Total 532 Manager admin job vacancies in Singapore

HR and Admin Maanger (Manufacuring/ West)

Job Duties:

• Provide comprehensive support across all Human Resources functions, encompassing recruitment, employee relations, payroll management, and training and development.
• Assume responsibility for all aspects of payroll processing.
• Execute operational HR tasks related to employee data management, leave administration, employee benefits, medical claims, and work pass applications.
• Aid in the review of policies and procedural workflows.
• Assist in the recruitment process, including sourcing, screening, and onboarding new hires.
• Assist in compiling HR reports and analyses for the Group, generating statistical reports as needed.
• Develop internal work plans to ensure timely completion of tasks.
• Deliver timely reports to the Finance department.
• Ensure organizational compliance with relevant regulations.
• Communicate and educate staff on regulatory requirements to enhance awareness.
• Promote awareness of workplace safety and health regulations among staff.
• Oversee the Office Administration function, including supervision of staff.
• Take charge of overall Office & HR Administration functions, such as office space allocation, wellness programs, parking arrangements, and staff passes.
• Manage the budget for Office and HR administration tasks.

Job Requirements:

• Bachelor’s degree in Human Resources, Business Studies, or Business Administration
• At least 5 years of relevant experience
• Well versed and knowledgeable in HRIS System

Interested applicants please send your resume in MS Words format to [email protected] and attn it to Chu Chin Siew (Claire) (R1989696)

Short listed candidates will be notified

www.ambition.com.sg EA Registration Number: R1989696

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Broad Function

Full spectrum of HR function including Payroll, Recruitment, Compensation and Benefits, Labour law, payroll processing including writing of HR policies review.

Job Description

• Assist with overall HR strategies, initiatives, policies and processes.
• HR generalist duties such as talent acquisition, Payroll, compensation and benefits, performance management, learning and development
• Manage employees’ information in Infotech system
• Handle work pass applications and ensure compliance to MOM regulations
• Liaise with Union and handle employee relations matters
• Generate manpower/recruitment and other HR reports
• Manage office/administrative functions of the department
• Arrange and process procurement and SAP payment requests
• Assist with any other HRA projects where required

Requirements

• Relevant bachelor's degree / Diploma in HR / Business Management
• At least 5 years of relevant General HR experience with Full Spectrum
• Experience with Payroll processing.
• Comfortable with Shuffling and working in Jurong East and Tuas Plant
• Excellent communication skills (written and verbal)

Other Information

• 5 days work week from 8am - 5pm
• 5 mins walk from Jurong East MRT
• Basic up to $4500 Neg, with allowance + AWS + Bonus + Attractive Flexi benefits

Kindly send in your resume. We regret that only short-listed candidates will be contacted shortly.

EA License | 14C7092

EA Registration Number | R1110882 (Lee Ming Er)

Seeking a qualified CPA to lead the finance / accounting / admin functions including but not limited to:

• Accurate accounting inputs and practices
• Financial reporting and analysis
• Financial planning and strategy / Budgeting and Forecasting
• Tax Compliance
• Team Leadership
• Corporate admin matters like corporate secretary duties
• Sound advisor to business owner

This person will have to be efficient in communicating in Mandarin, setting up processes/policies, building an efficient team, and be an effective leader to contribute to the growth of businesses in Singapore, Australia and China.

The A&A Manager's main purpose is to lead the accounting and administration functions for the Alliance 21 group of companies. He/She needs to have good understanding of business structures, operations, and financial performance. Good communication and interpersonal skills, as well as organising and problem-solving skills to support strategic planning and maximise efficiency and effectiveness of resource allocation.

We're looking for someone who is resourceful, performance driven , proactive, independent and with a keen eye for details to assist our CFO with the daily operations of the Corporate Finance department. This position is part of a 4-member team that reports to the CFO.

• Work Schedule: 5-days week, Mon-Fri 8.00am to 5.45pm
• Work Location: Our office in Changi Airfreight Centre or Loyang Way

MAIN DUTIES AND RESPONSIBILITIES

• To be responsible for all Accounts Receivables & Payables that align with the Corporate Finance department’s goals.
• To be responsible for maintaining and systematic storage of documents with proper traceability within the department.
• To monitor processing of invoices, month end closing, and ensure timely collection of payments.
• To conduct credit checks on new accounts.
• To prepare bank reconciliation, GST returns, audit schedule and other forecasting reports as required.
• To prepare monthly, quarterly, annual and ad-hoc billing reports for customers.
• To assist CFO in liaising with external auditor, tax agents and professional advisors on related matters.
• To assist CFO in management accounting functions and reports preparation including preliminary cost analysis, reconciliation, budgeting, and forecasting.
• To use business intelligence to analyse, compile and present information for management decision on financial and non-financial performance measurements.
• To participate in ad-hoc finance-related projects and systems testing.
• To coordinate day-to-day administration and housekeeping duties.
• To carry out any other duties as may be expected in a post of this level.

