Total 7,249 executive assistant job vacancies in Human Resources category in Singapore

HR Service Executive | Recruiter | Talent Acquisition | Associate | Office Hour / CEI | 180 Degree | Tanjong Pagar - 4769

• Accessible to MRT Station
• Shenton Way / Downtown / Tanjong Pagar / Raffles Place
• 5 Working days
• Career Progression Opportunity
• Training provided

Job Responsibilities:

• Engage in full cycle of recruitment process
• Accountable for sourcing, conducting interviews and assess job applicants in accordance to clients' needs and requirements
• Coordinate interviews between clients and candidates
• Managing job offer process and negotiating salary package
• Deliver positive candidate experience and act as career advisor to candidates
• Other administrative duties

Job Requirements

• Training provided
• Posses CEI cert is an advantage

One of the most rewarding commission and incentive scheme in recruitment industry. No limit cap on commission and earnings.

We are seeking talents that are driven, dynamic and have a passion for people and would like a career that will value add to the lives and career of people.

We provide comprehensive training and mentorship program. So come join and grow with us!

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

[email protected] | 88824667

Senior Recruitment Consultant

Accounts

Manage day-to-day operation of invoicing and AP & AR function

File GST quarterly

Bank reconciliation

Monthly reconciliation on the customer aging and billing between accounting system and order management desk system

Monthly intercompany billing

Ensure company projects within the ROI

Other AH Hoc as required

HR

Prepare and submit employee' related claims

Update employees; timesheet daily and reconcile with the GPS Tracker and schedules

Update employees; KPI

Other AH Hoc as required

Requirements:

Diploma or related qualifications in Accounting

Minimum 1 years of relevant experience

Good knowledge of Singapore Accounting Standards and Tax Regulations

Self-starter, responsible and able to work independently

Bilingual with English & Chinese

*Qualified / Interested candidates please email to: [email protected]

Responsibilities :

Human Resources

• Handles day-to-day in broad spectrum HR and Administrative functions
• Assist in the recruitment process (e.g., advertising, shortlisting, arranging & participating in interviews)
• Preparation of employment documentation (e.g., contracts, appraisals, letters)
• Manage and coordinate all training activities including enrolment, payment request, dissemination course confirmation, participant training evaluation, updating training records, etc., to assist in preparing for appraisal exercise.
• Manage all work pass matters (New applications, renewals, cancellations).
• Prepare and process payroll monthly (including checking and preparing timesheets)
• Ensures timely updates of employee P-files and records in the system
• Manage all insurance claim matters; including but not limited to liaising with employees, brokers, lawyers, and medical institutions on required treatment, claim documents, claim status ((i.e., WIC, FWMI, GHS, GPA)
• Liaise with government agencies (i.e., MOM, MOH, ESG, EDB, ICA) on office administration, personnel, and legal matters
• Constantly monitor employment regulations
• Minutes of meeting

Administration

• Assist in company events
• Manage all office upkeeping e.g., office furniture, computer equipment, and communications infrastructure
• Manage and order any office upkeeping supplies (i.e., stationery and pantry supplies)
• Data Entry, Filing, and Document Organization
• Assist in COVID-related measures

Other tasks may be assigned as necessary according to organizational needs

Requirements

• 1-year experience in HR
• Meticulous, organized, and possess an interest in administrative work
• Must take initiative to complete the task assigned
• Able to work independently with minimum amount of supervision
• Proficient with Microsoft Office.

Job Title: HR & Admin Executive

Reporting To: HR & Payroll Manager

Hours: Full Time

FLSA Status: Exempt

JOB SUMMARY:

Perform, and maintain day-to-day operation of admin support.

RESPONSIBILITIES AND DUTIES:

• Provide administrative support to HR and payroll Manager as required and assist managing employees TMS.

