Role:

This is a full-time, onsite, Frontline Receptionist Role in MOE Primary School. If you are selected,

You will work closely with the Administration Manager / Principal/ School Leaders in an MOE Primary School (nearest MRT: Sengkang) in the day-to-day activities.

Company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

• Handle front desk duties which includes attending to all enquiries i.e. phone, emails and walk-in guests, visitors and students.
• Assist with the dissemination of daily relief planning arrangements and instructions to teachers and relief teachers;
• Manages packing and distribution of collaterals from MOE and other agencies;
• Attend to sick and injured students, calling parents where necessary;
• Open and record in-coming mails, and distribute to respective recipients;
• Manages the updating of staff pigeon-hole if there is staff movement;
• Assist in P1 registration and administration matters;
• Prepare/pack exam materials (writing pad and OAS forms);
• Perform general filing and data-entry tasks;
• Assist AE/CSO with issuance of financial assistance letters, where necessary;
• Provide logistical and admin support for school events; and
• Any other administrative duties when required

Job Requirements:

• At least one year experience working as a front desk receptionist in school setting and general administration
• Good communication skills and comfortable engaging stakeholders
• Familiar with Microsoft Office applications
• Ability to multitask with good time management
• Preferably to have knowledge in first aid
• Preferably to be a hands-on person

Summary:

Contract Period: From 1 Jan 2025 to 31 Dec 2025.

Working Hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

• Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break

• Service not required on Saturdays, Sundays and gazetted public

Holidays.

Location (Nearest MRT): Sengkang

• Attend to all incoming phone calls, enquiries and deliveries promptly.
• Attend to walk-in students, teachers, parents, visitors and school stakeholders with care and empathy.
• Contact parents of unwell students to be taken home or students who have been absent from school.
• Provide simple first aid to injured/unwell students and maintain the sick bay including first aid supplies.
• Man the General Office reception counter and ensure it is clean and tidy.
• Manage simple office administrative tasks such as receiving and directing of incoming mails/packages, making trips to Post Office, managing and distributing notifications and letters to teachers’ trays, filing, collating and printing of documents.
• Call & engage with parents for administrative matters e.g. GIRO forms, financial aid supporting documents.8. Perform adminstrative tasks using basic Microsoft Office e.g. data entry, preparing Word documents & Excel spreadsheets.
• Assist with other ad-hoc tasks as assigned by the school e.g. P1 registration exercise, emergency exercise etc.

Qualifications

• Minimum 2 year’s experience in front desk reception duties.
• Relevant reception experience in a school setting would be highly advantageous.
• Experience with administrative work using basic MS Office (Word, Excel).
• GCE “O” level certificate with at least 2 “O” level passe

Working hours: Mon - Fri (0700AM to 0400PM)

Location: Compassvale

Requirements:

• At least one year as a front desk receptionist in a school.
• Strong communication skills; comfortable engaging stakeholders.
• Proficient in Microsoft Office.
• Able to multitask and manage time well.
• Knowledge of first aid preferred.
• Hands-on person preferred.

Scope of works

• Handle enquiries by phone, email, and in person.
• Distribute daily relief planning to teachers.
• Manage the packing and distribution of MOE collaterals.
• Assist sick and injured students; call parents if needed.
• Open and distribute incoming mail.
• Update staff pigeonholes for staff movements.
• Help with P1 registration and admin tasks.
• Prepare and pack exam materials.
• Perform filing and data entry.
• Assist with financial assistance letters as needed.
• Support logistical needs for school events.
• Complete other administrative tasks as required.

Job Description

• Manage the school’s reception counter.
• Assist in administrative works such as data entry and key issuance.
• Maintenance of school photocopier
• Secondary 1 registration
• Maintenance of general office pantry
• Student transfer
• Maintenance of stock school stationeries, e.g. A4 papers, pens, markers etc
• Managing school’s email
• Ad-hoc duties assigned by the Principal, Vice-Principals, Administrative Manager, Teachers and Co-workers.

