Work with the Hiring managers on manpower requests and ensure timely filing of vacancies.

Manage the entire recruitment process, including candidate screening, onboarding, and offboarding. This includes but is not limited to advertising positions, conducting interviews, securing job offers, and managing internship programs.

Administer MOM work pass application, renewal, cancellation, and other related matters.

Participate in continuous improvement initiatives and assist in updating HR policies & procedures, and the staff handbook.

Liaise with external vendors and service contractors for administrative needs.

Plan and coordinate administrative procedures and systems and devise ways to streamline processes

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

Organize and supervise other office activities.

Ensure operations adhere to policies and regulations

oversees customer service in order to deliver the highest level of service

Produce reports to the Director and other top management personnel on visibility of upcoming revenues

Improving processes by recommending operational changes

Preparing project and productivity reports and ensuring compliance with quality and safety requirements.

Identifying opportunities for future business development and expansion

Perform any other duties and responsibilities as and when assigned by the superior or management.

• Responsible in doing full spectrum of HR functions
• Assist in all HR deliverables on performance management, annual increment, leave management
• At least 2 years of experience.
• Collect and update our database with new hire information (e.g. employment forms and contact information)
• Manage and track employees' Annual Leave (AL) to ensure accurate records and monitoring.
• Oversee the day-to-day office operations to ensure smooth functioning.
• Coordinate with the infrastructure department on all office equipment.

Qualifications

Minimum Qualifications

• Master's degree in Business Administration, HR, or a related field.
• Strong organisational and time management skills.
• Proficiency in managing procurement processes and vendor relationships.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software like G Suite, Slack, or similar tools.
• Ability to handle multiple tasks, including surveys, documentation, and office equipment management.
• Excellent communication skills

Job description and responsibility:

• The Resident Technical Officer represents clients on the construction site.

• Must be able to read and interpret drawings and details of projects.

• Ensure that construction projects follow contracts and regulations.

• Inspect materials and workmanship.

• Perform tests to check the quality of materials.

• Prepare progress reports for their clients.

Requirements:

• Diploma / ITC (Higher NITEC/NTC-2 NITEC) in Mechanical/Electrical Engineering from a recognized institution.
• National Certificate in Construction Supervision from BCA or equivalent preferred.
• Preferably registered as Resident Technical Officer accredited by IES/ACES.
• Minimum 5 years of relevant experience in building services in the supervision of commercial/ institutional development with strong knowledge of mechanical and electrical services and local construction practices.
• Proficient in MS Word and Excel for project update and reports.
• Familiar with local codes & regulations.
• Good communication and interpersonal skills.
• 20 Months Contract

ATOZ Consulting, a Singapore-based professional services firm, we are seeking an experienced professional with expertise in company secretarial roles and fund administration-related work. ATOZ Consulting boasts a team of six accounting professionals from Korea, the United States, the United Kingdom, and Singapore. This is an excellent opportunity to work and learn alongside experts, significantly enhancing your capabilities.

We specialize in providing comprehensive company secretarial services, Variable Capital Company (“VCC”) management, and fund administration to a diverse range of clients in Singapore. Our professional approach and dedication help clients maintain compliance with all legal and regulatory requirements.

Job Summary:

We are looking for an experienced and motivated Company Secretarial Executive to join our team. The ideal candidate will be responsible for a broad spectrum of company secretarial duties, managing VCC companies, undertaking fund administration roles, building strong relationships with stakeholders, and ensuring our clients receive exceptional service.

Main Job Functions/Tasks:

· Company Secretarial Duties:Perform a wide range of company secretarial work for our clients in Singapore, ensuring all activities comply with statutory regulations.

· VCC Management:Manage and administer Variable Capital Companies, including incorporation, registration, and ongoing compliance with the Variable Capital Companies Act.

· Fund Administration:Oversee fund administration tasks such as fund accounting, Net Asset Value (NAV) calculation, investor reporting, and liaising with auditors and regulatory authorities.

· Compliance Management:Assist the team in maintaining and advising clients on the proper maintenance of statutory books and records in compliance with legal and regulatory requirements.

· Meetings Coordination:Convene and facilitate shareholders' and board meetings, including preparing agendas, minutes, and all related documentation.

Qualifications and Skills:

· Diploma or degree in Business Administration, Law, Accounting, Finance, Corporate Governance, or a related field.

· Minimum of 3 years of experience in company secretarial roles, VCC management, and fund administration.

· Experience in fund administration processes, including fund accounting and investor reporting.

· Experience in company secretarial tasks such as drafting board resolutions, share transfers, capital increases, and director changes is highly desirable.

· Attention to detail and a high level of accuracy in work.