• Handle recruitment process such as posting advertisements / arranging interviews etc.
• Monitor and manage office supplies, stationery, and inventory levels. Place orders as needed and maintain an organized stock system.
• Assist in planning, organizing, and coordinating meetings, conferences, and events (if any). Arrange logistics (eg: company’s transport), catering, and other event-related details.
• Scheduling of staff annual medical review, pre-employment medical & to assist with staff insurance matters.
• Manage filing system, phone calls, and correspondence (e-mail, letters, packages, etc.)

· To handle JI application passes and assist in work pass renewal/cancellation and application of working passes process.

· Assist colleagues where necessary, and other general administrative duties/tasks.

· WORK SKILLS:

· Able to meet deadlines and be detail-oriented.

· Good interpersonal and communication skills.

· Must be reliable, meticulous, and a good team player.

· EXPERIENCE:

· Min 2 years relevant working experience. Proficient in MS Office applications.

· Familiar with Singapore employment law

· EDUCATION:

Business Administrative Diploma, Advance/Higher/Graduate Diploma in Human Resource Management, Secretarial or equivalent.

Job Description

• Work Permit application, renewal, cancellation
• Arrange employee medical check appointment
• Maintain proper document of employee database
• Handle employee On boarding and Off Boarding
• Payroll for workers
• Undertake any other ad-hoc HR or admin duties as assigned by CEO

Requirements:

• Min. Diploma in Business Studies or HRM related courses
• Min. 1 years of relevant experience in HR or relevant experience
• Able to communicate in Mandarin, and English.
• Strong computer skills including knowledge of Microsoft Office
• Ability to work productivity in a fast pace environment with deadlines

Scope of Responsibilities (but not limited to):

People and Culture:

• Engage with our colleagues to gain an understanding our people and culture and brainstorm ideas to enhance our Employee Value Proposition.
• Encourage a culture of open communication to enhance employee’s job satisfaction and productivity.
• Develop and implement employee engagement initiatives to create a positive and inclusive work culture, etc.
• Plan and coordinate social events to engage employees and promote diversity and inclusion.

Compliance and Procedure:

• Manage exit interviews and offboarding procedures with care and adherence to legal and company policies.
• Document processes and maintaining records
• Work with stakeholders on performance review plans and support performance management of poor performing employees, including the development of a Performance Improvement Plan

Onboarding/Orientation:

• Ensure all documentations, assets and access are in place by start date for seamless onboarding experience
• Facilitate engaging orientations and onboarding sessions to welcome new employees and help them integrate smoothly

Talent Acquisition:

• Work closely with different stakeholders to understand our hiring needs and manage end-to-end recruitment.

Operations:

• Assist Project Directors/Project Managers with human resources planning and staff allocation in accordance with project budgets.
• Determine the company's capacity to interview and shortlist candidates to meet the staffing requirement of projects, assign personnel to projects and assign/hire staff to projects based on their skills and experience.
• Attend to customers’ needs and queries.
• Collaborate on resource management with HR departments on Employees relations and payroll.
• Provide ongoing resource management and related support (eg. monitoring staff utilization, workload, and overtime hours)
• Mitigate resource concerns by reallocating resources, adjusting goals or assigning additional staff.
• Plan and administer training and development programs
• Handle various HR related tasks, including employee inquiries, reports, and ISO audits
• Collaborate with HR, keep abreast and familiar with Employment Act, Tripartite Standards and Guideline and trends in resource management in the IT industry
• Any adhoc duties assigned from time to time.

Desired Skills & Expertise:

• Diploma in Information Technology and or Human Resource Management, or any relevant field of study
• Min 5 years of experience in recruitment and business developments.
• Well-versed with Singapore’s labour laws and fair employment guidelines
• Excellent interpersonal and communication skills
• Bilingual in English and Mandarin (in order to communicate with Chinese speaking staff and employees feedback and concerns)
• Tenacity to work under pressure and within tight deadlines.
• Ability to multi-task with minimum supervision.
• Able to explore new recruitment channels/methods
• Recruitment in IT Outsourcing and Managed Services industry would be an advantage
• Candidate with CEI basic, a MUST.
• Proven track record of successfully recruiting and placing candidates in a variety of roles and industries
• Strong networking and relationship-building skills
• ONLY Singaporean need to apply

How to Apply:

Interested professionals who have the above experience/skills are encouraged to send your latest resume in MS Word/PDFformat.