Requirements

• Able to communicate and write in English competently.
• At least a GCE ‘O’ level or equivalent certificate
• Possess at least 3 years working experience in secondary school(s) in the areas of reception and general administrative duties.
• Relevant Office Skills (E.g. Competent in using Microsoft Office programs such as Excel, Word and PowerPoint, Managing of Email (Outlook/Gmail), etc)

Working hours

• Mondays to Fridays: 8.00am to 5.00pm inclusive of 1/2hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Working locations

• (School environment)

Additional info:

• Contract Period: From 1 January 2025 to 31 December 2025
• With option to extend (Discretion)
• This is an outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format) to Fadhilah at [email protected] | 64941546

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and e2i’s PDPA.

Norfadhilah Awang

EA License No. 93C4403

EA Regn. No. R24120699

Work Location: Bedok

Working Hours: Mondays to Fridays: 8:30am to 5:30pm

Contract Period: 1 Mar 2025 to 28 Feb 2026.

Job Description:

• Front desk duties: answering of phone calls and walk-in enquiries
• Attend to injured students.
• Admin work: filing, counting and distributing of flyers and data entry using Microsoft applications - Excel, Word.
• Able to keep calm and work under stress when the front-desk is crowded.
• Attend to staff enquiries and requests.
• Any other adhoc duties assigned by supervisors

Job Requirement:

• passed “N” levels
• able to communicate well in English, and enjoy attending to children.
• 3 years working experience in administration in a school. All personnel should provide a list of current and past experience
• ability to use Microsoft applications - Excel, Word.

EA:22C1322

EAP:24124011

We are seeking a Clinic Receptionist for a specialist ear, nose, and throat clinic based in Mt Elizabeth Novena Specialist Centre, Gleneagles Hospital, and/or Camden Medical Centre. The ideal candidate should possess the following:

• Experience working in a medical clinic as a front counter staff
• Good customer service skills - in person, over the phone, and by email
• Reliability
• Punctuality
• Ability to work in a team effectively

There are four doctors in the group practice.

The clinic currently has clinic receptionists, clinic assistants, senior staff nurse/ clinic manager.

The clinic is supported by three administrative staff from an office located in United Square.

Working times are 0830-1730hr Monday to Friday and 0830-1300hr Saturday.

Staff is given one Saturday and one half-day morning off a month after confirmation.

The clinics are open 0900-1300 and 1400-1700 from Monday to Friday and 0900-1300 on Saturday.

The position comes with excellent benefits. These include:

1. 16 days annual leave with additional 3 days of family care leave.

2. Birthday leave of one day

3. Health benefits: Staff shall be entitled to medical and dental benefits for both outpatient and in-patient. Staff may opt for the Clinic to pay towards premiums of the staff’s own health insurance policy (e.g. integrated shield plan) up to a cap of $600, or be part of the corporate health insurance scheme offered by the Clinic

4. Wellness benefit of $500 per annum

5. Corporate bonus, annual performance bonus, and 13th month guaranteed bonus

Working hours: Mon - Fri (0800AM to 0500PM)

Location: Punggol

Requirements:

• GCE ‘O’ level or equivalent certificate.
• At least 3 years of experience in secondary schools.
• Focus on reception and general administrative duties.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Experienced in email management (Outlook/Gmail).

Scope of works

• Manage the school’s reception counter.
• Assist with administrative tasks, including data entry and key issuance.
• Maintain the school photocopier.
• Oversee Secondary 1 registration.
• Maintain the general office pantry.
• Handle student transfers.
• Manage stock of school stationery (A4 papers, pens, markers, etc.).
• Manage the school’s email.
• Perform ad-hoc duties assigned by the principal, vice principals, administrative manager, teachers, and co-workers.

Are you looking out for an office receptionist role? Here's an opportunity!

