Admin Assistant (Finance) & Admin Assistant (HR) - (Temp / Part Time)

JOB DESCRIPTION

• Assist with day-to-day HR Recruitment and selection
• Assist with collections including liasing with vendors.
• Assist with day-to-day finance transactions and data entry into system
• Attend and provide support in administrative duties for the Finance & HR Team
• Any ad-hoc duties as assigned

REQUIREMENT

• Entry level position. Full-time and part-time positions available.
• Undergraduates and Fresh Graduates are welcome.
• No background or experience in Finance or HR required.
• No experience required for this role
• Basic Skills required: Proficient in Microsoft Office applications and multilingual skills (English & Mandarin)
• Able to start immediately or at short notice is a plus.
• Students are welcomed

Job Description:
We are seeking a meticulous and highly organized Operations Admin to join our team in managing heavy equipment sales and rental operations. The role primarily involves data entry into Excel spreadsheets or Resource systems, requiring extensive computer literacy and proficiency in spoken and written English. The ideal candidate will be responsible for organizing paperwork, service chits, and inputting data accurately and promptly on a daily basis. They must exhibit strong attention to detail and persistence in ensuring paperwork is organized and processed efficiently.

*Key Responsibilities:*
1. Data Entry:
- Accurately input data into Excel spreadsheets or Resource systems.
- Ensure timely and error-free data entry on a daily basis.

2. Paperwork Organization:
- Organize and maintain paperwork related to sales, rentals, service chits, and other operational documents.
- Chase for paperwork as necessary to ensure smooth operations.

3. Document Preparation:
- Prepare lifting plans, risk assessments, and site requirements documents for the operations team.
- Ensure all necessary documents are completed and filed appropriately.

- HDB, NEA, MOM, LTA and other official boards' related application will be needed as a duty to update and apply.

4. Operator and Site Hours Management:
- Tally operators' working hours and site hours to ensure accurate records.
- Prioritize the tracking of operators and site working hours.

5. Customer Order Management:
- Periodically check orders from customers through the intranet system.
- Coordinate with the operations team to prepare and deliver orders promptly.

*Additional Responsibilities:*
- Assist in the expansion of operations by adapting to new tasks and responsibilities as needed.
- Collaborate with other team members to streamline processes and improve efficiency.
- Maintain confidentiality of sensitive information and adhere to company policies.

*Requirements:*
- Proficiency in computer literacy, particularly in Excel and Resource systems.
- Strong spoken and written English communication skills.
- Meticulous attention to detail and accuracy in data entry and paperwork organization.
- Ability to work independently and prioritize tasks effectively.
- Persistence and determination in chasing paperwork and ensuring timely completion.
- Flexibility to adapt to changing responsibilities and expanding operations.

*Note:* This job description is non-exhaustive and may evolve based on the company's growth and operational needs.

Company in Jurong area require an Admin & AR Executive.

Responsibilities :

• Handle all work pass applications, renewal and cancellation matter.
• Perform administrative duties and supporting daily activities (Insurance renewal & etc.)
• Handling account receivable (Issue of invoices, generate report & etc.)
• Follow up with the collection of non-payments, delayed payment and other irregularities.
• Any other ad-hoc duties assigned.

Requirements :

• GCE 'N'/'O' Level
• Able to speak/write in both English & Mandarin
• Highly self motivated and driven with initiative

*** SINGAPOREAN ONLY ***

• Basic $1800-$2400 (depends on experience)
• AWS + Bonus + Yearly increment
• Mon-Fri 9am-5.30pm, Alternate Sat 9am-1pm
• Location : Jurong East
• **Logistics MNC**

Responsibilities:

• Provide customer service support via phone and email
• Monitor incoming and outgoing shipment
• Prepare import and export shipments documentation
• Perform any other duties as and when assigned

Requirements:

• At least O Level and above
• At least 1 year Customer Service experience in related field
• Proficient in MS office
• Able to commit OT when required

For consideration, kindly submit your CV by clicking “APPLY” or email to [email protected]

**Only shortlisted candidate would be notified**

Job Description:

• Data entry, invoicing and filings
• Handle partial set of account (AP,AR, GL, Accts Reconciliation)
• Key in all accounting transactions into accounting system
• Assist in preparing quarterly GST report
• Assist in preparing weekly and monthly reports
• Assist in monthly payroll and manage timesheet & leave records
• Assist in managing road tax and insurance renewals
• Perform any other related duties as assigned
• Handle general administrative work and ad hoc duties

Job Requirements:

• Candidate must possess at least Diploma in Accountancy/Finance. Otherwise, 2-3 years of relevant working experience is accepted
• Possess a willing-to-learn and proactive attitude
• Must be able to work independently and be resourceful
• Well organized with excellent time management, computer and communication skills
• Proficient in MS Office application
• Knowledge of XERO Accounting will be an advantage
• Preferable for candidate to start work immediately
• We regret only shortlisted candidates will be notified

Working Hours:

• Monday to Friday 8.30am to 6pm (Including of 1 hour of lunch break)
• Saturday (Alternate) 8.30am to 1pm

Work Location: Tuas South

Responsibilities:

• Perform administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintain computer and manual filing systems
• Updating worksheet
• Accounting software data entry
• Sundry duties

Requirements:

• Minimum "O" Levels or Diploma in any field
• Proficiency in Microsoft Word/Excel is an added advantage
• Only Singaporeans / SPR may apply

Others:

Pay: $10.00 - $15.00 per hour

Schedule: Monday to Friday, 20 hours per week

Job Details

Location: Ang Mo Kio

Working Hours: 5-Days Weekday

Work Type: 3-Month Contract (June - Sep)

Salary: Up to $ 2,200 per month

What you will be working on?

• Handle administrative matters, such as coordinating meetings/seminars/training, staff suggestion system, etc.
• Provide support in organising of events.
• Handle or resolve customer service-related issues and enquiries over counter and phone efficiently using established procedures/methods.
• Undertake other responsibilities as assigned such as admin duties and operational matters when required.

What are we looking for?

• Singaporean only
• At least Diploma or A-Level in any discipline
• Relevant experience in a contact centre or customer service-related environment is advantageous.

Interested candidate may apply via email to [email protected] (indicating Job ID J44551 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidate will be contacted.

Carmen Tan Huei Mun | R23115837

ScienTec Consulting Pte Ltd (ScienTec Personnel) |11C5781

Roles & Responsibilities

We are hiring a HR Admin Assistant to join our growing company to support the HR Recruitment Department in doing Recruitment work scope. This person will report to the Recruitment Manager.

This person must be good in his/her organisational skills, have good time management, quick to respond, approachable, resourceful, and able to multi-task and manage workload efficiently. He or she must also be able to handle stress well, working in a fast-paced environment.

If you have prior experience in recruiting and possess excellent organisational and communication skills, we would be delighted to meet you. Join our team and play a vital role in helping us attract and onboard top talent.

Requirements and Skills:

- Minimum Diploma

- Minimum 1 year experience in recruitment dealing with blue-collar workers, and work pass applications (Work Permit, S Pass, Employment Pass)

- Familiar with hiring practices and stages

- Experience using recruiting software and social networks for recruiting

- Ability to work independently and as part of a team

- Great attention to detail

- Good interpersonal and communication skills

- Team player

Working Location: 53G Tuas South Avenue1,Tuas Cove Induatrial Centre

Working Hours: Mon-Fri (9am-6:30pm)

Roles & Responsibilities

We are hiring a HR Admin Assistant to join our growing company to support the HR Recruitment Department in doing Recruitment work scope. This person will report to the Recruitment Manager.

This person must be good in his/her organisational skills, have good time management, quick to respond, approachable, resourceful, and able to multi-task and manage workload efficiently. He or she must also be able to handle stress well, working in a fast-paced environment.

If you have prior experience in recruiting and possess excellent organisational and communication skills, we would be delighted to meet you. Join our team and play a vital role in helping us attract and onboard top talent.