Please provide the following for speedier processing and confirmation of interview:

• Personal details
• Reasons for Leaving (Past & Present Employment)
• Last Drawn Salary
• Expected Salary
• Date of Availability

We regret only shortlisted candidates will be contacted for further discussion.

Our client is a Manufacturing MNC. Due to business needs, they are now recruiting a HR & Admin Executive to be part of their HR Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of HR & Admin Executive:

• Ensure timely processing of payroll, claims, and timesheets, including handling government-related claims.
• Assist with administrative tasks and contribute to overall team efforts.
• Lead end-to-end recruitment processes, sourcing talent through diverse channels.
• Partner with Marketing to enhance brand presence and develop recruitment materials.
• Utilize HR analytics to assess recruitment and retention strategies.
• Manage the onboarding and exit processes, including conducting exit interviews.
• Identify skill gaps, propose training programs, and maintain training records.
• Participate in the Staff Welfare Committee and help organize company events.
• Support social initiatives aimed at community engagement.
• Oversee employee and property insurance renewals and claims.
• Maintain accurate employee databases and personnel files.

Requirements:

• Diploma in related field
• At least 3 years of relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job location: Central

Working hours:

• Perm Full time 9am to 6pm or Part Timers are welcome

Job description:

• Recruitment Officer to manage company recruitment portfolio such as posting advertisements, screening candidates and scheduling interviews.
• Assisting to manage Social Media Accounts and content generation such as simple video editing and to perform social media trending
• Collaborate with schools / private institutions on recruitment activities
• Administrative duties for clients’ management. (EG. Sending letters / gifts / cards / following up on queries and requests.)
• Administrative duties for organization matters. (EG. Taking minutes / managing campaigns and schedules / Filing / Scanning.)
• Handling phone calls
• Data-Entry in preparation of clients’ meetings and organization’s meetings

Job requirements:

• Computer literate
• Proficient in Microsoft Office (Word, Excel, Powerpoint) and Social media
• Able to do simple editing on Capcut
• Fluent in English
• Good attitude, Has initiative, Meticulous and a Team player.
• Singaporeans / Permanent Resident

Job Description:

• Take ownership of end-to-end recruitment processes, including but not limited to job postings, candidate sourcing, screening, interviewing, and selection
• Manage the interview coordination for direct and agency candidates
• Work collaboratively with the team to support recruitment activities
• Liaise with hiring managers on their availability for interviews
• Proactively source potential candidates through various channels, such as online job boards, social media platforms, professional networks, and employee referrals
• Collate candidates' documents prior to interviews
• Maintain strict confidentiality regarding all aspects of the recruiting process.
• Prepare employment contracts and liaise with candidates for the documents needed (when required).
• The main point of contact for employees’ queries on employment legislation, and internal policies and processes
• Support in HR activities spectrum relating to talent acquisition, employee benefits and welfare, onboarding and offboarding
• Maintain and update all payroll-related policies and processes
• Process monthly timesheets
• Develop and implement HR strategies and initiatives aligned with the organization's goals and objectives.
• Any ad-hoc duty assigned by HR Manager with related to HR matters

Job Requirements:

• Diploma in Human Resources or any discipline
• Possess at least 5 years of work-related experience
• At least 2 years in payroll processing
• Excellent communication and interpersonal skills to effectively engage with candidates and internal stakeholders
• Positive mindset and can-do attitude, collaborative and ability to work well with our team
• Highly organized with excellent time management skills
• Ability to work independently and with a team
• Thrives in a fast-paced environment and adapts quickly to changing priorities
• Able to work on weekend and PH as and when required when meeting timelines
• On-site
• Only Singaporean / PR need to apply

Position Summary:

The HR Manager is responsible for overseeing all aspects of human resource practices and processes. This role supports business needs and ensures the proper implementation of company strategy and objectives. The HR Manager will be a vital part of the leadership team, ensuring that HR initiatives and functions are aligned with the strategic goals of the organization.