-- Pasir Panjang Location --

Job Responsibilities

• Manage Reception area and Visitor Management activities and directing them to the appropriate team. Meet and Greet all visitor politely and attend to any query promptly.
• Receive and or pick up packages /documents from courier or mail services; sorts and hands over item(s) to recipients.
• To provide administrative support and proper documentations necessary for daily operations.
• Assist on receptionist related job scope and support event-organizing.
• Responsible for the upkeep of the reception area.
• Ad hoc other duties as directed by the Management from time to time.

Job Requirements:

• Minimum GCE ‘N’ / ‘O’ Level / ITE certification in Business Administration / Commerce / Finance or Admin or any relevant education.
• Minimum 1 years of working experience as Receptionist / Front -Desk related Job.
• Good PC literacy and proven ability to manage daily activities using various systems, including the internet, e-mail functions & Microsoft Office application.
• Good Communication skills
• Responsible and Positive work Attitude will be prefered.

----Candidate who can start work early will be added advantage.

JOB DESCRIPTIONS:

• Reception duties: Handle phone calls, walk-in enquiries, goods delivery, school mails, parcels dispatch;
• Prepare and verify documents over the counter;
• Compile statistics;
• Attend to pupils who are unwell;
• Attend to pupils’ needs at the General Office; and
• Any other duties as assigned by the School.

REQUIREMENTS:

• Minimum ‘N’ Level holder and above
• At least 1-3 years of experience in administration/customer service
• Prior working experience in school environments is preferred
• Preferably certified in basic First Aid, CPR and AED will be an advantage
• Able to speak, read and write English;
• Good communication and interpersonal skills;
• Good customer service skill;
• A team player who works well with other colleagues
• Mutual individual with a pleasant disposition
• Singaporean Only

ADDITIONAL INFO:

• Working hours and days: Between Monday to Friday, school operating hours can be vary. To specify working hours upon job recommendation. Do take note school operating hours can start as early as 630am/7am onwards.
• Date of commencement: Jan 2024
• Working locations: to be specified (tentatively Island wide)

BENEFITS:

• Attractive salary
• Comprehensive medical benefits
• Leave benefits
• Training and Professional Development

We regret to inform that only shortlisted candidates will be notified.

Role:

This is a full-time, onsite, Administrative Assistant Cum Receptionist Role in MOE Primary School. If you are selected,

You will work closely with Admin Manager (AM) and School Leaders (SLs) in an MOE Secondary School (nearest MRT- Bedok) in the day-to-day activities.

Company provides endless opportunities for career progression and better work - life balance.

Responsibilities:

• Front desk duties: answering of phone calls and walk-in enquiries from students, parents and vendors.
• Attend to injured students.
• Admin work: filing, counting and distributing of flyers and data entry using Microsoft applications - Excel, Word.
• Able to keep calm and work under stress when the front-desk is crowded.
• Attend to staff enquiries and requests.
• Any other adhoc duties assigned by supervisors

Job Requirements:

• passed “N” levels
• able to communicate well in English, and enjoy attending to children.
• 3 years working experience in administration in a school. All personnel should provide a list of current and past experience
• ability to use Microsoft applications - Excel, Word.

Summary:

Contract Period: From 1 Mar 2025 to 28 Feb 2026.

• Mondays to Fridays: 8:30am to 5:30pm, inclusive of 1hr lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

Location: Bedok

Work Location: Seng Kang Area

Working Hours:Mondays to Thursdays: 7:00am to 4:00pm, Fridays: 7:00am to 3:30pm inclusive of 0.5 hr lunch break

Contract Period: 1 Jan 2025 to 31 Dec 2025.

Job Description:

• Handle front desk duties which includes attending to all enquiries i.e. phone, emails and walk-in guests, visitors and students.
• Assist with the dissemination of daily relief planning arrangements and instructions to teachers and relief teachers;
• Manages packing and distribution of collaterals from MOE and other agencies;
• Attend to sick and injured students, calling parents where necessary;
• Open and record in-coming mails, and distribute to respective recipients;
• Manages the updating of staff pigeon-hole if there is staff movement;
• Assist in P1 registration and administration matters;
• Prepare/pack exam materials (writing pad and OAS forms);
• Perform general filing and data-entry tasks;
• Assist AE/CSO with issuance of financial assistance letters, where necessary;
• Provide logistical and admin support for school events; and
• Any other administrative duties when required