Requirements and Skills:

- Minimum Diploma

- Minimum 1 year experience in recruitment dealing with blue-collar workers, and work pass applications (Work Permit, S Pass, Employment Pass)

- Familiar with hiring practices and stages

- Experience using recruiting software and social networks for recruiting

- Ability to work independently and as part of a team

- Great attention to detail

- Good interpersonal and communication skills

- Team player

Working Location: 53G Tuas South Avenue1,Tuas Cove Induatrial Centre

Working Hours: Mon-Fri (9am-6:30pm)

Job Responsibilities:

• Responsible for full set of accounts inclusive salary and CPF submission for a few subsidiaries of the Group
• Handle intercompany billings (Singapore, China and Malaysia) & intercompany reconciliation.
• Update subsidiaries project file and ensure all the contract, billing and expenses are in order.
• Handle HQ office account payable and payment via internet banking.
• Prepare accounting schedules for audit purposes.
• Prepare and submission of GST returns for subsidiaries.
• In charge of company insurance renewal, some of company event, recruitment
• Assist in other ad-hoc duties as assigned by the immediate manager

Job Requirements:

• Minimum Diploma/Degree in Accounting/Finance or its relevant field
• At least 5 years of relevant working experience
• Working knowledge of MS Word and Excel
• Ability to communicate effectively
• Able to multi-task, proactive and takes ownership to complete assigned tasks

Responsibilities:

• Coordinate and assist in the day to day general administration and operational matters.

• Resolve disputes and other possible issues within the company.

• Implementing and managing HR policies and procedures

• Managing recruitment processes, including resume screening, scheduling interviews, and conducting background checks

• Foster a safe work environment with open communication channels.

• Perform other ad-hoc duties as assigned.

Requirements:

• Diploma or Bachelor's degree in Human Resources Management or related field

• Able to write and communicate with Mandarin & English speaking clients / colleagues.

• Excellent communication and interpersonal skills

• Relevant working experience of at least 3 years is an advantage.

• Meticulous and detail-oriented.

• Organizational and management skills.

• Proficient in Microsoft Office (Excel, Word & Outlook).

Job Scope:

• Provide and manage administrative support to the daily school operation
• Continually enhance the administrative systems and processes in the school in consultation with the Academic Director and management team
• Prepare student contract; P-files, collect course fees, etc in accordance with CPE guidelines
• Provide support in preparation of teaching materials to students and teachers
• Track attendance for all students
• Prepare monthly attendance reports and annual returns
• Prepare course and class schedules
• Conduct module, course and graduate surveys and tabulate survey results and outcomes
• Provide coordination and support to students as and when needed
• Provide front desk support as and when needed
• Answer to students' and parents’ queries
• Try to resolve any conflict and complaint (if any)
• Support the management team for any other task as assigned

Requirements:

• Diploma or Degree in any discipline
• At least 2 years of relevant working experience
• Able to communicate and handle mandarin speaking students and parents will be considered first

Responsibilities

We are looking for a responsible Administrative Assistant to perform a variety of Administrative and clerical tasks. The Administrative Assistant need to assist and ensure prompt submission of reports to relevant departments.

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced envoirnment
• Proficient in Microsoft Office 365 and Excel

Working hours : Monday-Friday 7.45am to 4.45pm.

Transport provided at designated areas.

We are seeking a results-driven and ethical director of administration with strong leadership skills to manage and improve the efficiency of our organization's operations. Duties for the director of administration will include managing administrative staff, guiding operating methods, monitoring budgets, improving information systems, overseeing human resources requirements and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

The successful candidate must possess strong leadership skills, analytical and strategic thinking abilities, a talent for finance and budgets, ability to multi-task, and superior interpersonal skills. The noteworthy director of administration should streamline operations, ensure that administrative functions run smoothly, eliminate wastage, and improve our organization's financial standing through accurate expenditure monitoring and budget forecasting.

Director of Administration Responsibilities:

• Overseeing day-to-day operations.

• Developing organizational policies.

• Hiring and training administrative staff.

• Negotiating contracts and agreements with vendors.

• Maintaining corporate relationships.

• Monitoring operating expenses.

• Liaising with HR and other departments.

• Updating executives on business performance.

Director of Administration Requirements:

• Degree in business administration or equivalent.

• Reliable and self-motivated.

• Good communication skills.

• Superior problem solving skills.

• Strong leadership qualities.

• Broad knowledge of business departments and their functions.

• Strategic thinker.

• Budget management experience.

• People-management skills.