Key Responsibilities:

1. Recruitment and Staffing:Develop and implement recruitment strategies to attract and retain top talent.
   Manage the end-to-end recruitment process, including job posting, interviewing, and onboarding.
   Collaborate with department heads to understand hiring needs and requirements.
   
2. Performance Management:Develop and manage performance appraisal systems.
   Provide guidance and support to managers on performance management issues.
   Facilitate employee development plans and career progression.
   
3. Employee Relations:Foster a positive work environment through employee engagement initiatives.
   Address employee grievances and conduct investigations as needed.
   Manage disciplinary actions and ensure compliance with company policies and employment laws.
   
4. Training and Development:Identify training needs and create development programs.
   Organize and conduct training sessions and workshops.
   Monitor and evaluate the effectiveness of training programs.
   
5. Compensation and Benefits:Design and manage compensation structures and benefits programs.
   Conduct salary benchmarking and market analysis.
   Ensure compliance with statutory requirements and company policies.
   
6. HR Policies and Compliance:Develop and implement HR policies and procedures.
   Ensure compliance with local labor laws and regulations.
   Keep abreast of legislative changes and updates.
   
7. Workplace Safety and Health:Promote and ensure a safe working environment.
   Implement workplace safety programs and compliance with the Workplace Safety and Health (WSH) Act.
   
8. HR Systems and Reporting:Manage HR systems and ensure data accuracy.
   Generate HR reports and analytics for management review.
   Utilize HR metrics to identify areas for improvement.
   
9. Diversity and Inclusion:Promote a culture of diversity and inclusion within the organization.
   Develop initiatives to ensure equal opportunities and prevent discrimination.
   Manage complaints of discrimination seriously, conduct proper investigations, and respond to affected individuals.
   

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Minimum of 5-7 years of HR management experience.
• Strong knowledge of Singapore employment laws and regulations.
• Excellent communication and interpersonal skills.
• Demonstrated ability to handle multiple tasks and manage time effectively.
• Proficiency in HR software and Microsoft Office Suite.
• Strong problem-solving and decision-making skills.
• Ability to work effectively in a fast-paced and dynamic environment.
• HR certification (e.g., SHRM-CP, SHRM-SCP, CIPD).
• Experience in a multinational company or diverse workforce environment.
• Familiarity with the Tripartite Guidelines on Fair Employment Practices (TGFEP).

Personal Attributes:

• High level of integrity and professionalism.
• Strong leadership and team management skills.
• Proactive and results-oriented approach.
• Ability to build and maintain strong working relationships across all levels of the organization.

Senior HR Executive

Basic Salary - $3800

Working location – 260 Orchard Rd

Working Hours –5 days, 9am-6pm

Responsibilities:

• Oversee daily HR operations and ensure smooth functioning.
• Accurately perform and verify manual calculations for overtime.
• Maintain and update employee records and HR databases.
• Manage the recruitment process, including job postings, resume screening, and interview coordination.
• Conduct onboarding for new employees, ensuring all necessary paperwork is completed.
• Organize and oversee training and development programs.
• Address employee inquiries and provide support on HR-related matters.
• Ensure compliance with labor laws and company policies.
• Assist in payroll processing and resolve any payroll issues.
• Prepare HR reports and compile data for management review.
• Participate in performance management processes.
• Lead and support HR projects and initiatives as needed.

Requirements:

• immediate or short notice starter, generalist role with 3 years experience
• Proficiency in manual overtime calculation.
• Strong commitment to the role and company.
• Excellent interpersonal and communication skills.
• Highly detail-oriented and organized.
• Ability to handle confidential information with discretion.
• Self-motivated and capable of working independently.
• Minimum of a Diploma or higher.
• Friendly, team-oriented attitude.

