Total 320 distribution manager job vacancies in Administrative / Clerical category in Singapore

Job ID: 19322

• Location: Labrador Park
• Working hours: 8.30am – 5.30pm
• Salary: up to $6,200 (Depending on experiences)

Job Description

Our client is seeking an organized, proactive, and efficient Assistant Admin Manager to join their team.
The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirement

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• At least 5 years experience in an administrative role, preferably min. 1 year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 19322, Assistant Admin Manager.

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

about the company

Regional headquartered in SG, our client is the leading association for the construction industry, with a diversified business portfolio.

about the job

• Responsible for corporate secretarial work.

• Assist in supervising daily operations of the organization.

• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.

• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.

• Manage office and showroom facilities to ensure a safe and comfortable work environment.

• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.

• Assist in organizing company events or conferences.

• Consider and promote activities to improve business operations.

skills and experiences required

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• At least 5 years experience in an administrative role, preferably min. 1 year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.

If you believe you have the right skills, experience and drive to succeed, please apply now.

EA: 94C3609 / Reg: R1872162 (Consultant in charge - Colleen Wang)

Location: Labrador Park (Near MRT Station)

Position: Assistant Admin Manager (Job ID: 19322)

Working hour: Hybrid , Monday to Friday, 8:30 AM – 5:30 PM

Our client is seeking an organized, proactive, and efficient Assistant Admin Manager to join their team. The Assistant Admin Manager will support the Manager in daily office tasks, help streamline office operations, and ensure the staff and expatriates has adequate support to work efficiently. This role requires superior management skills, and excellent communication skills.

Job Description:

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirements:

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• At least 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Lee Xin Hui

EA Registration No: R22108046

Pasona Singapore Pte Ltd

1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246

EA License No:90C4069

Job Description

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations.

Job Requirements

• Bachelor’s degree in business administration or relevant field.
• Knowledge in business law would be an added advantage.
• At least 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

Only shortlisted candidate will be notified.

To apply, please visit to www.gmprecruit.com and search for Job Reference: 24939

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766

[Job ID: 748963]

Responsibilities :

• Responsible for corporate secretarial work.
• Assist in supervising daily operations of the organization.
• Ensure office tasks including scheduling, correspondence, and reporting are handled efficiently.
• Provide support to expatriates, including but not limited to, coordinating relocation, assisting with local registration procedures, and helping to familiarize them with local customs and practices.
• Manage office and showroom facilities to ensure a safe and comfortable work environment.
• Oversee vendor contracts and conduct negotiations to ensure cost-effective solutions.
• Assist in organising company events or conferences.
• Consider and promote activities to improve business operations

Requirements :

• At least 5 years experience in an administrative role, preferably min. 1year in a managerial position.
• Experience in managing and supporting expatriates.
• Excellent organizational and multitasking abilities.
• Strong knowledge of office procedures and basic accounting principles.
• Proficient in MS Office for creating documents, spreadsheets, and presentations.
• Strong interpersonal and communication skills.
• Ability to handle confidential information.
• Team player with leadership skills.

To Apply, please kindly email your updated resume to [email protected]

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Ong Jia Hao Lavis

EA Personnel Registration Number: R21100883

EA License no.: 07C5771

Job Description

Ensure the smooth and adequate flow of information within the company to facilitate other business operations Manage schedules and deadlines

Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints Manage organization's certifications (Apply/Renew)

In-charge of basic IT support to the staff

Prepare and manage staff and project petty cash claim

HR-related matters like hiring, onboarding, payroll, tax clearance for resigned staff, etc

Assisting with billing processes and ensuring timely invoicing

Job Requirements

Proven experience as administration manager

In-depth understanding of office management procedures and departmental and legal policies

Familiarity with financial and facilities management principles

Proficient in MS Office

We are looking to add an Admin & Operations Executive / Manager to join our Law Firm specialising in Criminal Defence & Family Law cases.

