Job Description

Duties:

• Assist in picking up and answer any phone call on general enquiries
• Meet and greet parents / students / visitors
• Provide proper information about school fees and programs
• General clerical duties
• Create file using Microsoft Office
• Assist in preparation of Expenditure Requisition Forms and obtain price quotations from suppliers
• Purchase items from suppliers for capital expenditures, kitchen, stationary, events, etc
• Responsibility in proper storage of stationary and uniforms
• Send invoices and cheques by post
• Support operational work flow

Qualifications

• Minimum qualification of a Diploma
• Minimum 2 years' experience in administrative skills
• Proficient in Microsoft Office and IT savvy
• Good communication and interpersonal skills
• Able to multi-task and work independently

We are currently seeking administrative support to our managed Healthcare team to drive the development and expansion of our Business. You will be supporting the client servicing team to ensure the administrative aspects of things.

What You'll be Doing

• Creating user accounts for corporate customers
• Assisting the Servicing team in the preparation of documents & policies
• Sorting and filing of documents
• Data cleansing and sorting
• Assist in any other ad-hoc duties that are assigned by the manager

What We Are Looking for

• Diploma in any discipline
• Candidates with related experiences (Admin / Customer service / sales support) will be an advantage but not essential
• Able to follow standard work processes independently
• Meticulous
• Good team player with good communication skills

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

A regional heathcare company of Japan has a vacancy for an "Administrative Executive".

1) To organise and compile dossiers for registrating Shofu Dental

Products as medical device in the Asia-Pacific Region.

2) To maintain registered products licenses to ensure compliance.

3) To support processing of orders, prepare of shipments and control

back orders for Customers.

4) Proficiency in Microsoft office (Words & Excel).

5) Other Administrative duties.

6) Training will be provided.

7) Attractive salary packaging package and benefits.

Qualifications :

Polytechnic Diploma / Advanced / Specialist / Management / Graduate Diploma / Master Degree or equivalent.

Mode: Full-time

Location: Singapore

Role Overview:

Administrative Assistant is integral to the smooth operation of our office. Your role will involve a variety of administrative tasks, including but not limited to, document management, communication handling, and liaison with external parties. The ideal candidate possesses a high level of professionalism, attention to detail, and efficiency in all aspects of their work.

What You Will Do:

• Prepare, file, and organise various company documents and records, including HR, billing, expenses, internal equipment, and corporate files, ensuring accuracy, completeness, and that all information is current
• Maintain confidentiality of all company information
• Handle incoming communications via phone and email, ensuring timely and professional responses
• Liaise on behalf of the company with external parties, including but not limited to, government departments, auditors, vendors, and associations, building and maintaining good relationships.
• Address staff queries
• Staff onboarding and offboarding
• Coordinate schedules, meetings, and appointments for company management and leadership, ensuring optimal time management and avoidance of scheduling conflicts
• Distribute agendas and prepare minutes for meetings
• Monitor office supplies inventory, place orders, and manage budgets
• Provide administrative support to other teams and projects as needed

The Must-Haves Qualifications:

• Bachelor’s degree
• At least 1 year of experience in administrative or secretarial roles.
• Excellent written and spoken English
• High proficiency in Adobe Suite, MS Office and other office productivity tools
• Tech-savvy, with the aptitude to learn new software
• Key attributes: meticulousness, discretion, and exceptional time management skills

Bonus Points If You Possess:

• Professional certifications
• Proficiency in written and spoken Chinese

WHO YOU’LL WORK WITH

This role will be reporting to the Senior Director, GPS APAC based in Singapore and represent the APAC team. The role will work closely with the members of the GPS APAC Leadership team, members of the broader GPS teams, key country stakeholders, teammates in the GPS locations around world and engagements across Nike’s global functions such as Procurement, Communications and Technology. This role will partner with a large, diverse team of Nike employees both in person and remote, as well as engagements with outside suppliers and vendors.

WHO WE ARE LOOKING FOR

We are seeking an administrative assistant to join our GPS APAC team, Singapore based. Our executives and senior leadership owe their success to the incredible people in this role who handle all the details. Our ideal candidate is a great teammate who is well organized, self-driven, flexible multitasker and prides themselves on high attention to detail. The candidate is expected to have highly effective communication skills, and enjoy working in a fast-paced, competitive environment.