Summary

• East
• Mon - Fri
• Manufacturing / Semiconductor

Job Description

• Participating in the hiring process entails posting job positions, holding interviews, and helping to choose applicants.
• Assist new hires with their onboarding process.
• Handle overtime compensation and payroll processing.
• In charge of overseeing employee relations, settling disputes, and offering advice on matters about the workplace.
• Assist managers and staff in establishing and achieving performance targets.
• Organize employee development activities and training programs to advance their knowledge and abilities.
• Verify if the corporation abides by company policy, labor laws, and regulations.
• Preserve employee records and guarantee confidentiality and accuracy of data.
• For management and decision-making, create reports and KPIs about HR-related activities.
• Oversee the offboarding procedure and conduct departure interviews as part of the termination process.

Requirements

• Min. Diploma in HRM / Business Studies / Administration
• Familiar with MOM regulations and HR practices
• Proficient in Microsoft Word and Excel
• Knowledge in Employment Act, HRIS

To Apply, kindly click on the "APPLY NOW" button.

We regret that only shortlisted candidates will be notified.

StaffKing Pte Ltd (20C0358) | Trance Teu (R1988522)

Our client is a F&B Manufacturing MNC, one of the leading players in the sector. Due to business needs, they are now recruiting a HR Operations Executive to be part of their HR team for ongoing transformation projects. They are located in the North.

Duties of HR Operations Executive:

• Supporting daily HR functions
• Managing and maintaining employee data in the HR system to ensure all records are up-to-date and accurate.
• Responsible for handling end-to-end recruitment activities, including job posting, resume screening, scheduling interviews, and extending job offers.
• Provide support in orientation and any other company event
• Any ad hoc duties assigned.

Requirements:

• Diploma in Human Resource Management or related field
• No experience needed, training provided
• Singaporean only

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume / cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• Recruitpedia Pte. Ltd.
• EA License No. 19C9682
• EA Reg. No. R2198636 (Oh Puey Xin)

• Manage all aspects of recruitment, including reviewing job descriptions, posting job advertisement, sourcing, screening, scheduling interviews, conducting interviews to offering and on-boarding of new hires
• Liaise with respective department and hiring managers to determine hiring needs
• Rationalize all recruitment channels in terms of rates, services, terms & conditions
• Apply work passes and liaise with MOM on work pass related issues
• Build rapport with schools and manage internship, traineeship and scholarship
• Analyse HR related data and salary benchmarking
• Prepare monthly reports for HR initiative for Management review
• Any other duties as assigned by the manager

Job Requirements

• Bachelor Degree in human resource management or other related disciplines
• Experience in recruitment in-house / agencies setting to handle high volume of candidates
• Good interpersonal & communication skills to handle all levels of staff
• Resourceful, highly initiative with ability to work independently
• Fluent in Mandarin to communicate with mandarin speaking staff
• Effective team-player with a positive attitude and initiative

Interested candidates who wish to apply for the advertised position, please click on “Apply Now”. Alternatively, you may email us an updated copy of your resume (Attn: XING).

Job Code: XING

EA Reg No: R23114624 (Goh Xin Inn)
EA License No: 01C4394 (PERSOLKELLY SINGAPORE Pte Ltd)

We regret that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Duties

• Support recrcuitment activities, reviewing and liaison with candidates, government bodies and internally pertaining to onboarding documnets
• Manage exit interviews reschedules
• Support leadershop search and renewals exercise
• Arranging interview meetings, prepare appointment and renewal letters for executive's review and updating details into HRIS

Requirements

• Minimally GCE A level and diploma
• Able to start work on short notice

Interested and qualified candidates, please send in your application to [email protected]

Ivy Yong Shi Mei

R2198995

Recruit Express Pte Ltd 99C4599

Working location: UE Bizhub West

Working hours: 10am to 6pm (Monday to Friday)

JOB DESCRIPTION

· Provide administrative support to the HR department, including answering phones, responding to emails, and managing correspondence

· Maintain and update employee records, ensuring accuracy and confidentiality

· Assist with the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews

· Conduct initial phone screenings and coordinate interview schedules with candidates and hiring managers