REQUIREMENTS

• Bachelor Degree in Accounting or related
• Minimum 3 years work experience in accounting or related role.

What is the Opportunity?

Intuitive Films is looking for a detail-oriented and dependable Accounts, HR and Admin Manager to support our operations (Part-Time; up to 25 hours per week). The right-fit candidate should share our Core Values and believe in our Purpose of Inspiring Change for Positive Influence.

This is an Immediate Opening for candidates already eligible to work in Singapore.

If this sounds like an environment you’d love to contribute to and grow in, here are the specific skills we need from you:

1. Diploma or Degree in Finance, Accountancy, Business or equivalent with other value-added skills.
2. Minimum 3 years of professional experience in accounting, as well as managing office administration to keep a team of 15~20 efficient and productive.
3. Strong organisational skills, prioritization abilities and sharp eagle-eye for details.
4. Ability to work independently and are a proactive, resourceful problem-solver.
5. Clear and effective written and conversational communication skills in English. The ability to communicate and write in the S.M.A.R.T. model is an advantage.
6. Strong competency in using digital tools, with the ability to learn new software and applications as and when needed to make your role easier and remove process frictions.
7. Proficient with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace for Business. Working experience with Xero Accounting is a strong advantage.

What Will You Be Taking Charge Of?

Accounting

1. Bookkeeping, invoicing and maintaining accurate accounting records with Xero.
2. Processing bank deposits, sending reminders and reconciling financial statements to ensure cashflow efficiency.
3. Monitoring and reporting on budgets, including weekly cash flow forecasting and quarterly budget forecasting. That’s why we need someone with an eagle eye.
4. Preparing timely and accurate submissions for annual filing, tax compliance, GST filing and other corporate secretarial matters. This is where we need you to be responsible and proactive.
5. Timely processing of employee payroll, claims and submission of CPF. This is why we need someone responsible with an eye for detail. We all have families and financial obligations. It’s nice to be paid consistently and on time.
6. Managing obligations to suppliers and third-party vendors to ensure timely payments. Nope, we don’t delay payments as that’s not playing nice.
7. Handling of project advances and expense reimbursements. Yup, you’ll be controlling the flow of money. Ain’t that an important role? Don’t you think this is an important role with responsibilities that are quite diverse?
8. Maintaining Fix Assets Register.

Human Resource

1. Maintaining up-to-date employee records and internal database using Talenox. You’ll get to select birthday cakes and choose “makan places” for the team!
2. Assisting in employee recruitment and development of talent pipeline. You’ll be filtering and qualifying potential talents into the organisation.
3. Managing employee onboarding and off-boardings including preparation of documents and employment contracts. When new employees join us, we need to onboard and align them to our ways. When they have outgrown us, we send them off to their next adventure. We will need your help to make it a smooth transition.
4. Managing employee leave processes, updating and administering company policies. We don’t have a lot of policies as we use our culture code as our guidance based on common sense.
5. Assisting in the development of training/onboarding material and administering of the HR calendar.
6. Handling grant applications and administering employee-related compliance requirements.
7. Ensuring up-to-date compliance with MOM and applicable employment laws.

Office Admin

1. Assist in the preparation of corporate secretarial and legal documents. We don’t expect you to be a para-legal but we’ll need your help to keep the governance of the business in order.
2. Ensuring the smooth running of operations of the studio office to create a positive and conducive work environment for the team.
3. Any other administrative duties as may be prescribed by the CEO. We “sumpah” and pinky-promise we won’t overload you with unnecessary nonsense, but we’ll need you for some ad-hoc administrative tasks to keep the office running.

What Can You Look Forward To When You Join Us?

1. A people-focused company culture built upon respect, integrity and accountability. If you have heard of the RACI matrix, we are building the business brick by brick around that for process accountability.
2. An established company with a positive 17-year track record with clients, staff and collaborators.
3. Diverse clients and range of projects, with a focus on work that delivers positive impact and influences positive change.
4. Continuous learning and training opportunities for both professional and holistic skills, with periodic performance reviews.
5. Competitive pay package including CPF contributions, annual leave, sick leave, childcare leave and medical reimbursement.

I'm interested!

