HR Executive

Job-scope:

· To handle and administer the entire on-boarding and off-boarding process.

· Sorting candidates’ applications and collate all necessary documents required for identified candidates to be hired.

· Conduct interviews with shortlisted candidates.

· Maintain and update e-administration portal with employee’s records and ensure personal documents are in in place.

· Liaise with MOM, PLRD, other government agencies, recruitment teams, training school and/or other business units within the company.

· Assist in the annual Security Grading Exercise.

· Coordinating office activities.

· Conducting Research and answering calls and recording messages.

· Liaison person between Corporate and Operations Departments

· Prepare manpower reports and other ad-hoc reports as assigned.

· Developing HR policies, updating Employee Handbook and ensure that HR policies are up-to-date and in compliance with the government’s labour legislations and regulations.

· Prepare manpower reports and other ad-hoc reports as assigned.

· Assist in administrative matters e.g., raising of purchase requisition, liaising with vendors for quotations.

Responsibilities:

• Perform daily administrative and assist human resources tasks within the department
• Assist in recruitment activities including job advertisement posting and downloading of resumes from job portals
• Assist in the onboarding process for new hires including preparation of Employment Agreement, onboarding document, conduct orientation, employee data input into HR system and etc
• Assist in the offboarding process for resign staff including preparation of letters, exit interview and exit clearance
• Monitor and assist in work pass administration for new application, renewal and cancellation
• Grant submission on Government portal
• Maintain, update and ensure proper documentation filing for all HR and admin related document and files
• Provide secretarial support to the CEO
• Provide office administration support including but not limited to procurement of office and pantry supplies, office equipment maintenance and etc
• Provide administrative support to the Management and sales team including preparing of sales related document, travel booking and etc
• Act as the point of contact within company for any administrative or basic HR-related inquiry
• Assist in scheduling meetings, conference calls, corporate/team functions or organising company events
• Assist in the preparation or update of company organisation chart, policies and process flows
• Assist in the preparation of company newsletters and festive greeting poster
• Assist in ad-hoc HR projects and any other assigned Admin duties

About You

• Possess Diploma / GCE 'A' Levels
• Minimum 1 to 2 years of relevant experience in HR or office administration support
• Have a good sense of urgency, meticulous and demonstrate initiatives with good follow-up skills
• Working knowledge of local labour legislation
• Comfortable interacting with people at all levels
• Able to work independently, multi-task and a good team player
• Able to work in fast pace environment
• Proficient in Microsoft office applications is a must
• Must have a good attitude of motivation
• Hybrid office and work from home arrangement

Internship/Part-time option available.

Our People Experience Partner (PXP) teams will strengthen employee purpose, ignite energy and elevate organization-wide performance by activating, facilitating and enhancing moments that matter. PXP teams will activate HR products and services that enrich the lives of JLL employees whilst working with Business and HR leaders to facilitate the employee experience by coaching managers on the moments that matter throughout the employee lifecycle.

PXPs will use their business acumen, HR expertise and local knowledge to enable Business and HR priorities. PXPs will deep dive, surface insights, and influence HR Service Delivery and HR/Talent COEs to improve and when required rebuild policies, processes, and tools that will enhance moments that matter unleashing our talents to do their best work.

Key Accountabilities

Functional Knowledge:

• Act as local delivery experts of JLL’s global HR strategy, ensuring that local policies and practices are in line with the Global HR strategy.
• Proactively anticipate opportunities or issues and develop innovative solutions to address the opportunities at the root cause with intention to arrive at sustainable solutions.
• Enable an exceptional employee experience during moments that matter throughout the employee lifecycle e.g., onboarding, performance review, promotion, etc.
• Contribute towards a culture of inclusion which celebrates our employee diversity and promotes employee belonging.
• Lead or participate in just-in-time projects impacting business results.
• Manage various degrees of employee relations situations and performance management.
• Provide consultation to business stakeholders through coaching, training and advisory support.
• Support assigned employee group in transition, expansion and stabilisation of new business with great consideration given to employee experience.
• Cultivate strong meaningful relationships with both local employees and People Partners to build trust as their primary touchpoint “on the ground”.
• Execute on HR tasks by driving efficiencies in the employee life cycle – using touchpoints and hand offs to other HR stakeholders.
• Support the growth strategy, including M&A, of the business by providing tactical HR support during bid, acquisition, and restructuring including re-deployment and RIF paperwork.
• Work with HR Service Delivery as needed to identify and resolve employee data issues. Actively leverage the HR technology in order to drive value and result.