The candidate needs:

• 3+ years of supporting experience with regional/international exposure with diploma or degree in Business administration or other relevant degree
• Strong interpersonal and highly developed communication skills in verbal/written and collaboration skills to engage with user groups and to build networks with GPS and other key Nike partners.
• A proven track record of collaborating and influencing in a highly matrixed organization across a variety of internal and external suppliers as well as cross-cultural awareness and sensitivity.
• Proficient in the MS Office.
• Always maintain the strictest confidentiality on all matters

WHAT YOU’LL WORK ON

As the Administrative Assistant, GPS APAC, you will work closely with Nike teammates across the region. While creating and maintaining relationships with Nike business, you will be responsible for coordinating APAC administrative engagement planning across the APAC teams, guiding and supporting GPS country leads for effective administrative communication. You will act as a first point of contact, dealing with correspondence and queries as well as liaising with stakeholders, vendors and clients.

Your accountabilities and tasks will include, but not limited to:

• Support the leader day-to-day activities to ensure their team success.
• Assess priorities of work and assist in organizing the leader priorities and complete other work tasks as arranged by the leader.
• Managing diaries and organizing meetings and appointments, with access to shared calendars.
• Booking and arranging travel, transport & accommodation and collating/ filing expenses.
• Managing databases and platforms, compiling and preparing reports, and correspondence.
• Implementing and maintaining procedures / administrative systems.

Presentations:

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources and maintains and updates on-going reports or databases.

Job Responsibilities:

• Responsible for general office administration and office maintenance
• Maintain database and monitor corporate handphone users’ contracts and usage
• Sourcing of supplies and services – office equipment and office maintenance services
• Arrangement flights, hotel reservations and prepare regular reports
• Preparing of admin reports and checking of invoices for processing payment
• Cover duties of the Receptionist as and when required
• Support Supervisor in any other general office administration duties as and when required.

Job Requirements:

• Degree in Business Administration or related discipline or Diploma holders with relevant experience may apply
• Have at least 5 years of relevant experience
• Excellent communication, interpersonal skills and ability to interact with all levels of the organization
• Good command of both written & spoken English and Mandarin
• Demonstrated strength in multi-tasking, problem-solving, defining needs, visualizing alternatives, working within established budgets, and initiating action to achieve goals
• A resourceful and good team player
• Dynamic and humble with a positive working attitude

About The Opportunity

We are currently seeking Administrative Assistant to join our managed Healthcare team to assist in the development and expansion of our Healthcare service network.

Pay rate: $13ph.

Work Location: 25 Bukit Batok Crescent (The Elitist).

Working Hours: 9am to 6pm

Working days: Mondays to Fridays (4 or 5 working days)

What You'll Be Doing

• To assist in the entry of data that is given.
• Printing and sorting of documents (Physical or e-Files).
• Apply data program techniques and procedures such as the use of VLOOKUP.
• Any other duties assigned by the Manager.

What We Are Looking for

• Intermediate proficiency in Microsoft Excel.
• Proficient in Microsoft Office applications.
• Ability to commit for 3 months and/or beyond.

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

Administrative assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. Supports the engineering department in day-to-day work with a start to finish approach encompassing project creation, document administration and project billing. The role will also involve both internal and external client interactions.

Administrative assistants are responsible for confidential and time-sensitive material. Familiar with a variety of the field's concepts, practices, and procedures.

What You Will Do:

• Be part of a team of Administrators under the direction of an Engineering Coordinator.
• Helps administer incoming work through project creation and client communication.
• Responsible for assisting with the administration of client emails and submissions, whilst taking the initiative to speak to clients by phone whenever possible to streamline communication.
• Work with an in-house system and gain an understanding of internal processes required to maintain a timely workflow and educate clients in system functionality.
• Utilizes various systems for tasks such as accounts receivable tracking, billing, and record keeping.
• Ensures proper billing actions are taken and processes followed to support the Engineering Coordinator.
• Performs clerical duties such as word processing, mail distribution, filing, record keeping, and faxing.
• May assist in the planning of events and seminars.
• Supports colleagues with surplus work when required.
• This will be a one-year contract (renewable) position.

What You Will Need:

Education and Experience

• High School diploma or equivalent
• 0‒2 years of previous related experience

Knowledge, Skills, and Abilities

• Ability to identify, analyze and propose solutions to problems.
• Good command of the English language.
• Ability to communicate orally and in writing.
• Strong MS Office experience, such as word processing and spreadsheet creation
• Proficient clerical skills such as file maintenance, record keeping, and office equipment use.
• Good interpersonal, professional, and communications skills for use in person, in writing, and in telephone conversations.
• Ability to become familiar with the ABS Health, Safety, Quality, and Environmental Management System

XPS, a subsidiary of The Star Performing Arts Centre, specializes in delivering comprehensive technical production solutions. Our services encompass staging and production design, equipment rental, and video production and editing.