Send us an email at [email protected] (Subject: ‘Intuitive Accounts, HR and Admin Manager - [YOUR NAME]’) with the following:

• Your CV/resume
• Your availability
• Your contact number
• Your expected salary

And tell us more about yourself!

At Intuitive, we value and respect diversity - and we look forward to hearing from you. We will get in touch with shortlisted candidates for an interview within the next few weeks.

Find out more about us at: https://intuitivefilms.com

*We are currently only recruiting those who are already eligible to work in and located in Singapore.

WHAT ARE OUR CORE VALUES AT INTUITIVE?

Pursue Excellence

Keep Growing

Go For Win-Win-Win

Agile Mindset, Smart Execution

Unleash Authenticity

Roles & Responsibilities:

• Handle full set of company’s accounts for several entities.
• Prepare monthly reconciliation for accounting reports purposes.
• Prepare periodic budget and ad-hoc management report.
• Handle corporate taxation matters, GST and company grant.
• Improvise finance process workflow.
• Project expenses budget, cash flow monitoring, internal controls and forecast application.
• Provide financial advice to management so to improve business operation and achieve better cost-saving.
• Assist in general office administration including HRM when assigned.

Job Requirements:

• Diploma in Accounting, Finance and professional qualification in Business Administration.
• At least 5years of Financial Accounting experience in marine industries.
• Report to director on all financial matters.
• Possess strong business acumen and a flair for financial analysis and problem solving.
• Must be able to work under pressure.
• Organized, meticulous and an eye for detail.
• Must be able to work independently.

Job Description:

• Support Rep Office operations by supervising staff, planning, organizing and implementing administrative system.

• Complete special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules and monitoring results/outcomes of projects.

• Staffing:

1) Manage department staff in term of recruiting, selecting and employees’ training, performance management and appraisal.

2) Delegate work to staff and managing their workload and output.

• Cost Management & Analysis:

1) Tracking budget expense and monitoring cost with the support of Finance department.

• Office General Procurement Matter:

1) Business administrator of online Admin system.

2) Responsible for Procurement approval for all admin related expense.

3) Responsible for Rep Office’s facilities, cleaning, security, and fire safety, office renovation, and procurement of comprehensive business outsourcing services.

• Staff Welfare Matter:

1) Responsible for Chinese Expat monthly housing and meal allowance matter, vehicle rental, etc

• Internal Risk Control Management:

1) oversee dept internal audit matter and ensure department carry out operation in accordance to internal policy and procedures.

2) Coaching employees to identify module risks and develop mitigation measures.

Job Requirements:

• Minimum Degree in Business Administration/Economics or relevant disciplines.

• 5 - 7 years’ hands-on experience in business administration in similar industry.

• Accepts global business trips as and when assigned by company.

• Knowledge in telecommunications products would be an added advantage.

• Strong analytical mind with good organizing and co-ordination skills.

• Excellent team spirit with good communications and interpersonal skills.

• Be able to take the leadership in implementing and coordinating projects, deploying resources/manpower, identify major business risks, and take effective measurements.

• Ability to communicate bilingually in Mandarin and English. Mandarin is essential to communicate with colleagues in the head office in China.

Interested candidate who wish to apply for this position, please click on APPLY NOW

EA License No.: 01C4394 | PERSOLKELLY Singapore Pte Ltd

EA Registration No.: R23117518 | Heah Sian Wei

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its local and overseas subsidiaries and affiliates collecting, using and disclosing your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s COVID-19 health advisories and such other purposes stated in our privacy policy. Our full privacy policy is available at www.persolkelly.com.sg. If you wish to withdraw your consent, please drop us an email to let us know. Please feel free to contact us if you have any queries.

Company: Advertising/Marketing/Media, Events management/Exhibition, Entertainment & Game Company

Location: West (Near MRT Station)

Position: HR and Admin Manager (Job ID: 18903)

Job Description:

The HR Manager will be responsible for overseeing both human resources and administrative functions. This dual role involves developing and implementing HR strategies, managing administrative operations, and ensuring a positive work environment for our team.

The duties & responsibilities include, but are not limited to:

1. Recruitment and Staffing:
Develop and update job descriptions.
Coordinate the recruitment process, including job postings, interviewing, and selection.

2. Employee Relations:
Manage employee relations, address concerns, and mediate conflicts.
Foster a positive work environment and employee engagement.

3. Performance Management:
Implement and oversee performance appraisal processes.
Address performance issues and implement improvement plans.

4. Training and Development:
Identify training needs and design programs to enhance employee skills.
Facilitate employee development initiatives.