Business Expertise:

• Experience of delivering HR and Operational activity within a complex organization with the ability to balance JLL and client needs.
• Highly skilled in utilising data and technology to drive business performance and organisation efficiency.

Skills & Competencies

Leadership:

• Drive the growth of the workforce on the ground, serving as a local HR professional
• Skilled facilitator, who can lead local and regional employee events, programs, etc.
• Strong team management skills with the ability to effectively manage priorities.

Problem Solving:

• Ability to adjust styles of communicating to varying situations to ensure an inclusive environment.
• A passion to work with people across a variety of backgrounds teaching and learning from people across the organisation.
• Excellent organisational skills with a starter finisher mentality with acute attention to detail

Interpersonal Skills:

• Ability to adjust styles of communication to varying situations to effectively communicate with a diverse array of stakeholders.
• Ability to cultivate robust and meaningful relationships to serve as a trusted HR expert to employees and managers.

Qualifications / Experience / Education:

• Bachelor's degree in any disciplines.
• At least 10 years of equivalent work experience.
• Experience in working in a matrix organisation.

Benefits:

• Basic salary: $7500 - $8000
• AWS, Peformance bonus, medical/dental
• East area, MNC

Job scope:

• Develop strategic plans for the purchasing function
• Prepare cost estimates, tender, contracts and price finalizing for project tender submission
• Render support to business leaders for all project procurement matters
• Source for required material and suppliers, either directly or through consultant
• Contributes to deliver bottom line/top line results, managing own spend/projects according to long term planning and upfront targets defined
• Conducts periodic risk assessment, designing and managing adequate countermeasures for selected spend
• To review with vendors on quality issues and ensure corrective and preventive actions are taken by vendors
• Review & plan purchasing order through :
  • Internal : collect related customer inquiries from Sales on specification and lead time
  • External : sourcing suppliers, networking, market information and negotiation
• Procurement of material and negotiation with suppliers, ensuring price is always competitive and landed cost evaluation is performed
• Evaluate prices and suppliers and make selection recommendation to project and stakeholders
• Manage and plan Inbond Shipping : manage delivery suppliers (UPS), negotiate discount rate
• Manage Capital Equipment with engineering knowledge
• BOM and material planning to ensure smooth delivery at minimum inventory level
• Yearly cost saving initiatives

Job Requirement:

• Minimum 5 years of experience in EMS/Manufacturing environment
• Good oral and written communication skills
• Exercises sound judgment based on factual data and analysis
• Strong project management, change management and strong leadership skills
• Strong analytical skills including mathematics, statistics and problem solving
• Capability to evaluate and mitigate risks in the planning process
• Proven negotiation skills in dealing with customers and internal challenges

Interested applicants, please send your resume to [email protected]

We are hiring HR Executive to join our growing company to support the HR and Operations Department in doing full HR work scope. This person will report to the HR Manager.

This person must be good in her/his organizational skills, good time management skills, quick to responsive, approachable, resourceful, and able to multi-task and manage her work efficiently.

Responsibilities:-

· Handle and support the HR Manager the day-to-day HR function

· Generate HR Letters (i.e., Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion & etc.)

· Assist in monthly payroll, CPF and Income Tax submission

· Work closely with operations and finance dept on payroll and billing matters

· Administer work injury compensation, MOM reporting and Insurance claims

· Maintain accurate HR database and update employee records in HR information system

· Follow up and ensure that all staff’s employment status ie. Conversion, confirmation, transfer, promotion, resignation, termination, dismissal etc are process with proper documentation in a timely manner.

· Processing insurance, medical claim on a timely manner

· Work pass application, cancellation etc.

· Coordinate training and development need for employees

· Training grant submission

· Handles administrative work in our mobile apps

· Any other duties assigned

Requirements:

· Diploma / Degree in Human Resource Management and/or related field

· Minimum 3 years’ experience in HR Function as Admin or executive.

· Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill.

· Knowledge of Word, Excel, PowerPoint

· Experience with administration and basic logistic will be added advantage

· Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice.