Job Duties and Responsibilities

• Assist Production Coordinator with costings and estimates.
• Ensure compliance with company’s procurement policy in transactions with vendors.
• Ensure timely administration of freelancer timesheets.
• Keep track of company’s expenses and ensure payments are made in a timely manner.
• Keep track of accounts payable.
• Assist Production Coordinator with post event financial report.
• Maintain company’s software systems.

Requirements:

• Diploma in any discipline or A-levels.
• At least 2 years of experience in technical/film production or finance related roles preferable.
• Possess good interpersonal and communication skills, meticulous and display excellence in work.
• Well-versed in Microsoft Word, Excel, Outlook.
• Experience working with project management software such as Monday.com.
• Able to work independently with minimal supervision.

Job Summary:

We are currently looking for a candidate to join our established and dynamic Pastoral Team. The appointee will aid the daily workings of Pastoral and Safeguarding Team to provide frontline support to students, parents, and staff.

The role reports to Director of Pastoral Care.

Requirements:

• Minimum Diploma or equivalent with relevant working experience
• Prior experience in therapeutic or educational support role will be an advantage
• Have basic understanding of Counselling/safeguarding, and/or willingness to engage in relevant CPD
• Experience in using a variety of relevant software e.g. Canva, PowerPoint, google slides, Teams
• Calm and composed in a crisis
• Able to work cohesively in a team-based environment as well as independently.
• Able to manage confidentiality and discretion in handling information
• Possess excellent interpersonal, intrapersonal, and organizational skills
• Attention to detail
• Must be warm, compassionate, flexible and approachable with a good sense of humor genuine interest in wellbeing
• A self-directed learner, who demonstrates initiative and can work with minimum supervision effectively. Willing to engage in ongoing CPD

Key Responsibilities

· Build, collate, proofread, and maintain pastoral, safeguarding and CWS electronic resources, website, infographics, presentations, simple video editing and correspondence.

· Compile and manage pastoral, safeguarding and CWS resources such as books, art supplies and therapeutic games.

· Responsible for report generation and distribution

· Responsible for procurement and ordering of safeguarding, pastoral or CWS resources and requests for payment of invoices to our finance department.

· Support for CWS, pastoral and safeguarding team in liaising with internal/external CPD/networking opportunities.

· Logistical/organisational support for CWS, pastoral or safeguarding training or ParentWise events, and staff/student workshops.

· Recording minutes of meetings.

· Adhere and be accountable to The School and Pastoral Team, safeguarding and CWS departmental policies and procedures.

· Be point of emergency contact for social worker on home visits, checking in at end of appointment time

· Support the whole school DSL with the administration and input of safeguarding data relating to new students.

· Input Temporary Guardianship information into CPOMS

· Co-ordinate the dissemination of the DSL poster each time it is updated

· Monitor the Pastoral Support email address and check time-out sign-ins, communicating to relevant staff

General

· Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead.

· Embrace the School’s commitment to creating a diverse and inclusive environment.

Personal Attributes

· Calm and composed in a crisis.

· Able to work cohesively in a team-based environment as well as independently.

· Understanding of the need for confidentiality and discretion in handling information.

· Excellent English (written and spoken) interpersonal, intrapersonal, and organizational skills.

· Attention to detail.

· Must be warm, compassionate, flexible and approachable with a good sense of humor genuine interest in wellbeing.

· A self-directed learner, who demonstrates initiative and can work with minimum supervision effectively. Willing to engage in ongoing CPD.

· Strong commitment to safeguarding of young people, to the DEIJ agenda and to ‘Team Tanglin.’

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

5-day week with annual leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

You can contact the HR department at [email protected] for any enquiries regarding the role.

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

Join Biomedia Holdings and Shape the Future of Science and Technology!

At Biomedia Holdings, we are a leading group of companies based in Singapore, specializing in microbiology and molecular diagnostics (infectious diseases), cancer diagnostics and therapeutics, radiation safety and research, and surgical devices (primarily in women’s health and orthopedics). We serve customers primarily in the Healthcare, Research, and Food & Pharmaceuticals industries. Our expertise lies in the marketing and distribution of point-of-care solutions, high-tech equipment, and consumables essential for laboratories and hospitals.