5. HR Administration:
Maintain accurate employee records.
Handle HR administrative tasks, including payroll and documentation.

6. Policy Development and Compliance:
Develop and update HR policies and procedures.
Ensure compliance with relevant employment laws and regulations.

7. Strategic Planning:
Contribute to the development of HR strategies aligned with company goals.
Collaborate with management on organizational development initiatives.

Administration:
1. Office Operations:
Oversee day-to-day administrative operations.
Ensure the smooth functioning of office facilities and equipment.

2. Vendor Management:
Liaise with vendors for office supplies, maintenance, and other services.
Negotiate contracts and agreements with vendors.

3. Communication and Correspondence:
Manage internal and external communication channels.
Handle official correspondence and documentation.

4. Event Coordination:
Coordinate and organize company events, meetings, and conferences.

5. IT Support Coordination:
Collaborate with IT support to address technology-related needs.
Ensure the availability and functionality of IT systems.

Job Requirements:

1 - Bachelor's degree in Human Resources, Business Administration, or a related field.
2 - Experience in a managerial or leadership role.
3 - Strong communication and interpersonal skills.
4 - In-depth knowledge of HR practices and employment laws.
5 - Proficient in office administration and organizational management.
6 - Demonstrated leadership abilities.
7 - Ability to work collaboratively with cross-functional teams.
8 - Strong problem-solving skills, with the ability to make informed decisions.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Lee Xin Hui

EA Registration No: R22108046

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

To support all General Administration operations including:

- Overall maintenance, neatness and serviceability of the office fixtures and furniture.

- Procurement of general supplies for office and warehouse admin usage including stationery, pantry supplies, etc

- Mail and dispatch/courier arrangement

- Review and negotiation for contract renewals for general office cleaning services.

- Travel arrangement and coordination for flights and hotel booking

- Review and negotiation for general 3rd Party insurance, Fire Insurance, etc.

- Coordinate director resolutions with company secretary.

- To provide advice when required on issues related to the Company Secretary & Legal consultant

- To provide advice when required on the renewal of agreements and contracts with Distributors/Agents, Consultants, Service Providers

To provide advice when required on the management and coordination of corporate social responsibilities (CSR) activities in Singapore office.

To provide advice when required on coordination of Yanmar Global mission activities for Singapore and branches.

To provide advice when required on branding management and Company website management.

Research, write, design and edit sales collateral that is effective and appropriate for the intended audience. Arrange for this material to be economically published and distributed. Collateral may include training and selling aids, telemarketing scripts, advertising copy, brochures, catalogues, display advertising, technical instructions, fact sheets and information booklets

Liaise with external vendors and agencies (for example printers, event organizers, graphic designers, advertising agencies, media outlets) to ensure that their work meets the organization's requirements, deadlines, and budget

Assist in sourcing of information or conducting of market research activities

Requirements

- Minimum Diploma or Degree in Business Administration

- Preferbaly with 5 years of relevant experiences

- Proficient in MS Office

Interested candidates please send in your resume to:

Topaz Liang Huimin (CEI No. R1104500), email to: [email protected]

Key Responsibilities:

• Develop and implement strategic plans and budgets for the project assigned.
• Oversee day-to-day administrative tasks and ensure the project team meet desirable SLAs.
• Manage budgets, create financial reports, and presentation budget proposals to stakeholders
• Manage payment schedules and ensure all payments are made on time
• Build positive relationships with stakeholders such as clients, vendors, and investors
• Lead the administrative team, provide guidance, and set priorities
• Create clear and concise papers and minutes for meetings
• Ensure accuracy in financial records and documentation
• Identify areas for improvement and implement changes to improve efficiency and effectiveness

Qualifications:

• Bachelor's degree from a local university or an equivalent institution in IT, business administration, management, or finance
• Proven experience in strategic planning, budgeting, and financial management for Infra related projects
• Meticulous attention to detail
• Excellent writing skills, with the ability to create clear and concise papers and minutes
• Experience in managing budgets and payment schedules
• Proven leadership skills, with experience in leading teams and setting priorities
• Strong relationship-building skills, with the ability to build positive relationships with stakeholders

Interested candidate please submit your CV directly to [email protected]

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.

What you will be doing

Vendor and Supply Chain Management:

• Manage contract with vendors and service providers.
• Ensure invoices are paid on time.
• Raise Purchase Orders

Inventory and Delivery Management:

• Keep track of sales contracts and ensure that product deliveries are on track.
• Assist in cataloging and tracking physical and digital products and components.
• Invoicing customers and following up with them for timely payments.