· Independent, proactive, and problem solver.

· Meticulous and pleasant disposition.

· Ability to embrace change.

Work location: Paya Lebar Square (beside Paya Lebar MRT)

Work hours: 9am to 6pm (Monday to Friday)

Able to commence work in short notice would be an advantage

We regret that only shortlisted candidates will be notify.

Please submit your resume to include:

1. Current or last drawn salary

2. Salary expectation

3. Availablity

Responsibilities:

1. Recruitment and Staffing:

· Lead the recruitment process for various positions within the F&B establishment.

· Develop and implement effective sourcing strategies to attract top talent.

· Conduct interviews, coordinate selection processes, and make hiring recommendations.

· Ensure a smooth onboarding process for new hires.

2. Employee Relations:

· Handle employee relations matters, addressing concerns and resolving conflicts.

· Foster a positive work environment and promote a culture of open communication.

· Implement employee engagement initiatives to enhance morale and productivity.

3. Training and Development:

· Identify training needs and coordinate training programs for employees.

· Facilitate continuous learning and development opportunities.

· Work with department heads to ensure employees receive necessary job-specific training.

4. Policy and Compliance:

· Develop, update, and enforce HR policies and procedures.

· Ensure compliance with local labor laws and industry regulations.

· Stay informed about changes in employment legislation and update policies accordingly.

5. HR Administration:

· Maintain accurate and up-to-date employee records.

· Handle payroll processes and collaborate with finance for timely payroll disbursement.

6. Health and Safety:

· Ensure a safe and healthy working environment by implementing safety protocols.

· Coordinate with relevant departments to address health and safety concerns.

7. Strategic HR Planning:

· Collaborate with senior management to align HR strategies with business goals.

· Provide input on organizational planning and development.

8. All other duties as assigned

Benefits

• MNC, 5 days, East area, $3200 - $3700
• AWS, performance bonus
• Medical/dental benefits

Responsibilities:

• Attend to customer inquiry, quotation, escalation & order fulfilment issues
• Coordinate the sales activities between the Sales Team, with the Sales Program Manager, Sales Coordinator and Costing Team
• Coordinate with Production, Purchasing, Warehouse & Logistics departments to ensure the production scheduling & on-time delivery
• Project planning and management on new turn-on projects
• Perform other ad-hoc tasks as assigned.

Requirements:

• At least 2-3 years relevant working experience in electronic manufacturing industry
• Knowledge in Box Build Assembly and System Integration
• Diploma/ Degree in Business Management
• Working experience in manufacturing preferably EMS or cable (Costing & managing customer expectation)
• Able to work in a fast pace environment
• Experience in using SAP, BAAN and etc
• Good knowledge in MS Excel (e.g. V-Look Up) will be an added advantage
• Must be a team player

Interested applicants, please send your resume to [email protected]

Are you eager to kick-start your Civil Engineering career with a dynamic and forward-thinking company? Look no further! Heap Heng Metal is seeking a creative and passionate Civil Engineering Intern to join our team and contribute to our exciting projects in the construction and metal fabrication industry.

Job Responsibilities:

• Perform a variety of engineering tasks and duties under supervision.
• Utilize AutoCAD for drafting and design purposes.
• Attend site meetings and discussions with relevant parties when necessary.
• Prepare shop drawings and submittals.
• Compile daily and weekly progress reports, updating accomplishment status directly to the supervisors.
• Correspond via email with relevant parties.
• Assist in ad hoc duties and be a multitasker, adapting to various tasks assigned.

Job Requirements:

• Currently pursuing a diploma or degree in Architecture Design, Civil Engineering, or related field.
• Proficiency in Microsoft Office applications.
• Excellent time management skills to handle multiple responsibilities efficiently.
• Strong attention to detail and ability to work collaboratively in a fast-paced environment.

Ready to contribute to innovative civil engineering initiatives at Heap Heng Metal? Send your application to [email protected].

Join us in shaping the future of the construction industry! Be part of a company where your creativity is valued, your potential is recognized, and innovation is celebrated. Apply now and become an integral part of the Heap Heng Metal family!