• Exceptional organizational skill

Roles & Responsibilities

• Assist Operations Controller in co-ordination of all shipments.
• Manage emails and shipping documents to check for accuracy and completeness.
• Monitor & process shipments through Portnet, GPS and TMS
• Communicate with customers and transport team to ensure smooth pickup/delivery.
• Handling application for import/export permits.
• Generating Drivers' Trip for Salary payment
• Other Admin and billing functions

Job Requirements

• 'N' or 'O' Level, Diploma or equivalent
• Able to converse in English and Chinese
• 1 to 2 year of working experience in the related field
• PC literate & able to work independently.

Others

• Transport provided from Jurong East MRT
• Training provided for those with no experience.
• Able to commence work within a short notice.

· Manage Hotline during office hours

· Prepare Agreement Form, Offer Letter, ICT for new Tenants

· Follow-up closely for Signed Agreement Letter and Giro Form from Tenants

· Manage Inventory Form for tenants checking in and checking out

· Manage Rental payments / Stamp Duties of Tenants

· Management of Waiting List of potential Tenants

· Manage Apartment Units Viewing dates

· Manage Purchase Orders and Quotations

· Manage Key Press and issuing of keys

· Minimum O’Levels qualifications with 2 years relevant working experience

· Customer Service/Hotel experience will be an advantage

*Job Description:*
We are seeking a meticulous and highly organized Operations Admin to join our team in managing heavy equipment sales and rental operations. The role primarily involves data entry into Excel spreadsheets or Resource systems, requiring extensive computer literacy and proficiency in spoken and written English. The ideal candidate will be responsible for organizing paperwork, service chits, and inputting data accurately and promptly on a daily basis. They must exhibit strong attention to detail and persistence in ensuring paperwork is organized and processed efficiently.

*Key Responsibilities:*
1. Data Entry:
- Accurately input data into Excel spreadsheets or Resource systems.
- Ensure timely and error-free data entry on a daily basis.

2. Paperwork Organization:
- Organize and maintain paperwork related to sales, rentals, service chits, and other operational documents.
- Chase for paperwork as necessary to ensure smooth operations.

3. Document Preparation:
- Prepare lifting plans, risk assessments, and site requirements documents for the operations team.
- Ensure all necessary documents are completed and filed appropriately.

- HDB, NEA, MOM, LTA and other official boards' related application will be needed as a duty to update and apply.

4. Operator and Site Hours Management:
- Tally operators' working hours and site hours to ensure accurate records.
- Prioritize the tracking of operators and site working hours.

5. Customer Order Management:
- Periodically check orders from customers through the intranet system.
- Coordinate with the operations team to prepare and deliver orders promptly.

*Additional Responsibilities:*
- Assist in the expansion of operations by adapting to new tasks and responsibilities as needed.
- Collaborate with other team members to streamline processes and improve efficiency.
- Maintain confidentiality of sensitive information and adhere to company policies.

*Requirements:*
- Proficiency in computer literacy, particularly in Excel and Resource systems.
- Strong spoken and written English communication skills.
- Meticulous attention to detail and accuracy in data entry and paperwork organization.
- Ability to work independently and prioritize tasks effectively.
- Persistence and determination in chasing paperwork and ensuring timely completion.
- Flexibility to adapt to changing responsibilities and expanding operations.

*Note:* This job description is non-exhaustive and may evolve based on the company's growth and operational needs.

Job Description & Requirements

• Responsible for procurement functions and assist in establishing and maintaining good purchasing process and practices within the company.
• Sourcing for vendors, analyze quotation, pricing negotiation, purchasing function to ensure cost competitiveness
• Ensure on-time delivery
• Co-ordinate with Operations Staff to facilitate shipment and delivery
• Maintain and upkeep inventory control.
• Proficient in Excel spreadsheet
• Entry-level position
• Administrative & Data Entry duties

JOB RESPONSIBILITIES

Manage daily fleet maintenance and operations.

