Total 1,493 Administrative / Clerical job vacancies in D04 Harbourfront,Telok Blangah, Sentosa Island

The School Grocer is a leading catering company committed to providing nutritious and halal-certified meals for preschools across Singapore. As we expand our operations, we are seeking an experienced and detail-oriented individual to fill the role of Admin and Purchasing Coordinator. This position plays a vital role in managing administrative tasks and overseeing the procurement of quality ingredients for our catering services.

Job Overview:

The Admin and Purchasing Coordinator at The School Grocer will be responsible for handling administrative duties and managing the procurement process to ensure a seamless supply chain. This role requires effective communication, organizational skills, and the ability to coordinate with suppliers to maintain the high standards of our catering services.

Key Responsibilities:

Administrative Tasks:

• Manage general administrative duties, including document filing, answering phone calls, and responding to emails.
• Maintain accurate and organized records of administrative documents, such as invoices, contracts, and correspondence.

Purchasing and Procurement:

• Identify and source suppliers for high-quality and halal-certified ingredients.
• Negotiate contracts, prices, and terms with suppliers to optimize cost-effectiveness while maintaining quality standards.
• Process purchase orders and ensure timely delivery of ingredients to meet production schedules.

Inventory Management:

• Collaborate with the Operations team to monitor and manage inventory levels.
• Conduct regular audits to ensure accuracy and minimize discrepancies.
• Generate reports on inventory levels, usage, and trends.

Supplier Relationship Management:

• Cultivate and maintain positive relationships with suppliers to ensure a steady and reliable supply chain.
• Address any issues or discrepancies with suppliers promptly and professionally.

Communication and Coordination:

• Serve as a liaison between the administrative team, suppliers, and internal departments.
• Communicate effectively with team members to coordinate administrative and purchasing tasks.

Qualifications and Skills:

• Proven experience in administrative and purchasing roles, preferably in the catering or food industry.
• Strong organizational skills with attention to detail.
• Negotiation skills and ability to build and maintain positive supplier relationships.
• Familiarity with inventory management systems is a plus.
• Excellent communication and interpersonal skills.

Remuneration:

Competitive salary based on experience.

If you are a proactive and organized professional with experience in both administrative and purchasing functions, and you are passionate about contributing to the success of a catering company focused on child nutrition, we invite you to apply for the position of Admin and Purchasing Coordinator at The School Grocer. Join us in making a positive impact on the well-being of young children in Singapore.

Job Details

Location: Novena

Working Hours: 5-Days Work Week

Work Type: 6-Month Contract

Salary: Up to $ 2,700 per month

What you will be working on?

• Support benefits/welfare administration (eg. distribution of certs, events coordination such as Health Screening event, wellness activities – regular articles on wellbeing, consolidate responses from depts)
• Assist in the secondment billings and checking, consolidate interns’ allowance payments
• Administrative support in the team’s plan to review the current leave/welfare benefits (eg. surveys/benchmarkings) with the view to improve employee experience
• Support in digitalisation tools testing for some of the digitalisation initiatives
• Administrative support in the recruiting and onboarding system project eg. scheduling of meetings, consolidation of documents etc.
• Data generation/cleansing to support various data request.

What are we looking for?

• Singaporean only
• Minimum A-Level or Diploma in Human Resources/ Business Management.
• No prior experience required as training will be provided.

Interested candidate may apply via email to [email protected] (indicating Job ID J43327 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidate will be contacted.

Carmen Tan Huei Mun | R23115837

ScienTec Consulting Pte Ltd (ScienTec Personnel) |11C5781

The Admin Assistant is responsible to provide general office and administrative support to ensure efficient and effective operations.

• Answer and direct phone calls

• Order processing (generate quotation, DO and invoice)

• Handle Staff and customer inquiries/issues on the phone, via email and live chats in a timely and professional manner

• Updating and maintain of employees P-files, policies, employees’ handbook and any HR related documents

• Other ad-hoc HR duties as assigned

• Positive working mindset

• General administration and other coordination duties

• Regular update of stocks movement on daily, weekly and monthly
• Prepare sales/stock report and Data Entry
• Update and report on job status of service equipments
• Liaise with external parties such as consumers, contractors and suppliers
• Support sales and technical staff