· Chartered Secretary qualification (e.g., CSIS) or equivalent is an advantage.

What We Offer:

· Salary: Competitive salary differentiated according to experience and relevant work history.

· Bonus: Industry-leading year-end performance bonus and 13th-month pay.

· Vacation: 16 days of annual leave provided.

· Benefits: Support for medical insurance enrolment; meal and transportation allowances provided according to company regulations.

· Opportunities for professional development and career advancement.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to [email protected]. Please use the subject line "Application for Company Secretarial Executive (VCC and Fund Administration)".

For more information about our company, please visit: ATOZ Singapore Website: http://www.atozsg.com/

We look forward to receiving your application!

Introduction to ICAI:

The International Centre of Aviation Innovation (ICAI) is set up to manage R&D related to the next generation Air Navigation Services, Smart and Automated Airport to drive innovation in the aviation ecosystem. It manages a series of research programs involving the various local research institutes and IHLs. Given its international orientation, it also works with industry partners to promote new concepts that will support regional collaboration in airspace management.

This Role:

The responsibilities for this role include performing the grant administration of all the projects which are undertaken by ICAI and providing support for various finance administration activities. The incumbent shall report to the Programme Manager who is in-charge of all the research activities in the organisation. The specific job responsibilities include:

Grant Administration:

• Validate claims submitted by grantees to ensure compliance with grantor’s funding guidelines.
• Manage accounts receivable to ensure billings and collections are done in timely manner.
• Administer the grants in timely manner.
• Assist Programme Manager on grant variations, extensions and other change requests.
• Assist in submission of progress and final reports.
• Monitor and keep track of the expenditures of the grants awarded.
• Assist in preparation of grant related financial reports.
• Perform finance-related tasks such as fund management, preparation and analysis of financial statements for audit and reporting to relevant authorities.
• Liaise with relevant government authorities and other departments on grant related issues.
• Assist in management reporting, monitoring expenditure, cash flow and taxation matters.
• Ensure compliance to applicable standards, policies and procedures including Singapore Financial Reporting Standards.
• Plan and liaise with external auditors on the year end closing.
• Any other finance duties assigned from time to time.

Finance Administration:

• Prepare annual budget and regular projections
• Prepare monthly/quarterly reports for submission to Group Finance
• Analyze monthly P/L, monitor against budget and provide commentaries and present to management using infographics and dashboards
• Review balance sheet schedules and take action to clear outstanding items
• Approve expense claims, ensuring claims are properly supported, compliant to policies and within budget
• Business partnering with departments to provide guidance in financial matters, policies and procedures
• Review, improve and automate work processes for productivity and efficiency
• Participate in ad hoc projects

Qualifications

• Degree in Accountancy, ACCA or related disciplines.
• At least 5-6 years of relevant working experience in a grant management role.
• Excellent analytical skills, problem solving, interpersonal skills with proven ability to communicate effectively across all levels.
• A dynamic individual with the ability to multi-task in a fast-paced environment.
• Sound knowledge of Microsoft Excel.

More Information

Job Type: Contract (2-year, renewable)

Location: PLQ 3

Summary

We are looking for a dedicated Accounting and Administration Executive to manage our small office and support our operational needs, located at Bedok, Singapore.

Responsibilities

- Maintain accurate financial records and ensure compliance with local regulations.

- Prepare and process invoices, expense reports, and payroll.

- Enter customer invoices and statements into the accounting system.

- Perform monthly reconciliations of bank accounts and financial statements.

- Assist in budgeting and forecasting processes.

- Prepare financial reports for management and stakeholders.

- Handle accounts receivable (AR) collections and follow up on outstanding payments.

- Provide assistance and resolve issues related to billing and payments.

- Oversee day-to-day office operations, ensuring a productive work environment.

- Manage office supplies inventory and procurement.

- Coordinate scheduling and logistics for meetings and events.

- Handle correspondence, including emails and phone calls.

- Support HR functions, including recruitment processes and employee onboarding.

- Collaborate with team members to ensure smooth communication and workflow.

- Provide administrative support to management and staff as needed.

- Assist in the implementation of office policies and procedures.

Qualifications

- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

- Minimum 3 years of experience in accounting and administrative roles, preferably in a small office environment.

- Proficiency in accounting software and Microsoft Office Suite.

- Strong organizational skills and attention to detail.

- Excellent communication and interpersonal skills.

- Ability to work independently and as part of a team.

What Our Client Can Offer

- A dynamic work environment with a focus on sustainability.

- Opportunities for professional growth and development.

- A supportive team culture within a small office setting.

Interested Candidate, please send resume to [email protected]

We regret only shortlisted candidate will be contacted. Thank you.