Responsibilities:

• Support our team of purpose-driven lawyers in delivering quality legal services to all
• Develop, build and maintain strong relationships with existing and new clients
• Take the lead in managing, organising and coordinating client updates and communications
• Provide regular and timely updates to clients via voice and video calls, instant messaging and email; attend to client queries, concerns and feedback in a prompt and professional manner; respond to enquiries and messages and facilitate communication with clients and third parties via letters and emails
• Provide administrative and secretarial support, including taking attendance notes during calls, discussions and meetings
• Manage and monitor bills, expenses and payments, issue invoices & receipts
• Schedule and track deadlines, appointments and Court dates
• Update and prepare files and materials for Court attendances and meetings
• Handle file-opening and management procedures, conflict checks and client data
• Oversee office supplies inventory and equipment maintenance

Our preferred candidates:

• Enjoy interacting and communicating with clients
• Have strong written & verbal communication skills
• Want to work in a close-knit team where their voices, ideas and contributions are valued
• Good time-management, able to prioritise work and multi-task
• Attention to detail, meticulous with following-up; organised, systematic in filing and documentation
• MS Office, Word & Excel proficient
• Resourceful, problem-solving skills
• Have a good grasp of client-handling and case-management
• Customer service-oriented when attending to clients
• Proactive, hard-working, disciplined, service-oriented and strong work ethic
• Prior work experience or training in a related role / function is an advantage

We look for candidates who are driven, self-motivated and resourceful, and who share our desire to build a purpose-driven law practice based on our values:

• Empathy: We will understand what you are going through and show compassion in helping you.
• Integrity: We will always do the right thing, because the time is always right to do what is right.
• Humility: We will put our ego aside and listen to your opinions and feedback because we can always do better.
• Courage: We will act without fear or favour, knowing that we are empowered with our team’s full support.
• Tenacity: We will persevere and work even harder when the going gets tough, when no one else is looking and everyone else quits.
• Ownership: We will be accountable for our actions, and we will not turn away from responsibility.
• Teamwork: We will support and stand alongside our team in every test and triumph.
• Purpose: This is not ‘a’ job; this is ‘OUR’ job. We are grateful to have it, and we take pride in everything we do.

If you would like to apply, please send the following to [email protected]:

• CV / resume
• Recent photograph
• Current / last drawn salary
• References or testimonials

Only candidates selected for interviews will be notified. Thank you.

Mon-Fri Office Hours

Job Description:

• Provide full spectrum administrative and secretarial support to the hospital planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.

• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.

• Onboarding and offboarding Staff: Welcome new employees to the department. Schedule and conduct onboarding sessions to review company policies, benefits, systems training, and set up work spaces.Ensure new hires complete necessary paperwork and have access to required tools and accounts. Develop staff welfare programs to engage project team and build sense of belonging.

• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.

• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.

• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.

• Calendar Management: Maintain personal and program calendars, schedules, and shared resources. Schedule conference rooms, catering, AV equipment and relevant resources as needed.

• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.

• Organize and coordinate local and overseas study visits for the hospital planning team including making travel arrangements, budgeting and preparing pre and post trip reports.

• Assist in the coordination of project timelines ensure that deadlines are met. Develop project plans, timelines and budgets.

• Any other tasks which may be assigned from time to time.

Requirements

• Min Bachelor or Diploma in any discipline
• Min 4 years of relevant working experience, preferably in a hospital setting.

Interested candidate, kindly send a copy of your resume to [email protected]



Adeline Lim Xin Ying [R23112000]

Email Address: [email protected]

Recruit Express Pte Ltd

EA Licence No: 99C4599

• 5 days work week
• Location: Across Singapore
• Basic $2500 - $3900
• Industry: Engineering

Job Scope:

Operations Admin Executive / Sale Admin Executive (Up to $3k Basic)

• Handle customer orders and ensure smooth processing.
• Assist customers with inquiries and support needs.
• Maintain communication within the sales team.
• Manage sales records and documentation.
• Coordinate appointments and deliveries for the sales team.
• Prepare sales reports as required.
• Ensure timely product delivery and gather customer feedback.
• Assist in implementing sales and marketing plans.
• Perform general administrative tasks.
• Responsible for follow up on the invoice payment from customer
• Address order and customer issues.
• Work with other departments for smooth operations.
• Be flexible to handle various tasks as needed.