Job Requirements:

• At least one year experience working as a front desk receptionist in school setting and general administration
• Good communication skills and comfortable engaging stakeholders
• Familiar with Microsoft Office applications
• Ability to multitask with good time management
• Preferably to have knowledge in first aid
• Preferably to be a hands-on person

EA:22C1322

EAP:24124011

Work Location: Punggol

Working Hours:

Timing 1: Mondays to Thursdays: 7:00am to 4:15pm, Fridays: 7:00am to 3:45pm, inclusive of 45 min lunch break

Timing 2: Mondays to Thursdays: 8:15am to 5:30pm, Fridays: 8:45am to 5:30pm, inclusive of 45 min lunch break

Contract Period: 1 Jan 2025 to 31 Dec 2025

Job Description:

1. Attend to all incoming phone calls, enquiries and deliveries promptly.

2. Attend to walk-in students, teachers, parents, visitors and school stakeholders with care and empathy.

3. Contact parents of unwell students to be taken home or students who have been absent from school.

4. Provide simple first aid to injured/unwell students and maintain the sick bay including first aid supplies.

5. Man the General Office reception counter and ensure it is clean and tidy.

6. Manage simple office administrative tasks such as receiving and directing of incoming mails/packages, making trips to Post Office, managing and distributing notifications and letters to teachers’ trays, filing, collating and printing of documents.

7. Call & engage with parents for administrative matters e.g. GIRO forms, financial aid supporting documents.

8. Perform adminstrative tasks using basic Microsoft Office e.g. data entry, preparing Word documents & Excel spreadsheets.

9. Assist with other ad-hoc tasks as assigned by the school e.g. P1 registration exercise, emergency exercise etc.

Qualifications and Skill Requirement:

1. Minimum 2 year’s experience in front desk reception duties.

2. Relevant reception experience in a school setting would be highly advantageous.

3. Experience with administrative work using basic MS Office (Word, Excel).

4. GCE “O” level certificate with at least 2 “O” level passes.

EA:22C1322

EAP:24124011

Location: Valour Primary School, 49 Punggol Central

Duration of Service

• Contract Period: From 1 Jan 2025 to 31 Dec 2025
• Working Hours:
  Receptionist 1:Mondays to Thursdays: 7:00 AM to 4:15 PM (inclusive of a 45-minute lunch break)
  Fridays: 7:00 AM to 3:45 PM (inclusive of a 45-minute lunch break)
  
  Receptionist 2:Mondays to Thursdays: 8:15 AM to 5:30 PM (inclusive of a 45-minute lunch break)
  Fridays: 8:45 AM to 5:30 PM (inclusive of a 45-minute lunch break)
  Note: Services are not required on Saturdays, Sundays, and gazetted public holidays.
  

Scope of Services

The Services required include, but are not limited to:

1. Attend to all incoming phone calls, inquiries, and deliveries promptly.
2. Assist walk-in students, teachers, parents, visitors, and school stakeholders with care and empathy.
3. Contact parents of unwell students to arrange for them to be taken home or to address students who have been absent from school.
4. Provide simple first aid to injured or unwell students and maintain the sick bay, including first aid supplies.
5. Man the General Office reception counter and ensure it is clean and tidy.
6. Manage simple office administrative tasks, such as receiving and directing incoming mails/packages, making trips to the Post Office, and managing/distributing notifications and letters to teachers’ trays.
7. Call and engage with parents for administrative matters, e.g., GIRO forms and financial aid supporting documents.
8. Perform administrative tasks using basic Microsoft Office applications (data entry, preparing Word documents, and Excel spreadsheets).
9. Assist with other ad-hoc tasks assigned by the school, e.g., P1 registration exercise, emergency exercises, etc.