Office Management:

• Organize and standardize internal filing of invoices, bills and contracts.
• Liaise with corporate secretary and accounting firms on digitizing invoices, contracts, etc. on a regular basis in order to keep reporting and accounting up-to-date.
• Schedule meetings and appointments for the Directors and the CEO.
• Serve as the point person for office management duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, shopping and general housekeeping.

Your Capabilities and Credentials

• Experience as an office administrator, office assistant or relevant role
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organisational skills, attentive to details and able to multitask.
• Team player and keen learner who is able to problem solve independently in a fast-paced environment.

• Mon-Fri
• Office hours
• $3500 - $4800
• Jurong

Job description

• Develop and deliver people manager strategies that supports Company’s strategic aims and objectives.
• Develop, implement and maintain HR policies and procedures to ensure effective, fair and consistent management of staff through the organization and ensure staff handbook is comprehensive and up-to-date.
• In charge of recruitment, on-boarding, payroll administration, income tax filing, foreign workers matters including work passes, health checks, renewals and security boards.
• In charge of HR maintenance include HR database and employees’ personal records.
• In charge of welfare activities including organizing company events
• Monitor sickness and absence levels and provide updates to management
• In charge of ISO documentations

Job Requirement

• Degree in Business Administration or equivalent
• Minimum 2 years’ experience in HR and Administration functions
• Familiar with Singapore employment laws and practices
• Familiar with ISO documentations is an added advantage

• Reporting directly to the senior management, he/she will work closely with the senior management to ensure smooth running of all operational/administrative aspects of the center, including human resource, administrative and legal management.
• To monitor and review the division's performance throughout the year and to accomplish the relevant revenue and growth KPIs, and to identify and develop solutions to address performance inadequacies, where key operations and/or financial performance indicators are not in line with the budget or target set.
• Develop and implement operational policies, long and short term planning initiatives in accordance with company's objectives to drive revenue growth.
• Establish budgets, forecast, and general operating procedures and monitor cost control procedures. Engage and responsible for monthly financial reporting to senior management.
• Responsible for maintaining an organization's culture and ensuring all departments align with the organization's mission, vision, and values.
• Provide strategic legal counsel and advice to the management and business units on various legal and compliance matters.
• Liaise with China HQ on reporting and approval matters.
• Assist the Senior Management in leading and guiding the HR, admin and legal function.
• Handle any other work assigned by the senior management.

Headquartered in Singapore, Bossjob is a chat-first AI-powered career platform for professional hiring, modelled after the one thing we need in our daily lives: instant gratification. Bossjob aims to provide real-time communication between talents and bosses to eliminate lengthy (or worse, unanswered!) application process through direct chat.

Combined with precise intelligent-matching, bosses are quickly recommended with skilled talents that closely match your job requirements – so you can hire better, faster.

Bossjob是专注于AI和直聊的在线找工作平台。品牌创始以来，为求职者和Boss们提供精准岗位和人才匹配，在线直聊功能减少沟通成本提高招聘效率！

We’re a diverse team based in offices across Singapore, Philippines, China, Indonesia & Japan and we welcome talented individuals around the world to be part of our journey. Want to join us? Check out our job openings!

Key Responsibilities:

Office Administration

· Manage the pantry by organizing supplies, monitoring inventory, and restocking when needed

· Oversee the administrative function for the office, including office equipment maintenance and procurement

· Manage office supplies, such as stationery and grocery supplies

Human Resource Administration

· Perform general HR administrative tasks, including preparing employment letters, confirmation letters, and other relevant documentation

· Maintain accurate employee records and ensure proper record-keeping practices.

· Coordinate interviews with candidates

· Take charge of planning and organizing company events, including team-building activities, celebrations, and other corporate gatherings.

· Handle employee inquiries and provide general support related to HR policies and procedures

· Assist with visa applications, ensuring accuracy and adherence to applicable guidelines

· Facilitate the submission of applications for Government Paid Leave, ensuring compliance with relevant regulations

Requirements:

· Min 3 years experience in HR/Admin

· Strong organizational and time management skills

· Excellent communication and interpersonal skills

Good to have:

• Entrepreneur spirit & working experience in startup

Why join us:

• Fast growing startup

• Opportunity to positively impact the lives of millions of people in this region

• Modern office in Central Singapore at Millenia (right next to Promenade MRT)

At Bossjob, we believe bringing a change to the world we live in through technological revolution is a chance once in a lifetime.