Job Scope

• Assist in the management of common land area within the Complex
• Conduct regular site inspections on Company-owned facilities and coordinate with internal & external stakeholders
• Coordinate minor building maintenance
• Coordinate with contractors and provide supervision during works
• Ensure optimal housekeeping standards and adherence to safety regulations for areas under charge
• Prepare and manage Permit-to-Work (PTW) system
• Assist to manage Septic Tank maintenance, Visitor Carpark, Fuel station and Groundwater Monitoring Wells
• Oversee the bicycle management system
• Handle mail dispatch, office safety & security, and occasional driving tasks
• Assist in Jurong Island / Visitor Management System / Safety Induction Training applications
• Provide support in safety initiatives, including active participation in Behaviour Based Safety (BBS) activities, and contribute to the PCS Employee Participation Scheme (PEPS)
• Other ad-hoc duties assigned

Requirements

• Higher NITEC and/or equivalent experience, preferably in Facilities Management
• Minimum 2 years of relevant work experience
• Strong organisational and coordination skills
• Good communication and interpersonal skills

Job Description

• Maintain appropriate filing systems.
• Maintain company policies and procedures.
• Perform data entry.
• Point of contact between kitchen and other departments.
• Assist in ensuring that the hygiene standard is maintained in the kitchen
• Perform other duties as required

Job Requirement

• Strong interpersonal, communication and organizational skills.
• Excellent time management skills and the ability to prioritize work.
• Proficiency in MS Office.
• Ability to multi-task.
• Minimum N Levels.

Job Title: Project Admin

Salary Range: S$1600 – S2200

Report to: Project & QA/QC Manager

Min Qualifications / Experience :

1) N Level or relevant experience

Job Skills Required:

1) Knowledge in Microsoft office applications such as Excel, Word, Power Point and

related spreadsheet software.

2) Must be able to work well with others in a team setting.

3) Ability to work independently.

4) Must be able to effectively handle many concurrent projects.

Duties & Responsibilities

a. Assist Project Manager & QA/QC Manager on daily operation

b. Support HOD to establish, implement and maintain the QC system for products that need to comply with ASME codes.

c. Prepare, control and maintain the QC Manual in accordance with ASME code.

d. Assist in sourcing for materials as requested by project team

e. prepare report

f. Filing

g. Co-ordinate with various department for the job done

h. Clerical duties

i. Any adhoc work assigned by HOD

Responsibilities:

1. Provide project administrative support and coordination works to the Operations Team
2. Assist in project documentations
3. Assist in sourcing for products, raising purchase requisitions, generate quotations, etc as per instructions
4. Liaise with technicians to collect data and information for claims
5. Generate reports, data and other relevant documents as per project requirements
6. Assume any other suitable duties as and when assigned by supervisor

Requirements:

• O Level/ Certificate / Diploma in Business Admin or equivalent
• At least 2 years of relevant working experience
• Proficient in MS Office Applications
• Meticulous, positive and proactive with good communication and interpersonal skills
• Able to multi-tasks
• Good team player with ability to work independently

Interested candidates are to write in with a detailed resume containing details of your qualifications, experience, current and expected salaries and availability.

We regret that only shortlisted candidates will be notified.

This position reports to the General Manager (Administration) and to provide adminstrative support.

• Perform company's general administrative functions.
• Assist in all training-related matters.
• Procure and manage office & pantry supplies, sundries, stationeries, office equipment, personal protective equipment (PPE), etc.
• In-charge of office facilities management including operation related maintenance and contracts matters.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed before submitting for timely payment to vendors.
• Manage company's accreditation programs with regards to maintenance of quality records and ISO management programs.
• Handle ISO document control process to ensure documentation is up-to-date.
• Assist in organising / coordinating company events and activities.
• Any other ad-hoc duties, as and when assigned.

Job Requirements

• Good working knowledge of MS office (Word, Excel, Powerpoint).
• Good command in written and spoken English & Mandarin (to handle mandarin speaking vendors).
• Previous experience in handling ISO/ Bizsafe is an advantage.
• An organised and pro-active team player who is able to work with minimum supervision.
• 5-D work week.
• Willing to work in Jurong.

Good medical, dental and leave benefits and yearly bonus.

Training Administration

1. Check Training invoices, administer Training Grants and corporate Grants.

2. To Track and update incoming funds and maintain proper records.

3. Conduct research on new corporate assistance schemes and Training courses.

General HR Administration

1. Perform WICA related administration.

2. Monthly process payments for Union and maintain accurate data of unionized members.

3. Monitor and renew Various corporate license / membership applications.

Perform any other duties as assigned by senior Executive.

Requirement:

Grant:

Apply for CCP grants for suitable career conversion personnel.

Must be able to work in a fast-paced environment

Able to meet tight deadlines.

Preferably with HR knowledge

* Minimal Training Provided.