About Heap Heng Metal Pte Ltd:

Heap Heng Metal Pte Ltd, established in June 1994, specializes in the design, fabrication, and installation of various metal works, including stainless steel, mild steel, aluminum, and glazing in Singapore’s construction industry. With over 26 years of experience, the company has expanded into general building construction since January 2016. With plans for new ventures, Heap Heng is committed to excellence through teamwork and thorough planning.

Are you eager to kick-start your Architecture Design career with a dynamic and forward-thinking company? Look no further! Heap Heng Metal is seeking a creative and passionate Architecture Design Intern to join our team and contribute to our exciting projects in the construction and metal fabrication industry.

Job Responsibilities:

• Assist in the conceptualization and development of architectural designs through sketches, 3D models, and renderings.
• Utilize computer-aided design (CAD) software to create detailed drawings and construction documents.
• Conduct research on materials, construction techniques, and industry trends to contribute valuable insights to the design process.
• Collaborate closely with architects, project managers, and other team members to contribute to a collaborative and creative work environment.
• Prepare and participate in design presentations, effectively communicating ideas to both internal teams and clients.
• Attend site visits to gain practical knowledge of construction processes and project implementation.
• Contribute to problem-solving efforts by offering creative solutions and adapting to evolving project requirements.

Job Requirements:

• Currently enrolled in or recently graduated from an accredited architecture or design program.
• Proficiency in CAD software (AutoCAD, Sketchup, Revit, etc.) and other design tools.
• Strong visual and verbal communication skills.
• Basic understanding of architectural principles and design processes.
• Eagerness to learn and a passion for innovative design solutions.
• Ability to work well in a collaborative team environment.
• Strong attention to detail and organizational skills.

Ready to contribute to innovative architecture design initiatives at Heap Heng Metal? Send your application to [email protected].

Join us in shaping the future of the construction industry! Be part of a company where your creativity is valued, your potential is recognized, and innovation is celebrated. Apply now and become an integral part of the Heap Heng Metal family!

About Heap Heng Metal Pte Ltd:

Heap Heng Metal Pte Ltd, established in June 1994, specializes in the design, fabrication, and installation of various metal works, including stainless steel, mild steel, aluminum, and glazing in Singapore’s construction industry. With over 26 years of experience, the company has expanded into general building construction since January 2016. With plans for new ventures, Heap Heng is committed to excellence through teamwork and thorough planning.

Are you eager to kick-start your Marketing career with a dynamic and forward-thinking company? Look no further! Heap Heng Metal is seeking a creative and passionate Marketing Intern to join our team and contribute to our exciting projects in the construction and metal fabrication industry.

Job Responsibilities:

• Engage in content creation for various marketing channels.
• Contribute to branding and marketing initiatives to enhance the company's presence.
• Manage social media reach on platforms including Instagram, TikTok, YouTube, and the company website.
• Assist in graphic design projects to create visually appealing marketing materials.

Job Requirements:

• Currently pursuing a diploma or degree in Marketing, Film, Media, Communications, or a related field.
• Familiarity with social media platforms, including Facebook, Instagram, YouTube, and TikTok.
• Creative thinker with excellent writing and storytelling skills.
• Strong attention to detail and ability to work collaboratively in a fast-paced environment.
• Able to manage multiple projects simultaneously and meet tight deadlines.
• Passionate about the video marketing industry and staying up-to-date with the latest trends and technologies.

Ready to contribute to innovative marketing initiatives at Heap Heng Metal? Send your application to [email protected].

Join us in shaping the future of the construction industry! Be part of a company where your creativity is valued, your potential is recognized, and innovation is celebrated. Apply now and become an integral part of the Heap Heng Metal family!

About Heap Heng Metal Pte Ltd:

Heap Heng Metal Pte Ltd, established in June 1994, specializes in the design, fabrication, and installation of various metal works, including stainless steel, mild steel, aluminum, and glazing in Singapore’s construction industry. With over 26 years of experience, the company has expanded into general building construction since January 2016. With plans for new ventures, Heap Heng is committed to excellence through teamwork and thorough planning.

What is the Opportunity?

Intuitive Films is looking for a detail-oriented and dependable Accounts, HR and Admin Manager to support our operations (Part-Time; up to 25 hours per week). The right-fit candidate should share our Core Values and believe in our Purpose of Inspiring Change for Positive Influence.