Responsibilities:

· Oversee and Manage general administration task of the Company, ensuring smooth day to day operations

· Administrative Support to management and staff, and manage Office Asset Tracking system, and new staff onboarding

· Control of office budget, space resources and administering staff claims and petty cash disbursement, staff travel arrangement

· To source or negotiate with vendors on office equipment and maintenance

· To review and liaise with various stakeholder to drive process change to improve efficiency

· Other ad-hoc tasks as assigned

Requirements:

· Min GCE 'A' levels or its equivalent

· 5 years of experience in administrative duties or program management

· Good communication and people skills

· Proficient in Microsoft Word and Excel

· Possess a good command in written and spoken English

· Eye for detail, Meticulous, good organizational skills with the ability to multi-task.

· Independent, motivated, good team player with positive working attitude, service oriented

[Order Number: 522734]

Responsibilities

Accounting duties (60%)

• Manage full-set of accounts & maintain accurate and up-to-date financial records
• Handle ledger entries and reconcile accounts regularly
• Prepare for and cooperate with internal and external audits
• Implement audit recommendations to enhance financial controls
• Generate periodic management reports for informed decision-making
• Organize and conduct regular stocktake to ensure inventory accuracy
• Prepare and file tax and GST returns in compliance with regulations
• Train relevant staff on the effective use of the software

Administrative duties (30%)

• Coordinate with corporate secretaries and other service providers when necessary
• Act as a point of contact for 3rd party auditors/tax agents & provide necessary documentation and information
• Support various departments with documentation needs
• Maintain an organized and accessible filing system

HR/Legal duties (10%)

• Prepare and maintain HR documentation, including employee records, and assist in the development and implementation of HR policies

Requirements

• Min 5 years of full-set accounting experience
• Comfortable working in a small SME/family-owned company environment
• Minimum Degree in accounting

To Apply, please kindly email your updated resume to [email protected]

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Gary Ho Cheng Xuan
EA Personnel Reg. No.: R1549767
EA Licence No.: 07C5771

RAW Moves is looking for an Administrative & Outreach Assistant Manager to join our team.

As an Administrative & Outreach Assistant Manager, your roles will include:

· Day to day running of the Office, including registration and recruitment for Studio classes

· Organise and execute all administrative meetings with the Artistic Director

· Prepare and upkeep grant reports, annual budget information and maintain procedures manuals

· Manage clerical bookkeeping & financial administrative matters with the accounting personnel, keeping to required timelines.

· Oversee recruitment, hiring for part-time staff and freelancers and handle staff related administrative matters

· Plan, develop and execute engagement and outreach programmes through effective coordination with the Artistic team, freelancers and partners.

· Manage ticketing and Front of House administrative matters for Productions

· Promote company’s mission, performance platforms, classes and programmes

· Maintain and grow network and partnerships with a diverse group of stakeholders including government agencies, academic institutions and special interest groups

· Maintain company’s social media platform such as Facebook and Instagram and set up EDM campaigns for updates on outreach events and admin matters.

The ideal candidate should:

• Have good knowledge of arts administration, outreach event planning and management,

• Has at least 2-3 years of relevant working experience in a similar role, preferably in a performing arts, charity, or non-profit organisation

• Has a Diploma/Degree in Arts Management, Marketing, Mass Communications, Business or any other relevant field in the arts preferred

• Have initiative and can work independently as part of a small, lean team

• Good interpersonal skills and love to engage with people of all ages

• Detailed and have good communication and writing skills

• Digital proficiency in Microsoft Office, Google, social media software

• Passion for the Arts and a Dance background would be a plus

• Must be Singaporean or PRs

• Able to work a minimum 22 working hours per week, up to full time commitment

• Must be able to start immediately or at short notice.

Location & Working Hours:

- Goodman Arts Centre, 90 Goodman Road, Blk B #01-08, Singapore 439053

- Our office is open Mondays- Thursdays and Saturdays (for classes)

Application:

- Email your most current curriculum vitae to [email protected]

- Salary will be based on qualifications, working experience and working hours

- Only shortlisted candidates will be contacted via email or phone

[What the role is]

The Procurement and Administration Services Division (PASD) ensures the integrity of NEA's procurement process and provides stewardship of administration services. PASD establishes, implements and oversees the procurement policies & frameworks as well as provides advisories in ensuring the standards of integrity are maintained throughout the procurement value chain. It also forecasts, plans and manages the administration services. PASD strives to serve as the Business Partner to NEA's Divisions to support their business needs in enhancing the user experience in both procurement and administration services.

The Admin Services and Planning Department (ASPD) of PASD manages the administration services for NEA. As an Assistant Manager / Manager (Business Planning and Management Branch) under ASPD, you will be reporting to the Assistant Director in managing the department contracts and office space management work to ensure that they are in tandem with Whole-of-Government (WOG) rules and guidelines as well as coordinating with the department’s branches and NEA departments to ensure corporate governance in the areas of contract and tenancy management.