Assistant, Admin Manager (Up to $3900)

• Oversee daily administrative tasks to ensure smooth office operations.
• Implement and manage e-filing and record-keeping systems.
• Review and approve purchase requisitions and advance payments.
• Verify invoices and manage GST documentation.
• Review monthly accounts payable (AP) and accounts receivable (AR) aging reports, and follow up on payment status with the sales team.
• Verify staff claims and reimbursements.
• Manage petty cash transactions.
• Create business partner data and occasionally item codes in the accounting system.
• Manage contracts and services, including renewals and terminations.
• Track staff hours for audit cost estimation.
• Develop and maintain office processes and procedures.
• Promote safety awareness and ensure compliance with safety regulations and risk assessments (RAs).
• Maintain ISO accreditation by reviewing and updating processes.
• Manage fixed asset records.
• Act as a liaison between third-party providers, management, and employees for company-related matters.
• Plan office layouts and oversee office/warehouse relocations.
• Supervise, mentor, and coach staff members.
• Conduct periodic inventory counts, reconciliation, and adjustments.
• Record inventory movements and prepare monthly inventory reports.
• Conduct staff appraisals and manage performance reviews.

Job Requirement:

• Minimum ‘O’ Level
• Preferably to have related administrative experience as listed in the job scope

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Chong Kar Ming (John) (R21101412)

• Office / Administrative Manager
• Facilities Management / Project Management
• Office Renovation / Digitization Project

The Role:

• Oversee the daily office operations including reception, mailroom operation and office management
• Develop, review, and improve administrative systems, policies, and procedure
• Manage budget and expenses
• Work closely with internal stakeholders and coordination with landlord and Building Managing Agent (MA) on matters relating to office management
• Project management eg office renovation, digitization of documents and record management
• Serve as Workplace Safety and Health (WSH) Committee
• Develop, implement and maintain WSH plans
• Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH requirements
• Conduct regular safety inspections to ensure work activities adhere to WSH standards
• Identify unsafe work practices / conditions and recommend appropriate control measures
• Liaison with contractors regarding WSH matters
• Follow up on all outstanding safety-related issues to ensure timely resolution
• Perform Fire warden duties
• Any other ad-hoc duties as assigned

The Person:

• Possess a Degree in Business Administration or related field
• Possess at least 3 years of relevant work experience as a Office Manager with Facilities Management & Project Management experience
• Prior experience in managing office renovation / document digitalization is advantageous
• Ability to handle and communicate with different stakeholders
• Proficiency in MS Office
• Good communications & interpersonal skills
• Able to work independently and as a team member in a challenging environment

To apply please click on the APPLY NOW button or email your resume to [email protected] with the following details inside your resume for faster processing:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified. By submitting any application or résumé to us, you will be deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to prospective employers for their consideration.

Yoong Poh Feng
EA License | 14C7092
EA Registration Number | R1105076

Duties for the director of administration will include managing administrative staff, guiding operating methods, disbursing funds to departments, monitoring budgets, improving information systems, overseeing human resources requirements, updating senior executives, analyzing financial data, and developing operating procedures and policies. Your superior organizational skills and strategic planning will assist our organization in generating positive revenue growth, harmonizing operations, improving employee performance, and enhancing our business model.

Requirement:

1. Able to work with long hours, weekend and public holiday.

This position reports to the director of CHEVALIER CAPITAL PTE. LTD. He/she ensures smooth business operation by handling and administering office facilities, administer company policies relating to office maintenance and ensure adherence to company administrative procedures. Ensure procurement and utilization of company assets in a cost-effective way. Ensure the smooth and adequate flow of information within the company to facilitate business operations.