With a strong presence across the ASEAN region, Biomedia Holdings is poised for significant growth and expansion. We are continually venturing into cutting-edge technologies to enhance the capabilities of our industry and provide treatment possibilities that improve the lives of communities.

We are seeking strategic, resilient, and adaptable individuals who thrive in a dynamic and fast-paced work environment, both locally and regionally, to join our team and contribute to our ambitious expansion plans.

Be part of our journey to empower the sciences and positively impact lives in our community. Apply now and help us elevate Biomedia Holdings to new heights.

As an Admin Executive, you will play a crucial role in providing administrative support and ensuring the efficient operation of our office. You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion. Your ability to work well under pressure, adapt to change, and maintain a high level of professionalism is essential in this role.

Responsibilities:

• To ensure smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, and facilities management including vendor management.
• To lead in communication of office general announcements and ensuring that the collaboration and participation is effectively managed across the company.
• To manage and maintain databases, records, and confidential files, ensuring data integrity and security.
• To proactively identify, develop, and implement efficient administrative policies and procedures to streamline processes and ensure efficiency.
• To undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• To provide comprehensive administrative support to executives and team members, including but not limited to scheduling meetings, managing calendars, handling correspondence and travel arrangements.
• To prepare and distribute internal communications, memos, and reports as required.
• Other ad-hoc duties assigned by management.

Pre-requisites:

• Diploma in Business or related field
• Minimum 3 years of relevant experience as an administrative executive
• Must have good hygiene practices in office housekeeping and fastidious with both cleanliness and orderliness.
• Able to interact easily with people and have a pleasant and open personality.
• A structured and organized individual with multitasking abilities and a keen eye for detail.
• An independent and resourceful problem solver.
• Ability to work effectively under pressure and adapt to change quickly (anticipation management mindset)
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

ADMINISTRATIVE SUPPORT ASSISTANT

11am-8pm

Prefer female

We locate at Midview Building Bukit Batok

Job Function

Admin / Secretarial, Advertising / Media, Customer Service, Sales / Retail, Social Services

Job Description & Requirements

1. Data entry of day to day sales transaction

2. inventory tracking and management

(motorcycles and stock)

3. handle customer ( rental motorcycle)

4. *Update social media, Instagram, facebook, tik tok

5. any other adhoc request by management

We are currently seeking administrative support to our managed Healthcare team to drive the development and expansion of our Healthcare service provider network.

What You'll be Doing

• Sorting and filing of documents
• Data cleansing and sorting
• Direct phone calls to panel partners
• Assist in any other ad-hoc duties that are assigned by the manager

What We Are Looking for

• Independent
• Meticulous
• Intermediate proficiency in Excel, particularly in V-Look up
• Able to work at least 3 days a week(Monday-Friday) based on a 9am - 6pm schedule
• Able to work till end November

We regret to inform that only shortlisted applicants will be notified for a virtual interview.

To learn more about our Organization, please visit https://alliancehealthcare.com.sg.

Reporting to the Fleet Operations Assistant Manager, you will assist in administrative matters, coordinate operations, maintain department documentation, and facilitate effective and efficient communication within the team and with external stakeholders.

Day to Day Activities

• Conduct physical inventory checks and counts to ensure accurate inventory levels
• Organise inventory in designated locations, ensuring proper storage conditions to prevent damage or deterioration
• Assist in the enforcement of safety protocols and procedures to ensure a safe working environment for the team
• Serve as a point of contact for internal and external inquiries related to fleet operation
• Coordinate communications between the fleet operations team, ground operators, vendors, and other relevant parties
• Provide our partners with timely upload of scheduled jobs without affecting users’ bookings
• Coordinate with our partners on equipment installations and repairs of our vehicles, ensuring timely resolution of issues
• Assist in managing the purchase, renewal, and season parking transfers for our fleet
• Provide operational support to the fleet operations team as required by the team

Who We Are Looking For

• Higher NITEC or Diploma in Business Administration, Logistics, Information Systems / Technology, Automotive / Mechanical Technology, Engineering, or equivalent
• Highly motivated with a strong sense of discipline, working well under minimal supervision
• Excellent communication and interpersonal skills
• Familiar and comfortable working with MS Excel/Google Sheets
• A valid Class 3 / 3A / 3C / 3CA licence will be advantageous

Why You Should Join Us

• Be part of the fastest growing and largest carsharing technology company in Singapore
• Achieve meaningful objectives as part of a mission-driven and values-based organisation
• An opportunity to experience an open, inclusive, and culture-first work environment

Strong personal alignment with our GetGo Values

• Driven by Purpose
• Stay Curious and Humble
• Collaborate with Empathy
• Make it Better
• Get It Going!