1. Managing fleet of vehicles in accordance to company’s policies and work with finance department to validate our current active fleet strength
2. Ensure proper documentations of all operations and fleet related accounts, invoices, summons.
3. Responding to all internal/external correspondences related to fleet and operational enquiries are well attended.
4. Coordinate vehicle inspection, maintenance, and servicing of fleet.
5. Ensure the general upkeep and cleanliness of the fleets.
6. Ensure compliance with standard operating procedures, safety policies and work instructions.
7. Perform admin duties including data entry, filing and achieving, basic accounting, book-keeping, receipt management
8. Any other ad-hoc duties assigned

Job Requirements:

• Min 2-3 years of relevant working experience
• Knowledge of motor claims will be an advantage
• Monitoring for VPC, Insurance, Road tax etc
• Computer proficiency
• Team player and able to perform in a fast paced working environment
• Office location next to Joo Koon MRT station
• Excellent career advancement opportunities based on performance

Job Summary:The Marketing & Admin Assistant plays a pivotal role in supporting the marketing and administrative functions of the food catering company. This role involves assisting with marketing campaigns, managing administrative tasks, and contributing to the overall efficiency of the company's operations.

Responsibilities:

• Assist in the creation and execution of marketing campaigns, including digital and offline efforts.
• Help maintain the company's social media accounts by scheduling posts, responding to comments, and engaging with followers.
• Collaborate with the marketing team to develop content such as blog posts, email newsletters, and promotional materials.
• Conduct market research to identify trends, customer preferences, and competitive strategies.
• Renewing Halal certificates and other relevant certificates for food and beverage (F&B) to ensure compliance with regulations and maintain the required standards.
• Setting up on delivery platforms like GrabFood and Foodpanda.
• Collaborate with suppliers to create visually appealing promotional flyers that effectively communicate our brand, menu offerings, and special promotions.
• Proficiency in photo editing software is a significant advantage.
• Handle customer inquiries and requests via phone, email, and in-person interactions.
• Assist in managing catering orders, including order processing, invoicing, and coordination with the operations team.
  Maintain accurate and up-to-date records, databases, and filing systems.
• Manage office supplies and ensure the smooth operation of day-to-day administrative tasks.
• Support the coordination of catering events, from initial inquiry to execution.
• Assist in communicating with clients to gather event details, preferences, and requirements.
• Collaborate with the operations team to ensure timely and accurate delivery of catering services.
• Work closely with various teams within the company, including marketing, operations, and finance, to ensure seamless communication and collaboration.
  Communicate effectively with clients and vendors, maintaining a professional and customer-focused approach.
• Assist HR & Admin Manager and responsible for handling of partial HR & Admin functions.
• Other ad-hoc HR & Admin duties delegated from management and superior.

Job Requirements:

• Candidates should possess at least 3 years of marketing experiences in F&B industry.
• Able to work independently in fast pace environment under minimal supervision.
• Location: 21 Chin Bee Avenue
  

Job Description:

• Experience in apply /renewal /cancellation of work permit, S Pass & EP including workers' repatriation
• Monthly payroll including submission of monthly CPF & FWL
• Annual submission of income tax IR8A, NS Claim and others
• Submission of Tax clearance
• Update and maintain Personnel data file
• Prepare Employment Contract
• WICA Insurance Claim
• Take care of Dormitory & Catering arrangement for workers
• Arrangement of Skilled Course enrollment for Workers
• Co-ordinate with Supervisor & prepare schedule for daily workers allocation at site
• Planning of company annual event
• Provide support in administrative tasks
• Road Tax & Vehicle Insurance Renewal
• FWMI & WICA Renewal
• Submission of Government Claims such as maternity leave, childcare leave etc...
• Handling of Government Grant application such as Career Support Programme, Worklife Grant etc...
• Any other ad hoc duties as assigned

Requirements:

• Minimum 5 years Experience in full spetrum of HR Duties preferably in construction sector
• Must be strong in administrative support/ skills
• Able to work independently, dynamic with initiative within timeline
• Knowledge of Times Payroll software is an added advantage
• Able to communicate in both English & Chinese (to liaise with associates)
• Working Location : Woodlands

Job Description & Requirements

Job Description:

• Manage all purchasing information; invoices, purchase order and matching of our PO and supplier’s invoices ensuring accurate charges and timely submittal of documentation and purchase reports to finance
• Purchase and maintain supplies meet quality standards (Halal Certified products only) and ensure that the department is adequately stocked to avoid affection to the operations, to ensure timely delivery as well.
• Negotiable and maintain good relationships with all suppliers to obtain best pricing
• Coordinate with chefs and supervisors regards to the items to be purchase
• Coordinate purchasing activities and services based on company’s needs.
• Monitor process and supplier performance and resolve issues with suppliers.
• Manage daily purchase for central kitchen and office supplies
• Source, negotiate and coordinate for appropriate products and services with the best possible pricing and payment terms by manner of quotations from suppliers
• Ensure discrepancies in purchases, purchase orders and invoices are reconciled within the month
• Reconcile and analyse all orders and ensure optimal inventory and operational requirements
• Review monthly orders and consumption
• Qualify incoming goods upon receiving regularly
• Prepare and follow up purchase orders and expedite delivery
• Assist HR & Admin Manager and responsible for handling of partial HR & Admin functions.
• Assist operation and supervisors on work schedule updates.
• Handle vehicle maintenance, servicing, season parking, car park registration with the building management.
• Arrange vendors to repair on the machineries & equipment.
• In-charge of staff accommodation and worker’s dormitory arrangement.
• Other ad-hoc HR & Admin duties delegated from management and superior.

Job Requirements:

• Candidates should possess at least 3 years of purchase experiences in F&B industry.
• Experience in Autocount will be an advantage.
• Able to work independently in fast pace environment under minimal supervision.
• Location: 21 Chin Bee Avenue

Job duties:

• Manage full set of accounts – receivable, payable, expenses and bank reconciliation.
• Posting of Sales and Purchase entries and follow up overdue invoices.
• Prepare closing of accounts at the end of each month.
• Responsible for GST submission and filing Year-End income tax.
• Handle general office admin as well as HR admin.

Job requirements:

• Must have good knowledge of financial management and accounting standards.
• Diploma / Degree in Accountancy or a professional qualification.
• Minimum 2 years working experience with full sets of books and taxation
• Proficiency in MYOB or other accounting software.
• Proficiency in Microsoft Office.
• Excellent attention to detail and accuracy in financial keeping.

Job Requirements:

• Full spectrum of HR functions including development of good HR policies and training programs aligned with Company's objectives
• Recruitment, Talent Acquisition and Exit Clearance
• Craft job ads and employment contract in accordance to MOM guidelines
• Administer employee compensation, leave and other benefits
• Motivate staff to maintain morale, organize team bonding session etc
• Ensure monthly payroll is accurate
• Submit employment income to IRAS for all foreign and local employees
• Handle performance management and compute annual increment and variable bonus as per instruction from Top Management
• Handle company travel arrangements and expatriate administration issues
• Participate in government and industrial surveys
• Develop year end appraisal formula for the entire company, measuring staff productivity metrics and manpower budgeting
• Handle work pass application, renewal and cancellation of foreign workers
• Handle and administer the company's yearly insurance renewal
• Company licences renewal on Government platforms
• Manage work injury, medical and hospitalization claims

Requirements:

• Possess at least a Diploma in Human Resource Management
• Minimum 5 years of relevant working experience in HR manager role in manufacturing industry
• Experience with time management and payroll systems
• Good knowledge and interpretation of the Employment Act
• Possess strong communication and interpersonal skills
• Preferably Bilingual (English and Chinese)
• Meticulous, well-organized and able to work independently
• High standards for integrity and confidentiality
• Proficient in Microsoft Office software applications

Duties and Responsibilities:

● Liaise with Business Units (BU) to gather manpower & overtime (OT) data and ensure timely updates

● Manage daily manpower planning in Excel sheets and update manpower loading and OT applications as required

● Assist in prepare the service reports, and dimension reports according to customer specifications

● Follow up on work-site / yard entry requirements, such as DDO to facilitate smooth operations

● Oversee administrative tasks related to store management

● Maintain organized records of store transactions, receipts, and inventory levels.

● Collaborate with procurement teams to ensure timely replenishment of store supplies and equipment.

● Other ad-hoc duties that may be assigned from time to time

Requirement:

● Possess Diploma in any field

● Experience in planning and schedule management

● Entry level candidate are welcome to apply