Individual to be involved in:
1. Administratively support the overall operations of the company
2. Manage services required for smooth running of office operations.
3. Maintaining updated records and document data ensuring documentations are accurate
4. Assist with budgeting and financial management tasks, such as expense tracking and invoice processing.
5.Any other administrative duties as assigned

Technical Skills and Competencies

1. Experience in Office Administration
2. Manage the coordination of finance and budget matters including budget planning and forecast
3. Good interpersonal and customer service skills
4. Ability to handle and devise ways to streamline administrative policies, processes or procedures

Duration of Attachment- 6Months

Tasks

• To perform all book keeping activities, payroll, accounts reporting, and government regulatory compliance works related to financial matters

• To perform office administrative operation, control and monitoring

• Liaising with customers, suppliers and service providers as when required for AR/AP matters

• Perform inventory control, inventory verification, process purchase orders, sales orders, delivery orders, product data creation, pricelist management through ERP system

• To perform ISO9001:2015, and Financial Accounts audit preparation and documentation control

• Manage document control registry, filing, version control

• To manage work pass matters with regulatory authorities

Requirements

• Min. 3 years of admin duties and book keeping experience is needed

• Min. GCE ‘O’ / ‘A’ level certifications with good pass, or its Malaysia equivalent

• Independent, Confident and able to perform adhoc taskings

• Able to handle confidential information

• Have experience using Enterprise Resource Planning (ERP) software

• Highly proficient in using MS Office softwares such as Excel, Powerpoint

• Good knowledge of Singapore Government Taxation, Customs Duties, CPF computation and regulations and shipping operations

• Service oriented, responsible, hardworking

• A good team player, meticulous and ability to plan own tasks and work independently

• Singaporeans, SPR only

• Flexible, or 5-1/2-days work week

Job Description

· Oversee school's operations, processes and execution through a good understanding of prevailing policies, guidelines and systems related to finance, procurement and HR.

· Plan and allocate budget and resources.

· Harness knowledge of IT and use it effectively to enhance school processes and increase productivity.

Requirements

· At least 3 year experience in any of the below areas would be an advantage, preferably in a managerial role: Finance ,Procurement ,Human Resources ,General administration,Project management

· Strong communication skills, with the ability to lead and work well in teams.

· Good organizational skills with ability to multitask in a dynamic, fast paced environment.

· Strong analytical and critical thinking ability to grasp timelines, operating context and ground realities.

· Ability to work effectively with stakeholders and mobilize stakeholders towards a collective purpose.

· Familiarity with Microsoft Office applications and comfortable with using IT systems.

Working hours

· Mondays to Thursdays: 8.00am to 5.15pm inclusive of 45min lunch break (8.5 working hours)

· Fridays: 8.00am to 4.45pm, inclusive of 45min lunch break (8 working hours)

· Service not required on Saturdays,Sundays and gazetted public holidays

Working locations

· (School environment)

Additional info:

· Contract Period: From 21 October 2024 to 20 October 2025

· With option to extend (Discretion)

· This is an outsource role

If you are what we are looking for & keen to apply, kindly send in your resume (in MS Word format) to Fadhilah at [email protected] | 64941546

All Curriculum Vitaes will be treated with the strictest confidentiality. We regret to inform that only shortlisted candidates will be notified.

“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and e2i’s PDPA.

Norfadhilah Awang

EA License No. 93C4403

EA Regn. No. R24120699

Office Admin cum PA to Manager

Interested applicants can send your resume to 8739 9469 Janie and allow our Consultants to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

• Working Location : Suntec Tower
• Working Day : 5 Days
• Working Timing : 9 – 6 PM
• Salary Budget : $4,000 - $5,000+ AWS (No VB) + 14 Days AL + Medical Claim
  
  ** Family Office Environment in managing fund, investment and charity from the budget given**

Job Scopes:

• Provide secretarial and administrative support to manager located at Singapore's office, no overseas travelling requires.
• Managing incoming and outgoing correspondence on behalf of manager, phone calls and other form of communication
• Collaborate with other departments (Finance, Investment, Charity Team) to ensure that all company processes are handled efficiently and resolve any issues that may arise
• Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
• Prepare presentations, meeting minutes and report.
• Perform administrative and office support, such managing office maintenance, water supply, insurance updates, cleaner management, filing system and contact database.
• Undertake any other ad-hoc tasks and responsibilities assigned

#SCR-jiajia-fun

Fun Jia Jia (Janie) | Reg No: R22107945
The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Title: Admin Manager
Location: St. Hilda’s Primary School, 2 Tampines Avenue 3, Singapore 529706
Contract Duration: 21 October 2024 – 20 October 2025

Working Hours:

• Monday to Thursday: 8.00am – 5.15pm (inclusive of a 45-minute lunch break)
• Friday: 8.00am – 4.45pm (inclusive of a 45-minute lunch break)

Note: Personnel may be required to start earlier or later based on school needs, with corresponding adjustments to the end time.