[What you will be working on]

You will be responsible for the following:

Primary: Office Space Management:

• Plan and coordinate office space utilisation in NEA’s office buildings.
• Recommend and implement change with internal stakeholders across various levels, to optimise office space utilisation.
• Supervise the updating, monitoring, and renewing of contracts and tenancies administered by the department.
• Facilitate departments to meet WOG rules for tenancy and office space management.
• Manage the department’s tenancy agreements pertaining to office spaces including performing cost and budget estimations, putting up papers for approval and ensuring timely renewals as well as its execution and routine administration.

Secondary: Contracts Management and others:

• Coordinate the work for requirement gathering market research and engagement with industrialists.
• Gather user requirements, to oversee the process of tender preparation, conduct of tender briefing and evaluation of tenders to appoint vendor.
• Supervise the administration of contracts to facilitate user departments to meet contract specifications when managing contracts.
• Other duties assigned may include assisting the branch in financial management, project management or support and conduct process reviews and administration.

[What we are looking for]

The job might be for you if you possess the following qualities:

• At least 2-3 years of working experience in Administration, Office Space and Facilities Management, Procurement or in related fields that require planning and writing skills.
• Confident to engage and influence internal stakeholders.
• Enjoy learning new things, planning, and applying analytical reasoning.
• Able to conceptualize ideas, structure, categorise information and reflect these in writing.
• Versatile in both deskbound and operational work
• Meticulous with an eye for detail, organised and able to multi-task.
• Mature, independent, and resourceful
• Self-driven and always ready to strive for improvement.

To apply, please proceed to Careers@Gov at https://sggovterp.wd102.myworkdayjobs.com/PublicServiceCareers/job/NEA-HQ-ENVIRONMENT-BUILDING/Assistant-Manager--Manager--Admin-Services-and-Management-Department-_JR-10000026434

• MNC / Tuas (Company Transport provided)
• Friendly working environment
• Attractive Salary Package (AWS + VB)

Responsibilities:

• Oversee and manage office operations (including some part of facilities)
• Can handle agreements
• Assist on draft policies
• Work with corporate secretariat
• Work with legal

Requirements

• Demonstrates a proactive
• Exhibits strong organizational abilities, excellent time management, and attention to detail.
• Can work effectively with minimal supervision under pressure, incorporating constructive feedback for continuous improvement.
• Shows resilience, pursues goals with urgency, copes well with changing priorities, and takes initiative to follow through tasks.
• Research and Structured Reporting: Proficient in independent research and consolidating findings in a thoughtful and structured manner.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to [email protected] or please click on “Apply Now” and provide the below details in your resume.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Hooi Wai Man (Samantha)

EA Personnel Reg No: R21100062

• Location: Bugis

• Working hours: 09:30 to 18:00 (Monday to Friday)

• Salary: up to $5,500 (depending on experience)

HR Admin Manager (Full spectrum, Central)

The HR Manager will be responsible for overseeing both human resources and administrative functions. This dual role involves developing and implementing HR strategies, managing administrative operations, and ensuring a positive work environment for our team.

Job Description:

1. Recruitment and Staffing:
   Develop and update job descriptions.
   Coordinate the recruitment process, including job postings, interviewing, and selection.
2. Employee Relations:
   Manage employee relations, address concerns, and mediate conflicts.
   Foster a positive work environment and employee engagement.
3. Performance Management:
   Implement and oversee performance appraisal processes.
   Address performance issues and implement improvement plans.
4. Training and Development:
   Identify training needs and design programs to enhance employee skills.
   Facilitate employee development initiatives.
5. HR Administration:
   Maintain accurate employee records.
   Handle HR administrative tasks, including payroll and documentation.
6. Policy Development and Compliance:
   Develop and update HR policies and procedures.
   Ensure compliance with relevant employment laws and regulations.
7. Strategic Planning:
   Contribute to the development of HR strategies aligned with company goals.
   Collaborate with management on organizational development initiatives.
   
   Administration:
8. Office Operations:
   Oversee day-to-day administrative operations.
   Ensure the smooth functioning of office facilities and equipment.
9. Vendor Management:
   Liaise with vendors for office supplies, maintenance, and other services.
   Negotiate contracts and agreements with vendors.
10. Communication and Correspondence:
    Manage internal and external communication channels.
    Handle official correspondence and documentation.
11. Event Coordination:
    Coordinate and organize company events, meetings, and conferences.
12. IT Support Coordination:
    Collaborate with IT support to address technology-related needs.
    Ensure the availability and functionality of IT systems.