Responsibilities:

· Pre-contract and post contract administration including the following:

· Cost estimating and cost planning.

· Preparation of tender documents (including measurements and Bills of Quantities).

· Check progress claims and invoices and certifying work done by Contractors.

· Review and evaluate extra payment and/or extension of time claims by the Contractors and make recommendations to the Board.

· Tender management including evaluation of tender submission.

· Assist Contracts Manager and project Manager in Contract management and cost monitoring, management of interim/progress payment, including variation assessment and finalisation of account.

· Possess comprehensive knowledge of construction, logistics, material management and the ability to provide cost and financial advice.

· Relevant duties as and when assigned by the reporting manager.

Qualifications:

· Shall have a relevant degree ( Quantity Surveyor/ Civil Engineering) or certification, and about ten (10) years of relevant experience in project costing, procurement strategies and scheduling for large used water/water projects or infrastructure projects of similar scale and complexity.

· Have about three (3) years of working experience in a similar capacity in Singapore.

· Meticulous, independent, highly motivated, results-oriented and good team player.

· Able to manage stakeholders (Contractors, Client and Consultants).

· Good written and oral communication skills.

· Able to meet tight deadlines.

· Experienced in Public Sector Standard Conditions of Contract (PSSCOC) preferred.

Job Overview

We are seeking a proactive and organized Office/ Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure smooth day-to-day operations and assist in achieving organizational goals.

Key Responsibilities:

• Provide general administrative support, including scheduling meetings, maintaining records, and managing correspondence.
• Managing CEO’s calendar,
• Supporting three senior management’s business trip arrangement, hotel booking and expense reimbursement
• Dealing with payable and receivable payments.
• Perform other duties as assigned by management.

Qualifications and Skills

• Education: Minimum Diploma/High School Certificate. Additional certifications in administration are a plus.
• Experience: At least 2 years of experience in an administrative or clerical role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with [specific tools, if any, e.g., accounting software or CRM] is an advantage.
• Soft Skills: Strong organizational skills, attention to detail, and ability to multitask.

Job Scope:

Office Administration

• Administer procurement, reimbursement and financial activities of ICC Office
• Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters
• Serve as the secretary/note-taker for all ICC Meetings
• Assist with the planning and organisation of ICC-related meetings, workshops/seminars, activities
• Assist with the selection of ICC instructors for the Nanyang Excellence Awards for Teaching
• Assist with all other ICC-related administrative tasks

Course & Student Administration

• Oversee and manage inter-college/school/department collaboration and serve as the liaison between ICC Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities
• Oversee and manage all ICC course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters
• Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters

• Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching ICC courses
• Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors
• Approve the the teaching reimbursement claims of adjunct instructors
• Prepare the necessary information needed and scheduling of ICC instructors for annual performance appraisal of ICC instructors and coordinate with HRBY and the reporting officers of ICC lecturers on appraisal meetings

Outreach

• Be the main point of contact and support to students and partners and schools on matters related to the ICC
• Conduct, coordinate and/or support activities to share and promote ICC’s mission and curriculum, including the compilation and production of relevant marketing materials and eDMs
• Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Working Arrangement:

Location: Nanyang Avenue

Duration: 3 Years

Salary: $4500 - 6000

Working Hours: 8.30am - 5.45pm (mon – thurs) 8.30am - 5.15pm (Friday) + 1 day wfh

Job Requirements:

• Bachelor’s degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector
• Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous
• Meticulous with good organisational skills and a keen eye for detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Good writing skills with the ability to prepare clear reports
• Proficient in handling data and numbers
• Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement
• Knowledge of student information/database management systems would be advantageous
• Strong stakeholder management, influencing and collaboration skills
• People-oriented and a proactive team player
• Ability to multi-task and deliver with quality and timeliness
• Ability to work independently with minimum supervision

EA License No.: 96C4864

Reg. No.: R22110485

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Process daily e-commerce orders to ensure customer satisfaction.
• Maintain optimal stock levels to meet demand efficiently.
• Arrange for bulk shipments from abroad.
• Conduct basic bookkeeping and accurately prepare invoices for accounting.
• Process bank payments.
• Manage monthly salary payments and CPF contributions.
• Effectively order and oversee company supplies to ensure availability.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Job Description

• To coordinate various administrative, facility matters

• To communicate and update various departments on facility matters, related to on-site facilities management.

• To work closely with in-house Integrated Facilities Management

• To manage maintenance issues and conduct daily inspections to ensure quality standards are being maintained.

• To assist in facility projects with minor Additional and Alteration works and office renovation as assigned by reporting supervisor.

• To source for appropriate vendors, handles procurement request orders

• Assist in Admin related work as assigned.

• To undertake ad-hoc/cross functional projects.