Job Objective:

The Admin Manager will support school leaders by overseeing the operational, financial, procurement, and human resources functions within the school. The individual will ensure efficient execution of school processes by following prevailing policies, guidelines, and systems.

Key Responsibilities:

• Oversee the school’s operations, ensuring processes are executed effectively and in compliance with relevant policies.
• Manage and allocate the school’s budget and resources efficiently.
• Utilize IT systems and technology to enhance operational processes and increase productivity.
• Support school leadership in operational decision-making and process improvements.

Required Qualifications, Skills, and Experience:

• Experience: At least 3 years of experience in one or more of the following areas is preferred, especially in a managerial role:Finance
  Procurement
  Human Resources
  General Administration
  Project Management
  
• Skills:Strong leadership and communication skills, with the ability to work collaboratively in teams.
  Excellent organizational skills, with the ability to multitask in a dynamic environment.
  Strong analytical and critical thinking abilities, with an understanding of operational contexts and timelines.
  Proficiency in Microsoft Office applications and a willingness to use IT systems for school processes.
  

About Us:

Founded in 2017, Achievers Dream Learning Centre is a renowned Science and Chemistry Specialist Tuition Centre dedicated to helping students excel academically. Our NEA-approved Chemistry Laboratory, coupled with innovative teaching methods, has revolutionized the educational experience, fostering academic success for many students.

Job Opportunity:

We are excited to invite applications for the role of Admin Manager. This leadership position is essential for managing administrative operations, leading staff, and implementing strategic initiatives to enhance enrolment processes and overall Centre performance.

Key Responsibilities:

• Front Desk Operations: Lead the front desk team to ensure a professional and welcoming environment for all visitors. Oversee tasks including student registration, managing walk-ins, and addressing parent inquiries.
• Sales and Enrolment Management: Develop and execute strategies to attract and enrol new students. Engage with prospective families through various channels (phone, email, events) and provide detailed information on our programs. Manage the enrolment process, from registration to payment and scheduling.
• Centre Management: Oversee the Centre's daily operations, including staff scheduling, cleanliness, orderliness, and supply management. Implement and monitor operational policies and procedures.
• Team Leadership and Development: Manage and support administrative and front desk staff. Conduct probationary and performance reviews, provide feedback, and offer opportunities for professional growth. Train new staff on Centre procedures, systems, and best practices. Foster a positive work environment by encouraging and motivating staff.
• Customer Relationship Management: Build and maintain strong relationships with parents and guardians. Address their inquiries and concerns promptly and professionally, serving as the primary contact throughout their child's enrolment.
• Administrative Support: Oversee class scheduling, student record management, and report preparation. Coordinate with teaching staff to ensure smooth class operations and effective parent communication regarding student progress.
• Financial Oversight: Manage financial aspects related to enrolment and operations, including monitoring and reconciling payments, processing refunds, and overseeing budgetary considerations.
• Reporting and Analysis: Provide regular updates to the Centre Manager on operational issues, performance metrics, and staff performance. Analyze data to identify trends and opportunities for improvement.
• Collaboration: Work closely with the Teaching & Curriculum Team to ensure high-quality education and support. Promote teamwork and effective communication within the Centre.

Our Team Culture Code:

At Achievers Dream Learning Centre, we pride ourselves on a vibrant and dynamic workforce. Our team is a dynamic mix of individuals from various backgrounds and corners of the globe. We are committed to fostering a culture of support, trust, and inclusivity, regardless of where our team members are in their life journey. We believe that life is not just about work—while we solve problems together, we also celebrate personal and professional milestones and enjoy having fun as a team.