Job Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 5-7 years of progressive experience in HR management and administration
• Experience in a managerial or leadership role
• Strong communication and interpersonal skills
• In-depth knowledge of HR practices and employment laws
• Proficient in office administration and organizational management
• Demonstrated leadership abilities
• Ability to work collaboratively with cross-functional teams
• Strong problem-solving skills, with the ability to make informed decisions

Interested applicants, please send your resume to Charlene (R22105303) at [email protected] with the email subject header "Job Application for 18796, HR and Admin Manager".

We regret that only shortlisted candidates will be notified. Other applications will be updated in our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed to the terms of our Privacy Policy and consented to us collecting, using, retaining, and disclosing your personal information to prospective employers for their consideration.

Please find our Privacy Policy Agreement in the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

(Lau Rui Lin, Charlene, EA Registration No: R22105303)

Job Scope:

• Handle day-to-day Admin and Operations of company
• Complete a range of required administration tasks including reports, correspondence, spread-sheets, tuition lesson arrangement etc.
• Complete a range of administration tasks including coordination of incoming and outgoing mail and distribution, staff absences and relief timesheets to ensure the efficient running of the programmes
• Manage procurement and replenishment of office, centers’ required consumables, stationery, and supplies
• Provide logistics support such as room booking, prepare beverages, projector etc.
• Other duties as assigned by Senior Management

Requirement:

• Degree in Admin or related field.
• 5+ years relevant experience.
• Proficient in Microsoft Office
• Excellent communication and interpersonal skills to interact with both students and parents
• Strong work ethic, collaborative, creative, meticulous and an eye for detail
• Able to work on at least one weekend.

• Contract position for 3-6 months
• Working Location: Raffles Place
• Hybrid arrangement
• Skillset required: Prior experience in finance and admin duties, capable of functioning effectively in an independent, sole contributor capacity

Operations:

• Stakeholder and vendor management: Coordination and liaising with internal and external parties including government bodies, volunteers, external auditors, vendors etc.
• Providing strong support to the Executive Director and Executive Committee where needed i.e. minute taking, drafting of communications, compilation of presentations, preparation of reports and analysis.
• Handling and processing membership applications, including the tracking and resolution of queries.
• Facilitate signing, filing and execution of statutory reports and banking documentation.
• Ensure proper record keeping, filing of documents and correspondences.
• Support on logistics and organisation of events and conferences.
• Managing administrative and billing matters related to events, sponsorship and membership processing.

Finance:

• Bookkeeping in accordance with agreed deadlines.
• Monitoring financial transactions, reporting and reconciliation of financial statement and other payment related tasks.
• Review and analysis of the Society’s financial position.
• Supporting the Executive Director and the Treasurer in financial reporting, budgeting and audit exercises as per agreed deadlines.
• Processing of expense claims.
• Performing administrative duties to enable smooth running of the society.

Digital:

• Maintenance of membership database and records online.
• Refresh of content on the SAS website and supporting digital initiatives, management of the payment checkout and finance functions.
• Maintenance of user access on SharePoint and email mailboxes.

Kindly be informed that only shortlisted candidates will be notified.

Triton AI Pte Ltd

Registration Number: R23118389

EA: 21C0661

Duties for the director of administration will include managing administrative staff, guiding operating methods, disbursing funds to departments, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analyzing financial data, and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

Requirement:

1. Able to work with long hours, weekend and public holiday.

· Guiding the organization’s activities

· Identifying opportunities to improve a business’ policies or objectives

· Ensuring a company is operating securely and effectively

· Preparing and reviewing operational reports

· Leading and/or participating in meetings

· Assisting managers in compiling annual budget information and reports

· Maintaining all policies and procedures manuals

· Hiring and training administrative staff

· Delegating tasks to administrative assistants

· Creating personnel folders for new hires

· Monitoring and projecting staffing needs

· Overseeing department budget planning and development

· Managing and maintaining all department databases

· Performing clerical accounting and general office duties as needed

· Developing strong relationships with cross-functional teams and departments

· Able to work with long hours, weekend and public holiday

Job Description

- Clinic processes and administrative tasks

- Drug inventory, stock taking and ordering

- Clinic assistants – hiring and training

- Rosters of doctors and clinic assistants

- Claims reconciliation

- Other ad hoc duties assigned by management

Job Requirements

- Prior clinical experience an added bonus

- Excellent communication and interpersonal skills

- IT savvy