REQUIRED QUALIFICATIONS AND EXPERIENCE

• Minimum Diploma or Degree in related field

• Min 5 years of relevant experience in similar Office, Admin, Facilities Settings

Interested candidates please send in your resume to:

[email protected]

EA Personnel: Valerie Yong Kian Fung

CEI No.: R1103704

Recruit Express Pte Ltd, EA License No.: 99C4599

The job scope entails a variety of general accounting and admin support tasks including but not limiting to the following:

Verifying the accuracy of Sales & Purchase invoices and other accounting documents or records.
Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined online or off-computer programs.
Compile data and prepare a variety of reports.
Reconciles records with internal company employees and management, or external vendors or customers.
Recommends actions to resolve discrepancies.
Investigates questionable data.
Responsibilities:
Performing general office administration and general accounting functions.
Maintaining an up-to-date database of all active and inactive records.
Designing and maintaining forms for Administrative & Accounting use.
Scanning all sales & purchase invoices.
Update data in Quickbooks-Online applications.
Verify and Prepare GST reports for submission quarterly.
Co-ordinate with Secretariate for all reports and data verification.
Abiding by all company procedures and accounting principles.
Responding appropriately to vendor, client, and internal requests.

You will play a role in championing the workforce transformation and reskilling needs of enterprises in the Financial Services sector. We are seeking a candidate with strong business development or enterprise solutions experience, especially in engaging companies to identify how Workforce Singapore’s initiatives can support their business transformation and manpower needs.

Enable industry and enterprise capabilities through strategic manpower planning

• Identify and assess key industry, manpower challenges and skills through data analysis and trend evaluation.
• Engage strategic accounts and companies to ascertain company’s manpower related and reskilling pain points and work with companies to implement strategies for workforce transformation.
• Recommend strategic human capital solutions aligning with industry or enterprises’ business and manpower needs.
• Support the Industry Transformation Map (ITM) and Jobs Transformation Map (JTM) to articulate key insights and trends, particularly the Jobs and Skills pillar.
• Implement pilot initiatives to identify proof points and use cases related to the national career health agenda.

Forge impactful partnerships and collaborations through stakeholder engagement

• Establish and maintain effective relationships with public agencies, strategic partners and stakeholders.
• Collaborate with industry stakeholders, trade associations, tripartite partners and programme partners to develop and implement relevant manpower interventions to address industry manpower issues.
• Consult with employers to promote adoption of WSG programmes and progressive human resource practices to address their manpower needs.

Manage and review programmes to achieve positive outcomes

• Guide and work with appointed programme partners to ensure compliance with policies and processes.
• Organise or support outreach and marketing events such as career events and industry engagements.
• Track programmes’ progress and analyse industry related information to evaluate and make recommendations for management decision making.

Requirements

At least three years of working experience in related roles. Fresh graduates who possess maturity, strong communication and interpersonal skills are welcome to apply.

You should possess the following skill sets:

• Account Management and Business Development: Effective stakeholder engagement, with a focus on account/project management or consultancy to support enterprises in their business and workforce transformation. Utilise trend analysis and government initiatives to drive business strategies and growth.
• Written and Verbal Communication: Proficient in writing clear submissions and reports, and able to frame appropriate narratives to effectively engage diverse audiences, and skilled in public speaking.
• Negotiation: Able to strategize negotiation, formulate gameplan and engage in complex discussion to drive collaboration and implementation with stakeholders to achieve desired outcomes.
• Personal effectiveness: Able to manage multiple tasks in a dynamic, fast-paced environment, and work both independently and in teams.
• Critical thinking and Data Proficiency: Proficient in synthesizing information for decision-making and outcome monitoring through data compilation, analysis, and interpretation. Capable of making recommendations based on data insights and comfortable with data analysis.
• Planning and execution: Developing and executing engagement and programme strategy to achieve organisation goals. Tracking and reporting on account-managed companies and programme partners achievements to identify opportunities. Capable of diagnosing gaps and identify opportunities and conceptualise innovative solutions to enhance business and/ or programme processes.
• Project management: Managing multiple accounts, project timelines, milestones, and deliverables. Able to coordinate with different stakeholders to ensure the success of the projects.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

[About KKday]

KKday is accelerating the world’s transition to the brand new travel experience. As the largest travel-experience platform in Asia, KKday is committed to integrating and developing an one-stop platform to meet all travellers’ needs.

KKday has curated more than 300,000 unique experiences and activities in over 92 countries and 550 cities around the world. KKday has also stepped into the field of SaaS service (Rezio) and new OMO system (KKday Marketplace) to build up the business ecosystem.