This is an Immediate Opening for candidates already eligible to work in Singapore.

If this sounds like an environment you’d love to contribute to and grow in, here are the specific skills we need from you:

1. Diploma or Degree in Finance, Accountancy, Business or equivalent with other value-added skills.
2. Minimum 3 years of professional experience in accounting, as well as managing office administration to keep a team of 15~20 efficient and productive.
3. Strong organisational skills, prioritization abilities and sharp eagle-eye for details.
4. Ability to work independently and are a proactive, resourceful problem-solver.
5. Clear and effective written and conversational communication skills in English. The ability to communicate and write in the S.M.A.R.T. model is an advantage.
6. Strong competency in using digital tools, with the ability to learn new software and applications as and when needed to make your role easier and remove process frictions.
7. Proficient with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace for Business. Working experience with Xero Accounting is a strong advantage.

What Will You Be Taking Charge Of?

Accounting

1. Bookkeeping, invoicing and maintaining accurate accounting records with Xero.
2. Processing bank deposits, sending reminders and reconciling financial statements to ensure cashflow efficiency.
3. Monitoring and reporting on budgets, including weekly cash flow forecasting and quarterly budget forecasting. That’s why we need someone with an eagle eye.
4. Preparing timely and accurate submissions for annual filing, tax compliance, GST filing and other corporate secretarial matters. This is where we need you to be responsible and proactive.
5. Timely processing of employee payroll, claims and submission of CPF. This is why we need someone responsible with an eye for detail. We all have families and financial obligations. It’s nice to be paid consistently and on time.
6. Managing obligations to suppliers and third-party vendors to ensure timely payments. Nope, we don’t delay payments as that’s not playing nice.
7. Handling of project advances and expense reimbursements. Yup, you’ll be controlling the flow of money. Ain’t that an important role? Don’t you think this is an important role with responsibilities that are quite diverse?
8. Maintaining Fix Assets Register.

Human Resource

1. Maintaining up-to-date employee records and internal database using Talenox. You’ll get to select birthday cakes and choose “makan places” for the team!
2. Assisting in employee recruitment and development of talent pipeline. You’ll be filtering and qualifying potential talents into the organisation.
3. Managing employee onboarding and off-boardings including preparation of documents and employment contracts. When new employees join us, we need to onboard and align them to our ways. When they have outgrown us, we send them off to their next adventure. We will need your help to make it a smooth transition.
4. Managing employee leave processes, updating and administering company policies. We don’t have a lot of policies as we use our culture code as our guidance based on common sense.
5. Assisting in the development of training/onboarding material and administering of the HR calendar.
6. Handling grant applications and administering employee-related compliance requirements.
7. Ensuring up-to-date compliance with MOM and applicable employment laws.

Office Admin

1. Assist in the preparation of corporate secretarial and legal documents. We don’t expect you to be a para-legal but we’ll need your help to keep the governance of the business in order.
2. Ensuring the smooth running of operations of the studio office to create a positive and conducive work environment for the team.
3. Any other administrative duties as may be prescribed by the CEO. We “sumpah” and pinky-promise we won’t overload you with unnecessary nonsense, but we’ll need you for some ad-hoc administrative tasks to keep the office running.

What Can You Look Forward To When You Join Us?

1. A people-focused company culture built upon respect, integrity and accountability. If you have heard of the RACI matrix, we are building the business brick by brick around that for process accountability.
2. An established company with a positive 17-year track record with clients, staff and collaborators.
3. Diverse clients and range of projects, with a focus on work that delivers positive impact and influences positive change.
4. Continuous learning and training opportunities for both professional and holistic skills, with periodic performance reviews.
5. Competitive pay package including CPF contributions, annual leave, sick leave, childcare leave and medical reimbursement.

I'm interested!

Send us an email at [email protected] (Subject: ‘Intuitive Accounts, HR and Admin Manager - [YOUR NAME]’) with the following:

• Your CV/resume
• Your availability
• Your contact number
• Your expected salary

And tell us more about yourself!

At Intuitive, we value and respect diversity - and we look forward to hearing from you. We will get in touch with shortlisted candidates for an interview within the next few weeks.

Find out more about us at: https://intuitivefilms.com

*We are currently only recruiting those who are already eligible to work in and located in Singapore.