One of our favourite team traditions is sharing a meal together, complete with a cup of bubble tea in hand. It’s our way of coming together, enjoying good food, and making the most of our day. After all, with food in our bellies and a smile on our faces, we're ready to tackle any challenge and conquer the day!

We abhor office politics and drama, and we do not tolerate disrespectful behaviour towards anyone. We are committed to maintaining a safe and respectful work environment for our staff. This includes protecting our team from any verbal abuse or inappropriate behaviour from parents.

We find delight in team members who bring a collaborative spirit, a problem-solving mindset, and a passion for learning. A pleasant demeanour and an open attitude to learning are essential for building strong, long-term working relationships.

Requirements:

• Diploma or Bachelor’s degree in Business Administration, Education, or a related field.
• Proven experience in administrative and managerial roles, preferably in the education sector.
• Strong organizational skills with attention to detail and the ability to manage multiple tasks effectively.
• Excellent leadership, communication, and interpersonal skills with a customer-focused approach.
• Proficiency in MS Office and enrolment management software.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Locations and Timings:

• Travel between our locations (Bukit Timah, Lorong Chuan, Kembangan) as per the roster schedule.
• Commitment to a work schedule of 3 weekdays and 2 weekends.

Why Join Us?

Be part of a dedicated team that values both professional excellence and personal well-being. If you are enthusiastic about making a meaningful impact and align with our team culture, we invite you to apply for the Admin Manager position today!

To Apply:

Please submit your updated resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.

We look forward to welcoming you to our team!

• Consistently offer professional, friendly and engaging service
• Is present in the lobby and at the reception in order to meet guests on a daily basis, enhance guest satisfaction
• Handles guest feedback, ensures follow up
• Develop close relationships with guests to encourage loyalty
• Ensure guests receive a warm and friendly welcome
• Develop close relationships with guests throughout their stay with the aim of gaining their loyalty
• Ensures that guests receive a warm and personal welcome from the team
• Identify and develop existing policies and procedures to improve the guest experience
• Review all arrival and VIP reports to ensure all special requirements are met or exceeded
• Liaise with Front Office and Housekeeping team to ensure smooth arrival/departure of VIPs
• Establishing a strong working relationship with the Executive Chef and kitchen team
• Generating monthly reports, ordering beverages and completing stocktake
• Minimum 3- 5 years of related experience preferably in the Hotel industry
• Mature, energetic, assertive, independent and a team player
• Strong leadership skills with excellent interpersonal and communications skills
• Perform other reasonable duties assigned by the Management.

Only shortlisted candidates will be contacted.

Position: IT (Infomation Technology) Assistant Manager

Working Location: North-east region

Working Hours: 8am - 6pm

Working Days: 5days

Salary Range: $6500 - $7500

KEY ROLE(S), RESPONSIBILITIES AND DUTIES

• Support and responsible for IT Project from conceptualise to Delivery stage.
• Manage 3rd party vendors to ensure service and support are delivered in accordance with the service level agreement.
• To assist with procurement and maintain up to date inventory tracking.
• Analyze, design, program, test, document and maintain IT systems or applications which align with business needs by using SQL script/other software tools.
• Responsible to ensure the accuracy of all necessary analysis tools and report that provide to management for analysis in optimal decision-making.
• Support the launching of new frontend or backend systems, IT relevant projects, resources and vendor management.
• To ensure that the communication links between the various offices and stores are in optimal working condition, including maintaining and managing an effective fault reporting system.
• To maintain and ensure system security and data integrity.
• To ensure all transactions pertaining to System are properly completed within the cut-off date before performing month-end process.
• Support and assist in change requests and application enhancement to the ERP system.
• Handle ad-hoc IT projects whenever required.

JOB REQUIREMENT:

• Minimum Degree/Diploma in Computer Science or related field.
• Minimum 5 years of working experience in technical support in ERP system, as well as the
• Experience with Servers Backup and maintenance.
• Oversee IT services and operations, network infrastructure and telecommunication service, as well as handle the full spectrum of ERP system.