Through multi-faceted development, KKday still successfully raised nearly 3 billion funds during the Covid. Welcome you who are passionate about traveling to join us to create more possibilities and future in KKday!

About the Role

As the Regional Talent Development & Administrative staff, you will be an integral part of our team, supporting various aspects of talent development and administration across multiple markets. This role offers a unique opportunity to gain hands-on experience in human resources and talent development.

Talent Development related responsibilities:

Partner HQ & local markets to:

• support learning & development initiatives
• support onboarding initiatives
• support organisational culture-related initiatives
• support employee engagement-related initiatives & events (both regional and locally in SG)

HR & Office Administration responsibilities:

• Assist with day to day operations of the SG market HR functions and duties
• Manage recruitment activities (i.e. scheduling of interviews, screening resumes)
• Manage onboarding for new hires and offboarding
• Ensure all documents are kept and maintained in safe custody
• Perform admin and operational tasks in a timely and accurate manner
• Assist in submitting and reconciling expense reports such as petty cash, employee reimbursements, other company-related expenses.
• Assist in logistic arrangement with the team
• Handle other ad hoc projects and assigned duties (To support business team)

Qualifications

• Minimum education: Diploma or Bachelor
• Fresh Graduates are welcome
• Good to have: prior experience in similar field
• Excellent interpersonal and communication skills
• Proficiency in English & Mandarin
• Strong proficiency in Google Suite (Word, Excel, Slide)
• Ability to work both independently and collaboratively
• Strong organisation and attention to detail
• Genuine interest in human resources and talent development

Other details

• Duration: 6 months
• Able to commit 13 Jan 2025 - 15 July 2025
• Opportunity to work with a diverse team across multiple markets.

• MNC Logistics Company

• $3000 - $3600 + AWS + Variable Bonus

• Working hours: 5 Days – 8:30am – 6pm (Monday - Friday)

• Working location at Changi Airfreight Centre

• Excellent Welfare & Benefits

Job Scope

• Record and posting of customer payment/receipts
• Update daily cash book
• Send Monthly SOA to customers every 1st week of the month
• Manage relationship with customers, include attending to queries and resolve disputes
• Liaise with internal department to resolve issues and disputes
• Send weekly update AR report to HQ (Friday) and respective salesman for review
• Distribution & allocation of Customers funds to various internal station
• Update of weekly foreign exchange rate into in house system
• Handle internal settlement with other subsidiary stations
• Issue cheque upon request.
• Arrange bank transfer upon receive of payment requisition.
• Update of staff leave.
• Arrange delivery quantity of distilled water on every Monday
• Email GST payment status on every Friday.
• Reimbursement claims for staffs
• Print out time sheets on 21st of every month
• Place order for NTUC stuffs/stationery/warehouse stuffs
• Accrual entry for staff claim.
• Attend to general repair works requested for office / warehouse.
• Daily visitors pass & airport pass application.
• Provide support to HR.

Requirement

• Diploma in Business Administration / Accountancy and above
• 2 – 4 years of relevant work experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

SIM BEI NA (R22111637)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description:

· Counter Service to manage stakeholders’ needs

o Front desk duties include attending to the needs of walk-in customers (such as parents, visitors, partners, teachers, staff, and students) in a professional, prompt and friendly manner. This also includes assisting students according to the school’s guidelines such as issuing graduation certificates and other documents.

o Accept goods on behalf of staff and coordinate with them to ensure receipt of the items.

o Handle incoming calls professionally and ensure they are answered

o Issue stationery and loan items and provide guidance to users on the appropriate forms to use.

o Notify the General Office when stationery and first aid supplies in the Sick Bay need replenishment.

o Administer basic first aid to injured or ill students in the Sick Bay and issue excuse chits for students who need to leave school early.

o Manage lost and found items, ensuring they are promptly recorded, labeled, and organized in a timely manner.

· Students’ Support

o Handle administrative duties such as data entry, verify and check on completeness of forms and documents submission such as MOE FAS application forms and leave application forms.

o Handle the latecomers by updating the latecoming details at the google form, issuing latecomer’s slip, daily updating of students’ attendance and notifying OM on students issued with Corrective Work Order.

o Manage parents’ appointments for key personnel during Parents-Teachers Meetings.

o Support Discipline Master in the safekeeping of Ezlink cards/ handphone for latecomers/students.

· Other Administrative Support

o Provide administrative support for fund raising events.

o Maintain the orderliness and cleanliness of reception counter.

o Handle adhoc duties and projects assigned by the School.