Qualification, Skills & Experience of Personnel

The Personnel shall minimally have the following qualifications, skills, and experience:

Qualities of Personnel:

1. Good communication and interpersonal skills.
2. Ability to read, write, and converse in English.
3. Warm personality with strong customer service skills and telephone etiquette.
4. Ability to work independently.
5. Good team player with initiative.

Qualifications, Skills & Experience:

1. Minimum of 2 years experience in front desk reception duties.
2. Relevant reception experience in a school setting would be highly advantageous.
3. Experience with administrative work using basic Microsoft Office (Word, Excel).
4. GCE “O” Level certificate with at least 2 “O” Level passes.

Responsibilities:

• Ensure all incoming calls are answered and directed to respective employees promptly and politely.
• Welcome all company’s visitors and assist them in locating the employees that they want to meet.
• Courier services are properly coordinated.
• Distribution of incoming faxes and mail. Ensure faxes and mails are being distributed according to the distribution list.
• Recording and maintenance of records for incoming and outgoing mails.
• Responsible for office pantry, stationery ordering and maintenance, maintenance of general cleanliness of the office premises, surveying state of office equipment and furniture and liaising with repairmen etc
• Liaising with IT personnel on office computers and server maintenance
• Arranging for office events such as birthday parties, fun runs, charity events etc
• Complete all assignments as assigned by the General Manager.
• Complete other duties assigned by the Senior Administrator.

Requirements:

• At least "N" / "O" Level or Certificate in Business Administration
• At least 1 year of related working experience
• Possess good communication and administrative skills.
• Able to work independently & efficiently.
• Computer literate with knowledge in MS Word, Excel and Powerpoint.
• Preferably able to commence immediately.

If you meet our criteria, please forward a comprehensive resume, stating notice period required if applicable, and your current and expected remuneration to:

[email protected]

(All applications will be in strict confidence. We regret that only short-listed candidates will be notified)

Responsibilities:

· Manage the phone calls and attend to client inquiries

· Call, schedule and remind customers to confirm their appointment

· Introduce promotional offers

· Provide admin, co-ordination and any other relevant support to the marketing team

· Contribute to marketing effectiveness by supporting the campaigns and promotions on social media platforms such as Facebook, Instagram and Google

· Provide good customer service

· Any other duties which may be assigned

Requirements:

· 4 or 5 days x 4 hours worked week

· Basic PC skills required

· Customer service background would be an added advantage

· Friendly and warm personality

· Able to start work immediately or within short notice

· Preferably with some relevant experience

· Location: Somerset

Please WhatsApp your resume to 90700919.

Scope of work:

• Provide front-line customer service such as manage telephone calls and walk-in queries from students and parents.
• Mail/Email Management such as distribution of incoming and outgoing mail/email.
• Assist in administrative duties such as data entry, data collation, goods receiving and printing of certificates
• Provide manpower support during ad-hoc school activities
• Filing of documents
• Sorting and distribution of materials to teachers & students
• Attend to students who are not feeling well, late comers and early dismissal
• Administering basic First Aid to students
• Receive and verify documents of Financial Assistance Scheme applications and Bursary applications
• Carry out any other administrative duties assigned by School Leaders and Administration Manager

Qualifications, skills and experience:

• GCE ‘O’ or relevant Office Skills Certificate or its equivalent
• Preferably with relevant experience in secondary school environment
• Customer service oriented with good interpersonal and communication skills
• Proficient in MS Office skills & use of IT systems.
• The contract staff must be a Singapore Citizen or Permanent Resident

Contract Period: From 1 Jan 2025 to 31 Dec 2025

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 8:00am to 5:00pm, inclusive of 30 minutes lunch break
• Fridays: 8:00am to 4:30pm, inclusive of 30 minutes lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays

• Greeting patients, schedule appointments, and handle queries and complaints through phone, email, or other forms of correspondence.
• Ensure a high standard of patient care at the clinic
• Oversee office supplies including dental products, stationery, equipment, and furniture.
• Ensure the smooth operation of the clinic, addressing and resolving issues by coordinating with relevant vendors or departments.
• Submit claims through CHAS, Medisave, and Dental Insurance portals.
• Maintain clinic records, complete necessary forms, and file reports in a timely manner.