The Role

The position will be part of Group Treasury department supporting bank admin and treasury operations from Singapore HQ.

Job Responsibilities

The job scope will be supporting daily treasury operations and settlement, including the following:

• Bank account opening/ closing and maintenance of bank account details in SAP system.
• Process changes to bank mandates/ internet banking, call-back and standard settlement instructions.
• Support Treasury team in preparing bank audit confirmations.
• Input of treasury transactions (interco-loans, bank loans, deposits, FX) in treasury system.
• Process and monitor treasury transactions.
• Processing of invoices.

Job Requirements

• At least GCE A Levels or Diploma from a local recognised Polytechnic.
• Familiar with Microsoft Word and Excel applications.
• Prior experience in finance/treasury will have added advantage.
• Other key attributes include being meticulous and a team player.
• Candidates who have prior experiences in bank treasury operations will have an added advantage.

• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Update the Project List Records and assist to set-up project files for new project.
• Assist on the demobilization for projects nearing completion.
• Assist in performing various duties carried out by the Senior Admin Manager.

• Answer and process all incoming calls via the switchboard, transferring the call to the relevant individual.
• Accurately record and promptly relay oral and written messages.
• Welcome and assistant callers and direct visitors in a professionals manner.
• Follow correct procedures, instructions and protocols.
• Provide general office administrative support and assisting in recruiting, including employee onboarding and application of any applicable work passes.
• Responsibility for ensuring all meeting rooms are set up correctly for each external meeting with adequate supplies of notebooks ,pens and refreshments and are cleared and tided after each meeting.
• Assist with MS teams/conference call set ups.
• Coordinate all seminars and conferences with the Business Development team.Make travel arrangements, organise visaa and transfers.Manage and update database.
• Provide other administrative duties.

Job Responsibilities:

• Support daily trades in system and provide any trade information
• Generate and file contracts
• Compile, issue and send purchase contracts to broker/buyer within 24 hours.
• Sort, match and verify trade confirmation and deal slips for sales and purchases.
• Send trade confirmation
• Confirm, data entry and print trade confirmation/sales/purchase contract from system.
• Send (hardcopy and email) signed sales/purchase confirmation to broker/buyer within 24 hours and make photocopies of signed sales/purchase confirmation for distribution to relevant departments/parties. File all signed copies of sales/purchase contract.
• Make necessary amendments to Sales/Purchase contracts.
• Update and maintain excel spreadsheet for all sales/purchase contracts.

The Role

To develop a thorough understanding of Toll’s business through practical involvement in sales activities. Sharing that knowledge with Japan Post and identifying opportunities for introducing Toll’s services to Japan Post customers and potential Japanese customers.

• Representing Toll Group throughout the sales process with a focus on more complex sales opportunities or opportunities with major clients.
• Identifying new sales opportunities, particularly for current Japan Post customers, and Japanese companies. Creating and developing the sales business strategies for further growth of Toll’s business with Japan Desk sales team.
• Monitoring and managing the sales performance of Japan Desk with using KPI and/or other index. Retaining existing businesses of Japan Desk by closely managing the relationship with clients with a focus on Global Logistics in Asia.
• Analysing competitor activity. Developing a strong understanding of Toll’s business. Communicating with Japan Post to further develop broader understanding of Toll’s business and service offerings.
• Assisting management on their business decision making by carrying out day-to-day administrative activities.
• Senior functional managers of both Toll and Japan Post. Japan Post management and business development team. Global Logistics and Global Forwarding management and sales team of Toll

To be successful, you will need:

• Relevant bachelor degree or equivalent employment experience
• Native Level in Japanese (written and verbal) and good command in English (written and verbal) to communicate with stakeholders in Japan Post
• Significant experience in a technical sales environment
• Actively participate in Toll WHS Policy and Program to ensure own health and safety and the health and safety of others in the workplace
• Ensure compliance with safe work practices, not to put others at risk. Use and maintain equipment properly and ensure that the work area is free of hazards
• Report all incidents, injuries and near misses. Report any hazard or accident to the OHS officer as soon as it becomes apparent

The successful applicant will be responsible for the day-to-day administration of the music programme. To ensure that all music tutors, staff, parents and students are supported by correct procedures and the resources are in place to run successfully. The role reports to the Director of Music through the Music Manager.