We Are Building A New Future With Sustainable Energy

ENERGE® prides ourselves in being the most integrated energy solutions provider in the marine, land and aviation industry. Our sole mission is to partner with you, as you evolve from conventional energy solutions to sustainable ones, to ensure the success of our future generations to come.

We believe that when energy is made accessible and sustainable, everybody wins. We exist in your world of:

Marine, Aviation, Land, Power, Biofuel and Solar.

Job Descriptions:

1. Providing general administrative support to trading and operations team.

2. Assist in preparation of financial related reports and schedules.

3. Providing additional administrative support as needed, working in collaboration with the other colleagues.

4. Pitching in any projects require it.

5. Other ad hoc tasks assigned.

Duration : 3 to 6 months, immediate vacancy

Holiday job for "A" Level or High school students,

Salary : S$1,200 to S$1,500

Working hour: Monday to Friday (8:30am to 5:30pm)

Kindly submit your application with your updated resume with photo to [email protected]

We regret that only shortlisted applicants will be notified.

Job Responsibilities

• Provide administrative support to the department
• Keep proper documentation & filing system
• Process billing
• General administrative duties

Job Requirements

• Min secondary education
• Able to work independently
• Knowledge of Microsoft Words and Excel application

Other Information

• 5 days’ work week

Be a part of our diverse family at Hai Leck, embracing each other as you discover your unique career potential and find your perfect fit with us. We are committed to unlocking your potential and guiding you to success. Our employees are valued down to their skills, and we are committed to training them and expanding their knowledge.

We would be pleased to welcome you at our family in Hai Leck if you are a suitable member.

Email us at [email protected] now!

• Position : Sales Support Coordinator/Admin (West)
• Location : Kian Teck Road (10 Mins Bus from Pioneer)
• Working hours : Monday - Friday 8.30am-6.00pm
• Salary (commensurate with experience) : Up to $3500 + AWS + Performance Bonus + 14 Days Annual Leave + Insurance and Medical Claims
• Duration : Permanent
• Industry : Supplier and Manufacturer for Conduits/Struts/Cable Containment

Main Responsibilities:

• Support sales staff quotations, provide regular updates AND project coordination
• Follow up on samples submission & do updates
• Marketing admin support
• Administration duties assigned by supervisor
• IT Savy to provide digital marketing to outreach to the markets
• Support procurement dept admin needs
• Trained as automatic backup support to indoor sales counter if needed

Requirements:

• 1 year sales/marketing admin experience preferably
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to: [email protected] or call me at: 6398 5682 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Diana Okta Tio

Associate Consulting Director (APAC)

Reg no.: R2094678

EA No: 13C6684

The Administrative Assistant in the Nursing Administration Department supports the Nurse Leaders in their administrative duties.

KEY RESPONSIBILITIES

1. To support the Nursing Department in all administrative functions such as filling, co-ordinating incoming and outgoing mails, monitoring stationery usage, transport request, residents' meals request, raising purchase requisition.
2. To assist in the billing of services rendered to residents, for eg., medication, transport, consumable, etc.
3. To assist in requisition and condemnation of ward fixed assets.
4. To assist in the administrative aspects of maintenance of ward equipment, including liaising with Procurement and Facilities.
5. To maintain inventory of consumables through ordering of stocks.
6. To support Nursing by participating in the various activities organised for the residents.
7. To assist in preparation of material and refreshments for workshops and meetings.
8. To participate and render help for corporate activities and events.
9. To support entries into ECCareSuite System.

Piinacle Servovalve Services Pte Ltd.,

Piinacle Servovalve Services is a Joint Venture between Piinacle Pte Ltd.,(www.piinacle.com.sg) and Servovalve Srl Italy(www.servovalve.it) for Industrial automation and services. It’s a new start up company set up at 5 Pioneer Sector Lane, S628323. We would like to invite applications from Singaporeans and PR who would be able to contribute for the growth of the company, the following positions is up for grabs and we plan to recruit ASAP.

1. JOB DESCRIPTION

Job Title

Administration Assistant

Job Description & Requirements

PIINACLE SERVOVALVE PTE LTD. Singapore

Primary Condition:

We are looking for an Administration Executive.

Educational background related to administration and basic accounting.

Fluent in English both in speaking and writing.

Administration Responsibilities:

a) Responsible for general administration tasks within an office environment.

b) Maintain employees’ records, leave records and daily attendance records etc.

c) Maintain a proper filing system.

d) Coordinate and oversee all office activities, and warehouse activities.

e) Liaise and coordinate with Government bodies relating to work Permits & S Pass, IRAS and CPF etc.

f) Maintains office services by organizing office operations and procedures.

g) Liase with Workshop and WP employees.