Requirements:

• At least 2 years of experience in the similar industry.
• Well-versed in MS Office Applications would be preferred.
• Immediate starter is a plus

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: [email protected]

EA License No.: 13C6305

Reg. No.: R1985956

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Description

• Counter reception and registration of patients
• Answering telephone & arranging appointments
• Confirmation of patients’ appointments
• Stock taking and ordering of dental materials
• Calling up and sending out and collection of works from dental laboratories
• Responsible for daily collections and accounts
• Arranging of appointment with dental suppliers
• Submission of CHAS and generate reports
• Liaising with patients via email and calls
• Ensuring smooth flow of patients
• Ensuring positive patient experience in the clinic
• Patient ambassador
• Treatment coordinator
• Invoice and tax receipt filing
• In charge of duty roster for Dental Surgery Assistants

Requirements

• Customer service and people oriented
• Confident, energetic and cheerful personality
• Has basic computer skills
• Ability to work well in a team
• Willingness to learn new skills and work with your hands.
• Pride in keeping work environment neat and tidy
• Punctuality and reliability as a member of the service delivery team
• Fluency in spoken and written English
• Fluency in spoken Chinese
• Dental Clinic experience is an advantage
• Multi task
• Able to work on weekday nights

Work Location: Yishun (School Environment)

Working Hours: · Mondays to Thursdays: 8:00am to 5:00pm, Fridays: 8:00am to 4:30pm, inclusive of 30 minutes lunch break

Contract Period: 1 Jan 2025 to 31 Dec 2025

Job Description:

• Provide front-line customer service such as manage telephone calls and walk-in queries from students and parents.
• Mail/Email Management such as distribution of incoming and outgoing mail/email.
• Assist in administrative duties such as data entry, data collation, goods receiving and printing of certificates
• Provide manpower support during ad-hoc school activities
• Filing of documents
• Sorting and distribution of materials to teachers & students
• Attend to students who are not feeling well, late comers and early dismissal
• Administering basic First Aid to students
• Receive and verify documents of Financial Assistance Scheme applications and Bursary applications
• Carry out any other administrative duties assigned by School Leaders and Administration Manager

Required Skills and Qualifications:

• GCE ‘O’ or relevant Office Skills Certificate or its equivalent
• Preferably with relevant experience in secondary school environment
• Customer service oriented with good interpersonal and communication skills
• Proficient in MS Office skills & use of IT systems.
• The contract staff must be a Singapore Citizen or Permanent Resident

EA:22C1322

EAP:R24124011

Principal accountabilities :

•  Answer telephone, screen and direct calls
•  Take and relay messages
•  Provide information to callers
•  Greet persons entering organization
•  Direct persons to correct Destination-Token Management
•  Deal with queries from the public and customers
•  Ensure knowledge of staff movements in and out of organization
•  Monitor visitor access and maintain security awareness
•  Provide general administrative and clerical support
•  Prepare correspondence and documents and follow up with the courier team. Arrange for courier pickups as required by the operations and sales team.
•  Dealing with incoming emails, faxes, posts, courier and redirecting it to the concerned team.
•  Monitor and maintain office equipment and stationery, maintaining the records of supplies and movement.
•  Maintaining tidy reception area
•  Follow the instructions from supervisor.
•  Attendance Management
•  Consolidation of job resumes received at the branch and redirecting it to HR
•  Deliverables Management
•  Back-up for Service RM / CSE

Assignment of Work: Focus on areas highlighted by supervisor.

Core Competencies : 

• Hard working
• Discipline
• Persuasive
• Proven strengths in courtesy management and coordination

Requisite Skills :

•  Front Office Management
•  Communication

Kindly be informed that only shortlisted candidates will be contacted.