Working Arrangement:

Location: Hougang

Salary: $2580/Month

Working Hours:

Mondays to Fridays 7:15am to 4.30pm, inclusive of 45 minutes lunch break

School Holidays/Scheduled School Holidays: 8:00am to 5.15pm, inclusive of 45 minutes lunch break

Contract Duration: 2 Jan 2025 to 31 Dec 2025

Job Requirements:

o Candidate should possess strong communication and active listening skills

o Candidate should preferably have 2 years of experience in frontline customer service.

o Knowledge of MS word and MS Excel will be an advantage.

EA License No.: 96C4864

Reg. No.: R22110485

Location: Montfort Secondary School, 50 Hougang Ave 8, Singapore 538785
Contract Period: 2 January 2025 to 31 December 2025
Option to Extend: The Contractor grants the School the option to extend the Contract for a further 12 months.

Key Responsibilities:

1. Reception and Counter Service:

• Manage the front desk, attending to the needs of walk-in customers, including parents, visitors, partners, teachers, staff, and students in a professional, prompt, and friendly manner.
• Assist students according to school guidelines, such as issuing graduation certificates and other relevant documents.
• Accept goods on behalf of staff and coordinate with them to ensure proper receipt of items.
• Handle incoming calls professionally, ensuring they are answered within three rings.
• Issue stationery and loan items, providing guidance to users on the appropriate forms to use.
• Notify the General Office when stationery and first aid supplies in the Sick Bay require replenishment.
• Administer basic first aid to injured or ill students in the Sick Bay and issue excuse chits for students needing to leave school early.
• Manage lost and found items, ensuring they are promptly recorded, labeled, and organized.

1. Student Support:

• Perform administrative duties such as data entry and verifying the completeness of forms and documents submitted, including MOE FAS application forms and leave application forms.
• Manage latecomers by updating latecoming details in the Google form, issuing latecomer slips, updating daily student attendance, and notifying the Operations Manager about students issued with Corrective Work Orders.
• Coordinate parents' appointments for key personnel during Parents-Teachers Meetings.
• Support the Discipline Master in the safekeeping of Ezlink cards and handphones for latecomers/students.

1. Administrative Support:

• Provide administrative assistance for fundraising events.
  Maintain the orderliness and cleanliness of the reception counter.
• Perform ad hoc duties and projects as assigned by the School.
  

Working Hours:

School Term:

• Mondays to Fridays, 7:15 a.m. to 4:30 p.m. (including a 45-minute lunch break).

School Holidays:

• Mondays to Fridays, 8:00 a.m. to 5:15 p.m. (including a 45-minute lunch break).

Days Off:

• Not required to work on Saturdays, Sundays, and gazetted public holidays.

Qualifications, Skills, and Experience:

Education:

• At least a GCE N Level Certificate.

Experience:

• Preferably 2 years of experience in frontline customer service.

Skills:

• Strong communication and active listening skills.
• Pleasant, friendly, and mature disposition with the ability to thrive in a fast-paced environment.
• Knowledge of MS Word and MS Excel is advantageous.
  

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invite suitable candidates to join the Academic Computing and Information Services division (ACIS) as the Manager/Assistant Manager, Administration.

The Manager/Assistant Manager, Administration will provide administrative and secretariat support to the division, assist in implementing ICT initiatives in the institute and promote initiatives through various programmes and media in pursuit of its Vision and Mission. He/she will support the core administrative functions and manage the day-to-day operations in the Divisional Director’s Office.

Responsibilities:

Administrative Support:

• Strategic Planning: Assist in collecting, analysing, and evaluating data to support the division's strategic planning and decision-making processes.
• Policy and Procedure Development: Collaborate with the Divisional Director to review, develop, and establish internal procedures, guidelines, and policies. Assist in drafting reports and papers as needed.
• Email Management: Oversee the Division’s role-based email accounts, responding to queries promptly and ensuring communications are managed efficiently.
• Event Planning: Support the planning, coordination, and execution of events and welfare programs for the division, ensuring all activities are well-organized.
• General Administration: Perform administrative and logistical tasks as assigned by the People Manager to ensure smooth day-to-day operations of the office.

Budget & Financial Process Support:

• Budget Management: Manage the office's budget, including procurement, inventory, and purchasing of office supplies. Ensure that all expenditures align with approved budgets.
• Expenditure Tracking: Regularly track and report on expenditures, ensuring they adhere to financial guidelines. Provide budgetary information to support decision-making and planning.
• Billing Coordination: Coordinate, verify, and process billing instructions for ICT services provided by the division, ensuring accuracy and timeliness.

Personal Assistance to Divisional Director:

• Schedule Management: Manage the Divisional Director’s calendar, schedule meetings, and make travel arrangements. Ensure all appointments and deadlines are efficiently handled.
• Administrative Support: Handle the Divisional Director’s claims and training requests. Maintain confidential records and documents with utmost discretion.
• Leadership Team Coordination: Work closely with other PAs and administrative staff to provide seamless support across the NIE senior leadership team.