SKILLS, KNOWLEDGE AND EXPERTISE

• Expert knowledge of Microsoft D365 modules is a MUST.
• Working Knowledge and experience with Windows Servers, Microsoft Office (including Outlook),
• Active Directory, UNIX, Router, and Network Switches.
• Knowledge and experience with Microsoft Exchange, Microsoft SQL Server 2008/2014, includin writing script, stored procedure and setup SQL and Navision System and Firewall is required.
• Working knowledge of web technology and programming knowledge in Java & VBA.

Interested Personal kindly contact WhatsApp :+65 8833 7969(Lydia)

OR

Email to : [email protected]

Lydia Chieng Zhi Yee Reg No: R1988890

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Position : Office Admin cum PA to Manager

Working Location : Suntec Tower
Working Day : 5 Days
Working Timing : 9 AM – 6 PM
Salary Budget : $4,000 - $5,000 + AWS (No VB) + 14 Days AL + Medical Claim

** Family Office Environment in managing fund, investment and charity from company's director**

**(Candidates need to know there is no Progression in Career)**

Job Scopes:

• Provide secretarial and administrative support to manager located at Singapore's office, no overseas travelling requires.
• Managing incoming and outgoing correspondence on behalf of manager, phone calls and other form of communication
• Collaborate with other departments (Finance, Investment, Charity Team) to ensure that all company processes are handled efficiently and resolve any issues that may arise
• Some experience is handling legal documents (Sensitive data)_ from law is required.
• Schedule appointments, meetings, and calls, and ensure that they are prepared and on time for all engagements.
• Prepare presentations, meeting minutes and report.
• Perform administrative and office support, such managing office maintenance, water supply, insurance updates, cleaner management, filing system and contact database.
• Undertake any other ad-hoc tasks and responsibilities assigned

#SCR-carson-cheong

⭕ Cheong Kar Chun ⭕ Team Manager ⭕ R1980386

⭕ The Supreme HR Advisory ⭕ 14C7279

Working Hours :

44 Hrs/Week

Scope of services :

1. Claims Submission and Processing
2. Disbursement Memo Preparation and Verification
3. Claims Documentation and Monthly Report
4. Other Duties

Requirements

• Minimum two (2) years experience in Admin and Finacial experience in large projects.
• Atleast a degree in business or equivalent
• The personnel will be responsible for the administration of the claims submision.

Job Summary

The Administrative Manager will oversee the daily administrative operations of the pet salon, ensuring smooth coordination between clients, staff, and management. This role involves managing scheduling, client communication, inventory control, financial records, and general office tasks, focusing on maintaining an organized, efficient, and welcoming environment for employees and customers. The Administrative Manager is also responsible for driving customer satisfaction and supporting the growth of the business through administrative excellence.

Key Responsibilities:

1. Office Administration:

- Manage day-to-day administrative operations, including answering phone calls and emails and scheduling appointments for grooming and other salon services.

- Maintain and organize client records, service histories, and staff schedules.

- Ensure the salon’s cleanliness and presentation, adhering to health and safety standards.

2. Client Relations:

- Act as the first point of contact for clients, providing excellent customer service and resolving any issues or complaints.

- Communicate service offerings, prices, and policies to clients clearly and effectively.

- Process payments, manage bookings, and handle cancellations or rescheduling.

3. Staff Coordination:

- Assist in the scheduling and coordination of appointments with available staff to ensure efficient time management.

- Support HR tasks such as onboarding, training, and maintaining staff performance records.

4. Inventory Management:

- Monitor and manage salon inventory, including pet care products, grooming tools, and office supplies.

- Place orders for restocking when necessary and ensure all tools and products meet the required standards.

5. Financial Management:

- Assist with bookkeeping tasks, including invoicing, tracking sales, and managing petty cash.

- Work closely with management on budget tracking and expense management.

6. Marketing & Promotion Support:

- Assist with managing the salon’s social media presence and customer communications.

- Support promotional campaigns and client loyalty programs to attract new customers and retain existing ones.