Gomes Divya

Direct line: 66318505 (Ext.405)

EA licence no.: 19C9769

Email: [email protected]

Personal Registration number: R22108982

• Answer calls from clients
• Assist with day to day tasks
• Receive stocks from suppliers
• Assist with enquiries

JOB RESPONSIBILITIES:-

• Managing front desk, including answering phone calls, messages, emails
• Greet patients and visitors, handle patient registration and check-in
• Appointment scheduling using online booking system, phone calls, messages, emails
• Manage clinic appointment system and appointment calendars
• Handling patient and corporate enquiries and providing general information about the clinic’s services
• Patient communication for updates, health reminders, reminding / recalling patients for appointments
• Liaison with corporate clients for enquiries and scheduling of appointments
• Adhering to privacy and confidentiality regulations when handling patient information.
• Back-end support duties, assist in clerical and data entry
• Assist other clinic assistants in day-to-day duties
• Assist in administrative tasks as required (e.g. corporate and insurance claims)
• Maintenance of the physical facility of the clinic
• Handle any patient issues or complaints and escalate as necessary
• Ad-hoc duties as and when assigned

Qualification & Experience:-

• Min GCE “N”/”O” level and above
• Previous experience as receptionist or in customer service role
• Healthcare experience is a plus
• Excellent interpersonal and communication skills
• Ability to think on your feet and respond appropriately to customers in real-time
• Proficient in spoken and written communication in Mandarin due to Mandarin speaking patients/customers.
• Ability to manage multiple tasks and remain calm under pressure
• Proficiency in Microsoft Office and basic familiarity with clinic management software
• Customer-focused, with a professional and friendly demeanor
• Able to work effectively both independently and as part of a team
• Work Schedules: Mondays to Fridays: 0830hrs to 1730hrs or 0900hrs to 1800hrs (based on roster), Saturdays: 0830 hrs to 1230 hrs

Scope of work:

• Handle front desk duties which includes attending to all enquiries i.e. phone, emails and walk-in guests, visitors and students.
• Assist with the dissemination of daily relief planning arrangements and instructions to teachers and relief teachers;
• Manages packing and distribution of collaterals from MOE and other agencies;
• Attend to sick and injured students, calling parents where necessary;
• Open and record in-coming mails, and distribute to respective recipients;
• Manages the updating of staff pigeon-hole if there is staff movement;
• Assist in P1 registration and administration matters;
• Prepare/pack exam materials (writing pad and OAS forms);
• Perform general filing and data-entry tasks;
• Assist AE/CSO with issuance of financial assistance letters, where necessary;
• Provide logistical and admin support for school events; and
• Any other administrative duties when required

Skills and experience:

• At least one year experience working as a front desk receptionist in school setting and general administration
• Good communication skills and comfortable engaging stakeholders
• Familiar with Microsoft Office applications
• Ability to multitask with good time management
• Preferably to have knowledge in first aid
• Preferably to be a hands-on person

Contract Period: From 1 Jan 2025 to 31 Dec 2025 with an option to extend the Contract for a further period of 1 year (ie 1 Jan 2026 to 31 Dec 2026).

Personnel to be deployed at the following hours:

• Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 0.5 hr lunch break

• Fridays: 7:00am to 3:30pm, inclusive of 0.5hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Job Details:

• Salary: $13.79/hr
• Location: Cecil Street
• Working Days & Hours: Monday - Friday, 9am - 6pm
• Working Period: October 14th & 15th, October 23rd to November 4th

Job Responsibilities:

• Greet, welcome, and direct clients at the reception.
• Provide front desk service to both clients and internal staff.
• Manage and optimize meeting room bookings using the designated system.
• Assist external and internal clients, as well as walk-ins, with general inquiries.
• Maintain conference room bookings and coordinate reservations via the Converge platform.
• Operate the switchboard, directing calls to the appropriate staff.
• Assist with beverage orders and service.
• Support additional tasks as needed by the local office.
• Monitor executive restrooms behind the reception and coordinate with janitors to ensure cleanliness.
• Collect mails from the mailbox and distribute to the relevant department.
• Receiving and sending deliveries at the reception counter.
• Perform other administrative tasks as assigned by the manager.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R22111375 Chua Jie Lin