WHAT ARE OUR CORE VALUES AT INTUITIVE?

Pursue Excellence

Keep Growing

Go For Win-Win-Win

Agile Mindset, Smart Execution

Unleash Authenticity

Accountant Duties and Responsibilities:

• Provides financial information to management by researching and analyzing accounting data; preparing reports.
• Prepares asset, liability, and capital account entries by compiling and analyzing account information.
• Documents financial transactions by entering account information.
• Recommends financial actions by analyzing accounting options.
• Summarizes current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports.
• Substantiates financial transactions by auditing documents.
• Maintains accounting controls by preparing and recommending policies and procedures.
• Guides accounting clerical staff by coordinating activities and answering questions.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Secures financial information by completing database backups.
• Maintains financial security by following internal controls.
• Prepares payments by verifying documentation, and requesting disbursements.
• Answers accounting procedure questions by researching and interpreting accounting policy and regulations.
• Complies with federal, state, and local financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.
• Prepares special financial reports by collecting, analyzing, and summarizing account information and trends.
• Maintains customer confidence and protects operations by keeping financial information confidential.

Education, Experience, and Licensing Requirements:

• Diploma, Bachelor’s or Degree in tax, accounting, or finance
• Minimum 5-10 years’ experience in accounting/finance
• Experience with financial reporting requirements

Job Description

• Handling full spectrum of HR duties;
• Manage all recruitment process, on-boarding activities, training and performance appraisal;
• Responsible for HR administration e.g: employees leave records, employees information, HR letters, medical claim;
• To process employees work pass applications, renewals and cancellation;
• Monthly payroll computation and reports;
• Handle all work passes related matters
• Any other HR and administrative duties as and when assigned.
  
  Requirements
• Minimum 2 years of experience as a HR generalist in a construction company and/or hands on experience related to HR (Recruitment, Payroll, Benefits Administration, etc)
• Min GCE O Level / Diploma holder
• Familiar of MOM rules and regulations is a must
• Proficient in Microsoft Excel and Microsoft Word

1. Able to work independently
2. Able to keep full set of accounts
3. To maintain a filing system
4. To handle GST reports
5. To assist in monthly budget and bank reconciliation
6. Proficient in Microsoft Office skills
7. Good communication and interpersonal skills

Requirements

1. LCCI and above
2. For seniors who has experience are also welcome

We are looking for a reliable individual.

Responsibilities:

-Handle recruitment process such as posting advertisement in the various job portals, shortlisting, arranging interviews

- Manage day-to-day employee-related issues

- Manage on-boarding and departure of employees

- Administer Work Pass (EP/SP/WP) application for new hires, renewal and cancellation

- Update and maintain employee records, including employment contracts, personal information and other documents

- Manage annual leaves, sick leaves and attendance.

- Ensure monthly payroll are executed on a timely basis.

- Perform any other ad-hoc duties as requested or assigned

Requirements:

- Polytechnic Diploma in any discipline, preferably in Human Resources Management, Finance or Business Administration

- At least 2 years of related experience preferred

- Well organized & with good interpersonal skills

Job Responsibilities

• Plan and implement HR projects.
• Have an opportunity to lead a consulting team
• Communicate with clients and the project team to understand project requirements and project scope.
• Participate in projects like Job Redesign, Recruitment, Com & Ben, Performance Management, and Training.
• Schedule client meetings to discuss project updates and issues.
• Monitor project status to meet completion timelines.

Job Requirements

• Able to communicate with English-speaking and Chinese-speaking clients
• Knowledge of HR principles and policies.
• Analytical mind with problem-solving abilities.
• Excellent communication, consulting, and presentation skills.
• Willing to meet clients

Salary Package

Basic $5000 + monthly incentive/commission + profit sharing

Responsibilities :

• Perform the full spectrum of HR/Admin Duties/Correspondence.
• Experience in managing e-payroll systems via HR InfoTech is an advantage.
• Facilitate onboarding, performance appraisal exercise, and Human Resource Programme (HRP) when required.
• Provide general HR/Admin-related duties.