Accounts Responsibilities:

a) Performing clerical tasks, including processing payments to external parties, processing bank deposits and recording transactions;

b) Prepare, send and filing of invoices and other accounting related documents;

c) Scan and send accounting related documents eg. Invoices, bank statements and payment vouchers etc to the outsourcing party for processing;

d) Identify and address discrepancies with the outsourcing party;

e) Assist with accounts payables and receivables;

f) Contact clients and send reminders to ensure timely payments;

g) Handle and record the petty cash expenses and submit to the outsourcing party;

h) Preparation and checking of staff expense claims.

i) Abiding by all company procedures and accounting principles.

Basic Requirements:

a) An initiator with a strong work ethic.

b) 3 years of experience in administrative accounting.

c) An educational background related to basic accounting.

d) Knowledge of logistics to handle project shipments.

Job Scope

Accounts Payable and Receivables: issue Purchase Orders, Tax Invoices, quotations, and tally receipts.

Simple Book-keeping: work with accountant on general ledger, balance sheet and income statement; Compile monthly reimbursement claim forms and general filing.

Order fulfilment: prepare delivery order, packing lists, packing supplies and shipping labels.

Vendor sourcing: find, shortlist, liaise with and recommend suitable vendors depending on the listed requirements.

Stock taking: maintain and replenish consumables like pantry supplies, printer inks and stationeries.

Inventory management: assist engineering team with documentation of core component inventories.

General admin and HR tasks: assist with visa applications, booking of air tickets, meeting schedule etc.

Requirement

• Diploma/Degree in business administration, accountancy or other equivalent professional qualifications.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Good written and verbal communication skills in English and Chinese to liaise with subsidiary company in Shanghai China.
• Meticulous and high attention to detail.
• Quick learner and resourceful to find creative solutions.

Responsibilities:

• Welcome visitors by greeting and directing them to their host
• Attend to incoming calls and visitors in a professional manner
• Take and deliver timely messages to intended recipients
• Handle incoming, outgoing, local and international, mails and courier consignments
• Arrange for courier services and mails
• Handle all correspondences with a high degree of independence, judgement and discretion
• Provide clerical and administrative support to Admin & Facilities Department
• Perform general administrative duties including monitoring & replenish office inventories
• Liaise with facilities management & vendors
• Perform other ad hoc duties as required

Requirement

• Minimum 1-2 years of relevant working experience.
• NITEC/N levels/‘O’ level/ Diploma in any fields
• Ability to work in fast pace environment, meticulous and strong organizational skills
• Good interpersonal skills
• Effectively bilingual, need to liaise with Mandarin speaking counterparts
• Matured and with positive working attitude
• Good computer knowledge

Job Description

1. Handle calendar management including scheduling of appointments and coordinating meetings for Management.
2. Providing administrative and secretarial support.
3. Devising and maintaining office systems;
4. Make travel and accommodation arrangements;
5. Organizing and storing/Filing of correspondence, documents and computer-based information.
6. To proactively handle and follow-up on all assigned tasks.
7. Able to handle confidential information in a professional manner
8. Able to work in fast pace envieroment and
9. Experienced in handling projects will be advantageous

Requirements

• Diploma/Degree or Certificate of Private Secretarial
• Minimum 2 years of relevant experience.
• Efficient, highly self-motivated and possess good initiative
• Excellent verbal and written English
• Good organizational and interpersonal skills.
• Be resourceful and result oriented.
• Be highly flexible to handle multi-task and to work independently or within team.
• Relationship building to liaise within all levels of management and staff.

Job Description

We are seeking a motivated Junior Administrator to join our team in the Operations Admin department.

The ideal candidate will assist in various administrative tasks, including order processing, record keeping, and supporting day-to-day operations. This role provides an excellent opportunity for professional growth and development.

Requirements

- GCE "O" level or equivalent; Fresh graduates welcome

- Strong organizational and multitasking skills.

- PC literate and well versed in MS Office

- Excellent communication and interpersonal skills.

- Eagerness to learn and contribute to a collaborative team environment.

Working Hours

8.00am – 5.00pm (Monday & Friday)

8.00am to 12.00pm (Saturday)

Please send in your resume to hr@convinceauto.com.sg or call 6556 1131 for an interview.

We are open to hiring both full-time and part-time positions.