· Coordinate the onboarding process for new hires, including preparing new hire packets and conducting orientation sessions

· Ensure new employees complete all required paperwork and understand company policies and procedures

· Support HR initiatives and programs, such as employee engagement activities and training sessions

· Assist with special HR projects and initiatives, such as employee surveys and performance reviews

· Prepare HR reports and presentations as required

JOB REQUIREMENTS

· Minimum Diploma and above

· Strong understanding of HR principles, practices, and procedures

· Strong organizational and time management skills, with the ability to prioritize tasks effectively

· Ability to maintain confidentiality and handle sensitive information with discretion

· Entry level candidates are welcome to apply, training will be provided

EA Reg. Number: R22109519

EA License Number: 22C1278

We are working with a renowned international Data Centre Operator in seeking an experienced HR professional to join our team as Senior Executive/Assistant Manager, Human Resources (CELD). The successful candidate will support our employee engagement initiatives, develop and implement strategies to improve employee satisfaction, and manage HR internal communications.

If you are successful in this role, you will enjoy the opportunity to work with a global data centre provider, work in a collaborative and dynamic work environment, enjoy professional growth and development opportunities, and you will get a competitive remuneration package.

Key Responsibilities:

• Develop and implement employee engagement strategies
• Assist in conducting surveys and focus groups
• Manage HR internal communications
• Plan and execute employee events, CSR events, and recreational club events
• Support CELD administrative functions

Key Requirements:

• Diploma in any discipline with 5-7 years of relevant experience
• Excellent writing skills and knowledge of employee engagement strategies
• Strong interpersonal and communication skills
• Proficient in Microsoft Office and Canva
• ACLP certification an advantage

If you believe that you fit the requirements of this opportunity and this opportunity will contribute to your career aspirations, apply now or reach out to Daniel Lim at [email protected]. You may also contact Daniel at +65 6632 6679.

Reg: R21100382

EA no: 20S0075

• Creation, regular filing and closing of physical P files;
• Arrange for pre-employment checkup with appointed clinics;
• Printing of staff pass;
• Preparation of new joiner welcome pack;
• Sorting and distribution of incoming physical mails;
• Updating and endorsing of dental claims;

Elsa Fontanne

Outsourcing Team

Contact Number:67860100

Email Address:[email protected]

Recruit Express Pte Ltd / EA Licence No: 99C4599

We regret only shortlisted candidates will be contacted

HR Executive

Responsibilities

• Works closely with management and employees including talent acquisition, compensation & benefits, employee engagement and talent development, ensuring effective and efficient delivery of HR services and functions.
• Provide advice, guidance, coaching and counseling to business managers to effectively meet business goals
• Conducts meetings with respective business units.
• Equip managers with appropriate knowledge and tools to effectively manage their people.
• Coordinate and execute elements of HR’s calendar activities including annual remuneration review, performance management cycle, recruitment and employee engagement surveys.
• Support change management.
• Any ad-hoc HR duties as and when assigned by the line manager.

Requirements

• Min Diploma in HR or Business Management with 2 years of HR Business Partnering experience.
• Good communication and interpersonal skills to work with teams and individuals at all levels within the organization.
• Self-motivated with ability to adapt positively to a dynamic change.
• Strategic mindset.

Interested applicants please submit your resume to [email protected]

Job Summary:

The HR Executive is responsible for supporting various HR functions, including recruitment, employee relations, performance management, training and development, compensation and benefits & HR administration. The role involves working closely with employees and managers to ensure effective HR practices that contribute to the organization's overall success.

Key Responsibilities:

• Responsible for full spectrum of Human Resources functions across the group of companies, i.e Recruitment, Payroll, Welfare, Performance Appraisals, Exit Clearance, etc
• Assist in recruitment by coordinating job postings, scheduling interviews & Manage employee onboarding/offboarding process
• Involved in monthly payroll cycle including calculating overtime & incentives
• Maintain HR records and databases, ensuring all information is up-to-date
• Address employee queries regarding HR-related issues
• Managing HR documents, such as contracts, memos, warning letters.
• Ensuring compliance with labour laws and regulations.
• Collaborate with other departments to support organizational goals and initiatives.
• Handling administrative tasks related to HR operations.