Secretariat Support:

• Committee Assistance: Provide secretariat support for committees chaired by the Divisional Director. Assist in preparing status reports, presentations, and other documentation related to committee activities.
• Meeting Coordination: Ensure meetings are conducted smoothly by handling logistics, preparing agendas, and documenting key decisions. Monitor and follow up on action items arising from meetings.

Data Protection Officer (DPO) Support:

• PDPA Compliance: Assist the NIE Data Protection Officer (DPO) in implementing and monitoring compliance with PDPA (Personal Data Protection Act) regulations. Coordinate with the NTU DPO office on policy updates and assessments.
• Documentation and Reporting: Prepare status reports, papers, and presentations on PDPA-related matters. Maintain documentation of all data protection activities and communications.
• Inquiry Management: Manage the DPO mailbox, ensuring timely responses to data protection inquiries. Document all relevant correspondence to maintain an accurate record.
• Incident Support: Support departments in managing data breach incidents, ensuring all steps are properly documented. Collaborate with the NIE DPO to guide NIE faculty and staff and escalate issues to the NTU DPO office when necessary.
• Awareness Initiatives: Assist in creating educational infographics and other materials to raise awareness about PDPA compliance within the NIE community.

Requirements:

• A university degree in Business, Social Sciences, or equivalent.
• A minimum of three years of relevant work experience in administration. Experience in Higher Education would be an advantage.
• Excellent written and verbal communication skills.
• Strong planning, organisational and problem-solving skills.
• Proficient in Microsoft Office Applications and Adobe.
• Proficient in graphic design tools such as Adobe Photoshop or Adobe Illustrator is an advantage.
• Meticulous and ability to multi-task.
• Ability to work independently and in a team.
• Good people management skills.

Other Information

NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of bus routes and seats.

• Learning & Development
• Strategic Workforce Planning
• ACTA certification
• Standup Trainer
• Curriculum Design / Instructional Design / Content Development

Responsibilities

• Support in reviewing and implementing the Company’s workforce planning and training initiatives
• Conduct learning needs analysis
• Source and qualify training providers
• Plan, develop and implement learning interventions, training programs and e-learning modules
• Deliver programs and evaluate effectiveness of training programs and initiatives
• Perform training administrative duties
• Collaborate with business units to forecast manpower requirements
• Conduct workforce analysis to project future needs and develop workforce planning solutions
• Analyze capacity and competency gaps between workforce demand and supply
• Implement solutions to bridge gaps, monitor progress against milestones, and reevaluate plans based on developments
• Participate in key strategic workforce planning projects and initiatives

Requirements:

• Possess a Degree / Diploma in HR
• Possess ACTA certification is preferred
• Possess 2 years’ working experience in Learning & Development in Curriculum Design, Instructional Design, and Content Development
• Possess Standup Training experience
• Prior experience in Workforce Planning is preferred
• Well-grounded in the theory and practice of Learning & Development, such as classroom facilitation, instructional design, evaluation and assessment
• Proficiency in MS Office and content creation tools eg. Adobe Creative Suite, Canva, etc
• Ability to develop new plans and initiatives, including the use of technology
• Excellent interpersonal, written communication and presentation skills

To apply please click on the APPLY NOW button or email your resume with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment

• Salary drawn for each past & current employment

• Expected Salary

• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Yoong Poh Feng

EA License | 14C7092

EA Registration Number | R1105076

Administration Cum Coordination

Salary: 1600 to 2200

• No age range
• Welcome Single Parents who need work from home take care the kids and do housework
• Start work flexible (priority the attendance list, reply WhatsApp message, summary and report to Supervisor and Manager)
• Scope of work

1. Do Reports
2. Genereate invoices
3. Check daily workers attendance, need immediate replacement if any worker MIA
4. issue warning letter to the MIA worker (3 letters issue termination letter)
5. Coordinate the work issue, summarise and report to Supervisor and Manager
6. Reply email
7. other administration documentation

A*STAR Skin Research Labs (A*SRL)/Skin Research Institute of Singapore (SRIS) is looking for a Administration Executive to support the business development operations, working closely with the Technology Business Development (TB) Director and the TB team, researchers, SRIS partners and internal groups within the organisation.