Requirements/Qualifications :

• Diploma/Degree or equivalent qualification preferably in HR and Training
• Minimum 3 years relevant working experience in the management and HR field
• IT literate
• Excellent Communication Skills – written and verbal
• Able to multi-task

We are an interior construction and M&E contracting firm. We are inviting experienced and self-motivated individuals to join our fast expansion team as:

Human Resource cum Administrative Executive

Administrative Role

· Responsible for handling general administrative and clerical support

· Establish and maintain orderly filling and documentation system, scanning and photocopy of documents

· Answer incoming calls and attend to visitors

· Manage and maintain administrative duties for logistics department

· Manage drivers’ database and record movement chart

· Assist in accident/ incident reporting and insurance submission claims

· Manage and prepare correspondences, quotations and all reports for medical equipment department

· Any other ad-hoc duties as assigned

HR Role

· Handle new worker orientation pre- and post-preparations such as registering PCP, bank account, issue of PPE, T-shirt, etc.

· Prepare documents for workers dormitory registration.

· Maintain and ensure proper documentation of workers database and personnel files.

· Follow up and process of worker work passes, including new application, renewal, transfer and cancellation matters.

· Tabulate & calculate workers OT pay.

· Handle workers medical welfare and all others medical issue (FWMI / WICA claim).

· Monitor and arrange for employees related training.

· Others related to workers processes

Requirements:

· At least 2-3 years of relevant working experience

· Candidate must possess at least A level/ Diploma or equivalent

· Possess good written and verbal communications skills in English

· Proficient in MS office applications (Eg, Outlook, Excel, Words)

· Good communications skills, able to interact with people of all levels

· Able to work independently and excellent team player.

• Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records
• Coordinate repairs to office equipment
• Maintain directory (contact details)
• Worker Pass application, renewal and cancellation
• Assist in training registration
• Application of foreign worker PA and MYE
• Assist to manage foreign worker accommodation
• Handling foreign worker disciplinary issues and grievances
• Foreign worker security bond
• Foreign worker tax clearance
• MOM matters and survey
• Foreign worker related matters
• At least 3 year experiences in the construction company
• Communication in English and Mandarin (in order to liaise with Chinese speaking associate
• Other administrative & front desk duties and ad-hoc duties as assigned

- Develop and implement full spectrum of HR functions, strategies and initiatives to support the overall business objectives

· Ensure effective delivery of HR policies and processes.

· Partner and maintain effective relationships with key stakeholders, including designers, project managers and supervisors to provide advisory on HR strategies.

· Manage the end-to-end employee life cycle, including recruitment, onboarding, performance management, employee relations, talent development and offboarding.

· Develop and implement policies and procedures that support a positive and productive work environment to meet business needs.

· Partner with leaders to develop and implement learning and development programs that align with the business strategy.

· Ensure best HR practices and compliance with all applicable laws, regulations, and company policies.

· An enabler to motivate the team to strive towards excellence in HR service standards, policies, and processes.

Job Description

· Issuance of Invoices

· Liaison with company’s accountant

· Monitoring of incoming payment

· Management of supplier’s payment

· Employee management

· Preparation of employee salary

· Monitoring of employee leave status

· Administratively support the daily operations of the company

· Custodian of company’s documentations

Job Requirements

· Minimum Education: Minimum ‘O’ Levels

· Proficient in Microsoft Office

· Able to communicate well and is a team player

· Responsible and meticulous

· Hard working and willing to learn

General Purpose & Scope of the Job Position

The HR Operations Assistant Manager, Asia Pacific is responsible for supporting the APAC Regional HR team in HR operations. You will support implementation of HR initiatives and activities across APAC and also in the regional Head Office to ensure these are successful.

Key Responsibilities & Deliverables

· Execute HR processes including but not limited to maintaining HR data consolidation and analysis, HRIS management, Payroll Administration, onboarding, offboarding and training administration.

· Manage HRIS system configurations and maintain up to date data.

· Prepare monthly HR reports and dashboards for leadership meetings, townhall, etc..

· Carry out generalist HR work for regional leaders and regional office team, including employee contracts, onboarding, leave management, benefits management, work visas, etc..

· Do periodic analysis of compensation data to support regional HR processes like budgeting and bonus.

· Assist with compensation and/or benefits proposals as and when needed.

· Assist with compensation processes in the region e.g. Bonus process.

· Lead or assist in special HR projects as and when they arise e.g. Employee Engagement Survey, etc.