Requirements:

• Diploma holder or equivalent
• Minimum relevant experience of two years and above
• Experience and general knowledge of music would be an advantage
• Proficient in Google, Microsoft Office Applications & Excel
• Pleasant disposition with excellent interpersonal, organisational, communication, co-ordination and administrative skills; and a good command of English
• Strong people management skill
• Positive attitude and positive approach to working with peopl
• Able to work independently as well as a good team player with good initiative

Key Responsibilities

1. Activities

• Develop a sound working knowledge of the Music Programme and its requirements;
• Manage the Music Tuition registrations, withdrawals and waitlist;
• Be the first point of contact for parents, students and staff visiting the music department;
• Monitor daily attendance of music lessons via SOCS;
• Produce and update the Music Tutor Handbook to include up-to-date information;
• Assist with the planning of the annual tutors meeting;
• Ensure the Tutor’s contact information is current;
• Maintain the instrument inventory and monitor servicing and maintenance of all instruments;
• Daily communication with parents, tutors and students and
• Responsible for keeping the music common areas and tuition teaching rooms operational.

2. Communication

• Liaise daily with the following people:

o Music tutors

o Heads of Music and Music Faculty

o Music Manager

o Director of Music

o Whole School – teachers, students, front offices and parents

• Monitor the tuition timetables in conjunction with the terms and conditions of the programme;
• Notify tutors of upcoming calendar events;
• Communicate with Tutors in regards to attendance to ensure communication with parents is accurate;
• Promote choices available to students and their parents;
• Deal with enquiries from parents regarding the tuition programme and Music Ensembles;
• Assist Tutors when required with outstanding payments;
• Implement ad hoc timetable changes when required and
• Work with Co-curriculum team on regular basis.

3. Administration

• Demonstrate proficiency in computer skills to administer the music tuition programme;
• Ensure full customer relations are adhered to all times with parents;
• Processing claim forms & invoices for the Music Department
• Assist students and tutors daily when lessons or activities are cancelled;
• Ensure all records of student changes for lessons are updated;
• Ensure all Instrument borrowing is collated and kept up to date, to include inventory servicing and returns and
• Maintain fire Drill records for tutors.

4. Special projects

• Assist with external music exams;
• Assist with the lesson timetabling as needed;
• Assist with the Music Recital series;
• Facilitate all music enrichment programmes.

5. General

• Have a sound knowledge of Tanglin systems, including code of conduct for students;
• Ensure full duty of care for students is adhered to at all times;
• Work with a positive attitude to the needs of the student;
• Adopt a flexible approach to working hours based on the needs of the music tuition programme and
• On an annual basis complete the Review and Development exercise and undertake identified development opportunities. Maintain an accurate and up to date record of all Professional Development opportunities.
• Be responsible for reporting any concerns about a child to the Designated Safeguarding Lead.
• Embrace the School’s commitment to creating a diverse and inclusive environment.

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

5-day week with 30 days leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

You can contact the HR department at [email protected] for any enquiries regarding the role.

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

Position Overview:

The Administrative Manager is responsible for overseeing the administrative operations of the organization, ensuring smooth and efficient functioning. This role involves managing administrative staff, developing and implementing policies, and coordinating various office activities.

Key Responsibilities:

• Leadership and Management:Supervise and manage administrative staff, providing guidance and support.
  Conduct performance evaluations and provide feedback to staff.
  Recruit, train, and onboard new administrative employees.
  
• Office Management:Oversee daily office operations and procedures.
  Develop, implement, and update administrative policies and procedures.
  Ensure office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  
• Budgeting and Financial Management:Prepare and manage the administrative budget.
  Monitor office expenses and manage vendor relationships.
  Negotiate and manage contracts for office supplies and services.
  
• Communication and Coordination:Act as the primary point of contact for internal and external stakeholders.
  Facilitate communication between departments and provide administrative support as needed.
  Coordinate and schedule meetings, conferences, and events.
  
• Facility Management:Ensure the office environment is well-maintained and safe.
  Oversee maintenance and repair of office equipment and facilities.
  Manage office space allocation and ensure compliance with health and safety regulations.
  
• Document Management:Oversee the management and organization of company records and documents.
  Ensure confidentiality and security of sensitive information.
  Develop and maintain filing systems for easy retrieval of information.
  
• Project Management:Plan and coordinate administrative projects.
  Track project progress and ensure timely completion.
  Collaborate with other departments on cross-functional projects.
  
• Performance Improvement:Identify opportunities for process improvement and implement changes.
  Conduct regular reviews of administrative systems and procedures.
  Stay updated with industry trends and best practices in office administration.