Qualifications:

• At least 1 year of related working experience
• Strong knowledge of employment laws and regulations.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Able to multi-task and work well under pressure.
• Able to work independently and a good team player.

Job Description

Roles & Responsibilities

Responsibility

• Responsible for processing monthly payroll, CPF submission, IR21, IR8A submission, and processing labor costs.
• Perform general administrative duties and manage onboarding/offboarding processes
• Handle work passes administration i.e. application, renewal, and cancellation
• Handle FCD issue
• Administer employees' leave, attendance, welfare, and benefits
• Assist in HR matters in manpower planning, recruitment, compensation & benefits, and performance management exercises.
• Submission of all government claims
• Prepare monthly HR reports
• Support in developing and implementing of HR policies and procedures
• Assist in handling employee disciplinary issues and grievances
• Perform any ad hoc duties as assigned
• Execute all stages of Talent Acquisition, including sourcing, conducting interviews, selecting candidates, negotiating offers, facilitating onboarding, and conducting new hire orientation.
• Assist with leave management and benefits administration (including insurance), as well as oversee the monthly payroll process, work pass administration, and participate in governmental surveys.
• Oversee procedures related to staff confirmation, contract renewals, resignations, and salary review processes.
• Ensure timely completion of the off-boarding process, including conducting exit interviews and obtaining exit clearances.

Roles & Responsibilities

JOB DESCRIPTION

POSITION: SENIOR HR ADMIN EXECUTIVE

REPORTING TO: DIRECTOR

Position Overview: As a Senior HR Admin Executive, you will be responsible for overseeing all aspects of HR operations, ensuring alignment with business objectives, and fostering a positive and productive work environment.

Job Duties/Responsibilities:

1. In charge of recruitment & selection, headcount report, compensation & benefit, leave administration, Learning & Development coordination, HR policies and procedures.

2. Ensure company is in compliance with statutory requirements in business licensing and HR aspects.

3. Managing and coordination of recruitment process from advertising vacant positions, interviews and offering to candidates.

4. Orientating new employees and training existing employees.

5. Handles all onboarding and exit clearances.

6. Assists in employees performance review and assessments.

7. Handles all related dormitories matters including renewal of contracts, cleanliness of room, enquiries, checking in and out of workers, etc.

8. Ensure all foreign workers mandatory safety training is up to date and/or upgrade them to a higher certification for lower levy. (i.e, BCSS, SOC, Coretrade)

9. Application & renewal for all work pass applications including applying for pre-housing checks, booking of flights, bond security, onboard centres for Indian workers,PCP plan for foreign workers, etc.

10. Handle company license renewal BizSafe L4 by ensuring all required certification and audit checks are completed.

11. Handle company PDPA policies and administration including yearly assessments and audit checks.

12. Handle all cross deployments and transfers from other companies including agreements drafting.

13. Handles all internships and WSdiploma programmes with ITE schools and liaison with HODs to ensure proper training programmes.

14. Address employee inquiries related to HR policies, benefits, and other HR-related matters.

15. Handles company vehicle related matters with relevant stakeholders, i.e, reporting/claiming to insurance of accidents, purchase of season parking, van banner, sofa, etc.

16. Purchase & issuance of company shirts, tools bag, name cards and other items to employees as and when requested by management.

17. Oversees and in charge of office facility management; aircon maintenance, cleanliness, carpet, lighting, water filter, etc

18. Maintain accurate HR database and up-to-date employees’ records.

19. Ad-hoc duties as and when assigned.

Required Skills/Abilities (include Education, Working Experience, skill and so on):

1. Only Singaporeans

2. Diploma/Degree in Human Resources Management/Business Administration/Psychology/Economics or equivalent.

3. 3 – 5 year(s) of working experience in construction industry preferred.