· Any other task as assigned by Manager from time to time.

Key skillset and requirements

· Bachelor’s Degree with at least 5 years of HR Generalist experience.

· Possess good understanding of general HR practices like contracts, exits, benefits administration, payroll, etc..

· 3 years of experience in a multi-national company, ideally covering both HR and data analytics.

Key Personal Attributes

· Excellent analytical skills: e.g. data analysis; advanced excel; report analysis; able to draw conclusions and evaluate data/issues and give sound recommendations.

· Pro-active problem solver; comfortable dealing with ambiguity and change.

· Results orientated, self-motivated.

· Ability to prioritise work, multi-tasking where necessary, in a highly demanding and ever changing environment.

· Strong customer service orientation with the ability to interact at all levels within the organization.

· Tenacity and resilience.

· Fluency in English.

Responsibilities:

Admin

• To provide administrative support to Finance, HR and Admin to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
• Answer, screen (filter) and transfer inbound phone calls.
• Attend to guests and managing bookings of meeting rooms
• Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
• Purchasing and managing office supplies stock (stationery,pantry supplies,PPE, uniforms, ART kits, facemask etc)
• Issuance of PR/PO and receiving of orders
• Assist in filing, data entry, photocopying, scanning of documents (suppliers’ invoices, matching DO/PO/Invoice)
• Assist to call IT vendor to troubleshoot when IT personnel is away/busy
• Prepare document submission for site clearance
• Retrieving letters and information from onemotoring.com portal and disseminate them to relevant personnel
• Maintain & upkeep register/log for driver movement, fuel, vehicle, insurance, facilities maintenance
• Monthly costing of vehicles expenses
• Assist in the coordination for any events activity

HR Assistant

• Handle workers recruitment co-ordination including pass application, renewal, and transfer
• Handle workers training registration and maintain up to date training records and p- file
• Handle workers dormitories issues
• Handle other ad-hoc duties that are assigned

Job Description

• Coordinate for recruitment pertaining to advertisement, application screening, and interview arrangement
• Conduct orientation for new employees and exit interview for resign employees
• Preparation of HR related letters (Letter of Appointment, Confirmation, manpower requisition Letter etc)
• Coordinate with external vendors with regards to HR activities.
• Maintaining of employee files and HR filing system
• Assist in Employee record and attendance maintenance
• Assist in preparing mid and end months’ payroll by calculating overtime, incentives and commission.
• Provide HR administrative support (foreign work pass application, housing address update and compliance, Staff’s overtime, meal & transportation claims, and medical & hospitalization claims)
• Assist in the company’s vehicles and general insurance cancellation and verfication of company vehicles and general insurance invoices and credit notes.
• Assist in the covid-19 safe management measures.
• To perform any other duties as and when assigned.

Job Requirements

• Minimum Diploma or Certificate in Human Resource Management or Office Admin
• Preferably 1-2 years experience in Human Resource Administration
• Proficient in Microsoft Office Applications
• Good communications and interpersonal skills
• Fresh graduates or who has ORD are welcome to apply
• Workin Hours: Mondays to Fridays 9am to 6:15pm, One Saturday Per Month 9am to 1pm (2nd Saturday of the month)

Responsibilities

• Handle month-end closing in co-ordination with outsourced Shared Service Centre
• Perform daily accounting duties for both Account Receivable and Accounts Payable
• Handle inter-company transactions and accounts reconciliation
• Prepare monthly financial schedule and reporting
• Prepare weekly / monthly cash flow forecast
• Handle inventory control and management
• Assist in periodic stock take and maintain Fixed Asset Register
• Assist in year-end audit and tax computation
• Support ad-hoc projects / tasks as assigned

Requirements

• Diploma or above in accountancy with LCCI or related accounting knowledge
• A minimum of 1 / 2 years of relevant working experience in commercial sectors, experience gained in MNC or food & beverages industry is preferable
• Good interpersonal and communication skill
• Ability to work independently and positive working attitude;
• Able to meet reporting deadlines and work under pressure;
• Proficient in MS Office applications with excellent skill using Excel
• Good knowledge in Dynamics NAV would be advantageous.
• Immediate availability is highly preferred
• Candidate with more experience and qualifications will be considered as Senior Accounts Executive