1. General office administration and support

• Maintain inventory movement for publications and merchandise materials
• Manage yearly publications consignment sales
• Dissemination of marketing materials as required
• Provide logistical support, for events or activities
• Handle incoming and outgoing mails and courier
• Maintain office stationery and pantry requirement
• Maintain contact database and update library records
• Maintains and update website, manage social media platforms
• Responsible for crafting EDM or marketing materials (content management)
  

1. Finance support

• Verification of procurement and payment requests
• Perform Goods receipt note (GRN)
• Prepare revenue and expenditure statements
• Prepare Manage receivables from funding source
  

Requirements:

• Diploma or Degree in Finance/Mass Comms/Administrative skills
• Proven project coordination and budget management skills.
• Preferred 2+ years of experience in similar role
• Good writing skills and savy in social media platforms
• Ability to work independently with minimal supervision in small team environment
• Proficient in Microsoft applications, such as Word, Advanced Excel and Powerpoint and SAP/ARIBA preferred.

Sales Admin Executive (Logistics)

Duty & Responsibility:

• Liaise with customer from inquiry, quotation, deal closing to handover to operations
• Assist your superior to prepare sales quotation for logistics services
• Manage customer relationship through on-going effort to maintain or expand sales revenue
• Collect data and perform analysis for market trend and pricing index
• Prepare scopes of work document to look for outsource vendor
• Check, prepare and verify customer credit score based on internal procedure
• Prepare periodical reports for sales and marketing
• Conduct site tour for customer visits
• Comply to SOPs
• Adhere to statutory / company’s safety and health policies, procedures and regulations
• Any other duties and responsibilities assigned from time to time

Requirements:

• Minimum Diploma holder in Logistics / Business or related field
• 2 years’ sales admin experience in preparing sales quotation in third party logistics company
• Self-motivated and possess drive to meet sales target
• Good working network among customers
• Good communication and negotiation skills

Others:

· Alternate Saturday

· Daily meal subsidy

· Medical, dental & insurance benefits

1. General admin duties ie answering phone calls, disseminate messages to relevant party, filing, emailing, etc.

2. Good conversational skills in English and Chinese preferred.

3. Computer literacy.

4. Can multi-task.

5. Good time management.

6. Attention to details

7. Team player.

8. Min 'N' levels.

Job Descriptions

• Perform General administrative includes data entry,phone calls, scanning & filing of documents
• Handle administrative duties includes but not limited to; invoicing, delivery orders, emails, paperworks etc.
• Maintaining & Collating monthly reports
• Develop and carry out an efficient documentation & filing system
• Office Housekeeping
• Any other duties as assigned by superior

Job Requirements

• Proficient in Microsoft Office software such as MS Word, MS Excel
• Preferbably with basic accounting or administrative skills
• Able to converse in both English & Mandarin
• Able to commence the job within short notice
• Basic guidance will be provided
• Singaporeans only

Min ‘N’/ ‘O’ Levels/ ITE/ Polytechnic

Able to commence work immediately

5.5 day work week (Alternate Saturday 8am-12pm)

Working hours (8am-5pm)

Responsibilities

General administrative duties

Handling daily incoming / outgoing calls

Prepare quotation, delivery orders & invoices

Manage our sales enquiry Emails

*Transport Pick Up at Tuas West Rd MRT

*Bonus Performance

*Immediate Hiring

Job Descriptions

• Oversee and provide support to the day to day operations in the company.
• Follow up with respective departments and serve clients well.
• Replying emails and data entry.
• Provide administrative support as and when needed.
• Salary Range: $2000 - $2500

Job Requirements

• Prior Accounting / Payroll knowledge is an added advantage.
• Proficient in Microsoft Office.
• Able to speak English fluently.
• Able to multitask.
• Able to work in a fast paced environment.
• Able to work in and as a team.
• Effective time management skills.
• Effective team coordination skills.
• Effective communication skills.
• Able to work immediately is advantageous.

We are looking for an Administrative Assistant to join our team for assisting execution of ongoing programs and helping with the roll-out of new education programs.

As our Administrative Assistant, you will be responsible for providing support to a portfolio of education programs and ensuring that the programs are completed in budget and on-schedule.

This is a dynamic role and the responsibilities will include;

- Keep a record of admission numbers and assist with any queries related to the admission process.

- Assist with the booking of venues and facilities for the programs.

- Coordinate with various vendors for materials and supplies related to the program and ensure timely deliveries

- Help with the drafting is letters and documents related to programs.

- Analyse and present feedback data from the programs conducted.

- Assist the Director with other general Admin work (filing of documents, scheduling meetings, sending invitations, setting zoom meetings etc)