The key role and responsibilities include:

• Assist the Technology Business Development (TB) Operations Manager in developing, maintaining, and overseeing the policies and procedures governing industry engagements in A*SRL/SRIS
• Support the TB Director to improve the general administration of TB through close coordination and collaboration with other internal stakeholders
• Tracking and managing legal agreements and maintaining legal agreement database (e.g. CRM tracking)
• Liaising with project managers to ensure contract terms are followed
• Facilitating the negotiation and execution of legal agreements, e.g. filling in templates, checking grammar mistakes and page numbers, cleaning up drafts, summarizing contracts, liaising with collaborators for Non-Disclosure Agreements, Research Collaborative Agreements and coordinating with all parties for signatures
• Act as a check point for compliance requirements by sighting compliance related approval documentation where necessary
• Provide secretariat support for all TB and contracts negotiation meetings
• Ensure key stakeholders involved in agreements are reminded of the need for completeness when filling up standard forms and agreement templates
• Ensuring prudent use of resources
• Assist in maintaining the KPI database and provide accurate information for reports to internal and external stakeholders
• Assists in developing materials for TB engagement activities
• Provide support to facilitate the training and guiding of scientific staff using standard templates, e.g. how to fill up standard forms and agreement templates for compliance and contract negotiation respectively
• Any related duties as determined by the TB Director

Requirements:

• Bachelor’s degree in legal/research/science/technology management, or related fields with a keen interest in research and business development administration
• At least 3 - 5 years of relevant experience
• Must possess a flair for writing and good writing skills to handle minutes and draft presentation slides
• Meticulous, resourceful and uses sound judgment and demonstrates initiative in carrying out assigned duties, with good organisational skills to create / maintain detailed records
• Detailed-oriented and IT-savvy to navigate through databases and software applications
• Proficient in Microsoft Office – word, excel and PowerPoint
• Able to complete quality work within deadlines
• Excellent organizational, communication (both verbal and written) and interpersonal skills, any previous experience with reviewing and managing contracts is an advantage
• Able to work independently and as a team in a fast-paced environment
• Positive learning attitude with pleasant personality

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.

This role is responsible for providing support to the reporting manager in the development of workforce solutions and workforce solution products for our clients. Specifically, this will include working with country stakeholders to design and price complex workforce solutions. This includes working on sales opportunities but also best practice initiatives to improve and enhance capability within the region.

In addition to working on specific sales opportunities, the role develops comapny product offerings, and solution-related sales collateral. This involves customer research, competitor research, partner research, product builds (in collaboration with relevant stakeholders), case study or reference searches, white paper searches, and tailoring of sales collateral.

Experience/Qualifications:

Essential:

• Sound technical skills and relevant experience
• Prior experience in a pre-sales, business analyst role and/or good analytical skills
• Experience working in a products/service solution focussed business
• Ability to work under tight timelines in a demanding environment
• Good communications and interpersonal skills
• Ability to analyse and reengineer business processes
• Possess a commercially-focused outlook including understand complex commercial models and P&Ls
• Good verbal and written communication skills
• Capability with Microsoft Office Product including advanced Excel Skills.

Desired:

• Prior experience designing and undertaking consulting engagements for clients
• Demonstrated understanding of various HR solutions technologies
• Awareness of market trends and current issues in HR management
• Prior project management and problem solving skills

Job Responsibilities:

• Drafting out MEMO, newsletters, articles and reports in English and Chinese language
• Support Department and Company on operational matters at corporate level
• Manage office equipment and stationery procurement
• Arrangement of flights, visas letters and hotel reservations for overseas travellers
• Coordinate company’s logistics matters for various stakeholders
• Facilitate submission of operations-related reports to Singapore and China HQ
• Manage corporate entertainment and office general operation

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in any field
• Required skills: MS Office, MS Word
• At least 3 years of working experience in the related field is required for this position.
• Preferably Junior Executives specializing in Clerical/Administrative Support or equivalent

JOB DESCRIPTION for Admin Assistant

• Assisting with day to day operations of the Administrative functions and duties
• Compiling and updating of incoming and outgoing invoices & DO
• Scanning and filing of documents
• Proper outlet Sales and stocks recording
• Preparing invoices & DO
• Answering of phone calls

· Requirement:

· - Knowledge on using computer, basic Microsoft work and excel

· - Understand English

· Working Hour: Mon to Fri from 0900hrs - 1800hrs

*Only looking for Singaporeans/ Permanent Residents

About us

This is a dancing school doing Ballet and Modern Dance. You will be working with teachers, parents as well as children.

Qualifications & experience

• NITEC/ Higher NITEC
• Diploma
• IT Knowledge

Tasks & responsibilities

• Checking of email & answering to daily enquires from parents
• Issuing of invoices
• Managing of social media (creating & posting posts, etc)
• Assist Teachers to take photos/ videos during classes when required
• Ensuring tidiness and cleanliness of office
• Keep track of merchandise inventory and office supplies
• Other ad-hoc duties

Benefits

• Standard medical benefit
• Annual leave