4. Excellent communication, numeracy and computer literacy skills.

5. Pro-active, strong dedication & able to multi-task effectively.

6. Meticulous & possess some analytical skills, attentive to details & result driven.

7. Independent and able to work with minimum supervision and tight deadline.

8. Must be from construction trade.

9. Good written and verbal communication in English.

10. Work location at Toa Payoh.

11. 5 Days work week

Singapore-based trading company representing international labels such as ESPRIT HOME, MARTEX HOME, CHARLES MILLEN, SUZANNE SOBELLE and MILTON HOME.

Import diverse range of lifestyle products from all over the world and distribute them in Singapore's reputable departmental stores.

Lifestyle products include Home Fashion items such as Bed linen, Towels, Mats, Area Rugs, Bedroom Slippers, Tableware, Home Organisers and more.

Responsibilities:

Perform Human Resource tasks, include

1) Recruitment - Interview job applicants, review applications/resume, evaluate applicants' skills and make recommendations regarding applicants' qualifications.

2) Maintain and update employee data, information and HR related documents.

3) Process monthly payroll and claims in accordance to Company's payroll processing sysle.

4) Manage employee feedback and grievances.

5) Administer and liaise with authorities for all HR related matters such as work pass application, labour surveys, worker levy matters, HR-related government grants and subsidies, employee personal taxation, student internship follow up and others.

6) Review and implement HR policies and procedures to meet Company's business goals and objectives.

7) Evaluate and arrange training for employee where necessary.

8) Any other duties as assigned.

Requirements:

1) Candidate must posses at least Diploma in Human Resource, Business Administration or related field.

2) Minimum 3 to 5 years of working experience in the related field, with at least min. 2 years in specialized Human Resource capacity.

3) Mature, discreet, meticulous and organised individual who is self motivated and has a positive disposition.

4) Good command of English and proficient in Chinese to liaise with Chinese Associates. A good communicator who has strong interpersonal and communication skills.

5) Able to thrivein a fast-paced environment whilst maintaining a high level of attention to detail.

6) Able to work collaboratively within the team and support with ad-hoc tasks where necessary.

7) Proficient in MIcrosoft Office is a must.

Working location : Jurong East - Toh Guan (Opposite IMM)

Kindly indicate the following in your resume:

* Basic personal profile such as full name, DOB, residential address, contact, education background

* Reason for leaving your past and present company

* Last drawn salary and expected salary

Responsibilities

· Be current and knowledgeable in HR legislations, Employment Act and Employment of Foreign Manpower Act.

· Administer, tabulate, and collate data for decision making.

· Support payroll processing.

. Administer 6-monthly medical examination.

· Support and administer on-boarding and off-boarding program.

· Engage in dormitory Planning to optimize dormitory occupancy for operational efficiency and cost effectiveness.

· Maintain current and accurate data for compliance and operation efficiency.

· Complete statutory report and survey from statutory board, eg. MOM

· Support the implementation of HR initiatives and projects to enhance employee engagement.

Knowledge, Skills and Abilities Required

· A Level'/Diploma

· Minimum of 3 years of relevant experience in human resource management

· Excellent interpersonal and people management skills

· Effective in both verbal and written communication

. Proficient in MS Office

*Salary range will be shared if candidates are shortlisted

We pride ourselves as an equal opportunity employer and adopt fair employment practices wherever we operate. All information received will be kept strictly confidential and used only for employment-related purpose. We regret that only shortlisted candidates will be notified.

Management of employment contracts including of work pass applications and renewals

Training & Development

Payroll Processing

Recruitment & Selection

Compensation & Benefits

Maintaining and updating of employees’ records in HRIS

Assist with daily office maintenance and coordinate travel, hotel, event and meeting arrangements

Developing and delivering of strategic HR plans that fit with the overall business direction

Resolving employee grievances and advising of line managers on disciplinary and counseling of employees

Manage renewal of various corporate insurances including Group Hospitalisation, WICA, Contractor All Risks and Commercial Vehicles Insurances etc.