About Quant Matter:

Quant Matter is a quantitative-based trading firm that specializes in crypto market-making and multi-asset trading, including futures, stocks, commodities, forex, and cryptocurrency. Our team focuses on developing and deploying high-quality quantitative strategies and predictive signals (alpha) to achieve sustainable long-term investment objectives. We are seeking a detail-oriented and proactive Admin Executives/Manager to support various administrative functions within our organization.

Key Responsibilities:

• CEO Scheduling: Manage and coordinate the CEO's calendar, scheduling meetings, appointments, and travel arrangements as needed.
• Payroll Administration: Assist with the payroll process by ensuring accuracy in employee data and timely processing of payments in coordination with the HR department.
• Visa Coordination: Manage visa applications and renewals for employees, ensuring compliance with local regulations, in collaboration with HR.
• Corporate Secretary Duties: Support the corporate secretary in preparing necessary documents and obtaining signatures for compliance and governance matters.
• Account Opening Support: Facilitate the account opening process for new employees, ensuring all necessary documentation is completed and submitted, coordinating with HR as needed.
• Documentation Management: Organize and maintain records, files, and documents efficiently.
• Office Administration: Perform general administrative duties such as filing, managing office supplies, and ensuring smooth office operations.
• Travel Arrangements: Coordinate and arrange travel logistics for the CEO and other team members, including booking flights, accommodations, and transportation.

Requirements:

• Diploma in Business Administration or a related field.
• Bilingual in English and Chinese is a must.
• Minimum of 2 years of administrative experience in a corporate environment.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Positive attitude and willingness to learn and grow within the organization.

What’s in it for You?

• Competitive salary package.
• Opportunity to work in an innovative and rapidly evolving industry.
• Career advancement opportunities within a growing organization.
• Engage with a supportive and collaborative team environment.
• Experience a dynamic workplace culture that values diversity and inclusion.

Sounds like you? Please apply today!

To perform government website transactions including MOM, IRAS, ACRA

Checking of payments prepared by the accounts department for Directors approval

To oversee the general administrative functions of the company including record keeping procedures

Handling the payroll function of the company

Employee record keeping and updating including the monitoring of employee leave records

Submission of government paid leave and grants

Developing and ensuring compliance with organization/statutory policies and procedures

Location: East

Responsibilities:

• Oversee School Operations: Manage and oversee the day-to-day operations of the school, including administrative processes, finance, procurement, and HR. Ensure that all procedures comply with current policies, guidelines, and regulations.
• Budget Planning & Resource Allocation: Plan and manage the school's budget effectively. Allocate financial resources and other assets efficiently to support school programs, activities, and goals.
• Finance and Procurement Management: Handle procurement processes, vendor relationships, and contracts. Ensure proper financial management by tracking expenditures, ensuring compliance with financial policies, and preparing reports.
• Human Resource Support: Provide administrative support in HR matters, including payroll, recruitment, staff onboarding, and leave administration. Ensure that HR processes align with school policies and labor regulations.
• Process Improvement and IT Integration: Leverage IT tools and solutions to streamline operations, improve productivity, and enhance workflow efficiency. Implement technology-driven strategies to support administrative functions such as record-keeping, data management, and communication.
• Compliance and Reporting: Ensure adherence to regulatory requirements in all areas, including financial, procurement, and HR processes. Prepare and submit reports, statistics, and data to school leadership as required.
• Collaboration and Leadership: Work closely with school leaders, teachers, and staff to foster a collaborative environment. Provide leadership in administrative operations to ensure seamless support for the school’s educational objectives.

Requirements for Ideal Candidate:

• At least 3 year experience in any of the below areas would be anadvantage, preferably in a managerial role:
   Finance
   Procurement
   Human Resources
   General administration
   Project management
•  Strong communication skills, with the ability to lead and work well in teams.
•  Good organisational skills with ability to multitask in a dynamic, fast- paced environment.
•  Strong analytical and critical thinking ability to grasp timelines, operating context and ground realities.
•  Ability to work effectively with stakeholders and mobilise stakeholders towards a collective purpose.
•  Familarity with Microsoft Office applications and comfortable with using IT systems.

Attention to: Hailey

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Hailey YANG | Registration No: R1876431